Webelos-Ree 2015 Knox Scout Reservation Lincolnton, GA November 13-15, 2015

Transcription

1 Webelos-Ree 2015 Knox Scout Reservation Lincolnton, GA November 13-15, 2015

2 Table of Contents: Welcome Info 2 Pack Coordinator 2 Registration Forms And Fees 3 Check-In Procedures 3 Vehicles in Camp 4 First Aid 4 Camping 4 Meals 4 Wristbands 4 T-Shirts 4 Water Bottles 5 Patches 5 Dens 5 Den Competitions 5 Check-Out Procedures 5 What to Wear 6 Webelos Packing List 6 Trading Post 6 Sports 6 Volunteer Opportunities 6 Schedule of Events 7 Event Sessions 8 FAQ s 9 Skit/Song Form 10 Dutch Oven Competition Form 11 Knox Scout Reservation Rules and Acknowledgement Form 12 Directions to Knox 13 Map to KSR 14 Registration Form* 15 *for Pack Coordinator use only Welcome to Webelos-Ree 2015! A Webelos Scout s quest toward his Webelos Rank and his Arrow of Light is important. He is learning new skills and growing towards becoming an independent young man and transitioning to Boy Scouts. We understand the needs of Webelos Scouts and provide an action-packed, fun-filled, exciting weekend they will not soon forget! This booklet contains information your Webelos Scout will need to have a fun and successful experience. Be sure to read ALL of the information carefully as we expect participants to act in accordance with the best Scouting traditions. We have written this booklet to be easy to understand, but if you have any questions, please feel free to contact the event chair, Debra Lanham at dhlanham24@aol.com Webelos-Ree will place an emphasis on Scouts acting within the best ideals of Scouting -- Do Your Best. Dens will be eligible for awards if the Webelos-Ree Chair, Assistant Chair, or Staff has to discipline them. We expect Den Leaders and parents to supervise their Scouts and maintain safety and discipline at all times. Pack Coordinator Pack Coordinators must register the entire group online by the registration deadline of 4:00PM October 30, For small packs, a parent may serve in this capacity and register all attendees. The Pack Coordinator is the main conduit for communication from the Event Chair to the pack. If a pack does not submit a coordinator name to the council, we will use the primary pack contact as the Pack Coordinator. We will distribute detailed program information to the Pack Coordinators via . Please ensure your Pack Coordinator provides us with an accurate address and phone number. The Pack Coordinator will be responsible for checking-in the pack at Friday night s Leader meeting this includes submitting all participants medical forms. The Coordinator will check-out their Pack and pick-up all medical forms, patches, and any other documents on Sunday following the Closing Ceremony. Webelos-Ree will take place rain or shine. THERE WILL BE NO REFUNDS!

3 Registration Fees and Forms The registration fee is $45 for one Webelos and one Adult Partner. Additional Webelos: $35 (for families with more than one Webelos Scout) Additional Adults: $10 Pack Coordinators are responsible for registering their Pack online by 4:00 PM, Friday, October 30, Register here: Registration includes submission of ALL of the following: Pack Registration (online) Payment of all fees (online) Song / Skit Registration Form (online)* Dutch Oven Contest Registration Form (online)* Acknowledgement of KSR Rules Form (online)* *We prefer to receive these forms online, however, they may be turned in at check-in at the leader meeting. There is NO walk-up registration PERMISSION FORMS: No Scout will be allowed to participate in the Webelos-Ree without a properly signed permission form. This permission form is located on the online registration form. MEDICAL FORMS: All participants must submit a BSA Annual Health & Medical Record Parts A and B. This form is located on the council s website o Pack Coordinators must provide ALL of their pack s registered attendee s medical forms and registration forms at check-in on Friday, November 13 th and pick them up on Sunday, November 15 th at check-out. Check- In Procedures Check-in will start Friday evening at 5:00PM please do not arrive prior to this time. If you arrive prior to 5:00 P.M. on Friday, you will be asked to wait in the parking area. The following information MUST be submitted by the Pack Coordinator or designee at the Leader Meeting: Any changes to the original Pack Registration Form submitted online with applicable Registration Fees Medical forms for ALL attendees (Youth and adult) in a folder or notebook of some sort. No lose forms accepted. There will be an information station set up near the check-in area to help guide campers to their designated camping areas. A small map of the area will be ed to all Pack Coordinators the week prior to the event. A copy of the map will also be posted on the Information Board located across the drive in front of the Administration Building. If any further assistance is needed during the event, please see a Webelos- Ree Staff Member (STAFF on back of T-shirt) or an assistant in the Administration Building (Admin).

4 Vehicles in Camp Vehicles are not allowed in Campsites. This is a BSA National Policy! We encourage all units to use trailers if available. If units have a detachable trailer, they may leave it in their campsite during the event as long as it does not obstruct pathways, restroom access, etc. Limit one trailer per unit. We will have one camp vehicle to transport gear to campsites. Units are welcome to bring wagons, wheelbarrows, etc. to carry their gear to and from campsites. Gear transport will be first come - first served. As we normally have upwards of 300 in attendance at Webelos-Ree, your patience is appreciated. First Aid Small needs should be tended to at the campsite using Pack first aid supplies and trained adult leaders. Larger needs should be directed to First Aid located at Admin. Medications requiring refrigeration may be stored in First Aid at Admin. Camping Camping on Friday and/or Saturday night is highly encouraged, but optional. There is no additional charge for camping. Please indicate online, during Pack Registration, the number of campers for each night. We will assign campsites based on those numbers. Campsites are assigned based on the number of campers and location the previous year. Sites furthest away from water and restrooms will be rotated each year. All campers will have access to water and electric at their nearest pavilion. Being prepared by bringing water with you will eliminate waiting in line at the pavilions. Port-o-lets will be located in areas not readily accessible to restrooms. Packs with medical needs for electricity MUST indicate this on their registration form. We will not be able to relocate a pack at check-in. If large numbers of medically needy are attending, we will create a Medical Only camping area near a pavilion. Meals We will provide lunch on Saturday. All dens are encouraged to use the remaining mealtimes (Sat/Sun breakfast & Sat dinner) to fulfill their cooking requirements. Extra points are awarded to the Den competitions who use mess kits in their camp sites and help reduce the amount of. Additional points can be added to your den score for everyone that has a reusable, Nalgene-type, water bottle. (Not a disposable, mass produced, pre-packaged bottled water type) We will NOT provide water bottles this year. Adults/Parents this includes you as too! Wristbands All attendees will receive wristbands from the Pack Coordinator. The wristband must be worn for the duration of the event. Wristbands will help with identification & are required for accountability. T-Shirts All Webelos Scouts will receive a T-shirt with paid registration. T-shirts will be available for pick up by the Pack Coordinator during the Friday evening Leader Meeting. Please indicate T-shirt size during online

5 registration. Adults may pre-order T-shirts online as well. A limited number of adult T-shirts will be available for purchase in the Trading Post. There will be no orders placed during or after Webelos-Ree. Water Bottles We will NOT provide water bottles this year. As explained under meals, extra points for your Den if everyone has a reusable, Nalgene-type, water bottle. Additional points can be added to your den score for everyone having a true (Nalgene type reusable) water bottle. Adults - this includes you too! Patches All paid attendees will receive a patch (Scouts and adults). We will be ordering patches before the event. Dens Each Pack should group boys into dens. The dens should be formed based on rank Webelos and Arrow of Light. The den size should be 5 to 6 boys as some activities require this size group. Dens with 10 boys or more should be broken into two smaller dens. Extra small dens should be combined. Dens may include boys that are different ranks. At a minimum, each den needs a Den Leader. If the Den Leader or Assistant Den Leader is not available, the Pack must assign at least one parent to lead the den during the program. Dens will be together for: Opening Ceremony, Lunch, Den Competitions, Songs or Skits during Campfire Ceremony, Scout s Own Service and Closing Ceremony. At other times, Scouts will attend sessions as per their individual schedules. Free Time may include: hiking, fishing, knot tying, practicing for campfire skits, working on Scout skills, visiting the Trading Post, competing in den competitions, and showing Scout spirit. Den Competitions The following events will have first, second and third place ribbons awarded for Den Flags at the Closing Ceremony on Sunday. Please bring your Den and Pack Flags to the Closing Ceremony. Fire Starting, Square Knot Relay and other relay races will be open after classes have ended through 6:00PM. Den Competitions will consist of several quick, team building games plus the opportunity to earn more points, have the overall biggest score, and be crowned the BEST PATROL OF WEBELOS-REE! Competition categories include: Most Conservation Minded Den Den Campsite (organization, cleanliness, leave no trace, etc.) Dutch Oven Competition (Entrée, Dessert, Side Dish, and Sat Breakfast) Water Bottle Rockets. All dens MUST create their den Water Bottle Rocket prior to the event (Highest, Best Design, Best use of Glow-In-the-Dark) Scout Spirit Fire Starting (best times) Pack relay races (best times) Square Knot Relay (best times) Check-Out For packs not camping, check out will be after the campfire, Saturday evening, at the Admin office. For packs camping, check-out will be AFTER the Pack s campsite has been cleaned, all trash removed, and the site is inspected by a member of the Webelos-Ree staff. Please remove your trash and take to the nearest trash dumpster behind Sewell Center. Please ensure we implement the Leave No Trace principles.

6 What to Wear The boys should participate in a Scout uniform/scout T-shirt. Class A (field) uniforms should be worn for: Opening, Closing, Campfire, and Scouts Own Service. * Helpful hint: Scouts should wear a Scout t-shirt underneath their Class A uniform during the opening ceremony, then remove the Class A shirt, fold it and store in their day pack for later wear. Webelos Packing List: Day Pack (book bag) Tent with rain fly Sleeping bag (fall/winter) Ground cloth Clothing (for 2 days, lightweight jacket, hat) Uniform items (Class A, Scout t-shirt) Toiletries (towel, soap, toothbrush, etc.) Insect Repellant Walking shoes Pen or pencil Paper/ printed workbooks Hat Sunscreen Webelos Handbook First aid kit Water bottle Food (Friday dinner, Saturday breakfast & dinner, Dutch Oven contest, Sunday breakfast) Cooking Gear (Use of Mess Kits earn extra points) Rain Gear Cool weather optional: knit hat, gloves, hand warmers, toe warmers, etc. Optional Items: Camera,, Fishing Gear, Book of Religious Faith, items for campfire skit Trading Post The Trading Post is located next to the Admin Building and will be open during various times throughout the weekend. The Trading Post will carry various snacks, beverages, treats, Scout items, items you may have left home without. Times will be posted on the Trading Post door and announced during the Friday evening Leader meeting. Sports If your Scouts always have extra energy, we have the solution! We have equipment for the following sports available for check-out at the admin building: Badminton Human Foosball Volleyball You are responsible for returning equipment in the same condition in which you checked it out. Den leaders/parents are also responsible for teaching their den the sport. Volunteer Opportunities Webelos-Ree is always looking for great adult volunteers as well as Boy Scout and Venturing volunteers over the age of 14 (with leader recommendation). Volunteers must complete the following training: Youth Protection, and Hazardous Weather. First Aid and CPR training are a plus! Volunteers are needed for teaching activity badge sessions, to assisting with parking, campfire, judging events, etc. If you would like to volunteer, please contact Debra Lanham at dhlanham24@aol.com

7 Schedule of Events Friday: * Please eat dinner before arriving 5: :30 PM: Check- In at Parking Area & carry gear to campsites. 9: :30 PM: Pack Leader Meeting (Pack Coordinator) Admin Building 10:00 PM: Lights Out Saturday: 7:00 AM: Revile 7:00-8:00 AM: Breakfast at campsites and clean-up (Saturday arrivals should eat prior to check-in) 8:00-8:20 AM: Opening Ceremony Sewell Center flag poles 8:20-8:30 AM: Walk to Sessions 8:30-11:15 AM: Session 1 and 2 11:30-12:30 PM: Lunch 12:45-3:00 PM: Session 3 and 4 3:30-5:00 PM: Den Competitions 5:00-6:00 PM: Open 5:00-7:30 PM: Dinner at Camp-sites (*Dutch Oven Cooking Contest times: Aquatics 6:15 PM, Dyess 6:30 PM, Yamasee 6:45 PM) 7:30-8:30 PM: Glow-in-the-dark Water Bottle Rocket launch! Amphitheatre 8:30-9:30 PM: Campfire Amphitheatre 10:00 PM: Check-Out for those not camping 10:30 PM: Lights Out. Sunday: 7:00 AM: Revile 7:00-8:00 AM: Breakfast and clean up at campsites 8:00-8:30 AM: Scout s Own Service - Amphitheatre 8:30-9:00 AM: Awards Ceremony - Amphitheatre Depart NLT 10:30 AM -- All.

8 EVENT SESSIONS Webelos Scouts individualize schedules to fit their own needs towards their Quest for the Arrow of Light. Select and register for ONE class from each Session Morning Session (8:45 11:15) Afternoon Session (12:45 3:15) First Responder First Responder Engineer Engineer Building a Better World Building a Better World Scientist Scientist First Responder Art Explosion Earth Rocks! Earth Rocks! Fix It Fix It Aware & Care Aware & Care Locations for each session will be given out at the Leader meeting on Friday night. - Aware & Care teaches needed aspects for the Aware & Care Activity Badge. - Building a Better World teaches needed aspects for the Building a Better World Activity Badge. - Cast Iron Chef is for fun and practice.and now required so sharpen your culinary skills! This will be done at the patrol/den level and is highly encouraged. We have added a breakfast element so that more meals can be cooked in the Dutch oven giving all campers a chance to earn this Activity Badge. - Fix It gives Scouts the opportunity to use tools and satisfy requirements for their Fix It Activity Badge. - Engineer teaches needed aspects for the Engineer Activity Badge. - Art Explosion meets all aspects for the Art Explosion Activity Badge. - Earth Rocks! teaches needed aspects for the Earth Rocks Activity Badge. - First Responder teaches needed aspects for the First Responder Activity Badge. - Scientist teaches needed aspects for the Scientist Activity Badge. - Camper this is earned at the unit level while camping at the Webelos-Ree. Unit leaders need to pay careful attention to the requirements for this Activity Badge and have plenty of time to help their Scouts earn this Badge.

9 Frequently Asked Questions Q: If this program is designed around the patrol method, what is the role of the Cubmaster/Pack Coordinator? A: Their role is to coordinate their dens registration, coordinate with the Event Chairs, keep track of medical forms, class schedules, etc. and ensure our Scouts and families have fun! Q: Are Den Leaders required to stay with their dens? A: Yes, during Den times. During rotating sessions, parents/leaders should accompany their Webelos Scouts. Q: What if I do not want to camp? A: The program runs from 8 am to 9:30 pm on Saturday. Camping is encouraged, but not required. You can camp on Friday or Saturday night or both nights at no additional cost. If you do not camp on Friday night, please arrive at Camp Knox no later than 7:30 AM on Saturday. Check-In will close at 8:00 am. Q: What if a family changed their mind and wants to attend after the Pack submitted the Pack s registration? (Late Registration) A: Contact the Event Chair. The Event Chair will handle each situation on a case-by-case basis. Online registration does not allow for late registrations. However, in the event of an emergency, the event chair may make an acceptation. Forgetting to register is NOT an emergency. Q: You only asked for one parent/leader to walk around with each den. What about two-deep leadership? A: All the groups will be located in the same area and will be visible to other groups. The dens will not be alone with only one leader. If the den leaves the program area, the Den Leader needs to ensure there are at least two adults with the group. Q: If I show up at noon, will I be able to drive my gear to the campsite? A: No. If you need assistance moving your gear to the campsite please contact a staff member at the Admin Building. Q: How much does it cost? A: $45 for a Scout and a parent or adult partner. Q: I have a Webelos who wants to attend, but cannot afford it. What can I do? A: Camperships are available on a case-by-case basis for Scouts in need. Cubmasters should send a request for camperships to the event chair.

10 Skit or Song Registration Form* Pack Den Rank We would like to present the following at the campfire program on Saturday night. Skit Name Song Name Brief Description: The Event Chair will review all skit and song requests and attempt to incorporate all of the skits into the campfire program. Event Chair reserves the right to disapprove skits and songs deemed inappropriate. (Please refrain from any of the following which are prohibited by BSA: pretend use of weapons, wasting of food or water, cross-gender, relating to any bodily functions, foul language and anything that may insult a person, group, race, sex, religion, etc.) *This information can be submitted online or no later than the Leader Meeting Friday night.

11 Arrow Quest 2015 Dutch Oven Competition Sign-Up* Pack # Den Dinner Entree Side Dessert Breakfast Entree *This information can be submitted online or no later than the Leader Meeting Friday night.

12 Robert E. Knox Scout Reservation Rules Revised 6/1/2010 Rules are made for the safety of participants, protection of the facility, and to provide fairness to all. Please notify all participants of the following: WEAPONS: No firearms, bows and arrows, or ammunition of any kind may be kept in the possession of a Scout or Scouter. No axes are permitted or needed. Hatchets may be used by Boy Scouts or Adult Leaders only. No fireworks of any kind are permitted on camp property. No fixed blade, sheath, or other survival knives are permitted. Folding or pocket knives are permitted by those Scouts that have earned their Whittlin Chip. VEHICLES: The speed limit for vehicles is 3MPH (walking speed). One person per seatbelt and they must be worn. No riding in truck beds. No motor-homes, RVs, campers, or generators. ALCOHOL AND TOBACCO: No alcoholic beverages or unlawful drugs are permitted on camp property. Tobacco use is permitted only in designated areas (a designated are will be provided at check-in, if you need). BSA guidelines require a smoke-free environment for our Scouts. If you must smoke, please do so out of sight of youth participants and not inside any buildings. Please field dress your butts and dispose of them properly remembering the ever present danger of forest fires. ATTIRE: Closed toe shoes must be worn in camp at all times. Walk, do not run, within your campsite. Remember tent stakes and tie downs. The Scout uniform, correctly worn, is the most proper dress. Anyone leaving the event must sign out at the Admin Bldg. and must sign back in upon return. LEADERSHIP: A Pack must have Pack leadership at all times during the event. The Buddy System should be used at all times. PETS: Pets are not allowed at camp. Please, for the safety of other campers and the pet, leave them at home. LEAVE NO TRACE: Leave No Trace guidelines are to be followed. Trash your trash. Leave nothing but footprints, take nothing but pictures. CAMP AND LAKE: Follow BSA guidelines for camping. Stay out of the lake. No water craft/swimming permitted. ELECTRONIC DEVICES AND BIKES: No electronic devices or bikes are to be brought into camp. Parents only may carry cell phones or two-way radios. The staff will be on channel 1. STOVES AND LANTERNS: Follow BSA regulations according to fuels. Keep open flames out of and away from tents. No liquid fuels for lanterns or stoves. FIRES: FIRES WILL BE ALLOWED IN DESIGNATED FIRE CIRCLES ONLY. Do not cut trees. Bring your firewood, charcoal or collect dead wood from the ground. No pit/trench fires; use the rings provided. Never leave a fire unattended, especially when going to bed. All fires should be extinguished according to BSA guidelines. ROCKS AND STICKS: Although tempting, rocks must not be thrown or kicked and sticks may not be swung. Injury/damage to property usually results from this action. Such actions will result in you being asked to leave the campout immediately. Adult Leaders please help monitor your boys. FIRST AID: The Health Lodge (at the Admin building) will be manned during the event. Medical Emergencies should be directed through Admin during other hours. Minor first aid should be handled at the campsite if you have supplies. Medications for all Scouts and Scouters will be kept at the Health Lodge and administered by the Health Officer. I HAVE READ ALL THE ABOVE RULES AND HAVE SHARED THEM WITH THE FAMILIES IN MY UNIT THAT ARE ATTENDING THIS EVENT. WE ALL AGREE TO FOLLOW THE RULES AND ARE AWARE THAT WE WILL BE ASKED TO LEAVE THE CAMPING EVENT IMMEDIATELY IF WE DO NOT. Signature of Pack Coordinator: Date:

13 Directions to Knox Scout Reservation 1150 Fred R. Prater Parkway Lincolnton, GA Emergency Contact at KSR (706) From Aiken and Columbia SC - and Augusta GA. 1. Travel West on I-20. In Georgia take Exit 183, (Appling, US 221) 2. Turn right at the top of the off-ramp onto US 221 North / GA 47 West for 3.6 miles. Continue onto Ray Owens Rd. for another 8.6 miles. 3. Turn left onto GA 47 West / Washington Road. Continue for 5 miles. 4. Turn right onto Ashmore-Barden Road until it ends 3 miles. 5. Turn right onto Double Branches Rd and travel 1.3 miles (pass the golf course). Road curves to right. Look for green Knox Scout Reservation Sign on right side of the road. 6. Turn left onto Poland Road. Travel 0.7 miles. 7. Turn right at Fred R. Prater Parkway 8. Stay on main paved road into camp. Follow the signs. From Evans GA 1. Take GA-47 / Washington Road. Continue for Take a slight left onto GA-150 West for 3.1 miles. 3. Turn Right onto Ray Owens Rd for 3.9 miles 4. Turn Left onto Turn left onto GA-47 / Washington Road. Continue for 5 miles. 5. Turn right onto Ashmore-Barden Road. 6. Go to the end of Ashmore-Barden Road 2.9 miles. 7. Turn right onto Double Branches Rd. at stop sign. 8. Go 1.3 miles (past golf course). Watch for Mulberry C.M.E. Church on right. Road curves to right. Look for green Knox Scout Reservation Sign on right side of the road. 9. Turn left onto Poland Road. Go 0.7 miles. 10. Turn right at Fred R. Prater Parkway 11. Stay on main paved road into camp. Follow the signs.

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15 PACK COORDINATOR USE ONLY! Use this form to register your scouts online. Keep this form in your pack notebook with the Annual Health Forms. Do NOT submit them to the Council office. Webelos Family Registration Form (Only One Webelos per registration form) Adult Name(s): Pack # Address: Telephone Numbers: Address: Emergency Contact Information: Name: Phone Numbers: Webelos Scout Information: Name: Rank: Choices for Sessions: Session 1/2 Lunch Session 3/4 *Please note: sessions with minimal numbers of Scouts will be cancelled. Scouts will then be reassigned to other sessions or they may use the time as deemed appropriate by their den leader/parent. All BSA safety policies must by abided by. Fee: $45.00 (for one Webelos Scout and one Adult Partner) Additional Adult: $10 Additional Webelos: $35 T-Shirts: (Webelos FREE) (please circle size) YS YM YL YXL AS AM AL XL 2X 3X 4X Adult T-shirts: $10 Total Paid: I understand that participation in Arrow Quest 2015 offered through the Georgia Carolina Council, Boy Scouts of America, involves a certain degree of risk. I have carefully considered the risk involved and have given the above mentioned persons my consent to participate in this program from November 13-15, I also agree to allow my child s photo to be used in publicity shots, promotional videos, and newspaper and TV spots. Parent/Guardian Printed Name: Date: Parent/Guardian Signature: Date: