sponsorship and exhibition prospectus australian council for computers in education

Transcription

1 sponsorship and exhibition prospectus australian council for computers in education 29 September 2 October 2016 Brisbane Convention and Exhibition Centre

2 what is acce2016? acce2016 is the biennial conference of the Australian Council for Computers in Education (acce). It will be hosted by QSITE, the Queensland member of acce, on behalf of acce. This is the conference for networked professionals on the ground and leading the way in education in Australia. acce2016 is a wonderful opportunity for delegates from all around Australia to expand their learning and reconnect with the vision of education, personalise existing and new connections, talk to leading experts in the field, be actively involved in shaping the future of education with new ideas and be the first to see the latest trends. Education, technology, pedagogy, learning and professional networks are what we are all about. Our point of difference is that we are a professional association and have long established networks using Face to Face events and Social Media. We are connected and this is your opportunity to connect with us. We invite you to read the following prospectus and then contact us to customise your involvement to reach your target market and meet your marketing objectives. conference theme If Our conference theme for 2016 is if. This will have a variety of meanings for different people but our core focus is on Imagined Futures. To quote one of the 2014 conference delegates: What IF schools were not encumbered by traditional norms and structures, and technology, social capital and pedagogies were used to their true realisation or potential? 2

3 what is acce2016? program at a glance Thursday 29 September 2016 Exhibition set up Pre-conference Leadership Forum Exhibition opens Welcome Reception in the exhibition area Friday 30 September 2016 Exhibition open Conference sessions acce President s Reception Saturday 1 October 2016 Exhibition open Conference sessions Conference Dinner Sunday 2 October 2016 Exhibition open Conference sessions Conference close Exhibition pack down who will attend? This conference is for all educators who use information communication technologies (ICT) in teaching and learning, or would like to do so. This conference will help participants discover new strategies for the use of ICT in the classroom, inspiring delegates to use ICT tools in appropriate and effective ways for the development of student outcomes. This conference is for primary and secondary classroom teachers, primary specialist teachers, principals and school leadership teams, school network managers and technicians, managers of learning technologies in early learning centres, tertiary institutions and tertiary ICT educators and consultants. This is a national and an international conference, featuring prominent international and Australian speakers and educators. The conference program will provide a comprehensive selection of best practice occurring in classrooms throughout the region and throughout Australian states and territories, showcasing the latest ICT initiatives taking place in schools. The conference program is currently being developed. Expect some exciting and innovative sessions, and plenty of networking opportunities.

4 why sponsor? Participating as a sponsor or exhibitor at acce2016 can take you straight to your target market and demonstrate your level of support and commitment to technology in education. Align your brand with the Australian Council for Computers in Education and their members at their biennial conference and strengthen your company s ties within the industry. contact us All Occasions Management Conference Organiser 41 Anderson Street Thebarton SA 5031 T: +61 (0) F: +61 (0) E: conference@aomevents.com The conference can provide your organisation with: Maximum exposure at a premier conference devoted to ICT in education The opportunity to demonstrate your company s commitment to the industry An opportunity to build and reinforce strategic relationships Time to network with industry colleagues and key decision makers A cost effective way to reinforce your organisation s brand and build brand awareness amongst a relevant audience Access to a broad network of industry partners from the public and private sectors Time to present latest innovations and new products or services to a pertinent audience, showcase your expertise and capabilities and educate the industry Brand visibility through our multi-channel marketing campaign get exposure through print, , web and Social Media activities The chance to affiliate your brand with a unique, dynamic conference Sponsorship packages and commit-ment levels vary and can be tailored to suit your marketing strategies. To discuss your options and ways to personalise your sponsorship package please contact us on the following details.

5 sponsorship packages at a glance Exclusive rights to Platinum Sponsorship of ACCE2016 Exclusive rights to Gold Sponsorship of ACCE2016 Named as Silver Sponsor Exclusive naming rights to relevant sponsorship event or item Platinum Gold Silver Conference Welcome Conference Dinner Reception App Company name and logo prominent in literature relating to the conference, including Social Media marketing, highlighting the level of Sponsorship Company Logo featured on conference website with link to company homepage Company name and logo featured on conference app Choice of location of double exhibition booth in exhibition Choice of location of single exhibition booth in exhibition Complimentary conference registrations, inlcuding Welcome Reception and Conference Dinner tickets Complimentary Conference Dinner Tickets only 4 Complimentary Welcome Reception Tickets only 4 Company name and logo featured on material relating to Conference Dinner Company name and logo featured on material relating to Welcome Reception Acknowledgement of level of Sponsorship by MC at conference opening and closing sessions 1 x Video presentation prior to opening keynote session as delegates are being seated Opportunity for company spokeperson to make a five minute address to delegates prior to one keynote session during the conference Opportunity for company spokesperson to make a five minute address to delegates at the Conference Dinner Opportunity for company spokesperson to make a five minute address to delegates at the Welcome Reception Opportnity for sponsor to conduct workshop as part of the conference program Opportunity to display company signage in conference plenary room (sponsor to provide one pull up banner) Opportunity to display company signage at Conference Dinner (sponsor to provide a maximum of 2 pull up banners) continued next page

6 sponsorship packages at a glance Platinum Gold Silver Conference Welcome Conference Dinner Reception App Opportunity to display company signage at Welcome Reception (sponsor to provide a maximum of 2 pull up banners) Company Logo featured on sponsor s banner in conference plenary room (size of logo in proportion to sponsorship level) Power point slide acknoweldgement of sponsorship level at appropriate timing Customised name badges for company staff acknowledging level of Sponsorship Advertisement in conference program (size of advert in proportion to sponsorship level) Opportunity to provide inserts in delegate conference satchel 2x 2x 2x 1x 1x Opportunity to include material in QSITE mail outs leading up to the conference 100 Company profile in conference program Full post- conference delegate list (subject to permission of the delegate)

7 sponsorship packages PLATINUM SPONSOR $30,000 INCL. GST (1 PACKAGE ONLY) Exclusive rights to Platinum Sponsorship of acce2016. Company name and logo prominent in literature relating to the conference, including Social Media marketing, highlighting Platinum Sponsorship Company logo featured on conference Choice of location of double exhibition booth in exhibition Six full complimentary conference registrations, including Welcome Reception and Conference Dinner tickets Acknowledgement as Platinum Sponsor by MC at conference opening and closing sessions One video presentation prior to opening keynote session as delegates are being seated (keynote session to be determined by the committee) Opportunity for company spokesperson to make a five minute address to delegates prior to one keynote session during the conference Opportunity for sponsor to conduct workshops as part of the conference program Opportunity to display company signage in conference plenary room (sponsor to provide one pull up banner) Company logo featured on sponsor s banner in conference plenary room (size of logo in proportion to sponsorship level) PowerPoint slide acknowledgement as Platinum Sponsor at appropriate timing Special name badges for company staff acknowledging Platinum Sponsorship Advertisement in conference program (size of advert in proportion to sponsorship level) Opportunity to provide two inserts in delegate conference satchel Opportunity to include material in QSITE mail outs leading up to the conference 100 word company profile in conference program Full delegate list provided post-conference

8 GOLD SPONSOR $20,000 INCL. GST (1 PACKAGE ONLY) Exclusive rights to Gold Sponsorship of acce2016. Company name and logo prominent in literature relating to the conference, including Social Media marketing, highlighting Gold Sponsorship Company logo featured on conference Choice of location of single exhibition booth in exhibition Four full complimentary conference registrations, including Welcome Reception and Conference Dinner tickets Acknowledgement as Gold Sponsor by MC at conference opening and closing sessions Opportunity to display company signage in conference plenary room (sponsor to provide one pull up banner) Company logo featured on sponsor s banner in conference plenary room (size of logo in proportion to sponsorship level) PowerPoint slide acknowledgement as Gold Sponsor at appropriate timing Special name badges for company staff acknowledging Gold sponsorship Advertisement in conference program (size of advert in proportion to sponsorship level) Opportunity to provide two inserts in delegate conference satchel 100 word company profile in conference program Full delegate list provided post-conference SILVER SPONSOR $10,000 INCL. GST (5 PACKAGES ONLY) Named as Silver Sponsor Company name and logo prominent in literature relating to the conference, including Social Media marketing, highlighting Silver Sponsorship Company logo featured on conference Choice of location of single exhibition booth (3m x 3m) in exhibition Two full complimentary conference registrations, including Welcome Reception and Conference Dinner tickets Company logo featured on sponsor s banner in conference plenary room (size of logo in proportion to sponsorship level) PowerPoint slide acknowledgement as Silver Sponsor at appropriate timing Advertisement in conference program (size of advert in proportion to sponsorship level) Opportunity to provide two inserts in delegate conference satchel 100 word company profile inconference program Full delegate list provided post-conference

9 CONFERENCE DINNER SPONSOR $8,000 INCL. GST (1 PACKAGE ONLY) Exclusive naming rights to the Conference Dinner Company name and logo prominent in literature relating to the conference Company logo featured on conference One full complimentary conference registration, including a Welcome Reception and Conference Dinner ticket. Company name and logo featured on material relating to Conference Dinner Opportunity for company spokesperson to make a five minute address to delegates at the Conference Dinner Opportunity to display company signage at Conference Dinner (sponsor to provide maximum of two pull up banners) Opportunity to provide one insert in delegate conference satchel Full delegate list provided post-conference WELCOME RECEPTION SPONSOR $5,000 INCL. GST (1 PACKAGE ONLY) Exclusive naming rights to the Welcome Reception Company name and logo in literature relating to the conference Company logo featured on conference One full complimentary conference registration, including social function tickets Four complimentary Welcome Reception tickets Company name and logo featured on material relating to Welcome Reception Opportunity for company spokesperson to make a five minute address to delegates at the Welcome Reception Opportunity to display company signage at Welcome Reception (sponsor to provide maximum of two pull up banners) Opportunity to provide one insert in delegate conference satchel Full delegate list provided post-conference

10 CONFERENCE APP $5,000 INCL. GST (1 PACKAGE ONLY) Exclusive sponsorship of the conference app Company name and logo in literature relating to the conference Company logo featured on conference Company name and logo featured on the conference app Opportunity to provide one insert in delegate conference satchel Full delegate list provided post-conference SATCHEL SPONSOR $5,000 INCL. GST (1 PACKAGE ONLY) Exclusive placement of the company logo along-side the conference logo on delegate satchels Company name and logo in literature relating to the conference Company logo featured on conference Opportunity to provide one insert in delegate conference satchel Full delegate list provided post-conference LEADERSHIP FORUM SPONSOR $5,000 INCL. GST (1 PACKAGE ONLY) Exclusive sponsorship of the Leadership Forum to be held on Thursday September 29, 2016 Company name and logo in literature relating to the conference Company logo featured on conference Opportunity to display company signage at Leadership Forum (sponsor to provide one pull up banner) Opportunity to provide one insert in delegate conference satchel Full delegate list provided post-conference JURISDICTION ROUND TABLE SPONSOR $5,000 INCL. GST (1 PACKAGE ONLY) Excusive partner naming rights to the Jurisdiction Round Table Sponsor Company name and logo in literature relating to the conference Company logo featured on conference website with link to company home page One full complimentary conference registration, including social function tickets Company name and logo featured on material relating to the Jurisdiction Round Table Opportunity to provide one insert in delegate conference satchel Full delegate list provided post-conference

11 NAME BADGE SPONSOR $2,000 INCL. GST (1 PACKAGE ONLY) Exclusive sponsorship of delegate name badges, with company logo featured on name badges Company name and logo in literature relating to the conference Company logo featured on conference LUNCH SPONSOR $2,000 INCL. GST (1 SPONSOR PER LUNCH) Sponsorship of conference lunch on selected day Company name and logo in literature relating to the conference Company logo featured on conference Company logo on signage on lunch serving tables during the sponsored lunch Opportunity to display company signage at sponsored lunch (sponsor to provide maximum of one pull up banner) CONFERENCE SUPPORTER IN-KIND DONATION OR SUPPLY OF MATERIALS, PRODUCTS OR SERVICES This category is for those companies who feel that they would better benefit from the supply of services or products that the conference is seeking, as an in-kind donation. This category of sponsorship is only available on application with the organising committee, and will be approved only if the supply of products and services is deemed suitable and relevant to the conference. COMPANY PRESENTATION OPPORTUNITIES If you would like to explore the opportunity of making a presentation to the delegates about your product, please contact us for further details. This opportunity is only available on application with the organising committee and will be approved only if the supply of products and services is deemed suitable and relevant to the conference. MORNING OR AFTERNOON TEA SPONSOR $1,000 INCL. GST Sponsorship of conference morning or afternoon tea break on selected day Company name and logo in literature relating to the conference Company logo featured on conference Company logo on signage on serving tables during the sponsored catering break Opportunity to display company signage at sponsored catering break (sponsor to provide maximum of one pull up banner)

12 exhibition booth packages Comprehensive information regarding exhibitor move in and move out, equipment and furniture hire, deliveries, accommodation and registration will be forwarded to confirmed exhibitors at a later date. The exhibition floorplan has been designed to maximise exposure and visibility for all exhibitors. Should more or fewer than anticipated exhibitors apply, alterations to the proposed floorplan may be required. floorplan Networking Lounge

13 SINGLE EXHIBITION BOOTH PACKAGE $2,900 INCL. GST One single exhibition booth One full conference registration (includes all social events). Additional company representatives must purchase exhibitor passes to enter the exhibition, which includes morning and afternoon teas and lunches throughout the conference, and the Welcome Reception Company name listed in conference literature Company name and website listed on the conference website Full delegate list provided post-conference Single booth includes: Octaboard white wall paneling 2.5 m high Fascia sign Two 150 watt spotlights One standard power feed, maximum loading of 5 amps DOUBLE EXHIBITION BOOTH PACKAGE $4,900 INCL. GST One double exhibition booth Two full conference registrations (includes all social events). Additional company representatives must purchase exhibitor passes to enter the exhibition, which includes morning and afternoon teas and lunches throughout the conference, and the Welcome Reception Full delegate contact list (subject to permission of delegate) Company name listed in conference literature Company name and website listed on the conference website Double booth includes: Octaboard white wall paneling 2.5 m high Fascia sign Two 150 watt spotlights One standard power feed, maximum loading of 5 amps SPACE ONLY EXHIBITION PACKAGE $2,000 INCL. GST One space in the exhibition One full conference registration (includes all social events). Additional company representatives must purchase exhibitor passes to enter the exhibition, which includes morning and afternoon teas and lunches throughout the conference, and the Welcome Reception Full delegate contact list (subject to permission of delegate) Company name listed in conference literature Company name and website listed on the conference website

14 get involved! To confirm your acceptance, please contact and specify the package required. A tax invoice for payment of 50% deposit and an acceptance form will be forwarded to you to complete and return to the Conference Organiser. On receipt of the acceptance form and the 50% deposit, a confirmation letter outlining the sponsorship agreement will be sent to you. Sponsorship and exhibition packages are not considered confirmed until a 50% deposit of total costs is received. Should the deposit not be received within 21 days of invoice, the package will be released for re-sale. Sponsors and Exhibitors should nominate their 1st, 2nd and 3rd choices for preferred sites on the Acceptance and Deposit Form. Booths will be allocated based on sponsorship level and order of receipt of Acceptance and Deposit Form at the discretion of the Organising Committee. Should your preferred sites be unavailable, you will be contacted for another preference. Final payment of 50% is due on or before 3rd July A tax invoice will be sent to you. Should final payment not be received by 21 days after this date, the package will be released for re-sale and the deposit not returned. contact us All Occasions Management Conference Organiser 41 Anderson Street Thebarton SA 5031 T: +61 (0) F: +61 (0) E: conference@aomevents.com Specifications regarding artwork for logos and advertisements, delivery details for signage and satchel inserts will be sent to in the written confirmation of sponsorship.

15 sponsorship application form Contact Person* * All sponsorship correspondence will be directed to this person. All prices are listed in AUD and include GST Last Name Organisation First Name Position Address Suburb State Post Code Telephone Mobile Facsimile * Onsite contact if different from above: Last Name Mobile First Name Sponsorship Packages (please tick preference) [ ] Platinum Sponsor $30,000 [ ] Gold Sponsor $20,000 [ ] Silver Sponsor $10,000 [ ] Conference Dinner Sponsor $8,000 [ ] Welcome Reception Sponsor $5,000 [ ] Conference App $5,000 [ ] Satchel Sponsor $5,000 [ ] Leadership Forum Sponsor $5,000 [ ] Jurisdiction Sponsor $5,000 [ ] Name Badge Sponsor $2,000 [ ] Lunch Sponsor $2,000 [ ] Morning or Afternoon Tea Sponsor $1,000 [ ] Single Exhibition Booth $2,900 [ ] Double Exhibition Booth $4,900 [ ] Space Only Exhibition $2,000 Booth Preference Please list three booth preferences, in order of preference Sponsorship Agreement Your signature below is taken as acceptance of the relevant sponsorship entitlements and the terms and conditions as listed in the Sponsorship Prospectus. Name Signature Date Payment Options A tax invoice for payment will be forwarded to you on confirmation, and will be due within 21 days of Invoice. [ ] Cheque payable to: AOG Trust Account No.4 ACCE2016 [ ] Electronic Funds Transfer to BSB , Account Number To allow us to identify your EFT payment, please enter your surname as the statement reference and send a remittance advice by fax, post or to the details below. Please return this form to: All Occasions Management 41 Anderson Street Thebarton SA 5031 T: +61 (0) F: +61 (0) E: conference@aomevents.com

16 terms and conditions Acceptance and Allocation: QSITE, the Conference Organising Committee and Conference Organiser; All Occasions Management, reserve the right to accept or reject any application for sponsorship at its absolute and unfettered discretion with the return of any deposit paid. Sponsorship and exhibition packages, which may be limited in number, will be generally allocated to those organisations who apply earliest. Allocation of sponsorship packages and booths regardless of the preference indicated, and alteration of the floor plan is at the discretion of QSITE, the Conference Organising Committee and Conference Organiser, whose decision will be final. Application and Payment: To confirm a sponsorship or exhibition package please contact conference@aomevents.com and specify the package required. An acceptance form will be sent to you to complete, along with a tax invoice for the deposit of 50%. On receipt of the completed form and 50% deposit, a confirmation letter will be sent outlining the sponsorship details. Should the deposit not be received within 21 days of invoice, the package will be released for re-sale. Final payment of the remaining 50% is due by 3 July 2016 with a tax invoice to be sent to you. Should final payment not be received by 21 days after this date, the package will be released for re-sale and the deposit not returned. As spaces are strictly limited, returning an Acceptance Form does not guarantee a place as a Sponsor/Exhibitor. You will be contacted with a confirmation letter to confirm your acceptance as a Sponsor/Exhibitor. Cancellation Policy: If the event is cancelled by QSITE, the Conference Organising Committee and/or Conference Organiser less than 12 months prior to the scheduled date, the Sponsor/Exhibitor is entitled to a 100% refund. If the event is rescheduled by the organiser, and the Sponsor/Exhibitors can reasonably demonstrate their inability to participate it will be entitled to a full refund. In the case of your cancellation of sponsorship, notification in writing should be sent to the Conference Manager. In the event of cancellation of sponsorship QSITE reserves the right to retain monies paid in full unless resold. Consequential Damage: QSITE, the Conference Organising Committee and Conference Organiser will not be liable for any indirect or consequential damages arising out of a breach of this Exhibition/ Sponsorship contract. Detailed Requirements and Due Dates: The Conference Organising Committee s and Conference Organiser s requirements regarding the artwork for logos and advertisements, specifications and delivery details for signage, arrangements for static display, delivery of satchel inserts or other arrangements will be sent to you in a confirmation letter at a later date with relevant due dates. Logos will be requested in both.jpg and.eps format, high resolution 300dpi. Should an alternative format be received, the Conference Organisers cannot be held responsible for the quality of the logos displayed in any of the promotional material. In the event that materials, information or artwork required by the Conference Organiser are not received by the designated due date, their use for their intended purpose cannot be guaranteed. The value of these entitlements will not be refunded if this is the case. Exceptional Circumstances: QSITE, the Conference Organising Committee and Conference Organiser reserve the right to change the venue and duration if exceptional circumstances demand. In the event of a change of venue and/or duration, the agreement to participate will remain in force as long as the Sponsor/Exhibitor is informed at least one month before the planned Conference. QSITE, the Conference Organising Committee and Conference Organiser will use reasonable endeavours to remedy the impact of exceptional circumstances. Exhibitor Display Rules: The Conference Organising Committee and Conference Organiser shall determine the hours during which the Sponsor/Exhibitors shall be conducted and as to hours of access for Exhibitors including variations of such times as shall be necessary. The exhibition booth is to be fully manned and operational and removal or change of any of the areas will not commence until after the exhibition closes. No advertising material such as banners, are allowed outside the designated booth area. Excessive noise that inconveniences other exhibitors or the Conference will not be allowed. QSITE, Conference Organising Committee and Conference Organiser will be the judges as to whether there is an annoyance. No obstruction of any form in the aisles and walkways. While companies are encouraged to pursue novel methods of attracting people with their stand, practices disadvantaging other companies or detracting from the Exhibition will be discouraged. The Sponsor/Exhibitor will acknowledge that QSITE, Conference Organising Committee, Conference Organiser, the exhibition hire company and Brisbane Convention and Exhibition Centre will not be responsible for any loss or damage to the exhibitor s property and that all exhibitor material and equipment is the sole responsibility of the exhibitor.

17 Partnerships: Nothing contained in the Agreement will be deemed to constitute a partnership, joint venture or agency relationship between you and QSITE, and/or the Conference Organiser and you must not do anything where you will, in any way, be represented that you are a partner of QSITE, and or the Conference Organisers. Responsibility: QSITE, the Conference Organising Committee and Conference Organiser and Brisbane Convention and Exhibition Centre accept no responsibility for any act, accidents, omissions on the part of service providers, the accuracy or content of any written or oral statements by speakers in connection with this event, delay, damage, personal injury or death. The Sponsor/Exhibitor is responsible for all personal injury or damage to property arising in connection with the Exhibitor display area, howsoever caused. The Sponsor/ Exhibitor will indemnify the Organisers in respect of any claim and demands in respect thereof. The Sponsor/ Exhibitor must take out adequate insurance in respect of all such claims. Australian regulators require all Sponsor/ Exhibitors to have adequate Public and Product Liability Insurance cover based on a limit of indemnity to the value of $10 million or above. This refers to damage or injury caused to third parties/visitors on or in the vicinity of an exhibition stand or space. Sponsor/Exhibitors are required to submit their Public Liability Insurance Certificate along with their booking form. Unavoidable Occurrences: In the event that the Conference/Exhibition is cancelled or delayed through no fault of QSITE, the Conference Organising Committee, Conference Organiser and the Venue Manager, including but not limited to fire, flood, labour disputes, natural disasters, acts of God, civil disorders, riots, insurrections, work stoppages, slow downs or disputes, or other similar events then the Sponsor/Exhibitor shall not be entitled to any refund or claim for any loss of damage. Venue: The Sponsor/Exhibitor and the servants, agents, contractors and invitees of the Sponsor/ Exhibitor are also to observe the rules, regulations and procedures as prescribed by the Brisbane Convention and Exhibition Centre. Registrations: Sponsor/Exhibitors are not permitted to attend Conference sessions or social functions unless the relevant tickets are offered as part of the particular sponsorship or exhibition package. However, should Sponsor/Exhibitors wish to attend the Conference as a delegate or attend social functions, the appropriate registration form must be completed and forwarded to the Conference Organisers together with the applicable registration fee. Specific Sponsor/Exhibitor registration forms will be sent out at a later date. Sponsorship and Exhibition Packages: Please refer to the sponsorship packages in the Sponsor and Exhibition Proposal document. Any variations to the description of each package must be as agreed in writing with the Conference Organiser. Sponsorship and exhibition entitlements will not commence until the Acceptance Form and deposit are received by the Conference Organiser.

18 australian council for computers in education