SPONSORSHIP PROSPECTUS

Transcription

1 SPONSORSHIP PROSPECTUS THIS IS THE NEW BEGINNING Adelaide Convention Centre August 2014

2 INVITATION TO SPONSOR On behalf of NatRoad, I would like to extend an invitation to your company to support the annual NatRoad Conference This Is The New Beginning to be held at the Adelaide Convention Centre August The NatRoad Conference will provide a great opportunity for your company to interact with delegates through the welcome reception, lunches, dinner, the trade exhibition, and morning and afternoon teas. The sponsorship prospectus offers a variety of packages, designed to ensure your company has the most exposure beforehand, during and following the conference. We are also very happy to discuss your company s specific requirements and develop a tailored sponsorship approach. Further information about the conference can be found by visiting the NatRoad website, Sponsorship packages and booth position will be allocated in order of receipt, so be sure to confirm your support of the 2014 NatRoad conference by completing and returning the enclosed forms to ensure you don t miss out! Kind regards, Rhiannon Hegarty Manager Public Relations, NatRoad

3 WHY SHOULD YOU SPONSOR THE NATROAD CONFERENCE? The 2014 annual NatRoad conference will take place at the multi-award winning Adelaide Convention Centre. This purpose built venue will provide the ideal location for you to promote your products and services and increase your brand awareness with the road freight transport industry. The majority of delegates in attendance will consist of owners, managers and key decision makers of road freight transport businesses. Sponsorship will expose your brand and services to an industry worth over $2.75 billion. With approximately 300 delegates expected to attend, promotional and branding opportunities will open the doors to value-adding and attracting new business.

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5 ABOUT ADELAIDE Adelaide is a vibrant city, widely recognised as the 20 minute city due to its ease of access and stress free travel. Globally regarded as a wine and food connoisseur s paradise, Adelaide is known as Australia s wine capital with the most enviable wine lists complimenting the best menus, with South Australia s abundance of fresh seafood and local produce. On the city s doorstep, delegates can enjoy world famous wine regions such as the Barossa, the breathtaking outback landscape of the Flinders Ranges, and the unspoilt wilderness of the Kangaroo Island to name a few.

6 SPONSORSHIP OPPORTUNITIES Dinner Sponsor 2 Opportunities $50,000 (Excl GST) Option 1 Auction Dinner, Friday 15 August Acknowledgement/logo placement Company logo and acknowledgement as a dinner sponsor Naming rights to the Auction Dinner with the opportunity to address attendees and prominent company signage displayed Recognition as a dinner sponsor on all marketing materials, hard copy and electronic, prior to, during and post conference 250 word company profile in the conference workbook Logo on the website with a link to your homepage 1x A4 full colour advertisement in the conference workbook (artwork to be supplied by the sponsor) Inclusion of one piece of written information in the conference satchel (to be provided by sponsor)

7 Exhibition space 3x3m booth in a prime location Includes (if required): 2 x 150 watt spot lights One clothed trestle 2 chairs Wall mounted fascia board with vinyl letters Registration Two complimentary conference registrations. This includes entry to all sessions and social functions Option 2 Gala Dinner, Saturday 16 August Logo on the website with a link to your homepage 1x A4 full colour advertisement in the conference workbook (artwork to be supplied by the sponsor) Inclusion of one piece of written information in the conference satchel (to be provided by sponsor) Exhibition space 3x3m booth in a prime location Includes (if required): 2 x 150 watt spot lights One clothed trestle 2 chairs Wall mounted fascia board with vinyl letters Acknowledgement/logo placement Company logo and acknowledgement as a dinner sponsor Naming rights to the Gala Dinner with the opportunity to address attendees and prominent company signage displayed Registration Two complimentary conference registrations. This includes entry to all sessions and social functions Recognition as a dinner sponsor on all marketing materials, hard copy and electronic, prior to, during and post conference 250 word company profile in the conference workbook

8 Breakfast or Luncheon Sponsor 4 Opportunities $15,000 (Excl GST) Acknowledgement/logo placement Company logo and acknowledgement as a Breakfast or Luncheon Sponsor Choice of naming rights to your choice of the following, with prominent company signage displayed; Day 1 breakfast or Exhibition space 3x3m booth in a prime location Includes (if required): 2 x 150 watt spot lights One clothed trestle 2 chairs Wall mounted fascia board with vinyl letters Registration One complimentary conference registration. This includes entry to all sessions and social functions Day 2 breakfast or Day 1 lunch or Day 2 lunch Recognition as a Breakfast or Luncheon Sponsor on all marketing materials, hard copy and electronic, prior to, during and post conference 250 word company profile in the conference workbook Logo on the website with a link to your homepage ½ page colour advertisement in the conference workbook (artwork to be supplied by the sponsor) Inclusion of one piece of written information in the conference satchel (to be provided by sponsor) Day Catering or Happy Hour Sponsor 4 Opportunities $5,000 (Excl GST) Acknowledgement/logo placement Company logo and acknowledgement as a Day Catering or Happy Hour Sponsor Choice of naming rights to your choice of the following, with prominent company signage displayed; Day 1 morning and afternoon tea or Day 2 morning and afternoon tea or Day 1 Happy hour or Day 2 Happy hour

9 Recognition as a Day Catering or Happy Hour Sponsor on all marketing materials, hard copy and electronic, prior to, during and post conference 250 word company profile in the conference workbook Logo on the website with a link to your homepage Inclusion of one piece of written information in the conference satchel (to be provided by sponsor) Registration One complimentary conference registration. This includes entry to all sessions and social functions

10 Conference Satchel Sponsor One only $7500 (Excl GST) Acknowledgement/logo placement Company logo and acknowledgement as the satchel sponsor Logo prominently displayed on satchel, co branded with the NatRoad Conference 2014 brand Recognition as the satchel sponsor on all marketing materials, hard copy and electronic, prior to, during and post conference 250 word company profile in the conference workbook Logo on the website with a link to your homepage Inclusion of one piece of written information in the conference satchel (to be provided by sponsor) Registration One complimentary conference registration. This includes entry to all sessions and social functions

11 Welcome Reception Sponsor One Only $7000 (Excl GST) Acknowledgment/logo placement Company logo and acknowledgement as the welcome reception sponsor Naming rights to the Welcome Reception with the opportunity to address attendees and prominent company signage displayed Recognition as the Welcome Reception sponsor on all marketing materials, hard copy and electronic, prior to, during and post conference 250 word company profile in the conference workbook Logo on the website with a link to your homepage Registration One complimentary conference registration. This includes entry to all sessions and social functions

12 Delegate Lounge One Only $15,000 (Excl GST) Acknowledgement/logo placement Company logo and acknowledgement as the Delegate Lounge sponsor Naming rights to the Delegate Lounge (fit out the sponsors expense) with prominent company sign age displayed Recognition as the Delegate Lounge sponsor on all marketing materials, hard copy and electronic, prior to, during and post conference 250 word company profile in the conference workbook Logo on the website with a link to your homepage Inclusion of one piece of written information in the conference satchel (to be provided by sponsor) Satchel Insert $500 (Excl GST) One piece of collateral (to be provided by the sponsor) inside the conference satchel given to delegates. All inserts are subject to NatRoad s approval. Tailored Package The sponsorship packages outlined are an indication of the opportunities available to your company. NatRoad would be delighted to assist in developing a tailored package for your company if none of the listed opportunities suit your marketing objectives.

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14 Why Exhibit? With approximately 300 delegates expected to attend the 2014 Annual NatRoad Conference, your decision to exhibit will increase awareness of your brand and introduce you to new business through direct, face to face interaction. The majority of delegates that attend will consist of owners and managers, the key decision makers of road freight transport businesses. Exhibition Space 27 Available $1800 (Excl GST) 3x3m booth Includes (if required): Lighting 240v power One clothed trestle 2 chairs Wall mounted fascia board with vinyl letters Acknowledgement/logo placement Company logo and acknowledgement as an exhibitor Logo and 250 word company profile in the conference workbook Logo on the website with a link to your homepage Why Donate an Auction Item? The auction component of the conference is an ideal opportunity for your company to participate. Whether small or large, NatRoad and our members value all donations and appreciate the support. The 2014 Auction dinner will be held on Friday 15 August Funds raised through the auction will contribute to supporting the operation of NatRoad. Donate an Item to our Annual Auction Dinner and Receive Acknowledgement/logo placement Company logo and acknowledgement as an Auction contributor Logo and 250 word company profile in the conference workbook Recognition as a contributor in NatRoad weekly news Logo on the website with a link to your homepage Inclusion of one piece of written information in the conference satchel (to be provided by sponsor Recognition through the auctioneer Inclusion of one piece of written information in the conference satchel (to be provided by sponsor Registration One complimentary conference registration. This includes entry to all sessions and social functions

15 If you would like to contribute to the Auction Dinner by donating goods or services, please complete the application form. You will need to provide a dollar value for the item being donated(for reserve price purposes only). For more information and to discuss your interest, please contact: Rhiannon Hegarty Manager Public Relations P: E: Rhiannon@natroad.com.au

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18 TERMS AND CONDITIONS NatRoad will hereafter be referred to as the Organisers Sponsorship packages will be allocated in order of receipt of booking forms. The Organisers accept no liability for damage to exhibits by loss, damage, theft, fire, water, storms, strikes, riots, or any cause whatsoever. Supporters are advised to insure against such liability. The Organisers reserve the right to change the venue and duration if circumstances demand at their discretion. The supporter will indemnify the Organisers in respect of any claims and demands in respect thereof. The supporter must take out adequate insurance in respect of all claims. The Organisers reserve the right to alter the Exhibition floorplan. Exhibits must not be removed and displays must not be dismantled either partly or in total before CLOSING TIME on the last day of the exhibition. All exhibits and display material must be removed by the time indicated in the supporters manual. The Sponsor undertakes that they will not hold any events, educational or social functions at the same time as official Conference Program sessions or social functions without the consent of the Organisers. Sponsorship deposits are non-refundable. For cancellation at least 2 months prior to the commencement of the exhibition, full payments will be refundable if the Organisers are able to re sell the package. For cancellations less than 2 months prior to the commencement of the exhibition, all payments are non-refundable. Sponsors and exhibitors are responsible for removing their property within the designated move out period. Failure to do so will result in removalist charges at the sponsors and exhibitors expense. PAYMENT DETAILS An invoice will be sent on receipt of the booking confirmation form. If payment is not received within 30 days of receipt of the invoice, your booking will be cancelled. Sponsors may only conduct competitions or offer prizes with the permission of the organisers.

19 SPONSORSHIP APPLICATION FORM Company name Contact name Address Phone Fax Conditions I/we accept the terms and conditions of undertaking a sponsorship package for the 2014 Annual NatRoad Conference Signature We wish to sponsor Dinner Auction Dinner Gala Dinner Breakfast Breakfast day 1 Breakfast day 2 Luncheon Lunch day 1 Lunch day 2 Catering Morning and afternoon tea day 1 Morning and afternoon tea day 2 Happy Hour Happy Hour day 1 Happy Hour day 2 Conference Satchels Welcome Reception Delegate Lounge Satchel Insert Payment Details Please find enclosed a cheque payable to NatRoad Ltd Please debit my credit card details below Card type Mastercard Visa Amex (3% surcharge will apply) Credit card number Exp / Name on Card Signature Authorised Amount to charge $ Please return this form to Rhiannon Hegarty Manager Public Relations NatRoad Pty Ltd PO Box 3656, Manuka ACT 2603 P: F: E: rhiannon@natroad.com.au

20 EXHIBITION APPLICATION FORM Company name Contact name Address Phone Fax Conditions I/we accept the terms and conditions of undertaking a sponsorship package for the 2014 Annual NatRoad Conference Signature Exhibition Booth Preferences 1st 2nd 3rd Payment Details Please find enclosed a cheque payable to NatRoad Ltd Please debit my credit card details below Card type Mastercard Visa Amex (3% surcharge will apply) Credit card number Exp / Name on Card Signature Authorised Amount to charge $ Please return this form to Rhiannon Hegarty Manager Public Relations NatRoad Pty Ltd PO Box 3656, Manuka ACT 2603 P: F: E: rhiannon@natroad.com.au

21 AUCTION ITEM DONATION FORM We wish to donate the following goods/services/ prizes for the Auction Value of item (RRP) Company name Contact name Address Phone Fax Signature Please return this form to Rhiannon Hegarty Manager Public Relations NatRoad Pty Ltd PO Box 3656, Manuka ACT 2603 P: F: E:

22 CONTACT FOR INFORMATION Rhiannon Hegarty, Manager Public Relations