11-Year-Old Scout Camp

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1 11-Year-Old Scout Camp Earn this patch by attending the EYO Scout Camp 2017 PARENTS and LEADERS GUIDEBOOK (Revised: 02 Aug 2017)

2 TABLE OF CONTENTS: INFORMATION TOPICS PAGE What is the 11-Year-Old Scout Camp? 3 What is the Cost? 3 What Programs are Offered? 3 Aquatics Information 4 What Do I Need to Have When I Check-In? (at the Aloha Pavilion) 4 Camp Program Highlights 5 Camp Schedule 6 The Adult Experience 7 Leadership Policy 7 Adult Leader Training 8 What to bring to Camp 9 Dress Code (Everyone at camp MUST wear shoes, closed-toe & closed-heel shoes/boots) 9 Camp Policies and Rules (Troop Guides, Camp Rules, Dietary Needs, Health Forms, Refunds) 10 Campsite Information 11 Trading Post 11 Ten Things You Need to Know About Camp 11 Restrooms and Showers Policies 12 Code of Conduct 12 Safety 12 Camp Pupukea Layout Map 14 Appendix of Sample Forms: 15 Unit Roster 15 BSA Medical Form Part A: Informed Consent, Release Agreement & Authorization 16 BSA Medical Form Part B: General Information/Health History 17 BSA Medical Form Part B: General Information/Health History 18 BSA Medical Form Part C: Pre-Participation Physical 19 High-Adventure Risk Advisory to Health-Care providers and Parents 20 (LDS) Parental or Guardian Permission and Medical Release 21 EYO Scout Camp 2017 Parents & Leaders Guidebook Page 2 of 21 REVISED: 03 Aug 2017

3 What is the 11-Year-Old Scout Camp? Welcome to Boy Scouts The 11-Year-Old (EYO) Scout Encampment is an overnight experience for New Boy Scouts and those who are seeking a jumpstart toward earning the rank of First Class. Formerly called Blazer Scouts, the EYO Scout program of the Church of Jesus Christ of Latter-day Saints (LDS), is a unique program and addresses the needs of this group of Scouts in a special way. EYO Scouts work to complete their First Class rank before turning 12-years old. The EYO Scout Camp is a perfect opportunity for these Scouts to learn what it means to be a Boy Scout and prepares them to enter the full world of Scouting at age 12. This Council-wide camp is held at Camp Pupukea located on the North Shore of Oahu near Waimea Valley. Meet Scouts from all over the Council. Learn new outdoor skills and experience an evening of activities with a campfire show filled with skits, songs, and cheers. Join us on Friday & Saturday, September 22 and 23, and let the adventure begin! What is the Cost? FEES: Scouts: $30.00 register by Sep. 8 th $35.00 register after Sep. 8 th Attending Friday & Saturday Adults: $20.00 register by Sep. 8 th $25.00 register after Sep. 8 th Attending Friday & Saturday Adults: $15.00 register by Sept 8 th $20.00 register after Sep. 8 th Attending Saturday only Saturday Check-In at the Trading Post in Main Lodge: 6:30-8:00 a.m., breakfast at 6:30 a.m., Opening ceremony 8:00 a.m. >>>>>>> NO WALK-INS! <<<<<<< What Programs are Offered? What programs are available to 11-Year-Old Scouts and their leaders? The 11-Year Old Scout Camp offers several programs to meet the needs of all Scouts regardless of their experience. Our programs are built around the new advancement requirements of the current Boy Scout Handbook and focus on learning and growth. Let s take a peek at the different camping experience at this EYO Scout Camp: Encampment THEME: On the Trail to First Class Camp Highlights Archery First Aid Safety & Citizenship Skills Nature Exploring Themed Crafts Cooking, Knot Tying, Orienteering Swimming, Cooking, Woods Tools Skills Campfire and Camp Shows with Skits, Songs and Cheers Inter-patrol Competition Activity Patch (see cover) Adult Leader Training EYO Scout Camp 2017 Parents & Leaders Guidebook Page 3 of 21 REVISED: 03 Aug 2017

4 Aquatics Information Aquatics is one of the favorite activities in Boy Scouts. At Camp Pupukea (and in all Cub Scout and Boy Scout activities) we take safety very seriously. To the right is the swim test that you will take as part of your First Class requirements. Youth and adults who want to participate in Aquatics programs must take a swim test. Most youth that attend Pupukea are at least a beginner, so do not worry if you are not the strongest swimmer. The staff at Camp Pupukea will do some swimming instruction. Below is an excerpt from the BSA Aquatics Supervision Manual regarding Swim Test. A precise statement of the beginner test is: Jump feetfirst into water over the head in depth, level off, and swim 25 feet on the surface. Stop, turn sharply, resume swimming and return to the starting place. The swimmer test demonstrates the minimum level of swimming ability required for safe deepwater swimming. The various components of the test evaluate several distinct essential skills necessary for safety in the water. A precise statement of the swimmer is: Jump feetfirst into water over the head in depth. Level off and swim 75 yards in a strong manner using one or more of the following strokes: side-stroke, breaststroke, trudgen, or crawl; then swim 25 yards using an easy, resting backstroke. The 100 yards must include at least one sharp turn. After completing the swim, rest by floating. What Do I Need to Have When I Check-In? Being prepared helps the check-in process go a lot more quickly. Here is a check list of everything needed upon check-in at the Aloha Pavilion. Medical Forms: For Scouts and all adults staying overnight at camp (these will not be returned so please plan accordingly). 11-Year-Old Scout Day Camp requires parts A and B only (NO doctor visit necessary). Sample Medical forms are located at the end of this Guidebook. 2 copies of your final roster: This helps us stay organized and keep track of who is at our camp! Sample Roster form is located at the end of this Guidebook. Parental or Guardian Permission and Medical Release: Completed and signed. Sample Permission form is located at the end of this Guidebook. Medications: Each Troop is responsible for securing and distributing medications to their Scouts from the original labeled container. Swim checks will happen during your Aquatics program. For Scouts not wishing to take the Swim test, there are other aquatics activities available for them to enjoy. Have your swimming gear ready! Scouts and Adults can take the swim test and enjoy swimming, if they desire. Arm Bands will be issued at Check-in to everyone in Camp and must be worn at all times. YELLOW for youth and GREEN for adult leaders and staff members. Late arrivals may get their arm bands from the Trading Post in the Main Lodge. EYO Scout Camp 2017 Parents & Leaders Guidebook Page 4 of 21 REVISED: 03 Aug 2017

5 Camp Program Highlights Aquatics: Swimming is one of the most popular activities at camp. There are three swimming ability classifications for EYO Scouts and adults: Non-swimmer: Cannot complete the beginner s swimming test Beginner : Must be able to jump into water over their heads, level off, swim 25 yards, turn, and return to starting point. Swimmer: Must be able to swim 75 yards in a strong manner, 25 yards using the elementary back stroke, and at the end of the 100 yards rest by floating. NOTE: Instructional time will be available for EYO Scouts to help them improve their current skills. Swimming activities will be available under the direction of the Aquatics Director. Shooting Sports: We are offering your Scouts a chance to shoot archery! They will learn the safety rules, different parts of the bow and the arrow. Scouts will learn how the score is read from the multi-colored target. This is an introduction to the Archery Merit Badge. Outdoor Skills: During Outdoor Skills, youth will start learning the skills required to be a Boy Scout and how to properly handle and care for Woods Tools (hatchets, axes, camp saws, pocket knives, etc.). The hands-on experience of knot tying, making a fire, cooking, and camp skills is perfect for you and your son to do together. Nature: The 70 acres of Camp Pupukea provide a perfect classroom for young Scouts. The Camp is an ideal environment for identifying all forms of local plant and wildlife. We have an easy nature trail and a small fish pond. The camp also offers a number of Native Hawaiian plants in our Hawaiiana yard. Citizenship & Safety: Your Scouts will learn the proper respect to give the American Flag, how to handle it, how to raise and lower it on the camp flag pole. Each Scout will recite the Scout Oath, Law, Motto and Slogan; and explain what they mean. In their own words, explain what the Outdoor Code means to them. Understand why safety is so important in Scouting and learn some basic First Aid Skills, they even make their own personal First Aid Kit. EYO Scout Camp 2017 Parents & Leaders Guidebook Page 5 of 21 REVISED: 03 Aug 2017

6 Camp Schedule Day 1 - Friday, September 22: 2:00 pm Staff Arrival and Check-in 5:00 pm Check-in (Aloha Pavilion) 5:00 to 6:15 pm Set up your Campsite 6:20 pm Flag Ceremony (in uniform) 6:30 pm Dinner (Main Lodge) 7:30 pm Opening Campfire (Campfire Bowl) 8:45 pm Cracker Barrel (Main Lodge) 9:15 pm Patrol Activity Time (making patrol flags, creating patrol cheer) 10:00 pm Lights Out Day 2 - Saturday, September 23: 6:30 to 8:00 am Saturday a.m. Check-In at Trading Post (for adults attending leader training on Saturday) 7:00 am Breakfast (Main Lodge) 8:00 am Morning Assembly Flag Ceremony 8:15 am Round Robin Program Areas (see map on page 15) No. PROGRAM ACTIVITY LOCATION Archery Archery Range Woods Tools Cooking Citizenship/Safety Compass/Orienteering Knot Tying First Aid Swimming Quartermaster Hawaiian or Nature Hut Lodge flag pole side Lodge pool side Handicraft Craft Corral Health Lodge Swimming Pool Inter-patrol Competition Main Lodge yard SESSION Patrol 1 Patrol 2 Patrol 3 Patrol 4 Patrol 5 Patrol 6 Patrol 7 Patrol 8 TIME Rotation 1 Archery Tools Cooking Safety Compass Knots First Aid Swimming 08:25 am Rotation 2 Swimming Archery Tools Cooking Safety Compass Knots First Aid 09:15 am Rotation 3 First Aid Swimming Archery Tools Cooking Safety Compass Knots 10:05 am Rotation 4 Knots First Aid Swimming Archery Tools Cooking Safety Compass 11:20 am 12:10 pm Lunch (Main Lodge) SESSION Patrol 1 Patrol 2 Patrol 3 Patrol 4 Patrol 5 Patrol 6 Patrol 7 Patrol 8 TIME Rotation 5 Compass Knots First Aid Swimming Archery Tools Cooking Safety 01:00 pm Rotation 6 Safety Compass Knots First Aid Swimming Archery Tools Cooking 01:50 pm Rotation 7 Cooking Safety Compass Knots First Aid Swimming Archery Tools 02:40 pm Rotation 8 Tools Cooking Safety Compass Knots First Aid Swimming Archery 03:30 pm Inter-Patrol Competition Rotations TIME Fly Chariot Clove Scout Fishing Races Hitch Trivia 4:20 pm Patrol 1 vs. Patrol 3 vs. Patrol 5 vs. Patrol 7 vs. Patrol 2 Patrol 4 Patrol 6 Patrol 8 4:30 pm Patrol 3 vs. Patrol 5 vs. Patrol 4 vs. Patrol 6 vs. Patrol 8 Patrol 2 Patrol 7 Patrol 1 4:40 pm Patrol 5 vs. Patrol 7 vs. Patrol 2 vs. Patrol 4 vs. Patrol 6 Patrol 8 Patrol 1 Patrol 3 4:50 pm Patrol 7 vs. Patrol 1 vs. Patrol 8 vs. Patrol 2 vs. Patrol 4 Patrol 6 Patrol 3 Patrol 5 04:20 pm Inter-patrol Competition 05:10 pm Closing Ceremony (flag pole) 05:30 pm Dinner (Main Lodge), Recognitions and Thank-yous 06:30 pm Break Camp/Head Home Drive Safely! EYO Scout Camp 2017 Parents & Leaders Guidebook Page 6 of 21 REVISED: 03 Aug 2017

7 The Adult Experience Leaders are the foundation of all Scouting programs. Without your involvement there would be no Scouting program. Our 11-Year-Old Camp program not only provides fun and exciting experiences for youth, but we try to involve the leaders as much as possible. Here are the reasons we want YOU at Camp Pupukea. Leaders are role models to our Boy Scouts. The 11- Year Old Camp is a fast-paced, fun-filled environment that promotes good citizenship and opportunities for personal achievement for both adult leaders and Scouts. Opportunity to spend time with your son and others in your Troop. We offer multiple opportunities to bond with Scouts, make a difference in their lives. We celebrate your involvement! Fun is not just for your Scout. We have enough supplies for you to jump in and join your Scouts as they learn. We are also always looking for volunteers to help out. If you like to help, let us know. We will have a job for you that will enhance your experience even more. Opportunities to learn new skills. Many adults are new to Scouting. Camp Pupukea provides the skills needed to assist your son s progression through Scouting. Many activities for adults are available including fire-building, knife safety, as well as other life skills that will benefit both adults and kids. We Have Good Food! Our goal at Camp Pupukea is to ensure that we not only feed our scouts correctly, but provide delicious and nutritious food for adults as well. IT S FUN! Scouts, leaders, and staff participate in skits, games, and themed activities. If we can find a way to involve the leaders, we do! Leadership Policy National policy requires two-deep leadership by adults registered with the BSA, or parents. Therefore, each unit attending Camp Pupukea must have a minimum of two (2) BSA registered adults with the group at all times. Since our 11-Year-Old Scout groups are traditionally small, where necessary, we will help Troops and wards combine to meet the minimum adult leadership requirements. Just let us know and we will assist. At least one adult must be at least 21-years of age and can be male or female. They are expected to keep order among the Scouts in the campsite and give direction to their movement from one area to another as the schedule permits. You are to ensure there is adult supervision at all times. It is important that camp know in advance how many male and female adults will be attending with your Troop. Please indicate that when you register. It is required that all adults in attendance have Youth Protection Training. It s also a good idea for adults in attendance to be trained Boy Scout volunteers. Training is available online at: EYO Scout Camp 2017 Parents & Leaders Guidebook Page 7 of 21 REVISED: 03 Aug 2017

8 Adult Leader Training While your Scouts are having fun learning new skills, leaders can participate in training classes to help them better understand the goals of their leadership position and learn ways to be a more effective leader. Remember, you must have two-deep leadership for your Scouts. Therefore, you may need to bring more leaders or trade off supervising your Scouts so one of you can attend training. CLASS TIME PRESENTATION INSTRUCTOR 1 08:25 to The Spirit of the Scout Oath David DeCaires 09:05 am The 3 Duties of the Scout Oath. 2 09:15 to 09:55 am 3 10:05 to 11:15 am 4 11:20 to 12:00 pm How the Scouting program compliments the teaching of the Gospel of Jesus Christ. Preparing our youth men for the Aaronic Priesthood. The Aims of Scouting Do you know what the Aims and Methods of Scouting are? The Benefits of Being An Eagle Scout How do you motivate and/or encourage a Scout to want to earn the Eagle Scout rank? Benefits and prestige of being an Eagle Scout. 11-Year-Old (EYO) Scout Leader Program Manual Shows EYO Scout Leader how to cover all the rank requirements from Scout to First Class in six months. A manual customized to Scouting in Hawaii. Learn how to download and assemble your own manual. 12:10 12:50 pm, LUNCH (Main Lodge) David DeCaires David DeCaires David DeCaires 5 01:00 to 01:40 pm 6 01:50 to 02:30 pm 7 02:40 to 03:20 pm Why Knots Commissioner Science Doctoral Thesis Learn how to download this resource about adult recognitions and awards in the BSA. Do you know what the requirements are for the Scouters Training Award and the Adult Religious Award? Brief overview of the thesis Eagle Scout in Three Years Now that the Church does not offer our young men the Varsity Scout and Venturing programs, we should help our Scouts get as close to Eagle Scout as possible by the time they turn 14 years old. This presentation will show you many ideas and techniques used in helping Scouts earn the rank of Eagle Scout in three years. Communication Skills & Games That Teach Tips and ideas on how to teach your Scouts to memorize Morse Code, Phonetic Alphabet woods, Articles of Faith, and the Scout Law. Learn Games that teach these techniques. David DeCaires David DeCaires David DeCaires Each adult leader attending training classes will receive a CD-ROM with all the PowerPoint presentations and all the handouts used during this event. You can also get these resources from a Google Drive at kaneohescoutsandyoungmen@gmail.com. EYO Scout Camp 2017 Parents & Leaders Guidebook Page 8 of 21 REVISED: 03 Aug 2017

9 What to bring to Camp When camping overnight it is important to have everything you could possibly need. Part of being a Boy Scout is to BE PREPARED. Here is a list of supplies that will come in handy at camp (the most important thing to bring is A GOOD ATTITUDE!): Patrol Gear: Each patrol should bring a lantern for their dining fly (battery operated, NO PROPANE) Clothing: Windbreaker or jacket Jeans and shorts (more than one pair) Hat, cap, poncho (rain gear) Extra underwear and socks Swimsuit (goggles ae optional) Tennis shoes or boots (dark color and weather resistant is best) Slippers (for shower and pool area use only) Sleep wear Field uniform (Class A s) Personal Gear: 2017 Boy Scout Handbook (so activity instructors can sign-off on requirements as they are completed) Sleeping bag and pillow Cot or air/foam mattress (optional) Tent (if you choose to use your own) Towel (for pool and shower) Toiletries (toothbrush & paste, toilet paper, etc.) Sun screen Bug spray/repellant (there are a lot of mosquitoes) Flashlight and extra batteries Notebook/pad (to hold handouts) and pen/pencil Cash for the Trading Post Backpack/Napsack (optional) NOTE: Do NOT bring matches or fire-starters. Dress Code Shoes or hiking boots (closed-toe and closed-heel) must be worn at all times by everyone attending camp. Campers without proper shoes will not be allowed in Camp (no refunds). Slippers/sandals are only worn in showers and pool area. Scout uniform (also known as Class A ; Scout uniform shirt, Scout uniform shorts or long pants, Scout belt, Scout socks, shoes or hiking boots) should be worn to Friday Night Campfire. Scout uniform should be worn to Flag Raising and Lowering at Opening and Closing ceremonies on Saturday. Also, dinner on Saturday. Activity uniforms (also known as Class B ; Scout T-shirt, shorts or long pants, socks & shoes or hiking boots) may be worn at all other times. Hats are recommended during the daylight hours, especially during the hottest time of the day. Swimmer MUST change into dry clothes before leaving pool area! Bring plastic bag(s) to store wet clothes and towel in. EYO Scout Camp 2017 Parents & Leaders Guidebook Page 9 of 21 REVISED: 03 Aug 2017

10 Camp Policies and Rules Troop Guides We are recruiting Troop Guides (Venturing Scouts) to help run the camp and assist adult leaders escort their patrols to the various skill activities. They register as adults but are considered youth staff members and DO NOT count as leaders. They pay the same fee as adult leaders. Camp Rules Rules are made for the safety of campers, protection of the environment, and to provide fairness to all. 1. All cars are to be parked in the camp parking lot, facing outward (backed into the stall) 2. Closed-toe and closed-heel shoes must be worn at all times BY EVERYONE while in camp. Slippers can be worn only in shower and pool areas. Shoes must be worn walking to and from shower facilities. Aqua socks and Crocs are NOT appropriate footwear for camp. 3. No running along roads and no trailblazing in unauthorized areas. 4. The Buddy System is strictly enforced at Camp. This means no Scout is to wander by himself at any time. DO NOT LEAVE CAMP PUPUKEA PROPERTY without proper authorization. Scouts early release ONLY to parent or legal guardian with proper identification. 5. No firearms and ammunition, illegal drugs, or alcohol permitted in camp. Violation of this rule and any serious violations of the Code of Conduct are cause for dismissal from camp (No Refund). 6. No pets. Licensed service animals are permitted (please bring animal license for verification) 7. Guests arriving at camp after 6:00 p.m. on Friday night must check-in at the Trading Post, and signout at the Trading Post when leaving earlier than 6:30 p.m. Saturday. All properties and facilities of the Boy Scouts of America are NON-SMOKING. This is a national policy. Dietary Needs Scouts and adults who have dietary restrictions due to health/medical reasons must complete the dietary needs form online. This should be submitted at least 14 days prior to attending camp. Our food service staff will do their best to provide for special dietary requirements, but may not be able to accommodate all needs. In some rare cases, the Troop may need to assist their Scout in providing for their needs. Health Forms A fully-trained health officer is on-site for the duration of the summer camp experience to handle basic first aid duties. Scouts and adults need an updated health form completed and signed. (NOTE: There is NOT a Physician's exam required). Use Annual Health Form (Parts A and B). These are available online at or upon request from the Scout Service Center. (Samples available in the back of this Guidebook.) Refund Policy 1. All requests for refunds must be on the proper refund application form and submitted to the Council Office. The form can be obtained at camp or from the Scout Service Center. >>> Please do not submit the refund form to camp <<< 2. Refund application must be filled out completely or it will not be considered. 3. Deposits are not refundable, nor can they be carried over to the next year. 4. No refund will be given for late arrival or early departure from camp. 5. All refund requests will be considered on a case by case basis. 6. Refund requests submitted after camp will not be considered. 7. Any refund granted will not include the deposit. EYO Scout Camp 2017 Parents & Leaders Guidebook Page 10 of 21 REVISED: 03 Aug 2017

11 Campsite Information Camp Pupukea offers two different types of campsites: primitive and developed*. Our primitive sites are spacious camping areas with plenty of room for you to pitch your own tents and dining flies. They are nature at its finest. Our developed sites offer standard BSA canvas wall tents with plywood floors. These tents are large enough to fit two adults with plenty of room for storing camping gear. Developed sites also include a dining fly per patrol site with a picnic table. All sites include running water that is potable (drinkable). We will be using campsites *Kilohana A & B and *Paina A & B. Trading Post Our camp Trading Post is a full-service store, with all of the essentials that one might need to camp comfortably. We also stock a lot of souvenir items and fun things that your Scouts can enjoy and use to help them remember their experience at Camp. Some of the items things you will find at Camp Pupukea Trading Post include Camping items, pocket knives, compasses, hats, belts, books, lights, snacks and drinks. Camp Pupukea t-shirts are available for $ Check-in after 6:00 p.m. on Fri. will be at the Trading Post. Also, checking-out before 6:30 p.m. Sat. is done at the Trading Post. Early Scout release only to parent or legal guardian (with proper identification). Ten Things You Need to Know About Camp 1) Attending EYO Scout Camp is an integral part of the Scouting experience. It s just as important as attending Troop meetings or earning badges. It is where Scouting truly happens 2) Parents who attend EYO Scout Camp with their sons are able to spend time with their boys when their sons are most impressionable and before they get involved in other activities. 3) Adults can rotate in and out during the session as long as your Troop maintains a minimum of two leaders present in camp at all times. The recommended ratio of adults to Scouts is 1 adult for every 5 Scouts. 4) Financial assistance (camperships) is available for families with a financial need. 5) Boys who attend an EYO Scout Camp are more likely to stick with Scouting, resulting in more boys learning the great values of the Scouting program. 6) All program areas are operated by volunteers just like you, and passionate youth camp staff. Your role as an adult is to have fun with your Scouts and help them move throughout the day s schedule. 7) EYO Scout Camp is the perfect place for a boy to learn independence and leadership, as he faces experiences in nature where he will develop problem solving skills and confidence in his abilities. 8) Camp Pupukea is in a rain forest, so wet weather is common. Also, temperatures at Camp can be 10+ degrees cooler than other areas of the island, so please prepare accordingly. 9) Scouts and adult leaders make new friends at an EYO Scout Camp with people in and out of their own Troops. Camp is the perfect place for a young Scout to learn and practice social skills. 10) Adults attending EYO Scout Camp report that they have just as much fun as the boys do! EYO Scout Camp 2017 Parents & Leaders Guidebook Page 11 of 21 REVISED: 03 Aug 2017

12 Restrooms and Showers Policies RESTROOMS: The restrooms in the Main Lodge and the Swimming Pool Building are for adults and staff only (the Main Lodge toilets flow into a sceptic tank, which cannot handle the volume of the entire camp population). Youth will use the portable toilets on camp property. SHOWERS: Adults may use the showers in the Swimming Pool Building (women on the cabin-side, men on the road-side) except during swimming classes (i.e.; Saturday 8:00 to 12:00 noon and 1:00 to 5:00 p.m.). Youth may use the showers near the entrance to the Fire Bowl. Male adults should not enter this building while youth are showering. Supervise from outside the shower building (YPT) Code of Conduct This 11-Year-Old Scout Camp s Code of Conduct is based on the following guidelines: The Scout Oath, the Scout Law, the Scout The Thirteen Articles of Faith Motto, and the Scout Slogan (combined they The Purposes of the Aaronic Priesthood are known as The Scout Spirit ). The Ten Commandments LDS Church Standards The Outdoor Code & Leave No Trace The Word of Wisdom. principles (Put your litter in trash containers!) The Boy Scout Handbook (and YPT) The Scoutmaster Handbook Safety This 11-Year-Old Scout Camp s Safety Code is based on the following guidelines: Guide To Safe Scouting: o o o All participants in official Scouting activities should become familiar with the Guide to Safe Scouting, applicable program literature or manuals, and be aware of state or local government regulations that supersede Boy Scouts of America practices, policies, and guidelines. The Guide to Safe Scouting is an overview of Scouting policies and procedures gleaned from a variety of sources. For some items, the policy statements are complete. Unit leaders are expected to review the additional reference material cited prior to conducting such activities. In situations not specifically covered in this guide, activity planners should evaluate the risk or potential risk of harm, and respond with action plans based on common sense, community standards, the Boy Scout motto, and safety policies and practices commonly prescribed for the activity by experienced providers and practitioners. Perhaps this quote by Sir Robert Baden-Powell from his 1914 book Quick Training for War is appropriate to include here: "... The books lay down definite principles and examples which serve to guide the leaders when applying their common sense to the situation before them. No two situations are ever precisely the same, and it is therefore impossible to lay down exact rules that should guide in every case, but a man who carries precedents and principles in his head has no difficulty in applying their teaching in supreme moments of sudden emergency..." EYO Scout Camp 2017 Parents & Leaders Guidebook Page 12 of 21 REVISED: 03 Aug 2017

13 Safety in Church Activities: General Guidelines 1. Care should be taken to promote the physical, emotional, and spiritual safety of those participating. Leaders should be as careful with the safety of participants in their activities as they would be with the safety of their own children. All conduct and interactions should abide by Church standards and exemplify Christ-like behavior. 2. Leaders, parents, and youth should understand that participation in an activity is not a right but a privilege that can be revoked if they behave inappropriately or if they pose a risk to themselves or others. Leaders should communicate these expectations to parents and participants and counsel together on how to address concerns that may arise. 3. At least two adult supervisors should be present at every activity. To protect youth and children, leaders should always avoid one-on-one situations with a youth or a child unless the leader and young person are clearly visible to nearby adult leaders. 4. Prayerfully plan safe activities. This not only protects the well-being of participants, but it also protects the Church from significant liabilities. When activities require specific physical skills or experience, then additional planning, organization, and preparation are required. It may be necessary to obtain specialized training or use professional guides. Instruct all participants in safety practices unique to the activity. Activities should be appropriate for the participants ages, ability, and maturity. Leaders and youth should have fitness levels appropriate for the activity, and individual medical risk factors should be carefully considered. For more information, visit the Youth Activities website (lds.org/youth/activities). 5. Be prepared for emergencies that may occur, including preparing and discussing plans for possible situations that may arise. Know in advance how to contact parents, Church leaders, Scout leaders (if applicable), and law enforcement and emergency services. 6. Stake and ward leaders who plan, conduct, and supervise activities should be knowledgeable about Church Activity Medical Assistance (CAMA) and personal liability insurance guidelines. For more details, see Handbook 2, , or visit dmba.com/churchactivity. 7. Provide parents with adequate information about outings or activities so they can make an informed decision about their youth s participation. Use the Parental or Guardian Permission and Medical Release form (33810) for activities that require specific skills, that are held out of the area, or that are held overnight. Remember that parents who send their children to Church activities are trusting the Church and, by extension, the leaders planning the activities with the safety of their children. 8. All leaders should be familiar with and follow all vehicle and travel-related guidelines; see Handbook 2, Drivers should not use mobile phones or engage in other distracting behaviors while driving. 9. Notify the bishop and stake president promptly if an accident, illness, or injury occurs on Church property or during a Church-sponsored activity. 10. If an accident on Church property or during a Church-sponsored activity involves a fatality or overnight hospital stay, immediately notify the Risk Management Division at Church headquarters (telephone or , extension ). Guidelines for Scouting Activities Scouting functions as part of the LDS Church s activity program for boys and young men. As such, all adult leaders who participate in Scouting activities should be registered with and have completed Youth Protection Training from the Boy Scouts of America (BSA) or Scouts Canada through their local councils. For more information that will help leaders understand and evaluate Scouting activity risks, see sections 8.17 through 8.20 in the recently updated Scouting Handbook available online at scouting.lds.org. Safety information is also available for Scouting leaders through local Scouting roundtables, the Scouting Safely website (see scouting.org), and other Scout-sponsored meetings. EYO Scout Camp 2017 Parents & Leaders Guidebook Page 13 of 21 REVISED: 03 Aug 2017

14 Camp Pupukea Layout Map Youth Patrol members and their leaders will camp in campsites Kilohana A & B and Paina A & B: Patrol 1 in Kilohana A Patrol 5 in Paina A Patrol 2 in Kilohana A Patrol 6 in Paina A Patrol 3 in Kilohana B Patrol 7 in Paina B Patrol 4 in Kilohana B Patrol 7 in Paina B EYO Scout Camp 2017 Parents & Leaders Guidebook Page 14 of 21 REVISED: 03 Aug 2017

15 UNIT ROSTER Troop No.: Ward: Stake: District: Event: 11-Year-Old Scout Camp Dates: September 22-23, 2017 Title Leader s Last, First Name Phone Number Address Age M/F Scout s Last, First Name Phone Number Parent s Name Age PREPARE IN DUPLICATE AND TURN IN ONE COPY AT CHECK-IN (at Aloha Pavilion). EYO Scout Camp 2017 Parents & Leaders Guidebook Page 15 of 21 REVISED: 03 Aug 2017

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