MINUTES SILENCE WAS OBSERVED IN MEMORY OF DEPARTED COMRADES. APOLOGIES. Messrs: Dr. R.G. Bain, State Councillor/ R.J. Metcalfe, State Councillor

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1 MINUTES MINUTES OF STATE COUNCIL OF THE RETURNED AND SERVICES LEAGUE OF AUSTRALIA, (NEW SOUTH WALES BRANCH) HELD AT ANZAC HOUSE 245 CASTLEREAGH STREET, SYDNEY, NSW ON FRIDAY 28 AUGUST 2015 COMMENCING AT 8.30 AM Our Mission - To provide for the well-being of Australian Defence Force Members and dependants, past and present and to promote community awareness of the Objects of The League PRESENT. Messrs: R.D. White, State President(Chair) /J.E. Haines, State Vice President/P.J. Stephenson, State Vice President/ A.A. Toussaint, State Vice President/ W.H. Hardman, Honorary State Treasurer / R.C. Crosthwaite, State Councillor / W.T. Harrigan, State Councillor / I.M. Henderson, State Councillor/ W.J. Humphreys, State Councillor/A.G. Hutchings, State Councillor/R.R. James, State Councillor/D.J. McManus-Smith, State Councillor SILENCE WAS OBSERVED IN MEMORY OF DEPARTED COMRADES IN MEMORIUM Mr Anthony Perriman former State Councillor Mr Jim Wallace former State Councillor APOLOGIES. Messrs: Dr. R.G. Bain, State Councillor/ R.J. Metcalfe, State Councillor IN ATTENDANCE. Miss A.G. Mulliner, Acting State Secretary & CFO/Messrs J.M. O Brien, Membership Services Manager/ J.A. Boyle, Business Services Manager (session 3) 1

2 TIMINGS Pre Council Briefings Thursday 27 August pm 2.00pm Nominations Panel 2.15pm 2.30pm Poppy Day 2.30pm 3.00pm Homeless Veterans Project 3.00pm 4.00pm Virtual War Memorial Project State Council Friday 28 August am 9.00am Open Forum 9.00am 10.30am Session 1 (presentations/consent items/finance) 10.30am 11.00am Admin/Morning Tea 11.00am 12.30pm Session 2 (minutes/business arising/report and direction) 12.30pm 1.15pm Admin/Lunch own arrangements 1.15pm 3.30pm Session 3 (compliance/property/general business) NOTICES. 1. Address/presentation 2. Closing time for General Business 12.30pm 3. If the meeting determines to go In Committee only official delegates to the meeting and those persons essential to the conduct of the meeting shall be present. RESOLVED: That a vote of thanks be extended to Miss Annette Mulliner for her time as Acting State Secretary. RESOLVED: That a summary of State Council be provided to Councillors for future reference. 2

3 1. CONSENT ITEMS 28/ Circular Resolution That it be recommended to State Council that Kalluumn Lee Maple and his carer be offered, in lieu of the trip to the Kokoda Track, Papua New Guinea, a four day trip to Singapore with Battlefield Tours at a cost not to exceed $8, Combination of Roles of Honorary Secretary/Treasurer Delegated authority of State Secretary to approve combination of roles of Honorary Secretary/Treasurer for the following sub-branches/district Councils Taree sub-branch 1.3 Referred By-Laws Delegated authority of the State Secretary to refer sub-branch/district Council By-Laws to the By-Law Action Group prior to them being placed before State Council. Nil 1.4 Service Certificates for sub-branches Delegated authority of State Secretary to approve the following Service Certificates for sub- Branches Nil 1.5 Retention of Minute Books/Charter Delegated authority of the State Secretary to approve the retention of sub-branch Minute books where the sub-branch has closed Nil 1.6 Subsidy of Membership Fees by sub-branches Delegated authority of State Secretary to approve subsidy of membership fees to the following sub-branches: Cootamundra partially 3 years (2016, 2017 & 2018) Wagga Wagga partially 3 years (2016, 2017 & 2018) Grafton partially 3 years (2016, 2017 & 2018) Warilla partially 3 years (2016, 2017 & 2018) 3

4 1.7 Approved sub-branch Budgets Delegated Authority of the State Branch Business Services Manager to approve the following sub-branch budgets under SC Minute 42/13: Nil 1.8 Variations to Approved Budgets Delegated authority of the State Branch Property Manager to approve day to day administrative matters whereby sub-branches seek to vary already approved budgets under sub-clauses and 50.23: Nil 1.9 Use of Logo Delegated authority of the CEO to approve the use of the Logo for NSW purposes and for matters concerning the National Membership and Marketing Committee as per State Council Minute 04/15.6: Nil RESOLVED: 1. That consent items 1 to 9 be received and noted. 2. That Circular Resolutions be for urgent matters only until the policy is reviewed. 3. That Messrs Humphreys and Crosthwaite review the Circular Resolution policy and report back to State Council. 2. FINANCE 29/ Report from Chief Financial Officer Report by Miss A. Mulliner Chief Financial Officer RESOLVED: That the report be received and noted. 2.2 Finance 15 July 2015 Minutes of the committee for receipt and adoption RESOLVED: That the minutes be received and adopted. 4

5 2.3 Finance 27 August 2015 (a) Submitted for receipt RESOLVED: That the minutes be received. (b) Business Arising (i) ANZAC House Organisational Structure Motion for the consideration of State Council from the Finance Committee RESOLVED: That the NSW Organisational Structure be amended as follows:- (a) The Shop be moved to the Finance Department; and (b) Registry be moved to the Membership Services Department. (c) Submitted for adoption RESOLVED: That the minutes be adopted. RESOLVED: That a vote of thanks be extended to Mr Harrigan for his time as Acting Honorary State Treasurer. 3. MINUTES 30/ State Council 19 June 2015 (a) Submitted for receipt RESOLVED: That the minutes be received. (b) Business Arising (i) Appeals Committee That the Appeals committee be asked to provide an executive summary to State Council on the status of fundraising and the impact of Woolworths on the appeals. Report by Miss Mulliner, CFO RESOLVED: That the report by Miss Mulliner be received and noted. 5

6 (ii) Report from Chief Financial Officer (SC Minute 21/15.1) That a review of State Branch s travel and accommodation costs be undertaken by the Acting State Secretary. Memorandum dated 17 August 2015 from Miss Mulliner Acting State Secretary RESOLVED: That State Council and State Branch use Flight Centre Business Travel for future travel bookings. (iii) National Pooling Expenses (SC Minute 21/15.3.(b).(ii)) That NSW seeks a more equitable formula for the calculating of National Pooling Expenses. Report by MR White, State President RESOLVED: That the issue be an agenda item for the forthcoming meeting between the NSW CEO and the CEO of National. (iv) State Councillors Partners Expenses (SC Minute 13/15.5.(b).(ii)) That Mr Humphreys and Mr Crosthwaite review that State Council travel policy with reference to partners travel and travel insurance. (SC Minute22/15.1.(b).(ii)) That the matter be deferred until August State Council to incorporate policy on cab charge and Hyde Park Inn usage. Amended State Council Charter submitted for consideration RESOLVED: 1. That any amendments or contributions to the State Council Charter be forwarded to Mrs Ally Moylan by Friday 18 September That a vote of thanks be extended to Messrs Humphreys and Crosthwaite for their work on the State Council Charter. (v) The ANZAC Salute Project (SC Minute 22/15.6.(b).(ii)) That the project be progressed by State Branch staff with reports to State Council. Report by Mr O Brien Membership Services Manager RESOLVED: That the report be received and noted. 6

7 (vi) CCWA Casual Vacancies (SC Minute 22/15.7.(b).(i)) 1. That The Returning Officer call for nominations to fill the casual vacancies of Far Western Councillor, Riverina Councillor, Central and Eastern Councillor and Honorary Secretary. Memorandum dated 19 August 2015 from Mr Boyle Business Services Manager RESOLVED: 1. "That the positions of Honorary CCWA State Secretary and Honorary CCWA State Treasurer be combined." 2. "That the position of CCWA State Councillor Central and Eastern Metropolitan be abolished." 3. "That the 4 Women's Auxiliaries in the Central and Eastern Area be absorbed into neighbouring Districts." (vii) Life Membership (SC Minute 22/15.11.(ii)) That the State Secretary investigate the proposed changes to the Life Membership application form and process and report back to State Council. Life Membership form submitted for approval RESOLVED: That the amended electronic Life Membership form be adopted and placed on the NSW website. (viii) Police Association of NSW (SC Minute 23/15.8) That the Police Association be invited to discuss the issue with the State President. Report by Mr White, State President RESOLVED: That the report be received and noted. (ix) Ryde District sub-branch (SC Minute 23/15.17) That the matter be referred to the Honorary Legal advisor for action. Memorandum dated 3 July 2015 from Miss Mulliner Chief Financial Officer RESOLVED: That the file be forwarded to Mr Cannings for further legal advice. 7

8 (x) Carnival Cruise ANZAC Services (SC Minute 25.15) That a meeting with Carnival be called to develop a template for future on board ANZAC Commemoration Services. RESOLVED: That this item be deferred until Report, Policy and Direction item (c) Submitted for adoption RESOLVED: That the minutes be adopted. 3.2 St Mary s Memorial Trust 6 July 2015 Minutes of the committee for receipt and adoption RESOLVED: That the minutes be received and adopted. 3.3 SVADCS 8 July 2015 Minutes of the committee for receipt and adoption RESOLVED: That the minutes be received and adopted. RESOLVED: That State Council conclude at 4.30pm and all matters that are not heard be forwarded to the next State Executive meeting. 3.4 State Executive 15 July 2015 (a) Submitted for receipt RESOLVED: That the minutes be received. (b) Business Arising (i) City of Blacktown sub-branch (SX Minute 17/15.4) 1. That a copy of the investigation report be forwarded to the sub-branch. 2. That Mr Harrigan and Mr James create a file note for the sub-branch file. Report by Messrs Harrigan and James, State Councillors RESOLVED: 1. That State Council go IN COMMITTEE. 2. That State Council go OUT OF COMMITTEE. 3. That the resolutions made IN COMMITTEE are endorsed. 8

9 (c) Submitted for adoption RESOLVED: That the minutes be adopted. 3.5 Special State Council 15 July 2015 Minutes of the committee for receipt and adoption RESOLVED: That the minutes be received and adopted. 3.6 Reveille Editorial 20 July 2015 Minutes of the committee for receipt and adoption RESOLVED: That the minutes be received and adopted. 3.7 Youth Clubs 11 August 2015 (a) Submitted for receipt RESOLVED: That the minutes be received. (b) Business Arising (i) Marrickville Youth Swimming Club Correspondence dated 18 August from Mrs Deas, Secretary Marrickville Your Swimming Club RESOLVED: 1. That permission be granted for Marrickville Youth Swimming Club to have a smaller committee than stipulated in the model constitution. 2. That permission be granted for Marrickville Youth Swimming Club to have 1 (one) year terms for its committee. (ii) Youth Club Correspondence dated 17 August 2015 from Messrs Haines and James, Chair and Deputy Chair of Youth Council RESOLVED: 1. That a reply be sent to Mr Bruce Roberts and inform him that there are no current issues in relation to WHS at Youth Club Inc. 2. That it be noted State Council may wish to appoint an independent person to conduct a review of the enquiries to date in relation to this matter should the need arise. 9

10 (c) Submitted for adoption RESOLVED: That the minutes be adopted. 3.8 Youth Council 11 August 2015 Cancelled due to lack of quorum 3.9 Day Clubs 13 August 2015 (a) Submitted for receipt RESOLVED: That the minutes be received. (b) Business Arising (i) Procedure Manual Recommended amendment to the Day Club Procedure Manual RESOLVED: That the amendments to the Day Club Procedures Manual be approved. (c) Submitted for adoption RESOLVED: That the minutes be adopted Central Council of Women s Auxiliaries 25 August 2015 Minutes of the committee for receipt and adoption RESOLVED: That the minutes be received and adopted Support & Assistance Fund 20 August 2015 Minutes of the committee for receipt and adoption RESOLVED: That the minutes be received and adopted Life Membership Recommendations for the award of Life Membership RESOLVED: That the following members be recommended to National: Barry Walsh Five Dock Mark Leeds Ferguson Palm Beach Michael Anthony Gillett Rooty Hill Claude Morris Zavattaro Castle Hill & District Peter Colin Westwood Castle Hill & District 10

11 Don Tait OAM Eileen Ellis Henderson John Robert Black Mariechen Irene Hatchwell Madelon Hueke Patrick John Rowe Dennis John Ratcliff Bruce Roy Taylor Castle Hill & District Mosman Wingham Wingham Wingham Smithfield Corowa Miranda 4. REPORT, POLICY & DIRECTION.31/ State Council Leave (a) Leave of Absence Mr McManus-Smith, for the period 29 October to 18 November 2015 inclusive RESOLVED: That leave be approved. (b) Absent on Duty Nil 4.2 State President s Report Report by Mr White State President RESOLVED: That the report be noted. 4.3 Chief Executive Officer s Report Report by Miss Mulliner Acting State Secretary RESOLVED: That the report be noted. 4.4 Programs with ADF and ESOs (SC Minute 04/14.7) That this matter be a permanent item on the State Council Agenda Memorandum dated 15 July 2015 from Mr McManus-Smith, Defence Liaison RESOLVED: That the report and AV presentation be noted. 11

12 4.5 National Conference Attendance Report by Miss Mulliner, Acting State Secretary RESOLVED: That the attendance at National Conference will be: (i) State President delegate (ii) State Vice President Metropolitan alternate delegate (iii) Mr Hutchings observer (iv) Mr James observer 4.6 Malabar sub-branch (i) Correspondence from Mr Perry, Honorary Secretary Malabar sub-branch (ii) correspondence from Mr Boyle, Business Services Manager RESOLVED: That Malabar sub-branch be taken out of administration. 4.7 Homeless Veterans Project Memorandum dated 7 July 2015 from Mr Boyle, Business Services Manager RESOLVED: That a circular be issued encouraging sub-branches to donate to Homes for Heroes through LifeCare or WBI. 4.8 NSW Policy Review Discussion document submitted by Mr Crosthwaite, State Councillor RESOLVED: That the policy be forwarded to the CEO for consideration. 4.9 State Council Visit to LifeCare Narrabeen in October Memorandum dated 27 July 2015 from Mr O Brien, Membership Services Manager RESOLVED: That State Council resolution 04/15.7 be rescinded and the October 2015 State Council meeting be held at ANZAC House Cronulla sub-branch Memorandum dated 22 July 2015 from Miss Mulliner, Acting State Secretary RESOLVED: That it be suggested the matter be referred to the State Branch Tribunal and prosecuted by Mr Bruce Howe. 12

13 4.11 State Tribunal (i) Correspondence dated 8 July 2015 from Mr Bubb, Registrar State Tribunal RESOLVED: That the correspondence be noted. (ii) Correspondence dated 25 August 2015 from Mr Bubb, Registrar State Tribunal RESOLVED: That the appointment of Mr Bryan Lawrence Slattery be approved Pelican Flat Women s Auxiliary Correspondence dated 30 July 2015 from Mrs Smith, Honorary Secretary RESOLVED: That the State Council liaison officers are authorised to meet with the Pelican Flat Women s Auxiliary and Pelican Flat sub-branch to resolve the issue Ban on Cadets Carrying Weapons Correspondence dated 14 June 2015 from Mr Haines, Honorary Secretary Western Metropolitan District Council RESOLVED: That State Branch lobby National to make representations to the Minster of Defence to reverse the current ban on Australian Army Cadets carrying firearms on Catafalque Parties RAAF Recruits Honorary Membership Memorandum dated 5 August 2015 from Mr O Brien Membership Services Manager RESOLVED: That Mr Hutching discuss this issue with 1 RTU Wagga and report back to State Council NSW Constitutional Amendments Memorandum dated 5 August 2015 from Miss Mulliner, Acting State Secretary RESOLVED: That the motions be forwarded to the ASC Agenda Committee New South Wales Army Golf Correspondence from Major Fish, NSW Army Golf RESOLVED: That a donation of $2, be approved and Mr James attend the event. 13

14 4.17 Carnival Cruise ANZAC Day Report Report by Mr James, State Councillor RESOLVED: That Mr James and appropriate staff meet with the company to assist with ongoing ANZAC Day activities Blackheath-Mt Victoria ANZAC Day March Route Report by Mr James, State Councillor RESOLVED: That the report is noted and no further action be required CCWA Regulations Memorandum dated 11 August 2015 from Mr Boyle, Business Services Manager RESOLVED: That CCWA Regulation item 2.60 be amended to read: 2.60 If, in the opinion of the Executive Committee, any member has acted detrimentally to or not in accordance with the Aims, Objects and Policy of the Women's Auxiliary, such member may be suspended from membership (for a limit not exceeding three (3) months) by resolution of a special General Meeting called for that purpose Annual State Congress Venue 2017 to 2019 Memorandum date 11 August 2015 from Mr O Brien, Membership Services Manager RESOLVED: That State Branch establish a competitive tender process to determine the venue for Annual State Congress Amendment to By-Law 10 item 37 Memorandum dated 11 August 2015 from Mr O Brien, Membership Services Manager RESOLVED: That By-Law 10 item 37 be deleted and new item 37 be inserted as below: 37. Each session of State Congress shall be structured to allow maximum time for the business of Congress and also allow an adequate break for lunch Number Plates Correspondence dated 13 August 2015 from Mr Wilson, President Toukley sub- Branch RESOLVED: That previous advice indicates that the program is not viable. 14

15 MESSRS WHITE, CROSTHWAITE, HUMPHREYS AND MISS MULLINER DECLARED AN INTEREST AS DIRECTORS OF LIFECARE LifeCare Board Nomination Correspondence dated 10 August from Mr Riddington, Chair LifeCare RESOLVED: That State Council endorses the nomination of Brigadier Allan Murray (Rtd) to the Board of LifeCare Concord Hospital Veterans Rehabilitation Centre Correspondence dated 3 August from Mr Haines Honorary Secretary Western Metropolitan District Council RESOLVED: That State Council make representation to the Minister for Veterans Affairs to have funding provided for the upgrade of the "Rusty Priest" Centre for Veterans' Rehabilitation at Concord RGH now, as announced prior to the election. 3.35PM MR WHITE VACATES THE CHAIR AND MR HAINES ASSUMES THE CHAIR 5. COMPLIANCE 32/ sub-branch Compliance Report Report by Mr Boyle, Business Services Manager RESOLVED: That the report on Coonamble and Mangrove Mountain sub-branches be noted. 6. PROPERTY BUSINESS 33/ Wyong sub-branch Seeking approval in principle to purchase rental property from the Defence Housing Association located in NSW, QLD and Canberra area for the estimated cost of $1 million. RESOLVED: That approval be given in principle for the Trustees of Wyong sub-branch to purchase rental property from the Defence Housing Association located in NSW, QLD and Canberra for the estimated cost of $1 million. 15

16 6.2. Bathurst sub-branch Seeking approval to transfer $70, from the sub-branch s working account with Reliance Credit Union to a Term Deposit with Reliance Credit Union. RESOLVED: That approval be given to transfer $70, from the sub-branch s working account with Reliance Credit Union to a Term Deposit with Reliance Credit Union City of Penrith sub-branch Seeking approval to adjust the sub-branch Budget Plan to include a $10, donation to the Homeless Veteran s Project for next 3 years. RESOLVED: That approval be given to donate through WBI or LifeCare Wingham sub-branch Seeking approval to change banks and move the sub-branch funds to the National Australia Bank as the Westpac Bank in Wingham is closing. RESOLVED: That approval be given to change banks and move the sub-branch funds to the National Australia Bank from the Westpac Bank Narrabri sub-branch Seeking approval to donate $103, to the Narrabri War Memorial Fund from the sub-branch ANZ Term Deposit Account. RESOLVED: That approval be granted to donate $103, to the Narrabri War Memorial Fund from the sub-branch ANZ Term Deposit Account Pottsville & District sub-branch Seeking approval to expend up to $13, of sub-branch funds on renovating the Cenotaph at ANZAC Park Pottsville Beach. The total cost of the project is $22,899.00, with the balance being met by Grants and Fundraising. RESOLVED: That approval not be granted. 16

17 6.7. Gloucester sub-branch Seeking approval to add the Westpac Helicopter Appeal placed on the Donation List, due to the sub-branch members strong support and the services it provides for country people. RESOLVED: That the sub-branch be advised that such donations are covered by Tier 3 of the donation plan Narromine sub-branch Seeking approval to reconsider the sub-branch s request to donate $25, to the Narromine Aviation Museum. RESOLVED: That the request not be approved as the donation does not meet the aims and objects of NSW Auburn sub-branch Seeking approval in principle to purchase home units for Veterans welfare purposes for DefenceCare to use and for the sub-branch to fund a Community Support Worker. RESOLVED: That approval in principle be granted to purchase home units for Veterans welfare purposes for DefenceCare to use and for the sub-branch to fund a Community Support Worker Cootamundra sub-branch Seeking approval to expend $9, of sub-branch funds on a new Vietnam Veterans Memorial. The total cost is $13, with the balance being met by a Saluting Their Service Grant. RESOLVED: That approval be given to expend $9, of sub-branch funds on a new Vietnam Veterans Memorial Narrabeen sub-branch Seeking approval to expend up to $30, on urgent maintenance to fix the Clubs main balcony. RESOLVED: That approval be given to expend up to $30, on urgent maintenance to fix the Clubs main balcony. 17

18 6.12 Wagga Wagga sub-branch Seeking approval to expend $36, to purchase an administration vehicle for the use by the Wagga Wagga sub-branch. RESOLVED: That approval be given to expend $36, to purchase an administration vehicle for the use by the Wagga Wagga sub-branch Ashfield sub-branch Seeking approval to change the sub-branch Investment Strategy and transfer investments of $650, to bank hybrids stock through investment advisor J.B.Were. RESOLVED: That approval be given to change the sub-branch Investment Strategy and transfer investments of $650, to bank hybrids stock through investment advisor J.B.Were. 3.59PM MR HAINES VACATES THE CHAIR AND MR WHITE ASSUMES THE CHAIR 7. GENERAL BUSINESS 34/ Extension of District Council Review Correspondence dated 1 August 2015 from Mr Phillips, Honorary Secretary Riverina District Council RESOLVED: That the extension be granted. 7.2 Significant Royal Anniversary Correspondence dated 13 August 2015 from Mr Horsley RESOLVED: That the correspondence be forwarded to National for an appropriate response. 7.3 Relocate Central Coast District Council (i)correspondence dated 19 August 2015 from Mr Duckworth, Honorary Secretary Far Southern Metropolitan District Council RESOLVED: That no action be taken at this time due to the current review of District Council boundaries. (ii) Motions for State Council consideration from Mr Henderson, State Councillor WITHDRAWN 18

19 7.4 State Branch Recruiting Team Correspondence dated 19 August 2015 from Mr Duckworth, Honorary Secretary Far Southern Metropolitan District Council RESOLVED: That an activity report be requested from the mobile recruiting team. 7.5 NSW Funding Presentation by Mr Stephenson, State Vice President Northern Country RESOLVED: That the presentation be noted and the matter be deferred to October State Council. 7.6 National Adaptive Sports Correspondence dated 17 August 2015 from Mrs Jackman, CEO National RESOLVED: That the appointment of Mr McManus-Smith to the position of National Adaptive Sports be noted. 7.7 Relocate Far Southern Metropolitan District Council Motion for State Council consideration from Mr Stephenson, State Vice President RESOLVED: That no action be taken at this time due to the current review of District Council boundaries. RESOLVED: That an extension of time be granted. 4.30PM MR HUMPHREYS SPOKE ON THE NEXT ITEM AND THEN LEFT THE MEETING 7.8 Kiama-Jamberoo sub-branch Correspondence dated 16 August 2015 from Messrs Thornburn, Munro and Ganderton RESOLVED: That the correspondence be noted. 4.40PM MR HUMPHREYS RETURNED TO THE MEETING 7.9 Motion for Consideration Motion for State Council consideration from Mr McManus-Smith, State Councillor WITHDRAWN 19

20 7.10 ANZAC House Trust Memorandum dated 27 August 2015 from Miss Mulliner, CFO RESOLVED: That approval be granted to execute under the Common Seal of The Returned and Services League of Australia (New South Wales Branch) the Deed of Put and Call Options to sell ANZAC House, 245Castlereagh Street, Sydney Ermington Naval Store Site Motion for State Council decision from Mr Haines, State Vice President Metropolitan RESOLVED: That the State President and State Council allow John Haines, State Vice President Metropolitan to negotiate with Parramatta City Council and the Developers of the former Ermington Naval Stores at Ermington regarding the establishment of a previously agreed to Child Care Centre to service the needs of residents of this very large housing estate and in particular the substantial number of Service Personnel with a much needed Child Care Facility East Timor Programs Meeting Motion for State Council decision from Mr Haines, State Vice President Metropolitan RESOLVED: That the State President and State Council agree to John Haines, State Vice President Metropolitan meeting with Ben Harlow, former ADF member who has seen service in East Timor and Iraq and who has built a strong relationship with the people of East Timor through various local projects initiated by East Timorese Ex-Service Members Community Organisation in Australia and former ADF members, to seek his advice and cooperation regarding any future programs emanating from the recent visit to East Timor by the NSW State President. 8. STATE COUNCIL INVITATION PERPETUAL LOG 35/15 RESOLVED: That the State Council Invitations Log be noted. 20

21 9. COMMITTEE MEETINGS & EVENTS 36/ ANZAC House Trust Monday 7 September am Donaldson VC AFOF Monday 7 September am Donaldson VC SVADCS Wednesday 9 September am Sheean Closing for State Executive Agenda Friday 11 September pm WBI Tuesday 15 September am Sheean Custodian Tuesday 15 September am Sheean Finance Wednesday 16 September am Sheean State Executive Wednesday 16 September am Donaldson VC Special State Council Wednesday 16 September pm Donaldson VC National Board 21 September 2015 National Congress September 2015 Brisbane ASC Agenda Monday 28 September am Sheean Reveille Editorial 28 September am Sheean Hyde Park Inn Friday 25 September am HPF Public Holiday Monday 5 October 2015 Closing for State Council Agenda Tuesday 6 October pm ANZAC Day March Committee Friday 9 October am Donaldson VC St. Mary's Memorial Fund 12 October am Hercules WBI Thursday 15 October am Sheean Support & Assistance Fund Thursday 15 October am Vung Tau Custodian Thursday 15 October am Sheean Finance Thursday 15 October am Sheean Life Membership Thursday 15 October pm Sheean State Council Friday 16 October am Donaldson VC Hyde Park Inn Friday 23 October am HPF LifeCare AGM/Board meeting Thursday 29 October am Narrabeen Youth Clubs Tuesday 10 November pm Youth Council Tuesday 10 November pm Remembrance Day Wednesday 11 November 2015 SVADCS Thursday 12 November am Sheean Closing for State Executive Agenda Friday 13 November pm Reveille Editorial 16 November am Sheean WBI Tuesday 17 November am Sheean Custodian Tuesday 17 November am Sheean Finance Wednesday 18 November am Sheean State Executive Wednesday 18 November am Donaldson VC Special State Council Wednesday 18 November pm Donaldson VC Day Clubs Thursday 19 November pm Donaldson VC CCWA 24 November am Donaldson VC Hyde Park Inn Friday 27 November am HPF ANZAC House Trust Monday 7 December am Donaldson VC AFOF Monday 7 December am Donaldson VC Closing for State Council Agenda Tuesday 1 December pm WBI Thursday 10 December am Sheean Support & Assistance Fund Thursday 10 December am Vung Tau Custodian Thursday 10 December am Sheean 21

22 Finance Thursday 10 December am Sheean Life Membership Thursday 10 December pm Sheean State Council Friday 11 December am Donaldson VC 2016 New Year's Day Friday 1 January 2016 SVADCS Wednesday 13 January :00am Sheean Closing for State Executive Agenda Friday 15 January :30pm WBI Wednesday 20 January :00am Sheean Custodian Wednesday 20 January :30am Sheean Finance Wednesday 20 January :30am Sheean State Executive Wednesday 20 January :30pm Donaldson V Hyde Park Inn Friday 22 January am HPF Australia Day Public Holiday Tuesday 26 January 2016 ANZAC Day March Committee Friday 29 January am HPF ANZAC Day March Participants Friday 29 January am HPF Youth Clubs Tuesday 2 February :00pm Youth Council Tuesday 2 February :00pm Closing for State Council Agenda Tuesday 16 February :30pm Day Clubs Thursday 18 February :00pm Donaldson V Hyde Park Inn Friday 19 February am HPF WBI Thursday 25 February :00am Sheean Support & Assistance Fund Thursday 25 February :00am Vung Tau Custodian Thursday 25 February :30am Sheean Finance Thursday 25 February :30am Sheean Life Membership Thursday 25 February pm Sheean State Council Friday 26 February am Donaldson V ASC Agenda Tuesday 1 March :00am Sheean ANZAC Day March Committee Friday 4 March am HPF ANZAC Day March Participants Friday 4 March am HPF ANZAC House Trust Monday 7 March :30am Donaldson V AFOF Monday 7 March :30am Donaldson V SVADCS Wednesday 9 March :00am Sheean St. Mary's Memorial Fund Thursday 10 March :30am Hercules Closing for State Executive Agenda Friday 11 March :30pm WBI Wednesday 16 March :00am Sheean Custodian Wednesday 16 March :30am Sheean Finance Wednesday 16 March :30am Sheean State Executive Wednesday 16 March :30pm Donaldson V ANZAC Day March Committee Friday 18 March am Donaldson V Good Friday Friday 25 March 2016 Easter Saturday Saturday 26 March 2016 Easter Sunday Sunday 27 March

23 Easter Monday Monday 28 March 2016 Closing for State Council Agenda Tuesday 5 April :30pm ANZAC Day March Committee Friday 8 April am HPF ANZAC Day March Marshals Friday 8 April am HPF WBI Thursday 14 April :00am Sheean Support & Assistance Fund Thursday 14 April :00am Vung Tau Custodian Thursday 14 April :30am Sheean Finance Thursday 14 April :30am Sheean Life Membership Thursday 14 April pm Sheean State Council Friday 15 April am Donaldson V Hyde Park Inn Friday 22 April am HPF ANZAC Day Monday 25 April 2016 Youth Clubs Tuesday 3 May :00pm Youth Council Tuesday 3 May :00pm SVADCS Wednesday 11 May :00am Sheean Closing for State Executive Agenda Friday 13 May :30pm WBI Wednesday 18 May :00am Sheean Custodian Wednesday 18 May :30am Sheean Finance Wednesday 18 May :30am Sheean State Executive Wednesday 18 May :30pm Donaldson V Day Clubs Thursday 19 May :00pm Donaldson V Sub-Branch Seminar Monday 23 May 2016 Sydney CBD Annual State Congress Tuesday 24 May 2016 Sydney CBD Annual State Congress Wednesday 25 May 2016 Sydney CBD Hyde Park Inn Friday 27 May am HPF ANZAC Day March Committee Friday 3 June am HPF ANZAC Day March Wash-up Friday 3 June am HPF 100 Years BIRTHDAY Monday 6 June 2016 ANZAC House Trust Monday 6 June :30am Donaldson V AFOF Monday 6 June :30am Donaldson V Closing for State Council Agenda Tuesday 7 June :30pm Queen's Birthday Public Holiday Monday 13 June 2016 WBI Thursday 16 June :00am Sheean Support & Assistance Fund Thursday 16 June :00am Vung Tau Custodian Thursday 16 June :30am Sheean Finance Thursday 16 June :30am Sheean Life Membership Thursday 16 June pm Sheean State Council Friday 17 June am Donaldson V Hyde Park Inn Friday 24 June am HPF SVADCS Wednesday 13 July :00am Sheean St. Mary's Memorial Fund Thursday 14 July :30am Hercules Closing for State Executive Agenda Friday 15 July :30pm WBI Wednesday 20 July :00am Sheean 23

24 Custodian Wednesday 20 July :30am Sheean Finance Wednesday 20 July :30am Sheean State Executive Wednesday 20 July :30pm Donaldson V Hyde Park Inn Friday 22 July am HPF Youth Clubs Tuesday 2 August :00pm Youth Council Tuesday 2 August :00pm Closing for State Council Agenda Tuesday 9 August :30pm Day Clubs Thursday 11 August :00pm Donaldson V WBI Thursday 18 August :00am Sheean Support & Assistance Fund Thursday 18 August :00am Vung Tau Custodian Thursday 18 August :30am Sheean Finance Thursday 18 August :30am Sheean Life Membership Thursday 18 August pm Sheean State Council Friday 19 August am Donaldson V Hyde Park Inn Friday 26 August am HPF ANZAC House Trust Monday 5 September :30am Donaldson V AFOF Monday 5 September :30am Donaldson V SVADCS Wednesday 14 September :00am Sheean Closing for State Executive Agenda Friday 16 September :30pm WBI Wednesday 21 September :00am Sheean Custodian Wednesday 21 September :30am Sheean Finance Wednesday 21 September :30am Sheean State Executive Wednesday 21 September :30pm Donaldson V Hyde Park Inn Friday 23 September am HPF ASC Agenda Monday 26 September :00am Sheean Public Holiday Monday 3 October 2016 Closing for State Council Agenda Tuesday 11 October :30pm St. Mary's Memorial Fund Thursday 13 October :30am Hercules ANZAC Day March Committee Friday 14 October am Donaldson V WBI Thursday 20 October :00am Sheean Support & Assistance Fund Thursday 20 October :00am Vung Tau Custodian Thursday 20 October :30am Sheean Finance Thursday 20 October :30am Sheean Life Membership Thursday 20 October pm Sheean State Council Friday 21 October am Donaldson V Hyde Park Inn Friday 28 October am HPF Youth Clubs Tuesday 8 November :00pm Youth Council Tuesday 8 November :00pm SVADCS Wednesday 9 November :00am Sheean Closing for State Executive Agenda Friday 11 November :30pm WBI Wednesday 16 November :00am Sheean Custodian Wednesday 16 November :00am Sheean 24

25 Finance Wednesday 16 November :30pm Sheean State Executive Wednesday 16 November :30pm Donaldson V Day Clubs Thursday 17 November :00pm Donaldson V Hyde Park Inn Friday 25 November am HPF Closing for State Council Agenda Wednesday 30 November :30pm ANZAC House Trust Monday 5 December :30am Donaldson V AFOF Monday 5 December :30am Donaldson V WBI Thursday 8 December :00am Sheean Support & Assistance Fund Thursday 8 December :00am Vung Tau Custodian Thursday 8 December :30am Sheean Finance Thursday 8 December :30am Sheean Life Membership Thursday 8 December pm Sheean State Council Friday 9 December am Donaldson V Hyde Park Inn Friday 23 December am HPF 2017 New Year's Day Public Holiday Monday 2 January 2017 SVADCS Wednesday 11 January :00am Sheean Closing for State Executive Agenda Friday 13 January :30pm WBI Wednesday 18 January :00am Sheean Custodian Wednesday 18 January :30am Sheean Finance Wednesday 18 January :30am Sheean State Executive Wednesday 18 January pm Donaldson VC Australia Day Public Holiday Thursday 26 January 2017 Hyde Park Inn Friday 27 January am HPF ANZAC Day March Committee Friday 3 February am HPF ANZAC Day March Participants Friday 3 February am HPF Youth Clubs Tuesday 7 February :00pm Youth Council Tuesday 7 February :00pm Closing for State Council Agenda Tuesday 14 February :30pm Day Clubs Thursday 16 February :00pm Donaldson VC Hyde Park Inn Friday 17 February am HPF WBI Thursday 23 February :00am Sheean Support & Assistance Fund Thursday 23 February :00am Vung Tau Custodian Thursday 23 February :30am Sheean Finance Thursday 23 February :30am Sheean Life Membership Thursday 23 February pm Sheean State Council Friday 24 February am Donaldson VC ANZAC Day March Committee Friday 3 March am HPF ANZAC Day March Participants Friday 3 March am HPF ASC Agenda Monday 6 March :00am Sheean ANZAC House Trust Monday 6 February :30am Donaldson VC AFOF Monday 6 February :30am Donaldson VC 25

26 SVADCS Wednesday 8 March :00am Sheean St. Mary's Memorial Fund Thursday 9 March :30am Hercules Closing for State Executive Agenda Friday 10 March :30pm WBI Wednesday 15 March :00am Sheean Custodian Wednesday 15 March :30am Finance Wednesday 15 March :30am Sheean State Executive Wednesday 15 March pm Donaldson VC ANZAC Day March Committee Friday 24 March am Donaldson VC Hyde Park Inn Friday 24 March am HPF ANZAC Day March Committee Friday 7 April am HPF ANZAC Day March Marshals Friday 7 April am HPF Closing for State Council Agenda Tuesday 11 April :30pm Good Friday Friday 14 April 2017 Easter Saturday Saturday 15 April 2017 Easter Sunday Sunday 16 April 2017 Easter Monday Monday 17 April 2017 WBI Thursday 20 April :00am Sheean Support & Assistance Fund Thursday 20 April :00am Vung Tau Custodian Thursday 20 April :30am Sheean Finance Thursday 20 April :30am Sheean Life Membership Thursday 20 April pm Sheean State Council Friday 21 April am Donaldson VC ANZAC Day Tuesday 25 April 2017 Hyde Park Inn Friday 28 April am HPF Youth Clubs Tuesday 2 May :00pm Youth Council Tuesday 2 May :00pm SVADCS Wednesday 10 May :00am Sheean Closing for State Executive Agenda Friday 12 May :30pm WBI Wednesday 17 May :00am Sheean Custodian Wednesday 17 May :30am Sheean Finance Wednesday 17 May :30am Sheean State Executive Wednesday 17 May pm Donaldson VC Day Clubs Thursday 18 May :00pm Donaldson VC Hyde Park Inn Friday 26 May am HPF Sub-Branch Seminar Monday 29 May 2017 Annual State Congress Tuesday 30 May 2017 Annual State Congress Wednesday 31 May 2017 ANZAC House Trust Monday 5 June :30am Donaldson VC AFOF Monday 5 June :30am Donaldson VC Closing for State Council Agenda Tuesday 6 June :30pm ANZAC Day March Committee Friday 9 June am HPF ANZAC Day March Wash-up Friday 9 June am HPF Queen's Birthday Public Holiday Monday 12 June

27 WBI Thursday 15 June :00am Sheean Support & Assistance Fund Thursday 15 June :00am Vung Tau Custodian Thursday 15 June :30am Sheean Finance Thursday 15 June :30am Sheean Life Membership Thursday 15 June pm Sheean State Council Friday 16 June am Donaldson VC THE ODE They went with songs to the battle, they were young, Straight of limb, true of eye, steady and aglow. They were staunch to the end against odds uncounted, They fell with their faces to the foe. They shall grow not old, as we that are left grow old, Age shall not weary them, nor the years condemn. At the going down of the sun and in the morning, We will remember them. Lest we forget, THERE BEING NO FURTHER BUSINESS THE MEETING CONCLUDED AT4.55P.M. 27