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1 SACRAMENTO 2014 A Camp and Conference Ministry of The United Methodist Church Come to the Mountain, Let God Refresh your Soul! [ Visit us at ]

2 In the spirit of Christian hospitality, welcomes all who come to our mountaintop setting. We seek to encourage spiritual discoveries by offering each group and individual Christian acceptance, caring service, and opportunities for life transformation.

3 SACRAMENTO Come to the Mountain. Let God Refresh Your Soul! A Camp & Conference Ministry of The United Methodist Church Post Office Box 8, NM (575) Fax (575) Thank you for your interest in. Enclosed you will find most of the information you need to schedule an event at our conference and retreat center. is available for groups of all sizes and age levels, families, weddings, reunions, business retreats, etc. This peaceful and inspirational setting is ideal for workshops and spiritual retreats, whether your group is large, small, or you come as an individual. Our campus is nestled in the Mountains, surrounded by beautiful hills and pine trees. The tranquil setting abounds with mountain wildlife, and has a pleasant climate year-round. At 7,500 feet elevation, is a beautiful and comfortable change from desert southwest cities nearby. El Paso is 130 miles away, Las Cruces only 100 miles, and Albuquerque 220 miles. All of West Texas as far east as the Dallas-Ft. Worth Metroplex can reach our mountains in a day s drive or less. As you will see in the information provided, we have facilities available for most types of groups. Whether you are planning for a large or small group, we will help you make your stay memorable. For your assistance, the following steps may be useful in scheduling your stay at : Determine the desired dates for your event, with alternative dates if possible. Determine your lodging needs, based on group size and lodging preferences. Determine your needs for meetings, recreation, and other activities. Visit our web site at to get a feel for what s available. Contact our office to discuss your needs and check availability: Send a $100 booking fee to hold the date selected. * Sign and return the Group Contract and Hold Harmless Agreement by Deadline requested (your event is not officially booked until receives these signed documents.) Submit an additional deposit of 10% of your estimated group invoice which is due 90 days prior to your event.* Contact regularly as questions arise and your planning proceeds. We can often save you time and energy if you communicate with us by phone or (info@sacramentoassembly.org). We re glad to help. This allows us to prepare in advance to help your event succeed! The final payment for your event is due upon check-out. Interest charges will be applied after 10 days. *This fee is NON-REFUNDABLE; however, if an event is cancelled, the fee may be applied to a future event, if re-scheduled within six (6) months of cancellation. The reservation fee and 10% deposit will be applied to your final invoice.

4 Lodging Lodging Rates Rates and and Fees Fees LODGING RATES (These are current rates and may be subject to change) Facility Dormitories Ayers Laity Aspen Lodge Trinity Cabins Forrest Lodge (prices include linens) Day Use & Tent Camping Single Rate Per Person Per Night $44 $42 Shared Rate Per Person Per Night $32 $30 **Family Rate Children Age 5-19 $16 $14 **Family Max Rate $92 $82 $50 $35 $19 $115 $69 $47 $19 $124 $5 per person per day for Day Use Only $5 per person per night for Tent Camping ** Family rate applies to parents and dependent children staying in the same room Linen Service - $7 / per bed Pets are allowed on a limited basis. Please call if you must bring your pet. Facility Nightly Rate Long Term Rental Description Casa Sierra $140 Call for Rates Cloudcroft Cabin $140 Call for Rates Sleeps 2 to 4 1bdrm ( plus additional space for roll-away beds) 1 ½ bath, kitchen, washer & dryer, linens Sleeps 2 to 4 1bdrm (1 queen, 1 sofa bed, 1 bath, kitchen, linens) Sleeps 2 Addl 1bdrm (1 full, 1 ½ bath) (Subject to Availability) Aspen Apartment $85 Call for Rates Sleeps 4 to 5-2bdrm (1 full, 3 twin) 1 bath, kitchenette, linens RV Sites $18 Stay 1 week-get one night free Stay 1 month- get one week free Full Hook-ups Lower Site 50amp Upper Site 30 amp (50 amp plug converters available) Work Group Rates - $30 per person / day Price includes: Lodging - $15 per person / per night Meals - $5 per person / per meal PO Box Assembly Circle, NM Fax: info@sacramentoassembly.org Website:

5 (Last revised 11/17/2011) Food Services Meal Service can be provided for groups of 10 or more. If your group is smaller, please call to discuss reserving one of our facilities that have private kitchens. Meal Costs (Includes entrée, vegetables, salad bar, drinks, dessert, tax, tip, etc.) Breakfast $9.00 Lunch $9.25 Supper $9.75 Children 5-12 $5.50 per meal * Children 0-4 Free * *only if staying in the same room with parents Hours Breakfast Lunch Supper 8:00 AM 12:00 PM 5:30 PM Any change in these times must be arranged prior to arrival. We must have an accurate meal count at least 5 days before arrival of your group to insure time for ordering of food. Menus Menus are prepared by the Food Service Director and include a balanced diet for all meals. A fruit/cereal/yogurt bar is provided at breakfast and a full salad bar is included with lunch and dinner. Additional Food Services call for pricing and arrangements Meeting and Break Packages Vegetable Trays, Fruit Trays, Cookie Trays Cheese and Crackers Heavy Meat Tray Snack/Sack Lunches for hiking or field trips, limited to groups of 100 or less Large group snacks popcorn, cookies, ice cream socials, s mores Barbeque grill available call for usage details All prices are based on market prices and are subject to change. Beverages Coffee & Tea Hot Cholcolate & Cider Sodas Fruit Punch & Lemonade Bottled Water

6 Recreation NOTE: Due to supply and staffing requirements, all recreation facilities and equipment must be scheduled for use prior to arrival. Indoor Recreation Outdoor Recreation Skipper s Hall (gymnasium) may be used for volleyball, basketball or other large group games. Roller Skating is also available in Skipper s Hall for a cost of only $3.00 per person. We provide the skates and staff supervision. Trails that can be used for hiking, mountain biking, and ATVs Field Sports such as softball, soccer, football, disc golf, kickball, tetherball, etc. Horse Shoe pits A Recreation Room is available with pingpong, foosball, and air-hockey. A lighted court is available for basketball and sand volleyball. Wii System is available for check-out. TVs, and DVD players are available for showing movies brought by guests for group viewing. Catch and release fishing is available in our trout pond. Bring your own gear, using barbless hooks only. Small children s playground. Pianos are available throughout the camp. A fitness center is available for our guests free of charge. Children under the age of 18 must be under direct supervision of a parent or guardian.

7 Recreation & Programming Options Activities Rates 3D Archery $5/day pass p/person (bring your own equipment) ATV trails bring your own ATV Free Trails (Requires TrailPass Card Purchase) Disc Golf Disc Rental - $5 Fishing catch and release only Free (bring your own gear barbless hooks, please) Hiking trails Free Horseshoe Pits Free Mountain Scooters $2/hour or $10/day (Requires adult supervision at all times.) Paddle Boats $2/hour or $10/day (Requires adult supervision at all times.) Pedal Carts $2/hour or $10/day (Requires adult supervision at all times.) Ping Pong, Foosball, and Billiards Free Sports Field basketball, volleyball, baseball Free Fitness Center Free (children under the age of 18 must be under direct supervision of parent or guardian.) Facilitated Activities Rates All facilitated activities require Staff and must be scheduled in advance. *Archery $5/person *3D Archery (rent our equipment) $10/person ATV Rental Staff guided only, reserved in advance $25/person/1.5 hr. tour $75/person/all day tour *Eagle Challenge Course Low Ropes, High Ropes $15/person/half day $25/person/full day *Paintball $15/person $10/refills $10/bring your own gear RC Cars & Boats $5/battery Roller Skating (10 person minimum) $3/person *Firearms Safety Course $5/person Free if paired with shooting sports **Hand Guns $15/person (***) *.22 Rife Shooting $5/person (***) **Trap or Skeet Shooting $15/person (***) $10/bring your own gear *Slip N Slide $5/person $100 Maximum rate p/1 hr. * Program option requires a 6 person minimum (groups of less than 6 are subject to staff availability) ** Program option has a 3 person minimum *** Price and availability subject to ammunition market changes. Facilitated Seminar Classes *Fly Fishing Lessons *Geo Cache / Orienteering *Wildlife Studies *Tracking and Calling Wildlife *Hiking/Camping/Survival Course $10/person $5/person $5/person $5/person $5/person Rates

8 Snack Snack & Gift & Gift Shop Shop SMA The Snack & Gift Shop provides a welcome and relaxing activity for members of your group during program break times. The shop will be opened based on your group s program needs, during your group s free time. Please make arrangements for open times prior to your arrival. Beverages soft drinks, juices, bottled water, hot chocolate, etc. Snacks popcorn, chips, candy, ice cream, etc. Gifts t-shirts, jewelry gift items, books, memorabilia, greeting cards, etc. Directory Directory of Services of Services SMA Emergency Information Fire or Medical Emergency Call 911 Services provided by -Weed Volunteer Fire & Rescue Medical care provided by Presbyterian Medical Services in Cloudcroft and Gerald Champion Regional Medical Center in Alamogordo. Notify management of emergency as soon as possible. Call boxes for emergency use are located at Skipper s Hall, Dining Hall, Aspen Lodge, and Laity Dorm Communication Postal Service Mail drop & postage available in office Mail goes out at 10:00AM Phone available in Skipper s Hall Lobby Phone cards sold in office and at Snack & Gift Cellular Service Network extender on site for Verizon users Other on-site cell service not guaranteed WiFi is available on site 24-Hour Assistance Skipper s Hall Phone in lobby (requires phone cards for long-distance calls) Call box located on wall outside main office for emergencies Computer with internet available in lobby at Skipper s Hall Office Services Copies Black & white copies- 10 cents Color copies- 20 cents Office supplies charged according to use Phone cards for sale at the office & Snack/Gift Shop Golf Cart Rental $25.00 per day charge

9 Just the Facts Location 30 miles southeast of Cloudcroft, NM in the Mountains; surrounded by the Lincoln National Forest Elevation 7,500 feet Weather Cool summer evenings (days rarely above 80), beautiful fall and spring days, colder days in the winter with some snow Lodging & Capacity Lodging available for persons in dorm and motel-style rooms, RVs and camping Prices Affordable room and meal rates include use of all facilities, meeting rooms and activities (with the exception of certain programming requiring staff supervision, which may be at additional cost ) Meeting Space Rooms of different styles and sizes to accommodate groups from 10 to 375 at no additional charge with overnight stay. Day use meeting rooms include a charge. Recreation A variety of recreation options are available to our guests. See the included Recreation and Programming pages in this booklet. Snack & Gift Shop available upon pre-scheduled requests by the group leader Ownership and History Operated by the New Mexico Conference of The United Methodist Church since 1931

10 Directional Map SACRAMENTO CAMP & CONFERENCE CENTER P. O. Box Assembly Circle, NM sacramentoassembly.org SACRAMENTO CAMP & CONFERENCE CENTER

11 Rules for a Successful Event 1. Our number one rule is that your event be a wonderful success filled with fun and overflowing with blessings! 2. Remember that Check-in time is 4:00pm and Check-out time is 11:00am for lodging unless other arrangements were made with the office. 3. In order for all of our guests to have a great time, we ask that you observe a quiet time beginning every night at 11:00pm. 4. Groups are asked to keep the grounds and buildings clean while here; and to leave the facilities as you found them. 5. NO alcohol, narcotics, firearms or fireworks are permitted anywhere on the campus. 6. Smoking is NOT permitted in the buildings or the forest area. If one must smoke, please do so on the porches of the buildings where ash receptacles are provided. 7. Campfires & grills may be lit in designated areas (except when prohibited by weather conditions). Please check with the office or the manager on duty before starting a fire anywhere. 8. All fires in fireplaces, stoves, or outdoor fire pits are NEVER to be left unattended. A person from your group needs to be present until the fire is OUT. 9. Please do not stack wood next to the fireplaces or stoves; and do not leave matches or fire starters unattended. 10. Please leave your vehicles parked while on campus, unless needed to transport someone with physical difficulties. 11. Please do not wade or play in the pond (unless it is part of a programming event organized by ), or throw rocks or other objects into the pond. The ducks and fish are pets please be kind to them. 12. Rock throwing is not permitted anywhere on camp grounds. 13. Pets are allowed on a limited basis. We have no kennel facilities. Please call if you must bring your pet. 14. Do not climb through windows or attempt to leave buildings other than through the doors. 15. We have wonderful neighbors, so we ask that you please stay off of their private property. 16. Please DO report all injuries/illnesses to the main office or the manager on duty. An emergency call box is provided for your use to contact staff members. The boxes are located at Skipper s Hall, Dining Hall, Aspen Lodge and Laity Dorm. Rules for acceptance and participation in any program of The United Methodist Church are the same for everyone without regard to sex, race, color, national origin, age, ancestry or physical disability.

12 Notes: Karen Bruggink Guest Services Coordinator Registrar Please contact us if you have any questions or to schedule your event! Cindy McCuaig Executive Coordinator Marketing & Donor Development