Retreat Center Info & Rates

Size: px

Start display at page:

Download "Retreat Center Info & Rates"

Marcus Stokes
5 years ago
Views:

Retreat Center Info & Rates Barefoot Republic Camp & Retreat Center sits on 110 acres on Barren River

We welcome all those who seek to get away and enjoy a place of beauty, refreshment and reflection.

retreats. Rates for facility use and facilitated activities are on page 5.

Facilities include three treehouse villages (three adjoining cabins in each); two bedrooms in the

Each building has full bathrooms, and is heated and air-conditioned.

Barefoot reserves the right to book another retreat if your group s minimum guarantee is less than 130

Meeting Space Our multipurpose building has a fully equipped commercial kitchen, cafeteria-style

ft gym that can seat up to 400, with stage & sound and projection or be turned into banquet style

We also have an outdoor amphitheater with a large stage, large open deck areas under the treehouse

Recreation Our our free amenitites include Gaga Ball, 9-hole Disc Golf course, football and soccer

1 Retreat Center Info & Rates Barefoot Republic Camp & Retreat Center sits on 110 acres on Barren River Lake outside of Scottsville, Kentucky. We welcome all those who seek to get away and enjoy a place of beauty, refreshment and reflection. The camp is available for weekend retreats and week-long activities, such as youth camps or corporate retreats. Rates for facility use and facilitated activities are on page 5. Housing We can currently house 204 people. Facilities include three treehouse villages (three adjoining cabins in each); two bedrooms in the multipurpose building; a barn loft with two large bedrooms; and a lake house with four bedrooms. Each building has full bathrooms, and is heated and air-conditioned. Please note, the number given on group s contract represents the minimum guarantee. Barefoot reserves the right to book another retreat if your group s minimum guarantee is less than 130 people. Meeting Space Our multipurpose building has a fully equipped commercial kitchen, cafeteria-style seating, corporate meeting space, a recording studio, and full bathrooms. We offer a 6,000 sq. ft gym that can seat up to 400, with stage & sound and projection or be turned into banquet style seating with tables and chairs for 100. We also have an outdoor amphitheater with a large stage, large open deck areas under the treehouse cabins, and two tents (30 x30 and 40 x60 ). Recreation Our our free amenitites include Gaga Ball, 9-hole Disc Golf course, football and soccer field, whiffle-ball field, full court basketball, sand volleyball, 9 Square In The Air, tetherball, carpetball, bouldering wall, skate park, and canoes. There is also access to open fields, woods, a spring-fed creek, hiking trails and our cove on Barren River Lake. Other amenities include: our rec lake (blob, wet-willie slide, aqua mat and beach area), 600 zip line, 42 climbing & rappelling wall, low-ropes course, inflatable water slide, paintball, pontoon boat, ski boat, archery, horseback riding. (Rates are on page 5.) Barefoot Republic * 8824 Brownsford Road * Fountain Run, KY *

We appreciate your cooperation with the check-out procedures as your assistance helps keep our costs and your expenses as low as possible. While at Barefoot, sports equipment etc.

2 CHECK IN/OUT PROCEDURES A staff member will meet you to assist with check-in unless other arrangements are made in advance. A week prior to your retreat you will receive Check-out Procedures included with your Check-in Letter. We appreciate your cooperation with the check-out procedures as your assistance helps keep our costs and your expenses as low as possible. While at Barefoot, sports equipment etc. can be checked out of bin on the cafeteria porch. Please plan to complete final check-out procedures with a Barefoot staff member prior to departure. DEPOSIT, CANCELLATION & INVOICING Securing dates for your retreat requires a non-refundable deposit equaling 25% of the minimum guarantee or $500, whichever is greater. At 6 months out, a 2nd non-refundable deposit of 25% is due, and again at 3 months out. If no damages occur, the deposit will be credited toward your balance on the final invoice. If cancellation occurs after 90 days out, groups are obligated to pay 75% of minimum guarantee. A food count must be provided 7 days before your arrival, and final numbers from your retreat must be submitted to BRC within 24 hours after your retreat. We will invoice your group based on reservations (for food) and usage (for lodging). Please make checks payable to Barefoot Republic Camp. Payment is due in full upon receipt of invoice, and a late fee of 3% will be charged for every 10 days after invoice is issued. HEALTH & PERSONAL SAFETY Barefoot Republic Camp is a smoke-free environment. No drugs or other controlled substances are permitted. Firearms, weapons of any kind, and fireworks are prohibited. Campfires may only be built with permission of the staff in designated areas. All fires must be monitored and put out before leaving the area. Guests should be aware that the property is a nature-filled setting with inherent risks such as poison ivy, tree roots & limbs, rough terrain, mosquitoes, ticks, etc. Guests are requested to park vehicles in the gravel parking lot for the duration of their stay. Barefoot Republic Camp is not responsible for lost or stolen personal items. Medical services & supplies are not available on site. If desired, guests should provide their own currently certified CPR/First Aid personnel and medical supplies for their group. An AED and mini-fridge for medicine storage are available. Barefoot Republic Camp does not furnish camper/guest/retreat group insurance. Guests should check with their sponsoring authority regarding coverage for off-site activities. Please observe speed limits and property boundaries at the camp entrance and on the way to the lake house. CATERING Barefoot Republic Camp provides catering for our retreats. Meals are $8/person. Meal times are set at 8am, 11:30am & 5:30pm or 9am, 12:30pm & 6:30pm. Our daily menu is chosen by the chef, and each meal consists of an entree and side items. Dessert is served at lunch and dinner. Please note we need a food count 1 week ahead of your arrival. Once food is ordered, you will be charged per meal for the food count you provided. While we can not accommodate all allergies, we will do our best to meet the needs of your group. Please let us know ahead of time of those dietary needs. Those who have severe allergies are welcome to bring your own food, as we can not guarantee an allergan free kitchen. We have a microwave available in the cafeteria and a refrigerator in the staff lounge to store your food in. 2

3 FREQUENTLY ASKED QUESTIONS Does our group need to have individuals sign a hold harmless agreement and/or medical waiver? No. However, we do ask that if you are part of an organization, such as a church, school, etc., that you provide proof of insurance for off-site activities. Can we build a bonfire? Yes, bonfires may be scheduled in advance with our staff. Please communicate the date and time desired, and your bonfire will be prepared in designated areas. Do Barefoot Republic Camp staff live on site? No. However, our on-call staff are located at our staff house across the street. Their contact information is included in our welcome packet for groups renting the facility. What type of audio/visual equipment is available? We have a digital, 16-channel board, sound system, projector and screen available in our large group meeting space (gym) for no additional charge. We also have a small, portable PA that is available at no charge. What are best places to stop between Nashville and Barefoot Republic Camp for fuel and meals? We recommend stopping for fuel off of exit #2 or exit #6 right after you enter Kentucky. These exits have the cheapest fuel. Exit #2 has a Walmart, Cracker Barrel, Zaxby s and Burger King. Exit #6 has a Wendy s and Subway. Alternately, you may take Hwy 31 through Gallatin. Chick-fil-A, Starbucks and grocery stores are available along this route. We also recommend grabbing a meal in Scottsville on the way to the camp. Earl G. Dumplins is our favorite spot along the way. Or, you can always stop at Pizza Hut, Taco Bell, Subway, Rey San Jose, Dairy Queen or Las Mariachas. Do you have paintball equipment? Yes, we own Tippmann 98 paint ball guns. These are available to rent for $15 per day per gun, which also includes CO2 refills (tank on campus). We also supply paint balls at cost ($45/case and 2,000 paintballs in a case). We do require that you use our paint for our guns to help us preserve the life of our equipment. Please feel free to bring your gear if you would like to play as well, but make prior arrangements so a BRC facilitator is available and we can insure the trails and field are prepared in advance for your group. Can our group use the low ropes course? Yes, though insurance requires that we provide a trained facilitator for your group. We currently have 9 initiatives on the low ropes course (wild woozy, single-line traverse, mohawk walk, climbing wall, all aboard, spiders web, nitro crossing, whale watch and fireman s chute). Our fee per facilitator is $100/hr, and a facilitator is required for every people in your group. Can our guests ride the horses during our retreat? Yes, the horses are available to use during your retreat, ONLY with a Barefoot Republic facilitator. Facilitators are available for $100/hr for free-ride or $200/hr for trail rides. What is your alcohol policy? If you would like to bring alcohol on site, you must make prior arrangements and send us a copy of your insurance policy with Barefoot Republic Camp listed as being additionally insured. Can we bring more than 204 people on our retreat? Yes, we have had groups squeeze more than 204 folks into the treehouse cabins, barn and multipurpose building. The numbers we list, however, are what we would recommend. The lake house may also be rented separately for additional accommodations (see below). Groups are also welcome to bring tents for outdoor camping and there is 1 RV hookup located on campus. Is there a private place for a guest speaker, pastor, family, etc. to stay? Yes, we have two rooms in the multipurpose building set up with bunk beds (full bath in the basement) and there is also a lake house (that may be rented for an additional charge) on property adjacent to the camp. The lake house sleeps up to 16. Camp rates apply and there is a minimum nightly fee of $175 per night. How many people can your corporate meeting spaces accommodate? We have 250 chairs in the gym, though the space can seat up to 400. The Sparrow Amphitheater can seat 125, with 75 additional outdoor chairs for groups up to 200. The DC comfortably seats Can we have exclusive used of facility? The number given on group s contract represents the minimum guarantee. Barefoot reserves the right to book another retreat if your group s minimum guarantee is less than 130 people. Is there a refrigerator available to use? There is a mini-fridge for medications in the nurse s station and a one in the staff lounge available to put specific allergan-free food for guest needs. Do you provide transportation? Barefoot has a 40 passenger(+luggage) school bus which is available for retreats for an additional fee. 3

AREA RESOURCES Scottsville, KY is 9 miles west of our facility you pass through on the

This small town provides medical facilities, grocery stores, gas stations, fast food

Fountain Run is 3 miles east, with fuel, Nannie Jo s restaurant, a corner store and

Bowling Green, KY is 45 minutes NW of Barefoot Republic and offers most major

Glasgow, KY is slightly closer at just over 30 minutes due north, and will offer some

Closer outdoor rec areas and resources include Barren River Lake State Park (tennis,

Mammoth Cave and many Mennonite & Amish farms for local produce.

4 AREA RESOURCES Scottsville, KY is 9 miles west of our facility you pass through on the way from Nashville. This small town provides medical facilities, grocery stores, gas stations, fast food and a handful of local, sit-down restaurants. Fountain Run is 3 miles east, with fuel, Nannie Jo s restaurant, a corner store and Dollar General. Bowling Green, KY is 45 minutes NW of Barefoot Republic and offers most major restaurants and stores groups might need, such as Lowes, Walmart, etc. Glasgow, KY is slightly closer at just over 30 minutes due north, and will offer some of the same stores. Closer outdoor rec areas and resources include Barren River Lake State Park (tennis, athletic fields, horses, golf, boat & jet ski rentals, etc), the Brownsford Boat Ramp (located off of Brownsford Rd. ~1/8th of a mile from Barefoot Republic Camp) and Walnut Creek Marina (no boat or jet ski rentals). The area also includes tourist attractions and outings such as the Corvette Museum, Mammoth Cave and many Mennonite & Amish farms for local produce. FACILITY LOCATION Barefoot Republic Camp is located on Barren River Lake in Fountain Run, KY. Our address is 8824 Brownsford Rd., Fountain Run, KY From Nashville, TN (South of property) Estimated Time: 1.5 hrs Approximate Distance: 75 miles From Louisville, KY (North of property) Estimated Time: 2 hrs. Approximate Distance: 120 miles From Knoxville, TN (East of Property) Estimated Time: 3 hrs. Approximate Distance: 170 miles From Memphis, TN (West of property) Estimated Time: 4.5 hrs Approximate Distance: 300 miles 4

RETREAT CENTER RATE SHEET FACILITY USE Overnight Use*: Day Use*: Friday & Saturday: $36/person/night Sunday-Thursday: $31/person/night $20/person or $1000 minimum per day Weekend

Lake House: additional housing for $175 per night *There is a min. charge of $1,000 per day/night for use of the camp facilities. No charge for children under 5.

Lake House sleeps up to 13 people and is a two minute drive from campus. Must provide own transportation.

5 RETREAT CENTER RATE SHEET FACILITY USE Overnight Use*: Day Use*: Friday & Saturday: $36/person/night Sunday-Thursday: $31/person/night $20/person or $1000 minimum per day Weekend package: $94/person (Save $10/person!) (2 night/4 meal) Our Treehouse Villages consist of 3 cabins each, and sleep 18 per cabin. Lake House: additional housing for $175 per night *There is a min. charge of $1,000 per day/night for use of the camp facilities. No charge for children under 5. Securing dates for your retreat requires a non-refundable deposit equaling 25% of the minimum guarantee or $500, whichever is greater. Lake House sleeps up to 13 people and is a two minute drive from campus. Must provide own transportation. CATERING Meal Times*: Meals: Menu: 8am, 11:30am & 5:30pm or 9am, 12:30pm & 6:30pm $8/person for breakfast, lunch or dinner Selected by chef daily, each meal consists of an entree and side items. Dessert is served at lunch and dinner. *Meal times are determined on the first retreat to book a weekend. Your group will have separate meal times in cafeteria if possible. 5

RETREAT CENTER RATE SHEET ADDITIONAL AMENITIES & SERVICES Horseback Riding: $100/hr Free Ride &

Recreational Lake: $15/gun and $45/case of paintballs $500 for 2-hr block (up to 75 people in lake

20-25 people/hour) Gnash s Giant Swing: $150hr (approx.

10-12 people/hr can climb) Rappelling Wall: Pontoon: Ski Boat: $400/hr, tubes included (10 people)

for $450 (price includes set up & tear down) School Bus: $600 roundtrip from Nashville.

6 RETREAT CENTER RATE SHEET ADDITIONAL AMENITIES & SERVICES Horseback Riding: $100/hr Free Ride & 200/hr Trail Rides Low Ropes Course: $100/hr for every people in group Paintball: Recreational Lake: $15/gun and $45/case of paintballs $500 for 2-hr block (up to 75 people in lake at once) Predator Zip Line: $150/hr (approx people/hour) Gnash s Giant Swing: $150hr (approx people/hour) Leap of Faith: $150hr (approx. 10 hour) 42 Climbing & $200/hr; (approx people/hr can climb) Rappelling Wall: Pontoon: Ski Boat: $400/hr, tubes included (10 people) $350/hr, tubes included (7 people) Our Rec Lake includes a swimming area, blob, water mat & Wet Willy water slide. Jet Ski: $200/hr Inflatable Slide: $250/day Meeting Tents: 60 x 40 tent for $600, 30 x 3 0 tent for $450 (price includes set up & tear down) School Bus: $600 roundtrip from Nashville. (Room for 40 people + luggage) Extra mileage charges for groups outside of Nashville. * Inclimate Weather Policy: If it is a hard rain, thunder and lightning we will first try to wait it out and see if we can adjust the time slightly. If it is not passing by quickly, we will adjust invoice for missed activities. 5

Camp Kintail. Rental Information Package

Camp Kintail. Rental Information Package Camp Kintail Rental Information Package 2019 On the shores of Lake Huron, Camp Kintail is the perfect place to get away and experience nature. Come and Stay With Us The facilities at Camp Kintail are available