AACMAC Prospectus. Australasian Acupuncture and Chinese Medicine Annual Conference. Exhibition, Sponsorship and Advertising Opportunities

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1 AACMAC 2017 Australasian Acupuncture and Chinese Medicine Annual Conference 5-7 May 2017 Brisbane Convention & Exhibition Centre Brisbane, Australia Prospectus Exhibition, Sponsorship and Advertising Opportunities

2 Australasian Acupuncture and Chinese Medicine Annual Conference, Brisbane, 2017 Partner Invitation The Australian Acupuncture and Chinese Medicine Association Ltd cordially invites you to participate in the Australasian Acupuncture and Chinese Medicine Annual Conference (AACMAC) to be held from 5-7 May 2017 at the Brisbane Convention and Exhibition Centre. The conference is the peak annual convention and symposium for acupuncture and Chinese medicine practitioners in the Asia-Pacific region and will attract over 300 local and international delegates. There are a number of opportunities available for businesses to maximise their brand exposure. Trade display opportunities An AACMAC trade display will provide your business with unique opportunities to network with Chinese medicine professionals and increase brand recognition. A total of 20 exhibitor booths are available and you may choose your preferred booth location (subject to availability). Booths are allocated on a first come, first served basis. Sponsorship opportunities AACMAC sponsorship packages offer valuable brand exposure for businesses who wish to share their products and services with our delegates. 2 Advertising opportunities A range of advertising opportunities are available to suit your budget. Please contact Mia Zhang, AACMA Events Officer on to discuss in detail.

3 5-7 MAY 2017 BRISBANE CONVENTION AND EXHIBITION CENTRE, BRISBANE, AUSTRALIA Exhibition Opportunities Trade exhibition package One exhibition booth (see standard booth inclusions). Two AACMAC trade delegate tickets - includes entry to exhibition area and Cocktail Party (not the Gala Dinner), lunches and refreshments. Logo and company details placed on conference handouts collateral - conference program, books of abstracts. Logo on AACMAC conference website with a link to your organisation s home page. Logo on conference page on AACMA website. Fifty percent discount on conference advertising costs. One advertising opportunity in the AACMA fortnightly members enews (maximum 150 words per advertisement). One advertising opportunity in conference enews (maximum 150 words per advertisement). Two advertising opportunities on the AACMA Facebook page (maximum 50 words per advertisement). If you have previously exhibited at AACMAC you will receive the Trade Exhibition Package at a discounted price*. *Conditions apply Standard booth inclusions Shell scheme 3m x 2m polished aluminium frame with white melamine infill panels. 1 x 1.8m trestle table, 2 x chairs, 1 x tablecloth. All open aisle frontages will have a fascia sign of company name and stand number (maximum 30 characters). 2 x 120 watt (or energy efficient equivalent) spotlights per booth. 1 x 4 amp general point outlet included per booth. Set up and pack down of booths Set up is permitted between 9.00am and 11.00am on Friday, 5 May Pack down is permitted between 3.30pm and 5.00pm on Sunday, 7 May Exhibition cancellations All cancellations must be made in advance (in writing) and are subject to the following fees: $500 if cancelled on or before 3 March No refund after 3 March Number of years as exhibitor at AACMAC Discounted prices inc GST 0 $2,080 (full price) 1 $1,980 2 $1,880 3 $1,780 4 or 4+ $1,680 Discount applies to those who purchased a trade exhibit at one or more of the following conferences: WFAS 2004 AACMAC Melbourne 2005 AACMAC Adelaide 2006 AACMAC Brisbane 2007 AACMAC Sydney 2008 AACMAC Melbourne 2009 AACMAC Adelaide 2010 AACMAC Perth 2011 AACMAC Brisbane 2012 WFAS 2013 AACMAC Melbourne 2014 AACMAC Adelaide 2015 AACMAC Perth 2016 Please contact Mia Zhang, AACMA Events Officer on to confirm your discount eligibility. 3

4 Australasian Acupuncture and Chinese Medicine Annual Conference, Brisbane, 2017 Sponsorship packages Academic Awards Sponsorship $300 Sponsor provides a gift voucher (minimum $300). Presented as sponsor in conference handouts collateral conference program and books of abstracts. Logo on AACMAC conference website with a link to your organisation s home page. Logo on conference page on AACMA website. Mention at opening ceremony Sponsor prize announced at closing ceremony. Fifty percent discount on conference advertising costs. Opportunity for sponsors to present award at closing ceremony. Door Prize/Trivia Sponsorship $300 Sponsor provides gift voucher (min $300). Named as sponsor in conference program and on AACMA and AACMAC conference websites. Mention at opening ceremony. Sponsor prize announced at closing ceremony. Opportunity for sponsor to present award at closing ceremony/cocktail party/gala dinner. Best Student Award $300 Sponsor named in conference program and on AACMA and AACMAC conference websites. Mention at opening ceremony Sponsor prize announced at closing ceremony. Opportunity to present award at closing ceremony. Keynote Speaker (Interstate) Sponsorship $500 Mention at opening ceremony. Verbal acknowledgement of sponsor at introduction of speaker. Sponsor of keynote speaker named in conference program and on AACMA and AACMAC conference websites. Fifty percent discount on conference advertising costs. Keynote Speaker (International) Sponsorship $1,000 Mention at opening ceremony. Sponsor logo appears on slide presentation at commencement of keynote speech. Verbal acknowledgement of sponsor during introductionfor keynote speaker. Sponsor named in conference program and on AACMA and AACMAC conference websites. Fifty percent discount on conference advertising costs. All sponsorship requests must be submitted before 21 April Advertising opportunities Conference Satchel Insert ($585) The Conference Satchel is distributed to each delegate on registration at the conference. Insertion of one piece of literature (supplied by advertiser). Maximum weight per insert is 50g (10g is approximately 2 x A4 pages). Additional fees apply for heavier items. Acceptance of conference insertions is at the sole discretion of the AACMAC Organising Committee. Book of Abstracts ($205 - $1,045) CMYK artwork to be supplied by advertiser. 2-page centre spread $1,045. Full A4 page $510. Half A4 page $312. Quarter A4 page $205. Acceptance of Book of Abstracts material is at the sole discretion of the AACMA Organising Committee. Advertising Cancellations All advertising cancellations must be made in advance and are subject to the following fees: $250 if cancelled on or before 3 March No refunds if cancelled after 3 March All advertising prices include GST. 4

5 5-7 MAY 2017 BRISBANE CONVENTION AND EXHIBITION CENTRE, BRISBANE, AUSTRALIA Conference location Queensland Australia - Where Australia shines Queensland is an Australian state covering the continent s northeast, with a coastline stretching nearly 7,000km. Its offshore Great Barrier Reef, the world s largest coral reef system, hosts thousands of marine species 1. Brisbane Brisbane is flanked by the beaches of the Gold and Sunshine Coasts and is a modern and diverse city that offers a range of great experiences for visitors, in a warm and friendly environment. The Brisbane region stretches from Bribie Island in the north to City of Logan in the south, and Lockyer Valley in the west to Moreton Island and North Stradbroke Island in the east. The city includes cultural precincts made up of theatres, museums and international cuisine. Its sporting venues, conference facilities, cruise ship terminal, parklands, cafes, laneways and extensive river walks make Brisbane a vibrant metropolitan city 2. Conference Venue Brisbane Convention & Exhibition Centre With 20 years of hosting successful events, including the 2014 G20 Leaders Summit voted best ever, the Brisbane Convention & Exhibition Centre has earned an enviable track record. The knowledge and experience gained means they bring together an unmatched capability and unique depth of industry skills and know-how 3. Gala Dinner and Partner Hotel The Gala Dinner of AACMAC 2017 on Saturday 6 May 2017 will be held on Level 12 Rooftop of Rydges South Bank which boasts panoramic views of the Brisbane river and city skyline. Rydges South Bank Brisbane has a range of special accommodation options for AACMAC delegates and guests and is conveniently located adjacent to the Brisbane Convention & Exhibition Centre and all the attractions of Southbank. 1. Google, 2016, Queensland 2. Tourism and Events Queensland, 2016, Brisbane 3. Brisbane Convention and Exhibition Centre, 2016, Why choose BCEC 5

6 Australasian Acupuncture and Chinese Medicine Annual Conference, Brisbane, 2017 UP REGISTRATION PLAZA AUDITORIUM LIFTS PLAZA LEVEL GREY STREET PREFUNCTION PLAZA AUDITORIUM FOYER MEETING ROOMS P6-7 6

7 5-7 MAY 2017 BRISBANE CONVENTION AND EXHIBITION CENTRE, BRISBANE, AUSTRALIA 2017 AACMAC EXHIBITOR/SPONSOR/ADVERTISER INFORMATION AND CONTACT NAME please print clearly FAMILY NAME... GIVEN NAME... COMPANY NAME... POSTAL ADDRESS... STATE...POSTCODE... TEL ( )...FAX ( )... MOBILE PLEASE NOTE: All prices are inclusive of GST AACMAC EXHIBITOR BOOKING We wish to reserve number of booths. Our preference is: (please use booth numbers shown on diagram on the adjacent page of this prospectus.) 1ST CHOICE 2ND CHOICE 3RD CHOICE This is our first year as an exhibitor at AACMAC (cost: $2,080) We have exhibited at AACMAC before (Price Varies - refer table on Page 3 for discount levels) REPRESENTATIVES The Trade Exhibition Package includes two AACMAC delegate tickets. Delegate tickets are required for booth attendance. Please name who will be attending. Attending Person 1 FAMILY NAME... GIVEN NAME... Attending Person 2 FAMILY NAME... GIVEN NAME... EXHIBITOR ADDITIONAL REPRESENTATIVE We wish to book a place for an additional representative (named below) for our booth FAMILY NAME... GIVEN NAME... This person will attend on the following day(s) at a cost of $250 per day: Friday 5 May Saturday 6 May Sunday 7 May 2017 AACMAC EXHIBITOR SOCIAL PROGRAM COCKTAIL PARTY We wish to attend the Cocktail Party held on Friday 5 May at 6pm. The first two tickets are complimentary and are included in the Exhibition Package please register your attendance for catering purposes. Attending Person 1 NAME... Attending Person 2 Please tick Please tick NAME... Additional tickets can be purchased for $75 per ticket. NUMBER OF TICKETS... NAMES FOR TICKETS GALA DINNER We wish to attend the Gala Dinner held on Saturday 6 May at 7pm at a cost of $160 per ticket. FAMILY NAME... GIVEN NAME... FAMILY NAME... GIVEN NAME... Please list any special dietary requirements and to who this refers to

8 Australasian Acupuncture and Chinese Medicine Annual Conference, Brisbane, AACMAC SPONSORSHIP PACKAGES Please select the prizes and awards you would like to sponsor and provide details of the sponsorship: Academic Award Sponsor (min $300) DETAILS... Door Prize/Trivia Sponsor (min $300) DETAILS... Best Student Award (min $300) DETAILS... Keynote Speaker (Interstate) Sponsor $500 Keynote Speaker (International) Sponsor $1, AACMAC ADVERTISING PACKAGES We wish to select the following advertising package(s). Please tick: Book of Abstracts Two page centre spread $1,045 Full page $510 Half page $312 Quarter page $205 Conference Satchel Insert $585 All advertising insertions must be provided by the advertiser and shipped to AACMA by Monday 27 March, PAYMENT SUMMARY EXHIBITOR Booth(s) $... Additional representative(s) $... Gala dinner $... Cocktail party (additional tickets) $... SPONSOR Sponsorship package(s) $... ADVERTISER Book of Abstracts Ad Size... $... Conference Satchel Insert $... TOTAL $... A 20% deposit of booth price is required when you lodge your booking form to secure the booth. The balance is required to be paid in full by 31 March PAYMENT METHOD: Payment by cheque: Cheques should be made out to AACMA and mailed with this form to: AACMA PO Box 1635 COORPAROO DC QLD 4151 Payment by credit card: Please complete and either or fax this form to: Fax: events@acupuncture.org.au Payment by BPAY: Please contact the AACMA Events Officer on or events@acupuncture.org.au I hereby authorise for the payment of the above indicated exhibition and/or sponsorship and/or advertising items to be deducted from my credit card. Please charge my MasterCard/Visa AMEX Diners Club* CARD NUMBER EXPIRY DATE / CARD HOLDER NAME... *5% surcharge applies to Diners Club. 8