Sponsorship and Exhibition Prospectus. Australia s Disability Employment Conference 2012

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1 Australia s Disability Employment Conference 2012 Grand Hyatt Melbourne 8 9 August 2012

2 Australia s Disability Employment Conference 2012 Sponsorship and Exhibition Opportunities... 4 About the Conference... 5 Networking Events... 6 Conference Program... 6 Conference Website... 7 Who is Attending?... 7 Important Dates... 7 Sponsorship & Exhibition Packages... 8 Sponsorship Snapshot... 8 Major Conference & Gala Dinner Sponsor... 8 Exclusive Host of Conference Welcome Reception... 9 Coffee Cart Sponsor... 9 Conference Morning Tea Sponsor Day One Conference Morning Tea Sponsor Day Two Conference Notepad Sponsor Conference Pen Sponsor Exhibitor Package Stands Satchel Insert Venue Floor Plan Terms and Conditions Attendance Exhibitor stands Provision of Delegates Details Public and Product Liability Insurance Disclaimer Unavoidable Occurrences Deposits and Payment Cancellations Artwork & Design Submission Exhibition Times

3 Sponsorship & Trade Exhibition Application Contact Details

4 Sponsorship and Exhibition Opportunities Get your brand at the forefront of the Disability Employment sector Australia s Disability Employment Conference is Australia s only conference aimed specifically at disability employment practitioners and leaders. It is the essential annual event for Australia s disability employment industry. The Conference boasts informative and engaging plenary sessions, workshops and panel discussions, providing the most current information from national and international industry leaders. The Conference offers a once-a-year opportunity to put your brand at the centre of Australia s Disability Employment Services sector and the broader community of interest. About Disability Employment Australia Disability Employment Australia is the peak industry body for Australia's Disability Employment Services (DES). We are recognised Australia-wide as the preeminent national organisation representing, supporting and resourcing the disability employment sector throughout Australia. We also have an expanding international presence. We exist to represent the interests of our members at a national level to government and other stakeholders. We support our members to achieve best practice service provision in their role to find employment outcomes for people with disability. We advise, advocate, train, inform, and undertake events to promote the sector. Sponsors Our sponsorship packages are a fantastic opportunity for your organisation to associate your brand with Disability Employment Australia. Sponsorship will help your organisation reach a receptive niche market, and provide high exposure of your brand, your products and/or services. This makes Australia s Disability Employment Conference an opportunity not to be missed. There are a range of sponsorship options to fit different budgets and requirements. 4

5 Exhibitors Hosting an exhibitor s stand at the Conference puts your brand and the key services that you offer at the centre of over 500 delegates, from over 170 organisations around Australia. 1 The Conference is designed to allow for a multitude of formal and informal networking opportunities. You will be able to mix with delegates and exchange ideas in a relaxed environment. Sponsorship packages and exhibitor stands are outlined on page 8. About the Conference The 2012 conference falls at a critical time for the sector. Tenders will have been submitted, and it will be a timely opportunity to regroup, debrief, and map out our strategy moving forward. A multi-level program is being offered. The conversations weaving their way through the conference will cater to Boards, CEOs, senior managers, operational managers, workforce planners, Disability Employment Services (DES) practitioners, people with disability and those with an interest in open employment for people with disability in Australia. The conference is actively marketed to anyone with an interest in employment assistance for people with disability including: Management and staff of the Disability Employment Services (DES) Job Services Australia providers People with disability Advocates Training organisations Policy makers Researchers Employers and their representatives Academics 1 In 2011, we held our largest ever conference in Brisbane, with over 500 delegates in attendance. We expect a similar attendance level in Melbourne

6 Networking Events Welcome Reception: This is a great opportunity to network with your existing contacts and make new ones. The Welcome Reception will be the first official opportunity for delegates to meet with one another, and peruse the exhibitor booths. Delegates will be addressed by Disability Employment Australia CEO, Lynette May, as well as enjoy unobtrusive entertainment and informal networking. Last year s Welcome reception attracted more than 250 delegates. Similar numbers are expected this year. Gala Dinner: This year s Gala Dinner will be held in the Plaza Ballroom in the Regent theatre. The evening will feature the Hall of Fame Award Ceremony, a three course meal, and entertainment to dance the night away. Following last year s sell out event, we expect to enjoy the evening with over 200 delegates at this much anticipated event. The Conference Venue: The Grand Hyatt hotel is a well renowned five star venue, located in Melbourne s CBD. It is situated close to many of Melbourne s iconic attractions, and within easy reach of public transport. Conference Program Our program this year captures the prominent themes weaving through the disability employment sector over the last 12 months. It also looks to the future, and guides the sector in best practice, directing attention to pertinent topics on the horizon. Key topics include: 2 Person-centred servicing (including the NDIS) Emerging media The employer voice Education pathways Ongoing Support Transition Indigenous focus Rural and remote The labour market 2 Program is subject to change 6

7 Conference Website Who is Attending? Based on previous years, we expect over 500 delegates, with a strong interest in employment assistance for people with disability. Attendees predominately include management and staff of the Disability Employment Services (DES), as well as Job Services Australia providers, people with disability, advocates, training organisations, policy makers, researchers, employers and academics. Important Dates Date Event 12 April 2012 Conference Registrations open 13 June 2012 Early bird registration cut-off date 20 June 2012 Deadline for sponsorship & exhibition bookings 20 June 2012 Deadline for all publicity material from sponsors & exhibitors 31 July 2012 Conference Registrations close 7August 2012 Pre-conference workshops 7August 2012 Welcome Reception 5-7pm 8 August 2012 Conference Day One & Gala Dinner 9 August 2012 Conference Day Two 31 August 2012 Attendee list available 7

8 Sponsorship & Exhibition Packages Sponsorship Snapshot Sponsorship Package Number Available Price (GST Incl) Major Conference & Gala 1 7,500 Dinner Sponsor Conference Welcome 1 4,500 Reception Coffee Cart Sponsor 1 4,500 Conference Day One 1 2,500 Morning Tea Sponsor Conference Day Two 1 2,500 Morning Tea Sponsor Conference Notepad 1 3,000 Sponsor Conference Pen Sponsor 1 2,000 Exhibitor Stand 22 1,500 Satchel Insert Major Conference & Gala Dinner Sponsor Package Value: $7500 Promoted as Major Conference and Gala Dinner Sponsor Name and logo on holding slides during the conference Two complimentary conference registrations Two complimentary tickets to the Welcome Reception on 7 August 2012 Four complimentary tickets to the Conference Gala Dinner on 8 August 2012 Opportunity to place promotional items at the conference dinner, subject to approval One editorial in a pre-conference e-newsletter 3 (100 words, 1 image or logo), subject to approval Your logo and website URL linked on the conference website One exhibition display stand in prime venue position (Stand six, or as negotiated) Organisation s profile featured in the conference handbook (200 words) Two satchel inserts (Maximum size: two-leafed A4 per handout ) List of participants contact details supplied for post-conference marketing 4 3 Conference mailing list of over 2000 people 4 Contact details will be provided in line with privacy policy and delegate authorisation. No addresses will be provided. 8

9 Exclusive Host of Conference Welcome Reception Package Value: $4,500 Promoted as Welcome Reception sponsor Name and logo featured on holding slides during the conference Verbal announcement of sponsorship at the Welcome Reception One complimentary conference registration (excluding social event tickets) Two complimentary tickets to the Welcome Reception Pull up display signs at the Welcome Reception Your logo and website URL linked on the conference website Organisation s profile included in the conference handbook (100 words) One satchel insert (Maximum size: two-leafed A4 handout) List of participants contact details supplied for post-conference marketing 5 Coffee Cart Sponsor Package Value: $4,500 Promoted as Coffee Cart Sponsor Name and logo featured on holding slides during the conference Recognised as the official sponsor of coffee at the conference One complimentary conference registration (excluding social event tickets) Two complimentary tickets to the Welcome Reception Display of signage at the coffee cart Your logo and website URL linked on the conference website Organisation s profile included in the conference handbook (100 words) One satchel insert (Maximum size: two-leafed A4 handout) List of participants contact details supplied for post-conference marketing 5 5 Contact details will be provided in line with privacy policy and delegate authorisation. No addresses will be provided. 9

10 Conference Morning Tea Sponsor Day One Package Value: $2,500 - Wednesday the 8 th August 2012 Announced as Day One Morning Tea Sponsor, directly before the morning break Name and logo featured on conference holding slides preceding the morning tea Opportunity to place promotional signage in foyer for the duration of the morning tea (subject to pre-approval) One complimentary conference registration Wednesday 8 August (excluding social event tickets) Logo and website URL linked on the conference website Organisation s profile and logo included in the conference handbook (100 words) One satchel insert (Maximum size: two-leafed A4 handout) List of participants contact details supplied for post-conference marketing 6 Conference Morning Tea Sponsor Day Two Package Value: $2,500 - Thursday the 9 August 2012 Announced as Day Two Morning Tea Sponsor, directly before the morning break Name and logo featured on conference holding slides preceding the morning tea Opportunity to place promotional signage in foyer for the duration of the morning tea (subject to pre-approval) One complimentary conference registration Thursday 9 August (excluding social event tickets) Logo and website URL linked on the conference website Organisation s profile and logo included in the conference handbook (100 words) One satchel insert (Maximum size: two-leafed A4 handout) List of participants contact details supplied for post-conference marketing 6 6 Contact details will be provided in line with privacy policy and delegate authorisation. No addresses will be provided. 10

11 Conference Notepad Sponsor Package Value: $3,000 Notepad (A5) co-branded with organisation s full colour logo and the conference logo Name and logo featured on holding slides during the conference Logo and website URL linked on the conference website Organisation s profile and logo included in the conference handbook (100 words) One satchel insert (Maximum size: two-leafed A4 handout) List of participants contact details supplied for post-conference marketing 7 Conference Pen Sponsor Package Value: $2,000 Exclusive branding of the Conference Pen with your organisation s logo Name and logo featured on holding slides during the conference Logo and website URL linked on the conference website Organisation s profile included in the conference handbook (100 words) One satchel insert (Maximum size: two-leafed A4 handout) List of participants contact details supplied for post-conference marketing 7 7 Contact details will be provided in line with privacy policy and delegate authorisation. No addresses will be provided. 11

12 Exhibitor Package Stands Package Value: $1,500 1 x super Smart Show Me Pod display stand - dimensions 2.1m x 1m 1 x company name printed in black and white sign, displayed on the Show Me Pod Opportunity for a full colour branded sign/logo on the front bottom of the Show Me Pod. To be booked separately though Morton hire at additional cost of $225.00* (details will be provided) 1 x single power outlet One conference satchel per stand Name badge for two exhibition stand employees (excludes access to conference sessions) Full conference catering for two exhibition booth employees One complimentary Conference Gala Dinner ticket Organisation s profile and logo included in the conference handbook (100 words) Logo and website URL linked on the conference website List of participants contact details supplied for post-conference marketing 8 Satchel Insert Package Value: $700 Organisation s flyer included in the conference satchel (Maximum size: two-leafed A4 handout) 8 Contact details will be provided in line with privacy policy and delegate authorisation. No addresses will be provided. 12

13 Venue Floor Plan NB: Stand seven Allocated to Disability Employment Australia Stand six Allocated to Major Conference and Gala Dinner Sponsor 13

14 Terms and Conditions Attendance Disability Employment Australia makes no guarantee as to the number of delegates and/or visitors that may attend the exhibition and/or associated conference events. Exhibitor stands Stands will be allocated in the order that they are sold, with the exception of the Major Conference and Gala Dinner Sponsor Package. Exhibitor stand locations will be allocated with your preferences in mind, but if unavailable the next-best location will be provided. Power, furniture and all other additional hire items you may require that are not detailed as being included in the package above must be ordered through the event appointed contractor. Contact details will be provided. Please note that all electrical equipment must be tested and tagged. Provision of Delegates Details The provision of delegate contact details as specified in individual packages is subject to the provisions of the Privacy Act The Privacy Act 2001 provides that before name and address details can be published in the list of Conference delegates or any other party, delegates must give consent. When a delegate list is supplied to the sponsor, you are reminded to use it in accordance with the Australian Spam Act, the various Australian Privacy Acts and by following business best practices for information management. Public and Product Liability Insurance Australian regulations require all exhibitors to have adequate Public and Product Liability Insurance cover based on a limit of indemnity to the value of $10,000,000 or above. This refers to damage or injury caused to third parties / visitors on, or in, the vicinity of an exhibition stand. Exhibitors are required to submit their Public Liability Insurance Certificate along with their booking form. Disclaimer Disability Employment Australia has the right to amend or add any sponsorship package and accept any sponsorship offer, listed or unlisted, at any time and without notice. Unavoidable Occurrences In the event that the Conference is cancelled or delayed through no fault of Disability Employment Australia, or the venue, including but not limited to; fire, flood, labour disputes, natural disasters, acts of God, civil disorders, riots, insurrections, work stoppages, 14

15 slowdowns or disputes, or other similar events then the exhibitor/sponsor shall not be entitled to any refund or claim for any loss or damage. Exhibitors must make provisions for the safeguarding of their goods, materials, equipment and displays at all times. Please be security conscious. Do not leave wallets, laptops, mobile telephones or any easily portable items unattended at your stand, at any time. The protection of your property is your responsibility. Deposits and Payment A 50% deposit is required on all sponsorship packages and exhibition stands at the time of booking, with the balance to be paid no later than six (6) weeks prior to the Conference. Cancellations Cancellations must be made six (6) weeks prior to the Conference to be entitled to a full refund. Notification must be made in writing to sian.harrop@disabilityemployment.org.au Any exhibitors cancelling six (6) weeks or less prior to the conference forfeit all monies paid, and are not entitled to refunds or compensation due to loss of trade. Disability Employment Australia will assume that non-attendance by exhibitors is a default cancellation. All monetary payments, inclusive of, but not limited to, EFT and cheque, must be made no later than 26 June, 2012 Artwork & Design Submission All sponsors and advertisers must provide the logos and associated information to be used in their sponsorship package to Disability Employment Australia. Inclusion of corporate logos or recognition in printed material is subject to meeting publication deadlines. All logos to be used for print purposes must be provided in CMYK colour modes and in a vector format, or at a minimum of 600dpi resolution. Recommended file types are PSD, PDF, AI, TIFF or EPS. Please contact us if you require more information. Exhibition Times All exhibitions stands must be manned throughout the duration of the Conference and throughout the Welcome Reception Exhibition stand opening times o 4.30pm to 7pm, 7 August 2012 o 8.30am to 5pm, 8 August 2012 o 8.30am to 5pm, 9 August 2012 All stands are to be set-up and operational from 4:30pm on the 7 th August 2012 (NB. set-up times will be confirmed closer to the conference date) Stands are not to be packed up until 5:00pm on the 9 th of August

16 Sponsorship & Trade Exhibition Application Organisation Name: ABN: Pre-event contact name: Pre-event contact phone: Pre-event contact On site contact name: On site contact phone: Address: State: Website: Twitter: Facebook: YouTube Exhibitor stand # preference: Sponsorship category : (Refer floor plan p.13) (If relevant) Method of payment: EFT / Cheque (Please circle) Total: $ I have read and hereby agree to the terms and conditions as set out in this Disability Employment Australia package. Signature: Full name: Position: Date: Application procedure: To apply for sponsorship or an exhibition stand please fill in and complete the above form. You will receive a tax invoice, and a request for a 50% deposit. Once Disability Employment Australia receives your deposit we will confirm your sponsorship/exhibition stand and allocate resources accordingly. For further details or to discuss tailored opportunities please contact us. 16

17 Contact Details Autumn Brown - Events Manager E. autumn.brown@disabilityemployment.org.au P M Sian Harrop - Events and Administration Assistant E. sian.harrop@disabilityemployment.org.au P