Sacramento Come to the Mountain, Let God Refresh your Soul! sacramentoassembly.org. A Christian Camp and Conference Center

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1 2016 Sa A Christian Camp and Conference Center Come to the Mountain, Let God Refresh your Soul! PO Box 8, NM info@sacramentoassembly.org sacramentoassembly.org

2 In the spirit of Christian hospitality, welcomes all who come to our mountaintop setting. We seek to encourage spiritual enrichment by offering each group and individual Christian acceptance, caring service, and opportunities for life transformation.

3 Come to the Mountain. Let God Refresh Your Soul! PO Box 8, NM (575) Fax (575) Thank you for your interest in. Enclosed you will find most of the information you need to schedule an event at our camp and conference center. is available for groups of all sizes and age levels, families, weddings, reunions, church group and business retreats, etc. This peaceful and inspirational setting is ideal for workshops and spiritual retreats, whether your group is large, small, or you come as an individual. Our campus is nestled in the Mountains, surrounded by beautiful hills and pine trees. The tranquil setting abounds with mountain wildlife, and has a pleasant climate year-round. At 7,500 feet elevation, is a beautiful and comfortable change from desert southwest cities nearby. El Paso is 130 miles away, Las Cruces only 100 miles, and Albuquerque 220 miles. All of West Texas as far east as the Dallas-Ft. Worth area can reach our mountains in a day s drive or less. As you will see in the information provided, we have facilities available for most types of groups. Whether you are planning for a large or small group, we will help you make your stay memorable. For your assistance, the following steps may be useful in scheduling your stay at : Determine the desired dates for your event, with alternative dates if possible. Determine your lodging needs, based on group size and lodging preferences. Determine your needs for meetings, recreation, and other activities. Visit our web site at to get a feel for what we offer. Contact our office to discuss your needs, check availability, and make your reservation: * Pay a $100 booking fee to hold the date selected. Sign and return the Group Contract and Hold Harmless Agreement by Deadline requested (your event is not officially booked until receives these signed documents.) ** 90 days prior to your event, we ask that you pay an additional deposit of 10% of your estimated group invoice. This must be paid 90 days in advance to avoid losing your date to another group. 90 days prior to your event give your estimated attendance numbers. You will be financially responsible for 75% of your estimated numbers upon final check-out. Contact regularly as questions arise and your planning proceeds. We can often save you time and energy if you communicate with us by phone or (info@sacramentoassembly.org). We re glad to help. This allows us to prepare in advance which helps you have a successful event! The final payment for your event is due upon check-out. Interest charges will be applied after 10 days. *The booking fee is non-refundable; however, if an event is cancelled, the fee may be applied to a future event, if re-scheduled for dates within six months of the original booking. **The 10% deposit is non-refundable when cancelled within 90 days of event and is non-transferable to any future event. Both the booking fee and 10% deposit will be applied as payments to your final invoice.

4 Lodging Rates and Fees Check-in time: 4pm Check-out time: 11am 2016 LODGING RATES (These are current rates and may be subject to change) Pets are not allowed in Forrest Lodge but are allowed in other facilities on a limited basis. Please call ahead! Facility Forrest Lodge (prices include linens) Aspen Lodge Trinity Cabins Dormitories Ayers Laity Day Use & Tent Camping Single Rate Per Person Per Night Shared Rate Per Person Per Night **Family Rate Children Age 5-19 **Family Max Rate $71 $49 $20 $125 $52 $37 $20 $116 $46 $42 $34 $30 $17 $14 $5 per person per day for Day Use Only $5 per person per night for Tent Camping $93 $82 ** Family rates apply to parents and dependent children staying in the same room Linen Service - $7 / per bed Pets are allowed on a limited basis. Please call if you must bring your pet. Facility Nightly Rate Long Term Rental Description Sleeps 2 to 4 1bdrm (1 queen, 1 sofa bed, 1 bath, Cloudcroft Cabin $140 Call for Rates kitchen, and linens) Addl. 1bdrm, if needed Sleeps 2-3 (1 full, 1 twin, 1 ½ bath) This room subject to availability Sleeps 4 to 5-2bdrm Aspen Apartment $85 Call for Rates (1 full, 3 twin,1 bath, kitchenette, RV Sites $20 Stay 1 week-get one night free Stay 1 month- get one week free and linens) Full Hook-ups Lower Site 50 amp Upper Site 30 amp (50 amp plug converters available) Work Group Rates - $30 per person / day Price includes: Lodging - $15 per person / per night Meals - $5 per person / per meal PO Box Assembly Circle, NM Fax: info@sacramentoassembly.org Website:

Meal Costs (Includes entrée, vegetables, salad bar, drinks, dessert, tax, tip, etc.) Breakfast Lunch Supper $ 9.00 $ 10.00 $ 11.00 Children 5-12 $5.

5 Food Services (Last revised 11/17/2011) Meal Service can be provided for groups of 10 or more. If your group is smaller, please call to discuss other options, or to reserve one of our facilities that has a private kitchen. Meal Costs (Includes entrée, vegetables, salad bar, drinks, dessert, tax, tip, etc.) Breakfast Lunch Supper $ 9.00 $ $ Children 5-12 $5.50 per meal * Children 0-4 Free * *only if staying in the same room with parents Hours Breakfast Lunch Supper 8:00 AM AM 12:00 PM 5:30 PM PM Any change in these times must be arranged prior to arrival. We must have an accurate meal count at least 5 days before arrival of your group to insure time for ordering of food. Menus Menus are prepared by the Food Service Director and include a balanced diet for all meals. A fruit/cereal/yogurt bar is provided at breakfast and a full salad bar is included with lunch and dinner. Additional Food Services call for pricing and arrangements Meeting and Break Packages Vegetable Trays, Fruit Trays, Cookie Trays Cheese and Crackers Heavy Meat Tray or Pizza Snack/Sack Lunches for hiking or field trips, limited to groups of 100 or less Large group snacks popcorn, cookies, ice cream socials, s mores Barbeque grill available call for usage details All prices are based on market prices and are subject to change. Beverages Coffee & Tea Hot Chocolate & Cider Fruit Punch & Lemonade Water

creation NOTE: Due to supply and staffing requirements, all

volleyball, basketball or other large group games.

cost of only $3.00 per person. We provide the skates.

air-hockey. Wii System is available for check-out.

A fitness center is available for our guests free of charge.

mountain biking, and ATVs Field Sports such as softball,

Horse Shoe pits A lighted court is available for basketball

6 creation NOTE: Due to supply and staffing requirements, all recreation facilities and equipment should be scheduled for use prior to arrival. Indoor Recreation Skipper s Hall (gymnasium) may be used for volleyball, basketball or other large group games. Roller Skating is also available in Skipper s Hall for a cost of only $3.00 per person. We provide the skates. A Recreation Room is available with ping-pong, foosball, and air-hockey. Wii System is available for check-out. TVs, and DVD players are available for showing movies brought by guests for group viewing. Pianos are available throughout the camp. A fitness center is available for our guests free of charge. Children under the age of 18 must be under direct supervision of a parent or guardian. Outdoor Recreation Trails that can be used for hiking, mountain biking, and ATVs Field Sports such as softball, soccer, football, disc golf, kickball, tetherball, etc. Horse Shoe pits A lighted court is available for basketball and sand volleyball. Catch and release fishing is available in our trout pond. Bring your own gear, using barbless hooks only. Children s playground. Adventure Programming Options (details on next page) Horse Ministry Program Options

7 Activities & & Recreation Options and Fees Facilitated Activities Rates All facilitated activities require Staff and should be scheduled at least 3 weeks in advance. *Archery $10/person *Archery Tag $10/person *3D Archery (rent our equipment) $15/person for 1 st hour $5/person for each additional hour ATV Rental Staff guided only, reserved in advance $25/person/1.5 hr. tour $75/person/all day tour $35/ATV(two rider)/1.5 hr. tour $100/ATV(two rider)/all day *Eagle Challenge Course Low Ropes, High Ropes $20/person/half day $30/person/full day *Paintball $20/person $10/refills $10/bring your own gear RC Cars & Boats $5/battery Roller Skating (10 person minimum) $3/person *Slip N Slide $5/person *Fling Thing (bungee trampoline) $5/person *Firearms Safety Course Call for pricing *** ** Hand Guns Call for pricing *** *.22 Rifle Shooting Call for pricing *** **Trap or Skeet Shooting Call for pricing *** Ask about our winter sports options Call for pricing Horse-drawn wagon rides $5 /person $50 minimum/hour Trail Rides (horseback) $25/person 1 hour ride Overnight Trail Rides Prices begin at $125/person Call for details Pony Rides $5/person * Program option requires a 6 person minimum (groups of less than 6 are subject to staff availability) ** Program option has a 3 person minimum *** Price and availability subject to ammunition market changes. Activities (no staff facilitation required) Rates 3D Archery bring your own equipment $5/day/person ATV trails bring your own ATV Free Trails (requires TrailPass Card purchase) Disc Golf Disc Rental - $5 Fishing catch and release only Free (bring your own gear barbless hooks, please) Hiking trails Free Horseshoe Pits Free Mountain Scooters $5/person (Requires adult supervision at all times) Paddle Boats $2/hour (Requires adult supervision at all times) Pedal Carts $2/hour (Requires adult supervision at all times) Ping Pong, Foosball, and Billiards Free Sports Field basketball, volleyball, baseball Free Fitness Center Free (children under the age of 18 must be under direct Air Hockey supervision of parent or guardian.) Gaga Pit Free 9 Square in the Air Free Facilitated Seminar Classes Rates *Geo Cache / Orienteering Round Pen Horse Seminar $5/person $75/group session * Program option requires a 6 person minimum (groups of less than 6 are subject to staff availability)

8 Snack Snack & Gift & Gift Shop Shop SMA The Snack & Gift Shop provides a welcome and relaxing activity for members of your group during program break times. The shop will be opened based on your group s program needs, during your group s free time. Please make arrangements for open times prior to your arrival. Beverages soft drinks, juices, bottled water, hot chocolate, etc. Snacks popcorn, chips, candy, ice cream, etc. Gifts t-shirts, jewelry gift items, books, memorabilia, greeting cards, etc. Directory of Services Emergency Information Fire or Medical Emergency Call 911 Services provided by -Weed Volunteer Fire & Rescue Medical care provided by Presbyterian Medical Services in Cloudcroft and Gerald Champion Regional Medical Center in Alamogordo. Notify management of emergency as soon as possible. Call boxes for emergency use are located at Skipper s Hall, Dining Hall, Aspen Lodge, and Laity Dorm. 24-Hour Assistance Skipper s Hall Phone in lobby (requires phone cards for long-distance calls) Call box located on wall outside main office for emergencies Computer with internet available in lobby at Skipper s Hall Communication Postal Service Mail drop & postage available in office Mail goes out at 10:00AM Phone available in Skipper s Hall Lobby Phone cards sold in office and at Snack & Gift Cellular Service Limited Verizon signal available Other on-site cell service not guaranteed WiFi is available on site Office Services Copies Black & white copies - 10 cents Color copies - 20 cents Office supplies charged according to use Phone cards for sale at the office & Snack/Gift Shop Golf Cart Rental $25.00 per day charge

9 Just the Facts Location 30 miles southeast of Cloudcroft, NM in the Mountains; surrounded by the Lincoln National Forest Elevation 7,500 feet Weather Cool summer evenings (days rarely above 80), beautiful fall and spring days, colder days in the winter with some snow Lodging & Capacity Lodging available for persons in dorm and motel-style rooms, RVs and camping Meeting Space Rooms of different styles and sizes to accommodate groups from , at no additional charge with overnight stay. Meeting room charges apply for day-use groups. Recreation A variety of recreation options are available to our guests. Please see the included Recreation and Programming pages in this booklet. Snack & Gift Shop available upon pre-scheduled requests by the group leader History Established by the New Mexico Conference of The United Methodist Church in 1931

10 Directional Map SACRAMENTO CAMP & CONFERENCE CENTER P. O. Box Assembly Circle, NM sacramentoassembly.org SACRAMENTO CAMP & CONFERENCE CENTER

11 Rules for a Successful Event 1. Our number one rule is that your event be a wonderful success filled with fun and overflowing with blessings! 2. Remember that Check-in time is 4:00pm and Check-out time is 11:00am for lodging unless other arrangements are made with the office. 3. In order for all of our guests to have a great time, we ask that you observe a quiet time beginning every night at 11:00pm. 4. Groups are asked to keep the grounds and buildings clean while here; and to leave the facilities as you found them. 5. NO alcohol, narcotics, or fireworks are permitted anywhere on the campus. 6. NO firearms allowed unless for use at s gun range with NRA certified staff facilitation. All firearms must be kept locked in a secure location AT ALL TIMES. Please contact office for additional information. 7. Smoking is NOT permitted in the buildings or the forest area. If one must smoke, please do so out of view of children and youth and on the porches of the buildings where ash receptacles are provided. Your courtesy in regard to other guests is greatly appreciated. 8. Campfires & grills may be lit in designated areas (except when prohibited by weather conditions). Please check with the office or the manager on duty before starting a fire anywhere. 9. All fires in fireplaces, stoves, or outdoor fire pits are NEVER to be left unattended. A person from your group needs to be present until the fire is OUT. 10. Please do not stack wood next to the fireplaces or stoves; and do not leave matches or fire starters unattended. 11. Please leave your vehicles parked while on campus, unless needed to transport someone with physical difficulties. 12. Please do not wade or play in the pond (unless it is part of a programming event organized by ), or throw rocks or other objects into the pond. The ducks and fish are pets please be kind to them. 13. Rock throwing is not permitted anywhere on camp grounds. 14. Pets are allowed on a limited basis. We have no kennel facilities. Please call if you must bring your pet. 15. Do not climb through windows or attempt to leave buildings other than through the doors. 16. We have wonderful neighbors, so we ask that you please stay off of their private property. 17. Please DO report all injuries/illnesses to the main office or the manager on duty. An emergency call box is provided for your use to contact staff members. The boxes are located at Skipper s Hall, Dining Hall, Aspen Lodge and Laity Dorm. Rules for acceptance and participation in any program of are the same for everyone without regard to sex, race, color, national origin, age, ancestry or physical disability.

12 Notes: Please contact us if you have any questions or to schedule your event! Molly Williams Guest Services Coordinator Registrar Cindy McCuaig Executive Coordinator Marketing & Donor Development

Sacramento Come to the Mountain! Let God Refresh your Soul!

Sacramento Come to the Mountain! Let God Refresh your Soul! Sacramento 2011 A Camp and Conference Ministry of the United Methodist Church Come to the Mountain! Let God Refresh your Soul! {Visit us at www.sacramentoassembly.org} In the spirit of Christian hospitality