1 MINUTES SILENCE WAS OBSERVED IN MEMORY OF DEPARTED COMRADES. WELCOME Mr E.E. Bell - President Maitland RSL sub-branch

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1 1 MINUTES MINUTES OF THE STATE EXECUTIVE OF THE RETURNED AND SERVICES LEAGUE OF AUSTRALIA (NEW SOUTH WALES BRANCH) HELD IN THE DONALDSON VC BOARDROOM ANZAC HOUSE, 245 CASTLEREAGH STREET, SYDNEY ON WEDNESDAY 15th MAY 2013 AT 2.30 PM PRESENT: Messrs D.E.J. Rowe - State President (Chair) J.E. Haines - State Vice President Dr R.G. Bain - State Vice President Mr R.D. White - Honorary State Treasurer SILENCE WAS OBSERVED IN MEMORY OF DEPARTED COMRADES APOLOGIES: R.C. Crosthwaite - State Vice President WELCOME Mr E.E. Bell - President Maitland RSL sub-branch IN ATTENDANCE: Mr C.P. Perrin - State Secretary/CEO Miss A.G. Mulliner - Assistant State Secretary/CFO Messrs J.A. Boyle - Business Services Manager J.M O Brien Membership Services Manager G.G. Batty - Operations Officer

2 CONSENT ITEM 15/ RSL Website Report (Ref: SX-1) Memorandum dated 3 rd May 2013 from Ms C. Edwards, Reveille Media Officer. RESOLVED: That the RSL Website report is noted. REPORT & DIRECTION 16/13 1. Leave of Absence DR RG.Bain State Vice President for the period of 9 th to the 30 th August 2013 inclusive. RESOLVED: That leave is granted. 2. Centenary of the RSL 2016 (SC Minute 27/11.1. (b). (i).2) That the item is to be a permanent agenda item for State Council and State Executive. Report by Mr D. Rowe, State President. RESOLVED: That a date be set for a meeting after ASC Commemorative $2.00 Coin (SX Minute (9/13.3) That this matter is noted and is to be kept on the agenda. Report by Mr C. Perrin, State Secretary. RESOLVED: That the report be noted. 4. City of Liverpool RSL sub-branch (SX Minute 9/13.4) (i) That the matter be deferred to the next State Executive. RESOLVED: That the Business Services Manager investigate and if it falls within the By-Law guidelines that it be approved and if not that the sub-branch be advised. 5. New Income Streams (SC.Minute 17/13.14) (ii) That Terms of Reference be presented at the next State Executive.

3 3 RESOLVED: 1. That a date for a meeting be set after the completion of ASC RESOLVED: 2. That a draft terms of reference be circulated and presented to State Council in June RESOLVED: That Standing Orders be suspended. 6. sub-branch Issues Report by Mr Eric Bell on sub-branch issues. (i) Report on City of Blacktown RSL sub-branch RESOLVED: That the report on the City of Blacktown RSL sub-branch be noted and there be no further action at this time. (ii) Report on Dapto RSL sub-branch RESOLVED: That the report on the Dapto RSL sub-branch be noted and there be no further action at this time. RESOLVED: That Mr Eric Bell be thanked for his input. RESOLVED: That Standing Orders be resumed. COMPLIANCE REPORT 17/13 1. sub-branch/district Council Compliance Status Verbal report by Mr J.A. Boyle, Business Services Manager. RESOLVED: That the report is noted. 2. Lower North Coast District Council Correspondence dated 13 th May 2013 from Mr L. Gainey, Honorary Secretary LNCDC. RESOLVED: That State Executive agree to this request and dispensation to LNCDC for Nabiac RSL sub-branch be granted on this occasion.

4 4 3. Ivanhoe RSL sub-branch Report by Mr J. Boyle, Business Services Manager. RESOLVED: That the Riverina District Council be contacted with the view of arranging a meeting between the Ivanhoe RSL Club and the Ivanhoe RSL sub-branch with the view of rejuvenating the Ivanhoe RSL sub-branch. 4. Central Southern District Council Correspondence dated 14 th May 2013 from Mrs M Clarke, Hon Secretary CSDC. RESOLVED: That CSDC be given dispensation for Port Kembla RSL sub-branch on this occasion. RSL PROPERTY 18/13 1. Merimbula RSL sub-branch (Ref: SX-2) RESOLVED: 1. That approval is given on the understanding that sub-branch trustees are satisfied that the donations are made in the knowledge that the recipient(s) / organisation carry on work in support of those who have served and their dependents, and 2. That approval is given for Contingency Donations subject to: a) sub-branch member approval of the Recipient / Organisation, b) and that the donation amount does not exceed Constitutional Limitations as specified in the Property and Finance Regulation 5.2, and 3. That all benefits, financial assistance and payments paid by the sub-branch for mortality reasons are made in accordance with Property and Finance Regulation Chapter 6, and 4. That the Budget content specified in the sub-branch submission be noted. 2. Merrylands RSL sub-branch RESOLVED: 1. That approval is not granted.

5 5 2. That the Business Services Manager writes to Merrylands RSL sub-branch and ensure the Mortality Fund is in accordance with the regulations and the state of their budget. 3. Gunnedah RSL sub-branch RESOLVED: 1. That approval is given on the understanding that sub-branch trustees are satisfied that the donations are made in the knowledge that the recipient(s) / organisation carry on work in support of those who have served and their dependents, and 2. That approval is given for Contingency Donations subject to: a) sub-branch member approval of the Recipient / Organisation, b) and that the donation amount does not exceed Constitutional Limitations as specified in the Property and Finance Regulation 5.2, and 3. That all benefits, financial assistance and payments paid by the sub-branch for mortality reasons are made in accordance with Property and Finance Regulation Chapter 6, and 4. That the Budget content specified in the sub-branch submission be noted. 4. Camden RSL sub-branch RESOLVED: 1. That approval is not given. 5. Padstow RSL sub-branch RESOLVED: 1. That approval is not given. 2. That the Chief Financial Officer visit the sub-branch and counsel them on the preparation of their budget. 6. Ingleburn RSL sub-branch

6 6 RESOLVED: 1. That approval is given on the understanding that sub-branch trustees are satisfied that the donations are made in the knowledge that the recipient(s) / organisation carry on work in support of those who have served and their dependents,and 2. That approval is given for Contingency Donations subject to: a) sub-branch member approval of the Recipient / Organisation, b) and that the donation amount does not exceed Constitutional Limitations as specified in the Property and Finance Regulation 5.2, and 3. That all benefits, financial assistance and payments paid by the sub-branch for mortality reasons are made in accordance with Property and Finance Regulation Chapter 6, and 4. That the Budget content specified in the sub-branch submission be noted. 7. Yass RSL sub-branch RESOLVED: 1. That approval is not given. 2. That the SVPSC contact the Yass RSL sub-branch and lead them through the correct process for their Budget and donation plan. 8. Woronora River RSL sub-branch RESOLVED: 1. That approval is given on the understanding that sub-branch trustees are satisfied that the donations are made in the knowledge that the recipient(s) / organisation carry on work in support of those who have served and their dependents, and 2. That approval is given for Contingency Donations subject to: a) sub-branch member approval of the Recipient / Organisation, b) and that the donation amount does not exceed Constitutional Limitations as specified in the Property and Finance Regulation 5.2, and 3. That all benefits, financial assistance and payments paid by the sub-branch for mortality reasons are made in accordance with Property and Finance Regulation Chapter 6, and 4. That the Budget content specified in the sub-branch submission be noted.

7 7 9. Byron Bay RSL sub-branch Seeking approval to invest in a Share Portfolio RESOLVED: That approval be given to Byron Bay RSL sub-branch to invest in a Share Portfolio to the value of $100, to $150, Clovelly RSL sub-branch Seeking approval for the sale of sub-branch property Clovelly Road, Clovelly RESOLVED: That approval is given for Clovelly RSL sub-branch to enter into a contract with Lloyd Rothschild Pty Ltd for the sale of sub-branch property Clovelly Road, Clovelly for the following principal terms: (i) The sale price is $3,050, (ii) Deposit of 10% to be paid on exchange of contracts and to be released to the Vendor. (iii) (iv) (v) Settlement is to be four (4) months from exchange of contracts. The sale is with vacant possession. The Contract will otherwise be in a form as approved by the sub-branch solicitors. And Subject To: (i) RSL Custodian Pty Ltd to be appointed Fourth Trustee for Sale Proceeds. 11. Riverstone-Schofields RSL sub-branch RESOLVED: 1. That approval is given on the understanding that sub-branch trustees are satisfied that the donations are made in the knowledge that the recipient(s) / organisation carry on work in support of those who have served and their dependents, and 2. That approval is given for Contingency Donations subject to: a) sub-branch member approval of the Recipient / Organisation, b) and that the donation amount does not exceed Constitutional Limitations as specified in the Property and Finance Regulation 5.2, and 3. That all benefits, financial assistance and payments paid by the sub-branch for

8 8 mortality reasons are made in accordance with Property and Finance Regulation Chapter 6, and 4. That the Budget content specified in the sub-branch submission be noted. 5. That the Business Services Manager writes to the sub-branch clarifying the requirements for future Budget and Donation plans. 12. South Lake Macquarie RSL sub-branch Seeking approval to expend sub-branch funds on additional work to their sub-branch property 7 Yambo Street, Morisset RESOLVED: That approval be given for South Lake Macquarie RSL sub-branch to expend $35, for additional works to their sub-branch property 7 Yambo Street, Morisset. 13. Mungindi RSL sub-branch Seeking approval in principle to sell their sub-branch House. RESOLVED: That approval be given in principal for the sale by the Trustees of the Mungindi RSL sub-branch House property in St George Street Mungindi, providing the trustees are satisfied that the terms and conditions of the sale does not bring them into breach of their fiduciary responsibilities AND That such consent is given on the condition that the sub-branch conduct a ballot of all members, then holding of a further meeting to confirm the results of the ballot and to pass a resolution to sell and to seek the consent of State Council being given AND SUBJECT TO That RSL Custodian Pty Ltd be appointed an additional trustee together with the three sub-branch Trustees for the sale proceeds. 14. City of Queanbeyan RSL sub-branch

9 9 Seeking ratification for the Lease documentation for shops 11 and 16 located in the Queanbeyan RSL sub-branch Arcade. RESOLVED: That the ratification for the Lease documentation for shops 11 and 16 located in the Queanbeyan RSL sub-branch Arcade be noted FINANCE: 19/13 1. General Account Ratification EFT 6 th April to 10 th May 2013 Requesting approval for the ratification of EFT numbers to inclusive totalling $646, and electronic transfers of $5, RESOLVED: That approval is granted for the ratification of EFT numbers to inclusive totalling $646, and electronic transfers of $5, General Account Ratification 6 th April to 10 th May 2013 Requesting approval for the ratification of cheque numbers to inclusive totalling $38, RESOLVED: That approval is granted for the ratification of cheque numbers to inclusive totalling $38, GENERAL BUSINESS 20/13 1. Committee meeting dates advice. RESOLVED: That any changes or additions to State Council committees meeting dates or venue are to be forwarded to the Membership Services Manager. COMMITTEE MEETINGS & EVENTS: 21/

10 10 RSL Day Clubs Thursday 16 May pm Hyde Park Inn Friday 22 May am Sub-Branch Seminar Monday 27 May am Annual State Congress Tuesday 28 May am Annual State Congress Wednesday 29 May am Indigenous Veterans Ceremony Friday 31 May am ANZAC House Trust 3 June am RSL AFOF 3 June am Reveille Editorial Committee 3 June pm ANZAC Day March Executive Thursday 6 June am ANZAC Day March Washup Thursday 6 June am Queen's Birthday Public Holiday Monday 10 June 2013 Closing for State Council Agenda Tuesday 11 June pm RSL Life Care Thursday 13 June am RSL NSW Support & Assistance Fund Thursday 20 June am RSL WBI Thursday 20 June am Life Membership Thursday 20 June pm RSL Custodian Thursday 20 June am FARM Thursday 20 June am State Council Friday 21 June am Hyde Park Inn Friday 28 June am St. Mary's Memorial Fund Thursday 11 July am Closing for State Executive Agenda Friday 12 July pm RSL WBI Wednesday 17 July am RSL Custodian Wednesday 17 July am FARM Wednesday 17 July am State Executive Wednesday 17 July pm Veterans Affairs 10 July am Fromelles Service Thursday 19 July am Reveille Editorial Committee 22 July pm Hyde Park Inn Friday 26 July am National Executive Tuesday 6 August 2013 Bank Holiday Monday 6 August 2012 RSL Youth Clubs Tuesday 6 August pm RSL Youth Council Tuesday 6 August pm Closing for State Council Agenda Tuesday 6 August pm RSL Day Clubs Thursday 8 August pm Central Council of Women's Auxiliaries 13 August am VP Day Service Thursday 15 August am RSL NSW Support & Assistance Fund Thursday 15 August am FARM Thursday 15 August am

11 11 RSL WBI Thursday 15 August am Life Membership Thursday 15 August pm RSL Custodian Thursday 15 August am RSL Life Care/State Council Dinner Thursday 15 August 2013 TBC State Council Friday 16 August am Vietnam Veterans Day Service Sunday 18 August am RSL Life Care Thursday 22 August am Hyde Park Inn Friday 23 August am ANZAC House Trust 2 September am RSL AFOF 2 September am Veterans Affairs 11 September am Closing for State Executive Agenda Friday 13 September pm RSL WBI Wednesday 18 September am RSL Custodian Wednesday 18 September am FARM Wednesday 18 September am State Executive Wednesday 18 September pm Hyde Park Inn 19 September am Reveille Editorial Committee 23 September pm Agenda Committee 23 September am National Congress 23 September 2013 National Congress 24 September 2013 Labour Day Public Holiday Monday 7 October 2013 Closing for State Council Agenda Tuesday 8 October pm St. Mary's Memorial Fund Thursday 10 October am RSL NSW Support & Assistance Fund Thursday 17 October am RSL WBI Thursday 17 October am ANZAC March Executive 17 October am Life Membership Thursday 17 October pm RSL Custodian Thursday 17 October am FARM Thursday 17 October am State Council Friday 18 October am RSL Life Care Thursday 24 October am Hyde Park Inn 25 October am Remembrance Day Monday 11 November am Central Council of Women's Auxiliaries 12 November am RSL Youth Clubs Tuesday 12 November pm RSL Youth Council Tuesday 12 November pm Veterans Affairs 13 November am Closing for State Executive Agenda Friday 15 November pm National Executive 19 November 2013 RSL WBI Wednesday 20 November am RSL Custodian Wednesday 20 November am FARM Wednesday 20 November am State Executive Wednesday 20 November pm

12 12 RSL Day Clubs Thursday 21 November pm Hyde Park Inn Friday 22 November am Reveille Editorial Committee 25 November pm ANZAC House Trust 2 December am RSL AFOF 2 December am Closing for State Council Agenda Monday 2 December pm RSL NSW Support & Assistance Fund Wednesday 11 December am RSL WBI Wednesday 11 December am Life Membership Wednesday 11 December pm RSL Custodian Wednesday 11 December am FARM Wednesday 11 December am State Council Thursday 12 December am Christmas Day Wednesday 25 December 2013 Boxing Day Thursday 26 December New Years Day Public Holiday Wednesday 1 January 2014 Closing for State Executive Agenda Friday 10 January pm RSL WBI Wednesday 15 January am Veterans Affairs 15 January am RSL Custodian Wednesday 15 January am FARM Wednesday 15 January am State Executive Wednesday 15 January pm Agenda Committee 20 January am Reveille Editorial Committee 20 January pm ANZAC March Executive 23 January am ANZAC March Participants 23 January am Hyde Park Inn Friday 24 January am Australia Day Sunday 26 January 2014 Australia Day Public Holiday Monday 27 January 2014 RSL AFOF 3 February am RSL Youth Clubs Tuesday 4 February pm RSL Youth Council Tuesday 4 February pm ANZAC House Trust 10 February am Central Council of Women's Auxiliaries 10 February am Closing for State Council Agenda Tuesday 18 February pm RSL Day Clubs Thursday 20 February pm Hyde Park Inn Friday 21 February am FARM Thursday 27 February am RSL WBI Thursday 27 February am RSL Custodian Thursday 27 February am Life Membership Thursday 27 February pm State Council Friday 28 February am

13 13 Closing date for Motions ASC 3 February pm Agenda Committee Tuesday 4 March am ANZAC March Executive 6 March am ANZAC March Participants 6 March am St. Mary's Memorial Fund Thursday 13 March am Closing for State Executive Agenda Friday 14 March pm RSL WBI Wednesday 19 March am Veterans Affairs 19 March am RSL Custodian Wednesday 19 March am FARM Wednesday 19 March am State Executive Wednesday 19 March pm ANZAC March Executive 20 March am Hyde Park Inn Friday 21 March am Reveille Editorial Committee 24 March pm Closing for State Council Agenda Monday 7 April pm RSL and Schools Remember Service Wednesday 9 April am ANZAC March Executive Wednesday 16 April am ANZAC March Marshals Wednesday 16 April am RSL WBI Wednesday 16 April am Life Membership Wednesday 16 April am RSL Custodian Wednesday 16 April am FARM Wednesday 16 April am State Council Thursday 17 April am Good Friday 18 April 2014 Easter Saturday 19 April 2014 Easter Sunday 20 April 2014 Easter Monday 21 April 2014 ANZAC Day Friday 25 April 2014 Hyde Park Inn Friday 2 May am RSL Youth Clubs Tuesday 6 May pm RSL Youth Council Tuesday 6 May pm Central Council of Women's Auxiliaries 13 May am Closing for State Executive Agenda Friday 16 May pm RSL WBI Wednesday 20 May am Veterans Affairs 20 May am RSL Custodian Wednesday 20 May am FARM Wednesday 20 May am State Executive Wednesday 21 May pm THERE BEING NO FURTHER BUSINESS THE MEETING CONCLUDED AT 4.07 PM