Tecumseh District 2014 Cub Halloween Camp OYO SKC BSA. October 10, 11, 12 October 17, 18, 19

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1 SCARY CAMP 9 Tecumseh District 2014 Cub Halloween Camp OYO SKC BSA October 10, 11, 12 October 17, 18, 19 Early Bird Registration $12 per Youth Participating by September 16th for Oct. 10th 12th $8.00 per Adult participant by September 16th for Oct. 10th 12th $12 per Youth Participant by September 23rd for Oct. 17th 19th $8.00 per Adult Participant by September 23rd for Oct. 17th 19th $3.00 late fee after early bird Deadline * Children 3 and under Short Sleeve T-Shirts $10 * Long Sleeve T-Shirts $15 * Hoodies $25 PRE-ORDER ONLY by Sept. 23 rd Halloween Activities Trail Trick or Treating Movies Story Telling BBs Archery shots Games Costumes Campsite Decorations 2 Weekends Allows for more participants Helps eliminate long lines for activities Select one weekend for you Cub Pack See the Camp Packet for More Details Chris Wiseman District Executive (740) or chris.wiseman@scouting.org OR Kathy Taylor Camp Director (740)

2 A MESSAGE FROM THE CAMP DIRECTOR Dear Unit Leader, More than 30 years ago Marion Harrison had the vision for a Halloween Camp for Cub Scouts at Camp Oyo. Camp 9 promises to celebrate Marion s vision and continue the 32 year legacy. It is an outstanding event to introduce your new Cubs and their families to camping and the adventure that lays ahead for them in Scouting. Please take time to familiarize yourself and all of your unit leaders with the information contained in this packet. You may copy and share this information with your Scouts and their parents. We hope the checklist is helpful for your first-time camping families. Please register as a Pack so that we know all the members of your unit attending. Be sure to register on line for the Early Bird Special by September 16th or September 23rd depending on the weekend you select. This is a savings of $3.00 per participant and guarantees them a patch. We are also limiting participants to 500 at each camp. You will be accommodated on a first come-first serve basis. Each unit is expected to provide two (2) reliable adult volunteers to serve on staff. They will be admitted free of charge and receive an event patch for their time and effort. Units with 10 or less attending are exempt. You may volunteer for either weekend. This allows you to enjoy Camp with the youth from your Pack and then serve on staff the alternate weekend. T-shirts and hoodies will be available this year! Pre-orders must be submitted no later than September 23 rd. There will be a limited number available for purchase at the event. We tried to provide you with all the information you need for an enjoyable weekend at Camp 8; however, if you still have questions, please feel free to contact me. We look forward to seeing you at Camp 9! Yours in Scouting, Chris Wiseman Kathy Taylor Tecumseh District Executive Camp Director (Office) chris.wiseman@scouting.org

3 2014 Simon Kenton Council Tecumseh District Cub Scout Halloween Camp October 10, 11, 12 and October 17, 18, 19 STAFF Every Pack is expected to provide 2 reliable adult volunteers to serve on staff. A Pack with less than 10 youth will be exempt. Please list your Volunteers on the registration form. Staff attend FREE. You may serve on staff either weekend. This allows you to enjoy the weekend with your Cub and work the alternate weekend. There will be a Youth & Adult Staff meeting at 8:00 p.m. in Boyd Lodge each Friday night. All staff members must attend. There will be a Cracker Barrel (Adult Leaders meeting) at 9 p.m. in Boyd Lodge each Friday night. REGISTRATION Please register on line as a Pack. See REGISTRATION for complete details PACK ROSTER We ask that you complete your Pack Roster to be turned in at check-in. Please make additional copies of the Roster as needed. CHECK-IN Check-in will begin Friday at 5:00 p.m. at Boyd Lodge. Each Pack must check-in to receive wrist bands, pay any outstanding fees, and submit the Pack Roster at this time. You must be registered for camp to receive an arm band. These will be checked though-out the day. Those who do not have arm bands will be asked to report to Boyd Lodge to register. ARRIVAL/SET-UP You can set up any time after 1:00 p.m. on Thursday, Oct. 9 th or Thursday, Oct. 16 th and all day on Friday. You MAY NOT stay the night on Thursday, Oct. 9 th or Thursday, Oct. 16 th. Come as early as you can on Friday as things start to get busy about 4:00 p.m. and traffic will be limited to one car per Pack at a time. Be mindful of others, drop your gear and return your car to the parking lot. VEHICLES AND PARKING Driving onto camp will be permitted on Friday ONLY - one vehicle per unit at a time after 4pm. Please drop your items off quickly and remove your car from camp. While on camp, please don t park in the grass. NO CARS ON CAMP ON SATURDAY AT ANY TIME! You will be permitted to drive in camp on Sunday to load your gear. Additional parking is available in the field on RT 125 at the entrance to the camp road. MEDICAL FORMS All registered participants, both Youth and Adults, must have a Health Form Completed (Parts A & B) available HERE. These are kept with your Pack do not turn them in at the office. EVALUATION Please fill out the included Evaluation and return it at check-out. Be fair and honest in your opinions as they will have a bearing on future events. All suggestions or improvement are greatly appreciated. CHECK-OUT Your Campsite or Cabin must be inspected by the Campmaster before leaving camp. If you decide to leave on Saturday night, make sure that your camp area has been inspected. Each pack should have a representative who can sign the sheet for camp inspection. That person must see the Campmaster before leaving camp. Just let us know when your area is ready for inspection. The Campmaster will determine if your site is clean.

4 REGISTRATION LIMITED TO 500 Participants each weekend First-come, First-serve Basis HOW DO I REGISTER? All units must register on-line at for Oct or for Oct If you have a slow internet connection or do not own a computer, there is a computer at the local Scout office, 318 Chillicothe Street. The office is open Monday thru Friday from 8:00 a.m. till 5:00 p.m. (closed between 12:30 p.m. and 2:00 p.m. for lunch). Kellie will be available to assist you. CAMPSITE/ CABIN RESERVATION Each Pack will be assigned a cabin/campsite adequate for the number of scouts indicated on your registration form. You may select your preferences and we will attempt to fill your request. There is limited tent camping around the cabins. Cabins and campsite requests will be assigned on a first-come, first-serve basis. PAYMENT You may pay on-line with a credit card or mail or bring in your payment to the local Scout Service Center. Payment should be made prior to arriving at camp; this will eliminate confusion at registration. A limited number of walk-ins will be allowed and may pay at the event. PLEASE NOTE: If you do not pay you will be invoiced by the District for the number registered even if they do not attend. You may add on but not delete any names or transfer a registration. PLEASE REGISTER AS A PACK! We need to know who is who and who is a part of your Pack. This makes check-in and registration run much smoother. You may modify your Pack registration through Oct. 7th or Oct. 14th depending on the weekend you select to attend. This means if you have additional participants or someone decides to order a shirt, you may edit your registration. If a Scout and parent are not able to attend the same weekend as your Pack, they may register for the other weekend. Please note, in this case, you will not be able to pick your camp/cabin site. You will be placed with other people who are attending opposite their Pack s weekend. PARTICIPANTS In an effort to streamline the registration form while gathering all of the necessary information we have the following Participant Options: Cub Scout - this is a registered Cub Scout in your Pack. NOTE: Newly registered Cub Scouts and their immediate families will receive the Early Bird Pricing no matter when they join a new Pack. See Kellie for payment adjustment. Adult parent or adult companion of a Cub Scout attending the event Youth Participant youth 4+. Sister, brother, relative or friend of Cub Scout attending this event Contact Person this is the person attending Camp 9 with the Pack and is responsible for the unit participants. The Contact Person may be the Unit Leader, but in case the Unit Leader is unable to attend, this is the person to replace him/her. Please only one contact person per unit! Event Volunteer - Every Pack is expected to provide 2 reliable adult volunteers to serve on staff. A Pack with less than 10 youth will be exempt. Staff attend FREE. Youth 3 & Under these are siblings of registered Cub Scouts attending the event. TEE SHIRTS AND HOODIES Please Pre-Order tee shirts and hoodies by Sept. 23 to guarantee delivery at Camp. A limited number of shirts will be available for purchase in the Trading Post during camp. ADULT AND YOUTH STAFF If you are not a member of a Cub Scout Pack but are interested in serving as an adult or youth volunteer for this event, please contact Chris Wiseman, Camp Director at or chris.wismean@scouting.org. All Staff must be approved by the Camp Director. If a staff member would like to order a T-shirt or Hoodie, please contact Kellie at the Scout office to place your order. All shirts must be ordered by September 23, Staff attend FREE.

5 CAMPING Every Pack is required to have at least one Adult who is BALOO trained before the Pack goes on an outdoor outing. OWL/BALOO Training will be offered Sept. 20th - 21st at Camp Oyo. Contact the Scout Office at for more details CAMPSITES/CABINS Each Pack will be assigned a cabin/campsite adequate for the number of scouts indicated on your registration form. You may select your preferences and we will attempt to fill your request. There is limited tent camping around the cabins. Cabins and campsite requests will be assigned on a first-come, first-serve basis. ***REMINDER**** HEATERS ARE NOT ALLOWED IN TENTS FIREWOOD Each Pack must bring their own firewood. MEALS Each Pack is responsible for all their meals. The Trading Post will be open; hours will be posted. You will be able to purchase soft drinks, candy and other items. CAMPFIRES Campfires will be permitted inside fire rings only and must be small in size. If you are assigned a camping area that does not have a fire ring, you may not build a fire directly on the ground. NO CAMP FIRE IS ALLOWED TO REMAIN BURNING WHILE UNATTENDED. IF A FIRE IS FOUND TO BE BURNING AND NO PERSON IS PRESENT AT YOUR CAMPSITE, THE FIRE WILL BE EXTINGUISHED BY STAFF. Each Pack should have a container of water nearby their camp fire ring for quick use should the need arise. RESTROOMS There are separate restrooms for men, women, and boys. Boys should only use their designed restroom. Boys should not be in the men s or women s restrooms. There is a family restroom located on the outside of the East end of Boyd Lodge. There are no public restrooms inside Boyd Lodge. SMOKING POLICY There is NO SMOKING permitted on the Boy Scout Camp. You must go the parking lot. NO SMOKING BY THE FRONT GATE-GO ACROSS TO THE PARKING LOT. FIRST AID The First Aid building will be open with staff available. All minor first aid should be handled by your Pack. Be sure to have a First Aid Kit on hand. BUDDY SYSTEM: We can t stress enough the importance of the buddy system during camp. We encourage YOU to perform buddy checks before and after changing stations.

6 LOST BOY/CHILD PROCEDURE: In the event of a lost child, there will be three (3) loud bell rings/whistle blows. This signals EVERYONE will come to the FLAGPOLE AREA. All activities will cease and the leaders will be asked to perform a head count and determine, through inquiries, the area in which the boy/child was last seen. No activities will continue until the lost child is found. The forest ranger will also be notified and they can aid in the search. SEVERE STORM PROCEDURE: In the event of severe storms, there will be 3 loud bell rings/ whistle blows. This signals EVERYONE to come to the FLAGPOLE AREA. The leaders will be informed about the storms. If we have been notified that a severe storm is approaching, the boys will be escorted to the dining hall area or the basement of Boyd Lodge to wait out the storm. SICK/HURT CHILD PROCEDURE: THERE WILL BE 2 loud bell rings/whistle blows. This means a child is sick or badly injured. The First Aid person will come to check out the child. Please make sure there is sufficient room around the child for first aid person to assist him. The first aid person will take necessary steps and give instructions. TEAM WORK: The ultimate success of this camp will be based on the teamwork provided by the staff, volunteers, and parents. When your den is at a station, please assist the staff with the activity. Please ask the staff what you can do to help. Please don t be a spectator. This will help everyone (including the parents) to have a great time at camp. On Saturday, everyone needs to pitch in and help, at the last station of the day, to clean up that area. Also, be sure everyone is picking up trash, as we can t go home until the camp is clean. Chris Wiseman District Executive Kathy Taylor Camp Director Thank you to all of our volunteers who help make this camp work. It truly could not run without all of you, no matter what service you provide. REMEMBER ALL STAFF ARE VOLUNTEERS, WHO ARE TRYING TO PROVIDE A QUALITY DISTRICT EVENT FOR YOUR SCOUTS

7 Food and drink WHAT TO BRING Each Pack/Den should bring: Campsite Decorations Show your Halloween Spirit and be ready for the Campsite Judging on Saturday at 4:00 p.m. Not mandatory, but encouraged Candy for Trick or Treating on Saturday evening. We will have about 500 youth so plan accordingly. Halloween Costumes what is Halloween without costumes? Scouts and Scouters may wear their favorite costume during the evening. Trick or Treat bag to collect candy. Cooking Utensils: General Cooking Supplies Paper / Plastic: Can opener Aluminum foil Bottle opener Plastic wrap Tongs zer bags Cooking spatula Hot Pads Paper towels Paper napkins Tall kitchen bags with draw strings Frying Pan/Skillet/Pots (for trash and easy hang) Coffee Pot Cutting Board and knife 3 large bowls, or tubs for clean-up (same size, for easy stacking) Basic Cooking Supplies: No stick canola oil spray Salt and pepper Coffee Sugar and artificial sweetener Powdered creamer Cleaning supplies: Dish soap Plastic Scrubber Bleach Sponge Hot chocolate packets Ice Chest Fire starter sticks Extra propane cylinders First Aid Kit Other Miscellaneous Items: Firewood for your unit Matches Propane Camp stove Fire bucket Shovel (for fire)

8 WHAT TO BRING Each Person/Family should bring: Each Person: Sleeping bag Sleeping pad (for comfort foam,cot,etc) Extra blankets Pillow Towels & wash cloth Mess Kit (fork, knife, spoon, plate, cup) Flashlight with extra batteries Clothes Extra Socks, underwear, shoes Rain Gear Hat Cub Scout/Cub Scout leader uniform optional Pajamas or sleepwear Jacket, gloves, and warm cap, as required by weather Durable, closed toed shoes Canteen or water bottle Toiletries Pack clothing in zip lock bags to keep dry Extra $$ for the Trading Post Trick or Treat Bag to collect candy Scout spirit Each Family: Camp chair(s) Bug Spray/sun screen (If tent camping) Tent Tent stakes Tarp for under tent Rubber Mallet Only Cub Scouts that have earned their whittling chip and are supervised by a parent may bring a pocket knife.

9 8:00 A.M. Arrivals begin 5:00-9:00 P.M. Registration--Boyd Lodge EVERY PACK MUST CHECK IN and REGISTER Friday Schedule 8:00 P.M. MOVIE - in Dining Hall - Snacks provided 8:00 P.M. Adult and Youth Staff Meeting Boyd Lodge 9:00 P.M. Cracker Barrel (adult leaders and staff meeting) - Boyd Lodge One or two leaders per pack must attend - ROSTER REQUIRED 11:00 P.M. Quiet Saturday Schedule (Tentative) See Following Page Sunday Schedule 9:00-9:15 A.M. Flag Rising 9:15-10:00 A.M. Church Service Chapel (rain site Dining Hall) Awards will be presented following the service 10:00 A.M. Pack up and leave YOUR CAMP SITE OR CABIN MUST BE INSPECTED BY THE CAMPMASTER BEFORE LEAVING CAMP If you decide to leave on Saturday night, make sure that your camp area has been inspected. Each pack should have a representative who can sign the sheet for camp inspection. That person needs to let us know when your area is ready for inspection.

10 2014 SKC TECUMSEH DISTRICT SCARY CAMP 9 -TENTATIVE SCHEDULE :45 9:00 to 9:55 10:05-11:00 11:10-12:05 12:05-1:25 1:30-2:25 2:35-3:30 Mummies Crafts Archery Games Shot BB's Vampires Skeletons BB's Ghosts 3:40-4:35 Hunt Hunt Crafts Archery Games Shot BB's Shot BB's Goblins Games Hunt Crafts Archery Games Shot BB's Werewolves Archery Games Shot Hunt Crafts Archery Games Shot BB's Hunt Crafts Archery Hunt Crafts STORYTELLING IS IN THE DINING HALL HAUNTED TRAIL MEETS ON THE BBALL COURT-You'll be escorted by a Guide er Hunt meets in North Field DECORATED CAMPSITES WILL BE JUDGED TRICK OR TREATING-PACKS START CLOCKWISE FROM YOUR CAMPSITE --DON'T FORGET TO GO TO NORTH FIELD During FREE TIME you may return to any of the previous session areas so that you may enjoy them again!!! 4:35-5:15 5:20-5:35 5:35-6:50 6:50-7:20 7:30-8:45 Trail Trail 8:45-10:00 Trail Trail Trail

11 2014 SKC TECUMSEH DISTRICT SCARY CAMP 9 -TENTATIVE SCHEDULE 10/18/14 8:45 9:00 to 9:55 10:05-11:00 11:10-12:05 12:05-1:25 1:30-2:25 2:35-3:30 Mummies Crafts Archery Games Shot BB's Vampires Skeletons BB's Ghosts 3:40-4:35 Hunt Hunt Crafts Archery Games Shot BB's Shot BB's Goblins Games Hunt Crafts Archery Games Shot BB's Werewolves Archery Games Shot Hunt Crafts Archery Games Shot BB's Hunt Crafts Archery Hunt Crafts STORYTELLING IS IN THE DINING HALL HAUNTED HOUSE MEETS er Hunt meets in North Field DECORATED CAMPSITES WILL BE JUDGED STARTING AT 4PM Saturrday TRICK OR TREATING-PACKS START CLOCKWISE FROM YOUR CAMPSITE --DON'T FORGET TO GO TO NORTH FIELD During FREE TIME you may return to any of the previous session areas so that you may enjoy them again!!! 4:35-5:15 5:20-5:35 5:35-6:50 6:50-7:20 7:30-8:45 House House 8:45-10:00 House House House

12 EXIT ONLY ENTER Welcome to Camp Oyo Please help us keep this camporee safe. Vehicles are not permitted in camp during Camporee operation. ENTRANCE is through the MAIN GATE ONLY. Please follow the arrows and stay on the roadway. Unload your vehicle AND IMMEDIATELY LEAVE the camp by using the upper gate. EXIT ONLY through the upper gate near the Ranger s residence. Please note that traffic will be one-way in camp (see arrows.) Equipment can be dropped off after 1pm on 10/8/14 or 10/15/14 and anytime on 10/9/14 or 10/16/14. Traffic will be directed after 4 pm on 10/9/14 & 10/16/14 One car per pack on camp at a time on Friday 10/9/14 or 10/16/14. Please drop your gear, remove your vehicle from camp and then return to set up your site. The gates will be closed until 8:00 AM Sunday. Please refer all questions to the Ranger or Campmaster. LEGEND TENTS CABINS OTHER NF North Field A -Blockhouse AR Archery TC Shawnee (Cove) B - Wagner Lodge BB Basketball Court Iroquois C - Dan Beard CC Campfire Circle BF Ball field East E - Lang Lodge CH Chapel BF Ball field West F - Lewis Cabin FB Flag BF Ball field G - Clark Cabin PS Picnic Shelter Upper Mingo 10 - Cook s Cabin RR Rifle Range Lower Mingo SW Swimming Pool Lakeview East VB Volleyball Court Lakeview Middle 6 Boyd Lodge Lakeview West 7 Campmaster Delaware 8 Trading Post 9 Shower House 11 Dining Hall 12 First Aid

13 Use Only DATE: SCARY CAMP 9 PACK ROSTER Pack # Site 2014 SKC Tecumseh District Halloween Camp Cub Scout Tag-along 3 & Under Adult Youth Staff Adult Staff For Office Amount Due Paid NOTES PLEASE DUPLICATE PAGE TO ACCOMMODATE PARTCICIPANTS

14 Camp 9 Evaluation DATE: Please take time to fill out this evaluation. Your comments are always welcome and will be used in designing future events. Please be honest with your thoughts about what was good and what needs improvement next year. FANTASTIC GREAT AVERAGE EVENT LOCATION Comments: CHECK-IN PROCEDURE Comments: ACTIVITY STATIONS Comments: WHAT WOULD YOU LIKE ADDED TO THE PROGRAM NEXT YEAR? ANY OTHER COMMENTS or SUGGESTIONS? WOULD YOU LIKE TO HELP PLAN THE NEXT EVENT? Yes, count on me No, I m not interested I might be available to help in a limited capacity NAME PHONE UNIT # Adult Leader Staff Member