Minutes of the Committee of Whole Council Meeting held October 13, 2015

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1 MINUTES OF THE COMMITTEE OF WHOLE COUNCIL MEETING HELD IN THE RICK HANSEN BOARDROOM ON TUESDAY, DECEMBER 8, 2015 AT 5:14 PM File # PRESENT: Mayor W.L. Cobb, Councillors l.n. Bonnell, C.R. Smith, S.D. Nelson Councillors J. Ryll, L.T. Walters and S.J. Zacharias STAFF: D. Garceau, Chief Administrative Officer C. Bouchard, Manager of Legislative Services W. D. Wallace, Director of Financial Services D. Webster, Director of Protective Services L. Hartley, Director of Development Services G. Muraca, Director of Municipal Services J. Engelberts, Manager Water/Sewer Division 8. De La Mare, Airport Manager CALL TO ORDER Minutes of the Committee of Whole Council Meeting held October 13, 2015 That the Minutes of the Committee of Whole Council Meeting held October 13, 2015 be adopted as circulated. Adoption of Agenda That the agenda as reorganized be adopted.

2 Operating Building December 8, 2015 Committee of Whole Council Meeting Minutes Page 2 F Budget and Capital Projects Report # That pursuant to the report of the Chief Financial Officer dated December 7, 2015 regarding the 2016 Operating and Capital Projects budget, a revised 2016 Projects List be brought forward to Council at its December 15, 2015 meeting for approval of Council that includes the following conditions: 1. City Project Memorandums be completed and signed-off by the CAO and project leader for each project prior to that project s commencement; 2. Prior to a project s commencement, the CFO must confirm 2016 funding is in place; 3. Prior to ordering a Fire truck in 2016, a service renewal proposal be delivered to the CRD, and a consulting report be commissioned from Fire Underwriters Survey that evaluates Williams Lake and Area fire risks, infrastructure and department capacity. - The Director of Protective Services, Director of Municipal Services, Manager of Water/Sewer Divisionand Airport Manager left the meeting at 7:00 PM. G1. Sam Ketcham Pool Upgrade Permit Fees Regort # That the report of the Director of Development Services and Chief Administrative Officer dated December 3, 2015 be received and Council agree in principle to a maximum amount payable of $10,000 by the Cariboo Regional District (CRD) towards Building Permit fees and Development Cost Charges for the Sam Ketchum Pool Upgrade project at the Cariboo Memorial Recreational Complex, subject to receiving a commitment from the CRD that there willbe no cost to the City for landfillfees for this project.

3 December 8, 2015 Committee of Whole Council Meeting Minutes Page 3 F Grant-in-Aid Awards Canadian Parents for French Williams Lake Chapter wm M Moved by Councillor Walters That the request for a Grant in Aid from the Canadian Parents for French be denied. Cariboo Chilcotin Metis Association Seconded by Councillor Zacharias That the request for a Grant in Aid from the Cariboo Chilcotin Metis Association be denied. DEFEATED COUNCILLORS WALTERS, NELSON & RYLLREGISTERED NEGATIVE VOTES. Seconded by Councillor Walters That a Grant in Aid in the amount of $500 be given to the Cariboo Chilcotin Metis Association. COUNCILLOR BONNELL REGISTERED A NEGATIVE VOTE.

4 I, December 8, 2015 Committee of Whole Council Meeting Minutes Page 4 Cariboo Chilcotin Youth Fiddle Society.«Wm~am..mwmmmm.»m».wm.wmom.m»~...mmm..w~,,...w?mmamwmmmwmm.mw»mu..M.».mmm»mMmwmm~.m,Mm»mumw»m,m_w.m.,n.,...».,...m,...om...,a...,,.,.m...W,,...,..,...a,.~»«,._.,...~.MW.» That a Grant in Aid in the amount of $500 be given to the Cariboo Chilcotin Youth Fiddle Society. Cariboo Chilcotin Child Development Centre Association That a Grant in Aid in the amount of $4,000 be given to the Cariboo Chilcotin Child Development Centre Association. o MAYOR COBB REGISTERED A NEGATIVE VOTE. Communites That Care That a Grant in Aid in the amount of $2,500 be given to Communities That Care. Potato House Sustainable Community Society Moved by Councillor Smith Seconded by Councillor Ryll That the Grant in Aid request from the Potato House Sustainable Community Society be denied. 4 0 COUNCILLOR WALTERS REGISTERED A NEGATIVE VOTE. i ii,i

5 December 8, 2015 Committee of Whole Council Meeting Minutes Page 5 Royal Canadian Legion - Branch 139 Seconded by Mayor Cobb That a Grant in Aid in the amount of $7,500 be given to the Royal Canadian Legion - Branch 139. Williams Lake Blue Fins Swim Club That a Grant in Aid in the amount of $1,500 be given to the Williams Lake Blue Fins Swim Club. o COUNCILLOR WALTERS REGISTERED A NEGATIVE VOTE. Williams Lake Cycling Club Seconded by Councillor Zacharias That a Grant in Aid in the amount of $2,500 be given to the Williams Lake Cycling Club. 0 COUNCILLOR BONNELL REGISTERED A NEGATIVE VOTE. Williams Lake Stampeders Hockey Club Seconded by Councillor Walters That a Grant in Aid in the amount of $1,500 be given to the Williams Lake Stampeders Hockey Club.

6 mwwwwwm WwmWMWmWmmWwwWwwWu MwmwM ymwwwmwmwmmwmw December 8, 2015 Committee of Whole Council Meeting Minutes Page 6 Women's Contact Society Moved by Councillor Walters That a Grant in Aid in the amount of $5,000 be given to the Women s Contact Society. Williams Lake Powder Kings Snowmobile Club m w wm. Seconded by Councillor Smith That a Grant in Aid in the amount of $1,500 be given to the Williams Lake Powder Kings Snowmobile Club. Williams Lake Studio Theatre Moved by Councillor Walters Seconded by Councillor Ryll That a Grant in Aid in the amount of $2,000 be given to the Williams Lake Studio Theatre. Cariboo Chilcotin Amateur Radio Society Moved by Councillor Smith That the request for a Grant in Aid from the Cariboo Chilcotin Amateur Radio Society be denied.

7 December 8, 2015 Committee of Whole Council Meeting Minutes Page 7 Cariboo Growers Moved by Councillor Walters Seconded by Councillor Zacharias That a Grant in Aid in the amount of $1,000 be given to the Cariboo Growers. Williams Lake Curling Club and Gizeh Shriners of BC & Yukon Branch Williams Lake Regort # That Staff work with the Williams Lake Curling Club and Gizeh Shriners of BC & Yukon Williams Lake Branch to assist them with grant applications to Northern Development Initiatives Trust (NDIT) or Western Economic Diversification Fund (WED) as applicable. Williams Lake Museum & Historical Society Report # Moved Councillor Nelson Seconded Councillor Zacharias That a meeting be scheduled with the Williams Lake Museum & Historical Society, and $5,000 be removed from the 2016 Grant in Aid budget and set aside for addressing their Operational shortfall in That the Grant in Aid request from the Williams Lake Museum & Historical Society for their 25 birthday celebrations be denied.

8 December 8, 2015 Committee of Whole Council Meeting Minutes Page 8 w mwmmwmmw,wm WMmmWmmWmMWwmWWWMWWWmWwWWWmMwwwWWW Report # That the report of the Chief Financial Officer dated October 16, 2015 be received and the 2016 Grants in Aid be recommended as follows:.. $ $ $ 4, $ 2, $ 7, $ 1, $ 2, $ 1, $ 5, $ 1, $ 2, , , o Cariboo Chilcotin Metis Association... o Cariboo Chilcotin Youth Fiddle Society... 0 Cariboo Chilcotin Child Development Centre... 0 Communities that Care... o Royal Canadian Legion Branch o Williams Lake Blue Fins Swim Club... 0 Williams Lake Cycling Club... 0 Williams Lake Stampeders Hockey Club... 0 Women s Contact Society... 0 Williams Lake Power Kings Snowmobile Club... - Williams Lake Studio Theatre... 0 Cariboo Growers... 0 TOTAL... Adjournment Seconded by Councillor Ryll That the meeting be adjourned. Time: 8:10 PM CERTIFIED CORRECT: CORPORATE OFFICER

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