Conference & Trade Show

Transcription

1 Conference & Trade Show Sustainable Business Growth Trade Exhibitor and Sponsorship opportunities Rotorua Events Centre August 2016

2 Welcome to Conference HIANZ returns to Rotorua in 2016 for what s billed to be our best conference ever! This years conference theme is Sustainable Business Growth, and our guest speakers and workshops will be geared around this theme. We have moved our Trade Show & Conference to the Rotorua Energy Events Centre this year to allow for more exhibition and conference space due to high demand in recent years. Our official Conference Hotel is the Millennium Hotel Rotorua, and the Ice-breaker function on Tuesday Wednesday evening will be held at the Hotel Poolside. Similar to last year, this years event includes two dinners - the first being a casual networking function being held at the Hutchings Barn at the Agrodome, complete with themed dress! A night not to be missed. The second dinner is the finale and HIANZ excellence awards celebration - a more formal evening to recognise and celebrate the recipients of Hire Excellence Awards. This year we have many opportunities for sponsors to come aboard, allowing marketing opportunities in a structured manner. For more details please continue to read the following pages. We look forward to seeing you in Rotorua at this years Conference! Regards Phil Tindle HIANZ Rotorua Energy Events Centre... Trade Show - Unison Arena 1 The Unison Arena is within the Rotorua Energy Events Centre in the Government Gardens Grounds Lake Rotorua. The Arena is a multi-functional area with pillar-free, specialist tradeshow and exhibition space, which has been arranged for us to have 75 equally sized trade show stands which can be purchased as single or multiple booths. As in previous years we will be integrating catering and the conference programme to drive as much traffic into the trade show area as possible. Please see trade show floor map for more details on the booth configurations and the attendance investment page for your attendance options.

3 Sponsorship opportunities... Conference Programme Printing $1,000 + GST There is one opportunity available to sponsor the conference program printing. The conference programs are included in the delegate s satchels and are full of useful information pertaining to the conference, such as educational workshops and the conference agenda. The inclusion of promotional material/give away items in the Delegate Bag Sponsor $2,000 + GST There is one opportunity available to sponsor the delegate satchels. This sponsorship allows your organisation s logo to be displayed on the delegate s satchels. Your logo printed on the delegate satchels (1 colour print only) Inclusion of your companies promotional/give away items in the Delegate Lanyards $1,500 + GST There is one opportunity available to sponsor the Delegate Lanyards. The Lanyard will be worn around the necks of all conference attendees at all times, displaying their name tags. Your logo printed on the Lanyards (2 colour print only) Inclusion of your companies promotional/give away items in the Morning Tea Sponsor $1,000 + GST There is one opportunity available to sponsor morning tea on both Wednesday and Thursday.. Morning tea naming rights (both Wed & Thurs) Inclusion of your companies promotional/give away items in the Lunch Sponsor $2,000 + GST There is one opportunity available to sponsor lunch for both Wednesday and Thursday.. Lunch naming rights (both Wed & Thurs) Inclusion of your companies promotional/give away items in the

4 Sponsorship opportunities... Afternoon Tea Sponsor $1,000 + GST There is one opportunity available to sponsor afternoon tea on both Wednesday and Thursday.. Afternoon tea naming rights (both Wed & Thurs) Keynote Speaker $2,500 + GST There are two opportunities to sponsor a Keynote Speaker. The Keynote Speaker is a high profile personality who performs, entertains and motivates on stage for an hour. A Keynote speaker is scheduled for Wednesday morning and Thursday afternoon. Full naming rights of a Keynote Speaker Half page advertisement in the conference program (artwork supplied by sponsor) Half page informational article or advert in the New Zealand hire and rental magazine, either prior or post conference (artwork supplied by sponsor) There might be a possibility that the Keynote Speaker could be willing to wear your branded attire. Tuesday s Ice-breaker Function $3,000 + GST There is one opportunity available to sponsor the Tuesday Ice-breaker function. The 3 hour long Ice-breaker function will be held poolside at the Millennium Hotel on Tuesday 23 rd of August Full naming rights to the Ice-breaker function 5 minutes talk time during your event Full page advertisement in the conference program (artwork supplied by sponsor) Half page informational article or advert in the NZ Hire & Rental magazine, either prior or post conference (artwork supplied by sponsor) Sponsor may dress the venue at their own cost

5 Sponsorship opportunities... Pre-Dinner Happy Hour $1,500 + GST There is one opportunity to sponsor the Happy Hour Drinks. Happy Hour will take place at the Millennium Hotel prior to our coaches departing to the Hire Excellence Awards Function on Thursday evening. Full naming rights to the Happy Hour 5 minutes talk time during your Happy Hour Half page advertisement in the conference program (artwork supplied by sponsor) Half page informational article or advert in the Hire & Rental Magazine, either prior or post conference (artwork supplied by sponsor) Wednesday s Networking Function $6,000 + GST There is one opportunity available to sponsor the Wednesday Networking Function. The Wednesday networking function will run for three hours, it will be held off site at the Agrodome Hutchings Barn as fancy dress, includes great food and entertainment throughout the evening. The function is expected to attract at least 150 attendees. Full naming rights to the Networking Function 5 minutes talk time during your Networking Function Sponsor may dress the venue at their own cost, including placement of equipment Half page advertisement in the conference program (artwork supplied by sponsor) Half page informational article or advert in the Hire & Rental Magazine, either prior or post conference (artwork supplied by sponsor) Thursday s Hire Excellence Awards Dinner $8,000 + GST There is one opportunity available to sponsor the Hire Excellence Awards Dinner on Thursday Evening. The function is expected to attract 200+ attendees. Full naming rights to the Awards Function 5 minutes talk time during your Awards Function Sponsor may dress the venue at their own cost, including placement of equipment Half page advertisement in the conference program (artwork supplied by sponsor) Half page informational article or advert in the Hire & Rental Magazine, either prior or post conference (artwork supplied by sponsor)

6 Indoor Floor Plan... Venue: Unison Arena 1 Rotorua Energy Events Centre Stand Sizes: approx. 3m X 2m

7 2016 Draft Programme... Sustainable Business Growth Tuesday 23rd August 2016 Exhibitor Pack in from 8am-12pm Afternoon Optional Activity Join industry friends and participate in the Presidents Cup challenge. Early pack in times mean all exhibitors can join hire delegates to enjoy loads of laughs and great networking will be a fantastic afternoon! Made famous (by us) in 2014 we return to repeat the King of the Hill Challenge with a slight twist, before returning in time to freshen up for the Icebreaker Function held poolside at the Millennium Hotel. Cost is $50+GST per person, includes transport, activity & afternoon tea. Ice-breaker Function Millennium Hotel Poolside Wednesday 24th August 2016 Conference Day One Includes morning tea, lunch and afternoon tea Conference Opening Opening Keynote Guest speaker Association AGM Trade Show open for 4.5hrs Workshop 1 Workshop 2 Themed Networking Function Agrodome - Hutchings Barn Thursday 25th August Conference Day Two Includes morning tea, lunch and afternoon tea Workshop 3 Workshop 4 Trade Show open for 4.5hrs Workshop 5 Workshop 6 Closing Keynote Guest speaker Hire Excellence Dinner, Awards & Entertainment Energy Events Centre

8 Investment opportunities... EXHIBITOR COSTS: All Costs Listed exclude New Zealand GST (15%) Single Booth - includes two Exhibitor Registrations Per Cost $ 2, All exhibitors with inside space also may use 2m x 2m indoor floor space within foyer to display equipment Additional Single Booth (booth only) $ 1, Additional Exhibiting Staff Registrations Additional 5m x 5m indoor floor space within foyer area to display additional equipment $ $ Non-Exhibitor Staff Registrations (for companies wishing to attend conference choosing not to exhibit) $ Registration includes entire programme including evening functions but excludes Tuesday Afternoon Optional Activity OPTIONAL EXTRA COSTS: All Costs Listed exclude New Zealand GST (15%) Tuesday Afternoon Optional Activity Per Cost $ Additional Ticket for spouses/partners - Wednesday s Networking Function incl transfers $ Additional Ticket for spouses/partners - Thursday s Hire Excellence Awards Dinner incl transfers $ Conference and Sponsorship... Registrations to be booked online at: Trade Booth & Sponsorship enquires please contact: Phil Tindle (GM HIANZ) Tel: Cell: phil.tindle@hianz.net.nz Accommodation Bookings... Costs from $ incl. GST per room per night based on room only basis for single, double or twin occupancy. Room upgrade options available on request. Please contact Millennium Hotel directly to book your accommodation and advise at the time of booking you are with the HIANZ Conference: Book Online: millennium.rotorua@millenniumhotels.co.nz Phone: