Australian Karting Association (QLD) Inc.

Transcription

1 Australian Karting Association (QLD) Inc. State Karting Council Meeting Agenda Saturday 24th October, 2015 Sunday 25th October, 2015 Brisbane International - Windsor Corner Lutwyche Road & Bryden Streets, Windsor. QLD PH Commencing at 12.30pm Meeting Opened at Item 1 - Confirmation of attendance, proxies and apologies Motion: That the proxies, attendance and apologies be accepted. Proxies Carried By Attendance Apologies Moved :- Seconded :- Voting For - Against - Abstain - Motion :- Item 2 Declaration of Pecuniary Interests Item 3 - Acceptance of digital recorder Motion: That the digital recorder is accepted to assist with recording the minutes. Moved :- Seconded :- Voting For - Against Abstain - Motion :- Page 1 of 35

2 Item 4 - Open meeting to observers Motion: That the meeting be open to observers except where it relates to legal matters. Moved :- Seconded :- Voting For - Against - Abstain - Motion :- Item 5a - Confirmation of Minutes Recommendation: That the minutes be accepted from the 11th & 12th July, 2015 State Karting Council Meeting be accepted. Moved :- Seconded :- Voting For - Against - Abstain - Motion :- Item 5b Business Arising from Previous Minutes Item 6 Management Reports President - attached Vice President Report - attached Jnr Vice President Report - attached Treasures Report - attached Secretary Report - attached State Technical Officer Report -attached State Officials Coordinator Report - attached Northern Track Inspectors Report Southern Track Inspector Report Item 7 AGENDA ITEMS Item 7a Proposed by Management 2015/2016 Budget for approval Proposed Budget will be supplied separately. Item 7b 2016 Race Calendar Finalisation of Race Dates for 2016 Item 7c Proposed by Cooloola 2016 State Championships format Item 7d Proposed by Whitsundays 2016 Junior Clubman Request from Whitsunday Member Item 7e Proposed from Mako Track at Mareeba Request for affiliation by Mako Track for discussion and consideration. Page 2 of 35

3 Item 7f Proposed by Management Formation of a Sub-Committee for developing a new Constitution. Item 7g Proposed by the President Karting Queensland TDF. General Business Items Meeting Closed at Page 3 of 35

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5 MANAGEMENT REPORTS Page 5 of 35

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17 AGENDA ITEMS Page 17 of 35

18 BUDGET Page 18 of 35

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22 Agenda Item 7c Page 22 of 35

23 Agenda Item 7d Page 23 of 35

24 Agenda Item 7e Page 24 of 35

25 Agenda Item 7e continued Page 25 of 35

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27 MINUTES SKC MEETING 21 st 22 nd July, 2015 Page 27 of 35

28 Australian Karting Association (QLD) Inc. State Karting Council Meeting Minutes Saturday 11 th July, 2015 Sunday 12th July, 2015 Brisbane International - Virginia Cnr Sandgate Road & Zillmere Road Boondall. QLD PH Commencing at 1.00pm Meeting Opened at 1.05pm Item 1 - Confirmation of attendance, proxies and apologies Motion: That the proxies, attendance and apologies be accepted. Proxies Bundaberg Emerald Toowoomba Townsville Whitsundays Carried By Rockhampton Brett Aird Shane Thirlwall Peter Thomas Shane Thirlwall Attendance Clubs Bundaberg Cairns Cairns Cooloola Emerald Gladstone Ipswich Ipswich Mackay Mt Isa Rockhampton Toowoomba Towers Townsville Vintage Warwick Whitsundays Proxy - Rockhampton Annette Dodge Mark Hogan Jon Galos Proxy - Brett Aird Greg Smith Maureen Capri Ian Mather Karla Ogilvie Shaun English Andrew McMaster Proxy - Shane Thirlwall Peter Thomas Proxy - P Thomas Alan King Alf Capri Proxy - Shane Thirlwall Page 28 of 35

29 Management President Vice President Junior Vice Pres Treasurer Secretary State Technical Officer Acting State Officials Coordinator Northern Track Inspector Apologies Gold Coast SEK QLD Townsville Emerald Whitsundays Toowoomba Bundaberg Southern Track Inspector State Technical John McCleverty Shane Thirwall Brett Aird Annette English John Martin Terry Sheedy (Sun Only) Annette English Peter Thomas Tom Kenneally Terry Sheedy (Sat) Motion: That the attendance, Proxies and Apologies be accepted Moved :- Ipswich Seconded :- Mt Isa Voting For - 14 Against - 0 Abstain - 0 Motion :- Carried Item 2 Declaration of Pecuniary Interests NIL Item 3 - Acceptance of digital recorder Motion: That the digital recorder is accepted to assist with recording the minutes. Moved :- Mackay Seconded :- Warwick Voting For - 14 Against 0 Abstain - 0 Motion :- Carried Item 4 - Open meeting to observers Motion: That the meeting be open to observers except where it relates to legal matters. Moved :- Cairns Seconded :- Warwick Voting For - 14 Against - 0 Abstain - 0 Motion :- Carried Page 29 of 35

30 Item 5a - Confirmation of Minutes Recommendation: That the minutes be accepted from the 21st & 22nd February, 2015 State Karting Council Meeting be accepted. Moved :- Warwick Seconded :- Ipswich Voting For - 14 Against - 0 Abstain - 0 Motion :- Carried Item 5b Business Arising from Previous Minutes John McCleverty gave a brief rundown of his appeal. Lodged and accepted by Supreme Court of Queensland on 7/7/2015 for hearing on 7/8/2015. John McCleverty to resume role of President of Karting Qld effective immediately. Correspondence documents presented Annette English advised status of bank accounts. Suncorp bank which is the TDF has been changed to attract more interest. Cairns advised that there are many drivers who are not happy with three rounds. Brett advised he has also asked for feedback and s are coming in. The National OLT policy has been amended to be done by a grade 3 officials. Race of Stars Financials was discussed. security procedures were distributed to all the management team so they could change their passwords by them personally. Discussion on status of the progress to a new Constituition. Management have requested all clubs constitutions to with the view to looking for good ideas. Updating of website with new policies is in progress. Moved :- Emerald Seconded :- Ipswich Voting For - 14 Against - 0 Abstain - 0 Motion :- Carried Item 6 Management Reports Vice President Report - attached Jnr Vice President Report - attached Treasures Report - attached Secretary Report - attached State Technical Officer Report - attached State Officials Coordinator Report - attached Northern Track Inspectors Report - verbal Southern Track Inspector Report - Nil Moved :- Cairns Seconded :- Ipswich Voting For - 14 Against - 0 Abstain - 0 Motion :- Carried Page 30 of 35

31 Business Arising - Gladstone asked about the $2500 Merv Tennant debt. There is no idea what the debt is for. The debt is to be written off. Cairns asked about undermining comments in the Presidents Report. Cairns enquired regarding the status of Officials Training. Annette gave an update. Gladstone enquired about their track inspection date. Peter Thomas is going to do Rockhampton and Gladstone on behalf of Tom Kenneally. Item 7 AGENDA ITEMS Item 7a Proposed by Management 2015/2016 Budget for approval Proposed Budget will be supplied separately. Discussion on the proposed budget took place. Annette is working on a final budget for submission at the AGM. Item 7b Proposed by Management Outstanding Affiliation Fees for Brisbane and Gold Coast Kart Clubs. Affiliation fees are due, as per the constitution, 31 st January each year. Invoices were sent to the clubs early March and to date Brisbane has not paid. Gold Coast paid last week. SKC needs to determine whether to decrease the affiliation fee for clubs with no track, whether they wish to continue with charging the penalty fee and whether Brisbane will remain affiliated. The treasurer to send a letter to Brisbane Kart Club requesting payment. Motion 1 To review fee structure for all affiliated clubs at the AGM. Moved :- Gladstone Seconded :- Cairns Voting For - 14 Against - 0 Abstain - 0 Motion :- Carried Item 7c Proposed by Management Officials training 15 th & 16 th August Could clubs please bring to the SKC whom they nominate for a weekend officials training. One member from each club will be paid for by Karting Queensland however clubs are welcome to send other members at their cost. Clubs to submit names of attendees by Monday 13 th July. Page 31 of 35

32 Item 7d Proposed by Management 2015 Race of Stars Discussion regarding whether Karting Qld wishes to retain control of this event. Motion 2 That Karting Australia take control of the organising, promotion & funding of the Race of Stars from Karting Qld. Moved :- Ipswich Seconded :- Warwick Voting For - 13 Against - Gladstone Abstain - 0 Motion :- Carried Item 7e Proposed by Management Review QLD Sportsman weight Rules and submit alteration for KA approval to match changes announced by KA in June Not discussed as it was felt current rules OK. Meeting Closed Saturday at 5.35pm Meeting Reopened Sunday at 8.08am Item 7f Proposed by Management see proposed attachments Discuss the Job Position Descriptions. President Motion - To approve proposed description with changes made. Moved :- Mt Isa Seconded :- Cairns Voting For - 14 Against - 0 Abstain - 0 Motion :- Carried Vice President Motion - To approve proposed description with changes made. Moved :- Gladstone Seconded :- Ipswich Voting For - 14 Against - 0 Abstain - 0 Motion :- Carried Junior Vice President Motion - To approve proposed description with changes made. Moved :- Towers Seconded :- Gladstone Voting For - 14 Against - 0 Abstain - 0 Page 32 of 35

33 Motion :- Carried Treasurer Motion - To approve proposed description with changes made. Moved :- Mt Isa Seconded :- Warwick Voting For - 14 Against - 0 Abstain - 0 Motion :- Carried Secretary Motion - To approve proposed description with changes made. Moved :- Cairns Seconded :- Ipswich Voting For - 14 Against - 0 Abstain - 0 Motion :- Carried State Technical Officer Motion - To approve proposed description with changes made. Moved :- Cairns Seconded :- Gladstone Voting For - 14 Against - 0 Abstain - 0 Motion :- Carried State Officials Coordinator Motion - To approve proposed description with changes made. Moved :- Mackay Seconded :- Warwick Voting For - 14 Against - 0 Abstain - 0 Motion :- Carried State Track Inspectors In Progress Item 7g Proposed by Management Discuss Secretary Position Paid Employee or remain as Contracted Position. Expectations of the Role. To be investigated further by the Management Committee and presented to the SKC prior to the AGM. Page 33 of 35

34 Item 7h Proposed by Rockhampton see attached 1. Karting Queensland Guidelines for Track Conditions of Use. 2. Karting Queensland providing clubs with basic tools for scrutineering of Mini-Rok and KA100 engines. 3. Establishing a weight parity for Junior Clubman, Junior Max and Junior Performance classes. Question 1 - Can be referred to on the KA website under Admin/Safety for Track Safety Guidelines. Question 2 - Gauges are currently available at $ each. Motion 3 The Executive approach & discuss with a manufacturer the cost of producing basic inspection tools for the Mini Rok and KA100 engines and report back to the SKC. Moved :- Cairns Seconded :- Mt Isa Voting For - 14 Against - 0 Abstain - 0 Motion :- Carried Question 3 Withdrawn. Item 7i Proposed by Emerald see attached Discussion item relating to starting procedures. Motion 4 Allow Emerald to trial proposed starting procedure at a club level. Moved :- Emerald Seconded :- Nil Voting For - Against - Abstain - Motion :- Lapsed Item 7j Proposed by Townsville see attached Discussion item relating to State Championship Points Scores & eligibility. Discussion relating to the item resulted in a decision that no changes can be implemented this year. Page 34 of 35

35 General Business Items Emerald enquired about when applying for a licence review taking into consideration about weight. Licence reviews now have to come through State Office to forward to National. The review is to have a club accredited official confirmation of weight. Discussion was held in camera regarding legal issues. Secretary to chase up Townsville to resubmit the application to remove tyres down the main straight. The Northern Track inspector has disapproved the changes. To be forwarded to National for review by National Track Inspector. Mackay asked if there was a new tyre coming out next year. No information is available at this time. Mackay asked if we could change the 2015 AGM date as it clashes with the Whitsunday Titles. Dates for next year s SKC & AGM have been set. No race meetings can be held on these dates. SKC - 16 th & 17 th April SKC - 13 th & 14 th August AGM 26 th & 27 th November 2016 Motion 5 To investigate SKC paying for 2 officials to transport and accommodate for their race meeting on 24 th & 25 th October, 2015 to allow us to have the 2015 AGM that weekend. Moved :- Gladstone Seconded :- Mackay Voting For - 14 Against - 0 Abstain - 0 Motion :- Carried Motion 6 To apply to KA for a single round State Title in QLD for the year of 2016 to be held in school holidays as well as location. Moved :- Gladstone Seconded :- Toowoomba Voting For - 14 Against - 0 Abstain - 0 Motion :- Carried Cairns asked for Management Meeting minutes to be distributed. Cairns asked if the secretary could forward details for the National TDF loan application details. Gladstone requested we send out SKC & AGM dates to National. Meeting Closed on Sunday 12 th at 1.38pm. Page 35 of 35