Apologies: Phillip Chan (PC) Jim Eaton (JE) Non Attendance :

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1 Minutes of Meeting Meeting: Progress Meeting No. 10 Organisation: Dragon Boat Victoria Location: Library at The Dock, 107 Harbour Esplanade Docklands 3008 Chair/Recorded by: Chair: David Nairn / Minutes: Vicky Chung Date: Present: Chris Schleusener (CS) Chris Gabriel (CG) by phone dial-in David Nairn (DN) Magie Guy (MG) by phone dial-in Michelle James (MJ) by phone dial in Vicky Chung (VC) Apologies: Phillip Chan (PC) Jim Eaton (JE) Non Attendance : Purpose Distribution Numbering Board Meeting Attendees, Apologies MeetingNumber.ItemNumber 10.1 DN welcomed all attendees Approval of 11 February Minutes The Board accepts the Minutes of the February 11, as presented. Moved by MJ. Seconded by CG Matters Arising No new matters were raised Safety & Insurance February Board Item Single Boat Trailer DBV owns a registered trailer which is no longer needed for use. Repairs are needed to the trailer and is also a storage issue. Dimboola Warreguk Dragon Boat Club are after trailer to help load their boat into the water and have members who have the ability to repair it. MG proposed that the unused trailer be donated to the Dimboola club as soon as possible. MG, DN Resolved: DBV will transfer the single boat trailer to the Dimboola Warreguk Dragon Boat. MG to speak with the club about the transfer, repair and registration of the trailer in their club name as soon as possible. DN & Cathy Nairn will drop the trailer off to Dimboola on their way to Adelaide in. 1

2 February Board Item TK1 Usage MG paper is on DBV to enforce the current policies and a review of disciplinary actions on the usage of TK1s. There have been and verbal reports of dragon boat paddlers who have been repeatedly seen using TK1s at Docklands without another TK1 partner. Paddlers have been spoken to of the behaviour and of the existing policies in place, but the paddler behaviour continues. MG, CS MG wishes to see the policy in the paper altered to make the dragon boat club responsible for their own paddlers who take out DBV TK1s on their own and the disciplinary action when the rules are broken. Action: CS will review the TK1 booking system on RevSport once it s up and running, and whether 2 TK1s can be booked for the same time. Resolved: Document to be worked on and send to clubs in couple of weeks. MG would like to send an reminder about the rules and disciplinary procedure. Ask clubs to speak with individuals that go out in a TK1 on their own CG had debrief with Ambulance Victoria on Wednesday 10 concerning a safety incident at the Albury Wodonga regatta. CG will write up the report with recommendations. This work has been delayed as not all opinions has been collated from the persons involved eg. St John Ambulance MG submitted an update paper on Safety & Insurance. Operations Manager Update The Navy team sent an to DBV and thanked them for a good Victorian Championship regatta CS indicated that the merchandise ordered with the Regatta Shop should arrive tomorrow The DBV PO Box held at Docklands has come up for renewal. The Board agreed for the setup to have mail redirected to the Albert Park Sports House office address DBV will host in May a Year 10 group of approximately 90 Flinders College students. The 50% payment deposit request has been sent. Request for volunteer sweeps & paddlers will be tasked for later The Victorian Championships held earlier this month turned a small profit of approximately $4-4.5k as a result of the new layout and less expenses to be paid At the Vicsport Awards CS had a conversation with former DBV President Eliza Campbell on metro regattas that DBV conduct in the City of Melbourne (CoM). There was a grandfather clause in which DBV was required to run x number of regattas at the time of the funding period. CS made contact with the CoM events team to confirm if still valid The EOI for Regional Regattas document is correct and CS will send it out this evening based on the fact DBV can run regattas at its discretion. The document will be amended to indicate 2 October is not appropriate as the result of it being Labour Day weekend in NSW, AFL Grand Final in Melbourne & NFL Grand Final in Sydney. DN asked CG if DBV need to check with Brave Hearts Dragon Boat Club (BHDBC) if their regatta can be held earlier season. CG advised that Brave Heats have met and deferred the decision to the regatta organising committee at their tomorrow night DBV s funding application submitted by CS and DN to the Sport and Recreation Victoria (SRV) in December was successful. DBV will be receiving $70k over 3 years The EOI document was shared with the DBV Board members. Discussion on how to prioritise the funding spend eg. equipment management system to be deferred to week CS will be on Annual Leave 11 April 3 May. CG CS CS, CG Update 2

3 CS met with Nick Mooney, Strategic Manager from School Sports Victoria, who was interested in supporting DBV to start up a school program. Victoria is hosting the Schools Sport Australia conference in June and there is a request for DBV to run a dragon boating activity for up to 60 delegates from around Australia. The indicative date for the School Sports Victoria will be 2 June. Commencement time to be confirmed. CS ed them today to secure details of timing & with the view the session be approximately 1.5 hours. CS Update 10.6 Finance Update DBV year to date profit to February 2015 is $5k favourable to budget CG submitted application family & community program grant and lengthy discussion was had with PC. Submission for volunteers training & uniforms, the contribution will go towards AusChamps if successful. Expected release June CS now has a DBV credit card Community Hub Update JE in written correspondence thanked DN and Mike McGenniskin from Dragon Masters for organising additional storage. DN has ordered 3 tall locker cages to double the storage for the clubs. Resolved: All metro clubs to be invoiced except for DAM Busters Defibrillator from Shed 2 has been retrieved and will be installed in the Hub near the exit door facing the promenade. issues with the door and maintenance and will be addressed over time The CoM sent DBV the licence agreement (5 year validity) to sign. Agreement addresses the special terms and rules for the Hub. DN consulted a lawyer to advise if DBV should be wary of the document contents. The lawyer quote would cost $750. Resolved: The Board approved DN to seek lawyer to read terms and conditions of the licence agreement Terms of Reference for Committees Carried over from February Board Terms of Reference (TOR) draft papers for a Marketing sub-committee, Sweeps sub-committee and a Junior Development sub-committees be adopted and call for expressions of interest to the DBV membership who are interested to take part. Moved MJ. Seconded MG. Resolved: EOI to be sent by CS & MG Eliza Campbell will get back to DBV with some comments on the Junior Development committee by the end of the week Partnership with China Zheng Qu a member of Golden Dragons Ballarat has contacts in China who hold influential roles in sport. MJ s paper stated China s interest in hosting international sporting events is growing and there has been a number of partnerships set up between China and other countries to develop this. Zheng is interested in exploring the possibilities of partnerships involving DBV in order to develop the sport and allow possibilities of participants coming to Australia to dragon boat and reciprocally to China DN indicated that this be a low key activity given the capability of the Board in the 12 months. It was recommended that AusDBF be made aware of this. DBV to look at MJ paper, work on it & communicate to AusDBF Upcoming Events Update Victorian State Teams training, Docklands Weekend Mar CS DN CS, MG MJ Update 206 (low priority) 3

4 Australian Championships (non-dbv event), Adelaide - Thursday 24 Mar - Tuesday 29 Mar Asian Games (non-dbv event), Adelaide - Thursday 24 Mar - Tuesday 29 Mar Club Crew World Championships (non-dbv event), Adelaide - Tuesday 29 Mar - Friday 8 Apr Dragon Boat Festival 9 June. DBV to consider a BBQ at the Hub DBV End of Season Awards Date TBC May AusChamps Update CG communicated that the water testing through the City of Wodonga will be over the 4 weeks. Results expected early April. CG also met with a contingent from City of Wodonga this morning on the availability of power & water to the beach area. The electrician present was also an engineer from the council who was confident the water & power can be close affinity to the picnic table near beach area. The engineer has gone away with a drawing and been tasked to construct and provide feedback to CG including boat loading possibility on the southern side of the beach area and putting foundations on the north end of the beach Other items DBV to address include identifying grants to apply for and at least 4 people to form an organising committee. Other Matters Board Meeting Dates Thursday 7 April, 7pm Saturday 7 May, 1pm - DBV board to rectify End of Season Awards. Saturday 4 June, 1pm Expressions of Interest for new Board members be addressed. Board members need to be financial members of club for EOI for regional grants, nominations for paddler of the year, coach to be sent week. Wait for 2 weeks then send EOI for new board members DN recognised MG efforts as the Safety Director and the recent work in moving DBV s membership in the right direction DBV Annual General Meeting has been proposed for Saturday 30 July. Commencement time TBC Survey to be sent to Victorian State Team paddlers. Community Hub Update to be removed from the April Board agenda. MG, CS /Ap ril PC April VC April Next Meeting Meeting Closed at 8:30pm Next : Thursday 7 April, 7:00PM Action: Room to be booked by VC VC End of. 4

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