IT2012 LOCAL GOVERNMENT INFORMATION TECHNOLOGY CONFERENCE SPONSORSHIP INFORMATION, TERMS AND CONDITIONS

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1 IT2012 LOCAL GOVERNMENT INFORMATION TECHNOLOGY CONFERENCE SPONSORSHIP INFORMATION, TERMS AND CONDITIONS Coffs Harbour City Council is organising the 15 th Information Technology Conference for Local Government on the 13 th to the 16 th November The program will feature expert speakers from government, the private sector, online organisations, and the computer and communications industries. Delegates will be afforded the opportunity to network with others, obtain information on the latest developments in information technology, and to find best practice solutions. Representatives of local government, state and federal government agencies, and business corporations will be attending the conference from throughout Australia. Some of the important and highly relevant issues to be addressed in the conference program will include: IT Best Practises Cutting edge & emerging IT technologies Council case studies Industry & Government trends Management Skills and techniques Change Management Personal\Professional growth & development Mobile Computing Service Orientated Architecture Cloud Computing As with previous years, the program will be offering two concurrent streams on Wednesday and Thursday afternoon. This will provide delegates with a choice of topics, so that they may attend sessions more suited to their position in the organisation. To complement this program, the conference will include trade displays and demonstrations of new technologies. Organisations participating in conference sponsorship will have a unique opportunity to market their products and services to a targeted audience of major customers. Organisations wishing to take part in the conference as a sponsor, should read the enclosed information and return the signed sponsorship Expressions of Interest form. Sponsorship opportunities will be limited to positions only. Gold Sponsors will be notified in February 2012 and all other sponsorships will be confirmed in March 2012.

2 Sponsor Details You will note in the details attached that sponsorship is being offered in two categories. These are Gold Sponsor (maximum of three) and Silver Sponsor (maximum of 23-26). The quoted prices include, at a base level, a trade display area, and varying levels of corporate exposure depending on the category selected. Please note, the number of registrations are limited to 2 per silver sponsor and 4 per gold sponsor. Please note only 2 registrations are included in your sponsorship. Extra persons will need to register as delegates and accommodation will be at a neighbour resort. Registrations for sponsors can not be shared. Accommodation: 2, 3 and 4 bedroom villa s are available for Gold and Silver sponsors. Villa s are onsite at Opal Cove Resort. Standard Hotel rooms are reserved for council delegates to ensure we have as many delegates as possible attend the conference. The trade display will comprise : Display areas 3.3m or 2.5m wide, 2.1m high & 1.7m deep Display panels that can have Velcro or pins affixed to them. Two adjustable/movable chrome lights with 1 x 60 watt globe on each. One power point connection with a 10amp, four point power board. One standard identification sign. One table and table cloth. Two Chairs High speed Network Internet connection to those that require it. For those organisations wishing to become Gold Sponsors, it is very important that you return the sponsorship Expressions of Interest form as soon as possible to secure your place. Gold sponsorship is limited to only 3 organisations, and each Gold sponsor has a guaranteed 30 minute presentation placement in the plenary conference sessions please note that a sponsors information handbook will be forwarded in June The handbook will provide guide lines to sponsoring and must be adhered to. Please note that only 1 presenter from each of the 3 Gold Sponsors is acceptable. Presenters are expected to present with authority about particular industry trends and not simply product focus. In addition, Gold sponsors will have their company logos on the front cover of the conference program. It is imperative that we obtain the logos of the three Gold Sponsors as soon as possible to allow adequate time for printing and distribution of the program throughout Australia. Please note that Gold sponsors considering a consortium are limited to 3 companies per sponsorship. Should you decide to take Gold Sponsorship, only 1 logo will be accepted for advertising. Consortiums are not permitted on Silver sponsorships. Don t miss out on this unique opportunity to market your products and services to a targeted audience. Places are limited so you are advised to reserve your position in this event as soon as possible. Sponsors are required to provide a prize for the Exhibitor Passport Promotion with a minimum value of $

3 COFFS HARBOUR CITY COUNCIL INFORMATION TECHNOLOGY CONFERENCE COFFS HARBOUR 13 th to 16 th November 2012 SPONSORSHIP and TRADE EXHIBIT TERMS Sponsorship Entitlements Category Gold Sponsor Logo on Front of Program Logo on Conference Notes Logo on Conference Banner (To be used in Conference and Dinner Venue) Logo on Delegate Satchels Free Trade Display area for 2 1/2 days Registration at Conference for 2 People (Includes Morning/Afternoon Teas and Lunches, Conference Dinner and Conference BBQ) excludes accommodation. Two additional registrations are available at a discounted rate note, additional accommodation will be offsite at a neighbour resort. Web Promotion - Links and Details available on Conference Web Site 30 minute Presentation to Conference Forum as Part of Program Verbal Recognition of Contribution during Conference Inclusion of Information in Delegate's Satchels Logos will be Used in Additional Advertising - Local Government Focus Preferential Accommodation in Resort Inclusion in Trade Promotion Exhibitor Passport' High Speed Internet Connection Gold Sponsor Gift Pack Silver Logo in Conference Notes Free Trade Display Area for 2 1/2 Days Trade Sponsorship Recognition at Conference Dinner Verbal Recognition of Contribution During Conference Inclusion of Information in Delegate's Satchels Registration at Conference for 2 People (Includes Morning/Afternoon Teas and Lunches, Conference Dinner and Conference BBQ) excludes accommodation. Two additional registrations are available at a discounted rate note, additional accommodation will be offsite at a neighbour resort. Link to Your Organisation from Conference Web Site Inclusion in Trade Promotion - "Exhibitor Passport' High Speed Internet Connection Silver Sponsor Gift Pack Preferential Accommodation in Resort Cost $11, inc GST MAXIMUM OF 3 $6, inc GST MAXIMUM OF A GREENER CONFERENCE: Please note that we are going green this year and we would like all promotional material in electronic format. This gives us more flexibility on how we deliver information to delegates. Non paper items such as stress balls are acceptable. Conference notes may have a paper option. NOTE: All prices include GST. Accommodation packages are based on special conference room rates and breakfast charges. No additional accommodation charges apply for accompanying persons using existing bedding. Should you wish to extend your stay at Opal Cove Resort, additional nights accommodation may be arranged at the special conference room rate. Please discuss this with the Conference Manager.

4 The Venue OPAL COVE RESORT Located on 36 hectares, Opal Cove Resort is positioned on the absolute beach front at Coffs Harbour, located midway between Sydney and Brisbane. Offering convenient access for delegates via land or air transportation, there are regular daily flights departing from Sydney with QantasLink and Virgin Blue and Brisbane with Brindabella Airlines. Alternatively you can travel with CountryLink Rail and experience the best of regional NSW. Regular daily services operate from both Sydney and Brisbane. Complimentary car parking is provided for all guests. The resort car park is located at the front of the property and can accommodate up to 250 vehicles. Facilities 9 Hole Golf course Gymnasium Volleyball Court Heated Swimming pool, children s pool and spa 4 Flood-lit Tennis Courts Spa Paradiso Massage & Beauty Retreat Variety of accommodation rooms comprising of Hotel, Suite and self-contained Villa-style accommodation catering for short and long-term stays. Modern Al a Carte Restaurant with a terrace overlooking the swimming pool and beyond to the Pacific Ocean Wireless broadband throughout entire resort Opal Cove Resort was also the recipient of the 2006 New South Wales AHA Award for Best Regional Property in 2006.

5 General Information Delegates will be given opportunities to view the displays during the morning, afternoon tea and lunch breaks. The times allocated for these breaks have been extended to allow plenty of time for delegates to view all displays. In addition, the welcome function on Tuesday afternoon will take place among the displays. The 'Exhibitor Passport' is a competition for delegates, in which they must collect a stamp or signature from each sponsor in order to enter. Sponsors are required to provide a prize for the Exhibitor Passport Promotion with a minimum value of $ Many organisations will be familiar with this concept from other conferences. Other Sponsorship Opportunities Conference Dinner. Sponsorship includes wines for the dinner and acknowledges the sponsor including their logo on the dinner menu. The sponsor is welcome to theme this event to their own wishes, ie., balloons, which the conference manager can assist with. Conference BBQ. This will take place on the balcony overlooking the ocean and resort pool on Wednesday 14 th November weather permitting. Sponsorship covers part of the dinner and drinks costs. The sponsor is free to theme this event, provide entertainment (we will assist with this) and promotion of their organisation. Welcome Function. This event takes place on the first evening (Tuesday) in the main trade display area from 5.00pm pm.The sponsor may theme the event to their own wishes. After Function. Social Golf. Taking place on Friday the 16 th of November at beautiful Coffs Harbour Golf Club. Go Carting. Taking place on Friday the 16 th of November at F1 Kart Hire in Coffs Harbour. Cost $ inc GST Wines will be arranged by the conference coordinator. $ inc GST $ inc GST $ inc GST $ inc GST $ inc GST