TOWN OF PENETANGUISHENE POLICE SERVICES BOARD COMMITTEE ROOM, TOWNHALL TUESDAY, NOVEMBER :30 A.M. A G E N D A

Transcription

1 TOWN OF PENETANGUISHENE POLICE SERVICES BOARD COMMITTEE ROOM, TOWNHALL TUESDAY, NOVEMBER :30 A.M. Page A G E N D A 1. CALL TO ORDER 2. ADOPTION OF AGENDA i) Penetanguishene Police Services Board Agenda - November 29, 2011 Recommended Action: THAT the agenda of the meeting of November 29, 2011 be adopted as printed. 3. DECLARATION OF PECUNIARY INTEREST 4. ADOPTION OF MINUTES 3-8 i) Penetanguishene Police Services Board - Minutes of the meeting of November 1, 2011 THAT the minutes of the meeting of November 1, 2011 be adopted as printed. 5. CORRESPONDENCE - FOR INFORMATION ONLY i) Correspondence from Community Residents/Businesses re: Letters of Support (as of November 23, 2011) Recommended Action: For information. ii) iii) Letters to, Ministry, CNCC and Town of Midland re: Results of Police Services Review Recommended Action: For information. Resolution Passed by Council re: Rising Cost of Policing Recommended Action: For information. Page 1 of 27

2 Page Town of Penetanguishene Police Services Board Agenda 5. CORRESPONDENCE - FOR INFORMATION ONLY iv) Correspondence from the Ontario Provincial Police & Town's Response re: Updated Cost Recovery Formula Recommended Action: For information. 6. BUSINESS ARISING FROM THE MINUTES i) PSB Comments to the Finance and Corporate Services Section re: Police Services Review Process Recommended Action: For discussion. 7. DATE OF NEXT MEETING i) February 14, 2012 at 8:30 a.m. 8. ADJOURNMENT i) The meeting was adjourned at...a.m. Page 2 of 27

3 The Corporation of The Town of Penetanguishene Police Service Board Minutes Minutes of the Penetanguishene Police Service Board Meeting held on November 1, 2011 at the hour of 8:30 AM in the COUNCIL CHAMBERS, TOWNHALL PRESENT: S. St. Amant, Chair, R. Robitaille, N. Lalonde, Mayor G. Marshall, Councillor B. Saunders ALSO PRESENT: H. Bryce, Town Clerk, A. Ferguson, Staff Sergeant ABSENT: J. Bois, Detachment Commander 1. CALL TO ORDER The Chair called the meeting to order at 8:30 a.m. 2. ADOPTION OF AGENDA i) Penetanguishene Police Services Board Agenda - November 1, 2011 Moved by R. Robitaille and Seconded by N. Lalonde THAT the agenda of the meeting of November 1, 2011 be adopted as printed. CARRIED 3. DECLARATION OF PECUNIARY INTEREST None were declared. 4. ADOPTION OF MINUTES i) Penetanguishene Police Services Board Minutes - Meeting of September 13, 2011 (PSB) - Meeting of September 21, 2011 (PSB/Adhoc) - Meeting of September 27, 2011 (PSB) - Meeting of October 24, 2011 (PSB/Adhoc) Page 1 of 6 Penetanguishene Police Services Board - Minutes of the meeting of November 1, 2011 Page 3 of 27

4 Moved by N. Lalonde and Seconded by R. Robitaille THAT the minutes of the meetings of September 13, September 21, September 27 and October 24, 2011 be adopted as printed. CARRIED 5. BUSINESS ARISING FROM THE MINUTES i) Verbal Update from Councillor B. Saunders re: Ontario Association of Police Services Boards Fall Seminar - September 29 & 30, The Rising Cost of Policing Councillor Saunders provided a verbal update on the OAPSB seminar he attended. Costs of numerous provincial services are rising and pose an increasing demand on municipalities. It was felt that the bulk of the content of the seminar was geared to municipal issues as opposed to communities serviced by. Networking opportunities were provided and proved to be beneficial. Action: For information. ii) Update from the Clerk and/or re: Small Business Seminar on Fraud Prevention The session will be held on November 17 from 7am to 8:30 am at the Olympia Event Centre in conjunction with the Southern Georgian Bay Chamber of Commerce Business Before 9:00 a.m. Action: For information. iii) Verbal Update from the Town Clerk re: Comment Submissions (if any) on the Proposed Fireworks and Firearms By-laws No comments have been received in reference to the Fireworks Bylaw. Positive comments were received from the Ontario Federation of Anglers and Hunters and the Huronia Gun Club on the Firearms By-law. One comment was received from a resident in reference to the operation of the gun club which is operated under federal and provincial legislation. Comments have also been received from the Gun Club that will be reviewed. Provided there are no major objections raised at the Public Consultation Date on November 8, 2011 from 5:30 p.m. to 6:30 p.m., it is anticipated that both By-laws will be recommended to Finance & Corporate Services Section for official adoption by Council on November 23. Page 2 of 6 Penetanguishene Police Services Board - Minutes of the meeting of November 1, 2011 Page 4 of 27

5 Action: For information. iv) Town Page Advertising Plan 2012 DRAFT As a result of the Board's last regular meeting, the Clerk has drafted an outline of monthly advertisements which coincide with annual events/awareness weeks. The Members reviewed the draft schedule and agreed with the proposed ads subject to budget approval. Additional community messaging can be placed on the electronic board at the Firehall (as space permits). It was also noted that there may be the potential for additional messaging on the MTO highway boards. Action: Endorsed pending budget approval. 6. CORRESPONDENCE - FOR INFORMATION ONLY i) Correspondence from the Ontario Association of Police Services Boards re: Zone 3 Meeting Minutes - September 9, 2011 Attendance from the Town and Board has been limited due to the scheduling of the meetings. Efforts to attend future meetings will be addressed. Action: For Information. 7. CORRESPONDENCE - REQUIRING ACTION i) Correspondence from the Ottawa Police Services Board re: Sponsorship Request for the 2012 OAPSB Annual Conference Moved by Mayor G. Marshall and Seconded by R. Robitaille 8. FINANCIAL THAT the Penetanguishene Police Services Board approve sponsorship in an amount not to exceed $500 to be forwarded to the Ottawa Police Services Board upon approval and inclusion in the 2012 budget. CARRIED i) Police Services Board Section Financial Statement - Period ending September 30, 2011 Page 3 of 6 Penetanguishene Police Services Board - Minutes of the meeting of November 1, 2011 Page 5 of 27

6 Moved by N. Lalonde and Seconded by R. Robitaille THAT the Penetanguishene Police Services Board approve the financial statement for police related accounts for the period ending September 30, CARRIED ii) Correspondence from the Ontario Provincial Police re: 2011 Semi-Annual Contract Policing Costs It was noted that there may be a revision to the credit in reference to telephone usage. An update will be provided to the Board upon receipt. Action: For information. 9. DETACHMENT REPORTS i) Report from the Southern Georgian Bay Corporate & Emergency Services re: Monthly Report to the end of September, 2011 Staff Sergeant Ferguson highlighted the following items: - Business Planning CAS (Crime Abatement Strategies) - Intelligent Lead Policing - Safe Guard - 911/False Alarm reduction It was noted that calls for service pertaining to B&E's, Thefts Over/Under and Theft from M/V are down from Directed patrol hours (Vehicle; Foot; Bicycle; Snowmobile; Radar; School) at the request of the Town and the Board have increased in False alarms and 911 calls (false/pocket dials) are on the rise and continue to take up valuable police resources. It was indicated that the will be scheduled for an upcoming Council meeting as a means of informing the community of the rising issue. Traffic Enforcement (POA tickets) is down due to the reallocation of staff which was previously dedicated solely to this enforcement area. Page 4 of 6 Penetanguishene Police Services Board - Minutes of the meeting of November 1, 2011 Page 6 of 27

7 Auxiliary Policing hours dedicated to SGB Det. Area (Patrol Hours; Community Policing; Training Hours; Admin Hours; Court Hours; Emergency Events) is also down in 2011 as several of the existing members have obtained full-time employment with the. The volunteer officers continue to participate and support community events. The safe guard program is underway in Penetanguishene. The program offers additional assessment and support for victims of crime (B&E). It was suggested that a seminar be offered in the community (in partnership with neighbouring communities) to provide residents with measures that can be put into place to deter crime in their homes. A question was raised pertaining to the number of false calls from Waypoint and what steps could be put into place to educate the Centre on reducing the number of calls to this facility. The manner in which the provincial service usage credit was tracked was discussed and how the credit is established. The credit only applies when the officers leave the detachment areas as opposed to the Town specifically. The Crime Abatement Strategy program which has been in effect for 10 months has been very successful and has resulted in numerous additional charges and enforcement of individuals under court ordered conditions that are not abiding with those orders. In reference to a recent house fire in Town, the individual that alerted the family to the fire has been identified but has requested to remain anonymous. The recent fires at Le Caron are still under investigation with no arrests made to date. It is not known at this time if these fires are linked to those that occurred in the summer. Action: For Information. 10. COMMUNITY RELATIONS i) Crime Prevention Week November 6 to 12, 2011 It was noted that the Detachment has several activities planned for the week. Action: For information. (Council has officially proclaimed) Page 5 of 6 Penetanguishene Police Services Board - Minutes of the meeting of November 1, 2011 Page 7 of 27

8 ii) Verbal Report from the Town Clerk re: Local Government Week - Education on Cyber Bullying The Clerk reported that 50 grade 10 students from PSS participated in Local Government Week activities which included a presentation on Cyber Bullying. It was further noted that the DARE program is also underway in the local schools. Action: For information. iii) Resident Concern re: Speeding on Maria Street A request was received from a member of the public regarding the rate of speed which vehicles travel on Maria Street. With the ongoing construction on Jeffery, the volume of traffic has increased as has the number of speeders. Action: to increase radar patrols in this area. 11. PUBLIC DISCUSSION It was suggested that the members of Council be invited to attend a tour of Headquarters and the Detachment in order to educate the members on the services provided by the on both a local and regional level. It was suggested that the recent review on police services should be evaluated to determine the pros/cons and lessons learned throughout the process. A date of November 29 at 8:30 am was set for the evaluation by the Board. 12. DATE OF NEXT MEETING i) Tuesday November 29, 2011 at 8:30 a.m. (re-cap of police review) Tuesday February 14, 2012 at 8:30 a.m. (regular meeting) 2012 Meeting Schedule provided to members for Reference. 13. ADJOURNMENT i) The meeting was adjourned at 9:30 a.m. CHAIR RECORDING SECRETARY Page 6 of 6 Penetanguishene Police Services Board - Minutes of the meeting of November 1, 2011 Page 8 of 27

9 Various Correspondence from the Community/Business From Beacon Bay Marina Buttineau, Daniel Darrow, Charles NEW Deacon, Peter & Mary Jane Dodson, Barbara Drayton Entertainment Dubeau, Anita Dusome, Beth Elliott, Kathy Ellis, Terry NEW Ferguson, Andrew & Cindy Fontaine, George x 3 Gagne, Yvonne Genier, Barbara NEW Georgian Bay Veterinary Clinic Hill, Cheryl & Len HS ST. Amant & Sons - Kevin St. Amant Huchinson, James Huvers, Karin Lalonde, Linda & Romeo Le Caron, R. Cote LeClair, Stan Marchand, Cathy Mundy, Billy Murphy, Anne Parkbridge Lifestyle Communities Penetanguishene Mini Storage Rawson, Doug Robinson, Linda & Robbie NEW Schell, Therese Simpson, Sherry St. Amant, Jill St. Amant, Keith Stewart, Wayne Temple, Sandra NEW Thompson, Donna Thomson, A.S. Visentin, Gustavo Ward, Doug Dubeau, Brian Forrest, Brian Support N/A Midland Midland TOTAL RECEIVED (As of Nov 23) 41 TOTAL 38 TOTAL MIDLAND 2 TOTAL N/A 1 Correspondence from Community Residents/Businesses re: Letters of Support (as of November 23, 2011) Page 9 of 27

10 Correspondence from Community Residents/Businesses re: Letters of Support (as of November 23, 2011) Page 10 of 27

11 Correspondence from Community Residents/Businesses re: Letters of Support (as of November 23, 2011) Page 11 of 27

12 Correspondence from Community Residents/Businesses re: Letters of Support (as of November 23, 2011) Page 12 of 27

13 Correspondence from Community Residents/Businesses re: Letters of Support (as of November 23, 2011) Page 13 of 27

14 Correspondence from Community Residents/Businesses re: Letters of Support (as of November 23, 2011) Page 14 of 27

15 Correspondence from Community Residents/Businesses re: Letters of Support (as of November 23, 2011) Page 15 of 27

16 November 4, 2011 Lorne Thompson General Headquarters Lincoln M. Alexander Building 777 Memorial Ave. Orillia, ON L3V 7V3 Southern Georgian Bay ATTN: Detachment Commander J. Bois Hwy 12, PO Box 250 Midland, ON L4R 4K8 Re: Town of Penetanguishene Police Service Review for 2012 Dear Lorne and Jacques; As you are aware, the Town of Penetanguishene has been conducting a review of the police service offered to the Town and Central North Correctional Centre (CNCC). This review is now complete. Upon review of the submitted bid documents from both the Town of Midland and Ontario Provincial Police, and as a result of a Task Force which met with both service providers, it was the decision of Council to pursue a contract renewal with the Ontario Provincial Police and the following resolution was passed at their meeting on October 26, 2011: THAT the Penetanguishene Police Services Board and Adhoc Working Group recommend to Council that the Town of Penetanguishene that the Town negotiate the final terms of the contract for contracted police service with the Ontario Provincial Police for policing services for the Town of Penetanguishene and CNCC for a five (5) year term commencing in 2012; AND THAT the Town of Midland be notified accordingly and thanked for their participation and cooperation in reviewing the potential for joint services; AND FURTHER THAT the Town continue to lobby the Provincial Government to provide funding to small urban municipalities to assist in offsetting the rising cost of policing in the province; AND FINALLY THAT as the Adhoc Working Group has completed its mandate, the members are to be thanked for their efforts and the group it is hereby disbanded. CARRIED Letters to, Ministry, CNCC and Town of Midland re: Results of Police Services Review Page 16 of 27

17 During the Task Force review, the Town was advised that the specific terms of the contract and the cost sharing formulas are set by the Ministry. The C.A.O. is now in the process of contacting the appropriate Ministry representative to discuss Town s concerns and to finalize the terms of the contract with the for a term of January 1, 2012 to December 31, Once the contract has been finalized and officially adopted by Council, the Town will also need to finalize the terms of the facility use license agreement for the Community Policing Office in Penetanguishene. Our Town Clerk, Holly Bryce will be in contact with the Facilities Management Coordinator, Facilities Section with the Ontario Provincial Police to arrange for a meeting to finalize the agreement. Thank you for your patience and cooperation during the police services review process. Should you require any additional information, please contact the Town Clerk, Holly Bryce at Yours truly, Gerry Marshall Mayor Town of Penetanguishene Letters to, Ministry, CNCC and Town of Midland re: Results of Police Services Review Page 17 of 27

18 November 4, 2011 Ministry of Community Safety and Correctional Services ATTN: Minister Jim Bradley 18th Floor 25 Grosvenor Street Toronto ON M7A 1Y6 Central North Correctional Centre ATTN: Superintendent Robyn Kasha 1501 Fuller Ave Penetanguishene, ON L9M 2H4 Re: Town of Penetanguishene Police Service Review for 2012 Dear Mr. Bradley and Ms. Kasha; As you are aware, the Town of Penetanguishene has been conducting a review of the police service offered to the Town and Central North Correctional Centre (CNCC). This review is now complete. Upon review of the submitted bid documents from both the Town of Midland and Ontario Provincial Police, and as a result of a Task Force which met with both service providers, it was the decision of Council to pursue a contract renewal with the Ontario Provincial Police and the following resolution was passed at their meeting on October 26, 2011: THAT the Penetanguishene Police Services Board and Adhoc Working Group recommend to Council that the Town of Penetanguishene that the Town negotiate the final terms of the contract for contracted police service with the Ontario Provincial Police for policing services for the Town of Penetanguishene and CNCC for a five (5) year term commencing in 2012; AND THAT the Town of Midland be notified accordingly and thanked for their participation and cooperation in reviewing the potential for joint services; AND FURTHER THAT the Town continue to lobby the Provincial Government to provide funding to small urban municipalities to assist in offsetting the rising cost of policing in the province; AND FINALLY THAT as the Adhoc Working Group has completed its mandate, the members are to be thanked for their efforts and the group it is hereby disbanded. CARRIED During the Task Force review, the Town was advised that the specific terms of the contract and the cost sharing formulas are set by the Ministry. The C.A.O. is now in the Letters to, Ministry, CNCC and Town of Midland re: Results of Police Services Review Page 18 of 27

19 process of contacting the appropriate Ministry representative to discuss Town s concerns and to finalize the terms of the contract with the for a term of January 1, 2012 to December 31, Thank you for your patience and cooperation during the police services review process. Should you require any additional information regarding the Contract renewal, please contact the C.A.O. Eleanor J. Rath at Yours truly, Gerry Marshall Mayor Town of Penetanguishene Letters to, Ministry, CNCC and Town of Midland re: Results of Police Services Review Page 19 of 27

20 November 8, 2011 Town of Midland Attn: Gord McKay, Mayor 575 Dominion Avenue Midland, ON L4R 1R2 Mike Osborne, Midland Police Chief Box 86, 250 Second Street Midland, Ontario L4R 4K6 Re: Town of Penetanguishene Police Service Review for 2012 Dear Gord and Mike: As you are aware, the Town of Penetanguishene review of the police services offered to the Town and Central North Correctional Centre (CNCC) is now complete and the following resolution was passed by Council at their meeting on October 26, 2011: THAT the Penetanguishene Police Services Board and Adhoc Working Group recommend to Council that the Town of Penetanguishene that the Town negotiate the final terms of the contract for contracted police service with the Ontario Provincial Police for policing services for the Town of Penetanguishene and CNCC for a five (5) year term commencing in 2012; AND THAT the Town of Midland be notified accordingly and thanked for their participation and cooperation in reviewing the potential for joint services; AND FURTHER THAT the Town continue to lobby the Provincial Government to provide funding to small urban municipalities to assist in offsetting the rising cost of policing in the province; AND FINALLY THAT as the Adhoc Working Group has completed its mandate, the members are to be thanked for their efforts and the group it is hereby disbanded. CARRIED This undertaking was an excellent example of our combined efforts to seek areas of mutual benefit and showed our strength of character in engaging to resolve, even the toughest of issues such as the escalating and tax debilitating costs of policing. The ever escalating policing cost is truly a Provincial issue, local solutions, of any sort, will not resolve the issue. In closing, I feel the both the Town of Midland and Penetanguishene will be able to Letters to, Ministry, CNCC and Town of Midland re: Results of Police Services Review Page 20 of 27

21 move forward with other future discussions on joint efficiencies between our two communities. Thank you for your patience and cooperation during the police services review process. Yours truly, Gerry Marshall Mayor Town of Penetanguishene Letters to, Ministry, CNCC and Town of Midland re: Results of Police Services Review Page 21 of 27

22 RESOLUTION ON RISING COST OF POLICING WHEREAS the Municipal Act, 2001S.O. 2001, Chapter 25 provides that single, upper and lower tier municipalities in Ontario are responsible for the Protection of persons and property; AND WHEREAS the Police Services Act R.S.O. 1990, Chapter P.15 further provides that every municipality shall provide adequate and effective police services in accordance with its needs; AND WHEREAS there are 444 municipalities within the Province of Ontario, 313 of which are serviced by the Ontario Provincial Police; AND WHEREAS the levels of service and costs associated with said services is controlled by and outlined by the Province of Ontario; AND WHEREAS the cost of police service continues to escalate at a rate four (4) times higher than that of inflation per year; AND WHEREAS the Ontario Government has not directly consulted nor communicated with the municipalities serviced by the Ontario Provincial Police on the rising costs which are transferred to the municipalities as part of the cost formulas for the nor on the financial implications of its negotiations with the police service; AND WHEREAS policing represents a large, if not the largest portion of municipal budgets, particularly in rural and small municipalities; AND WHEREAS all municipalities strive to maintain the tax levy at a rate that their residents can reasonably afford as local governments are largely funded through property taxes; AND WHEREAS the median income and cost of living varies in each municipality resulting in an increased financial burden for rate payers with lower median incomes, particularly in rural and small municipalities; AND WHEREAS Policing salaries make up 90% of policing costs and these salaries can be 2 and 3 times greater than the median income particularly in rural and small municipalities served by the and do not reflect the lower cost of living in these rural and small communities but rather the salaries of the cost of living in the metropolitan areas which are to be used as comparators for the as the highest paid force ; AND WHEREAS the continued financial pressure of policing is having an adverse affect on municipalities in the delivery of other essential services in their respective communities; NOW THEREFORE BE IT RESOLVED THAT the Town of Penetanguishene request Resolution Passed by Council re: Rising Cost of Policing Page 22 of 27

23 the support of this resolution from all municipalities in Ontario that are serviced by the Ontario Provincial Police (contract or non-contract); AND THAT all municipalities commit to form a joint effort with the assistance of AMO to clearly and directly communicate to the Provincial Government on policing matters and to deal directly with the Ministry of Community Safety and Correctional Services; AND FURTHER THAT this joint effort request meetings with the Premier and the Minister to review how decisions made by the Province dramatically impact our local taxpayers and result in higher property taxes and/or reduced municipal service levels as a result of the increased cost of policing by the and to find mutually beneficial ways and means to contain the costs of policing and/or reduce the impact, particularly in small and rural municipalities; AND FURTHER THAT this joint municipal effort work with the Province to create a salary credit system as part of the costing formula that prorates policing salaries to be more reflective of the median income and cost of living for the area served which would significantly reduce the financial burden on rural and small municipalities; AND FURTHER THAT said municipalities are encouraged to forward letters in support of this resolution to the Premier, Minister of Community Safety and Correctional Services, the Association of Municipalities of Ontario (AMO), the Association of Ontario Police Services Boards (OPSB), Provincial Opposition parties and local Member of Provincial Parliament. AND FINALLY THAT this resolution be forwarded to the appropriate government agencies and communities as outlined within. Resolution Passed by Council re: Rising Cost of Policing Page 23 of 27

24 Correspondence from the Ontario Provincial Police & Town's Response Page 24 of 27

25 Correspondence from the Ontario Provincial Police & Town's Response Page 25 of 27

26 Correspondence from the Ontario Provincial Police & Town's Response Page 26 of 27

27 Correspondence from the Ontario Provincial Police & Town's Response Page 27 of 27