Chairman Demko called the meeting to order at approximately 9:32 a.m.

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1 PRESENT: CALL TO ORDER: APPROVAL OF AGENDA: PW APPROVAL OF MINUTES: PW Chairman Mike Demko; County Councilors, Allen Balay, Denis Willcott, Doris Splane, Christi Bilsky, Kevin Haines, Jack Dowhaluk, David Yurdiga, Larry Armfelt; County Manager Gary Buchanan; Director of Infrastructure Services Brian Adamkewicz; Recording Secretary Sharon Greene. Chairman Demko called the meeting to order at approximately 9:32 a.m. Moved by Councilor Haines to approve the Agenda as presented, with the following additions: 13.3 Building Moved by Councilor Balay to approve the Minutes of the January 15, 2013 Regular Public Works Meeting as presented. BUSINESS ARISING: DIRECTOR OF INFRASTRUCTURE SERVICES REPORT: PW PW It was noted that there were no Business Arising items. Mr. Adamkewicz provided and reviewed the Director of Infrastructure Services Report for all those present. Moved by Councilor Willcott that Administration be directed to include as part of the Gravel Seal/Fibre Mat Tender, that the Contractor supply the amount of (Des. 1 CL 12.5) Chip Seal material needed for the gravel seal. Moved by Councilor Bilsky to accept the Director of Infrastructure Services Report as presented.

2 AIRPORT COMMITTEE REPORT: Mr. Buchanan reported to Council that an Airport Committee Meeting was held on February 12, 2013 and provided the following update: Terms of Reference Minutes to be supplied at a later date July 20, 2013 Fly Inn BBQ Event Discussion ensued. It was the decision of Council that Administration investigates options of promoting the airport to regional oil developers and other interested industry groups. PW Moved by Councilor Splane to accept the Airport Committee Report as information. NEW BUSINESS: 2013 Light Truck Quotation Mr. Adamkewicz presented Council with the 2013 Light Truck Quotation results as closed on February 7, Unit 2013 MODEL ¾ Ton Ext. Cab. 4 x 4 w/short Box ½ Ton 4-Door (Crew), 4 x 4 w/short Box Hunter Motors Ltd. CHEV $32, (2500HD) (1500) 26, (F250) (F150) KOCH Ford Athabasca FORD 32, $29, PW Moved by Councilor Armfelt to authorize the acquisition of 1-3/4 Ton 4x4 extended cab truck from KOCH Ford Athabasca at the quoted price of $32, taxes; and the acquisition of 2-1/2 Ton 4x4 4-door trucks from Hunter Motors Ltd at the quoted price of $26, taxes for each truck Motor Grader Quotation Mr. Adamkewicz presented Council with the 2013 Motor Grader Quotation result, as closed on February 13, Brandt Finning Grader (Model) (772GP) (140M2 AWD)

3 Base Price 262, , Options: Rear Ripper Snow Wing Dozer Warranty (8000 hr.) Sub-Total 11, , , , $354, , , , , $357, Dozer Option N/A (17,895.00) TOTAL PRICE $354, $339, Buy-Back N/A 160, Trade-In 142, NET PRICE $212, $179, PW Moved by Councilor Haines to authorize the acquisition of 2 (two) - Cat 140M2 AWD motor graders from Finning (Canada) Ltd. for the purchase price of $339, per grader less a $160, per grader Buy Back for a net cost of $179, per motor grader Motor Grader Tender Mr. Adamkewicz presented Council with the 2013 Motor Grader Tender results for Unit #121 - Cat 140M and Unit #136 JD770A as closed on February 13, Name (Tender) Unit #121 Cat 140M Unit #136 JD 770A Brandt Tractor No Bid No Bid Finning (Canada) $175, $123, Finning (Canada) Less Dozer $167, $115, Guaranteed Buy-Back Finning (Canada) $165, PW Moved by Councilor Splane that Unit #121 - Cat 140M (less front dozer) be sold to Finning (Canada) Ltd. for their tendered price of $167,000.00; and further that Unit #136 - JD770A (less front dozer) be sold to Finning (Canada) Ltd. for their tendered price of $115, Policy Road Construction Standards Mr. Adamkewicz presented Council with amended Policy Road Construction Standards, for consideration.

4 PW Moved by Councilor Willcott to approve amended Policy Road Construction Standards as follows: Amend 3. RESIDENTIAL ROADS..., 4th bullet to: Minimum 30M (+-100') Right of Way. PW County Construction Projects Mr. Adamkewicz reminded Council to advise him of their proposed 2013 County Construction Projects so that ground work may be started. Moved by Councilor Willcott to accept the 2013 County Construction Projects as follows: Division 2 - Colinton South - W of W4-1.0 mile Shoulder Pull Division 4 - Drago West - N of W mile Brushing Rural Subdivision Water Rates Mr. Adamkewicz provided Council with Bylaw (Water Service Rates for the Hamlets of Colinton, Grassland, and Wandering River) and advised Council that an amendment to this bylaw would be forthcoming to set rates for provide for levying and collecting of water service charges for rural subdivisions. Councilor Bilsky left the meeting at 10:24 a.m. Councilor Bilsky returned at 10:25 a.m. Chairman Demko declared a recess at 10:25 a.m. PW The meeting was reconvened at 10:33 a.m. Moved by Councilor Haines to table the Rural Subdivision Water Rates to a future Council Meeting to allow Administration time to provide further information. DELEGATION: Hwy. 63 Twinning (Al & Candy Nikipelo) Mr. & Mrs. Al & Candy Nikipelo being backed by a number of community representatives who would be directly affected by loss of homes and/or land by the Hwy 63 Twinning alignment, attended the meeting at 10:33 a.m. to express their concerns with the respect to the Hwy. 63 realignment.

5 Chairman Demko welcomed the delegation to the meeting and introductions were made at this time. Candy Nikipelo provided the following information: 2 municipalities (County & Village of Boyle) responsible for alignment decision. The Group does not agree with the Option 3 alignment for the twinning that is being promoted/recommended by CastleGlenn Consultants via Open Houses - suggesting an increase in business (economic benefit) with this alignment. Will be having a meeting with the Village of Boyle on February 20, Feels they (CastleGlenn) are forgetting about the community who are the heart & soul of the community. County residents are asking that their voices be heard to the Village of Boyle and Alberta Transportation. Al Nikipelo provided the following information: Reviewed CastleGlenn s Option 3 for all of Council. Feels it was changed from the first Open House to the 2 nd Open House; should be Option 4. There are 2 curves and 8 km of new Highway. The current alignment does not serve the best interests of truckers trying to get to Fort McMurray. Option 3 still not addressing the unsafe curves. Traffic from South to North not eliminating the curves (like South of Redwater). An alternate route South of Boyle through unused/crown Land, preferred. This would eliminate use of good agricultural land. CaslteGlenn is looking at the investors and not the residents. Should build the highway by the means for which it is meant to service traffic in Fort McMurray Resources. Requests that Council please consider all possible options, and not just the recommended one. The County acknowledged the following group s concerns with Option 3: Valuable Agricultural land being lost. Economic impact on farmers. Taxable land acres will be taken away from the County relocation of taxpayers (Note: they may not stay within the County). There may be an increase of access roads that the County will be responsible to maintain. Safety issue with farm equipment having to cross the highway.

6 Seed Cleaning Plant would have to be removed; this is the only one within the County of which is being subsidized by the County; it would need to be rebuilt in an alternate location. Feels CastleGlenn is downplaying community feedback; need to seek more information from the taxpayers and businesses. Only 5 people showed up at the Open House in the Village of Boyle. 4 8 weeks deadline for a decision to be made wants it thought through; requesting an alternate route be reviewed (Option 3). Discussion ensued and it was noted that the County has not had any input on the proposed alignment. The delegation thanked Council for giving them the opportunity to express their concerns and they left at 11:03 a.m. Joseph Rosich (Highway 63 Corridor) Mr. Joseph Rosich, Local Farmer/Ratepayer attended the meeting at 11:04 a.m. to express his concerns regarding the proposed alignment of Hwy 63. Chairman Demko welcomed the delegation to the meeting and introductions were made at this time. Following is a brief summary of the information provided by Mr. Rosich: A 3 rd generation grain farmer/truck driver/industry/business owner; also a Board Member with the Seed Cleaning Plant. The Option 3 alignment plan follows the century-old existing route along Highway 63 and will interfere with many landowners property (including his own). Presented an alternate route/concept that he has identified for consideration; located east of the CN Railway Corridor. This route is a much straighter route that minimizes impact on the local farm operations/residents. Problems with CastleGlenn s current alignment include; o Unnecessarily long and indirect for primary highway users. o Extra curves and second rail crossing introduce significant safety risks. o Destruction of many rural residences and farm operations. o Remaining rural residents in corridor must endure serious threats to personal safety and security from traffic and intrusions. o Consumes significant agricultural land. o Bisects the agricultural community, very negatively impacting many farm business operations. o o Requires significant service road construction and maintenance. Loss of character of natural and cultural landscapes and important heritage features.

7 o Poor traffic flow into Boyle from secondary highways. o Unnecessary destruction of Boyle Seed Cleaning Plant. No guarantee that the Seed Cleaning Plant will be rebuilt; would require local farmers to travel to Westlock for seed cleaning needs. Options need to be considered before any conclusions are made. Provided 153 names on a petition that was formally presented to the CAO. The petition represents those who are not in agreement with the current alignment that CastleGlenn Consultants is recommending. Requests that support the concept of an alignment of Highway 63 east of the CN Rail Line and south from Boyle and that the County slows down the evaluation and decision process to allow time for proper stakeholder consultations, forums, open discussion and evaluation of all possible route options for a highway route east of the rail corridor. Discussion ensued. Chairman Demko thanked Mr. Rosich for attending and the delegation left at 11:30 a.m. Chairman Demko declared a brief recess at 11:30 a.m. The meeting was reconvened at 11:38 a.m. NEW BUSINESS: (Continued...) Fibremat Locations Mr. Adamkewicz presented Council with a listing of Basecourse/Fibremat/Double Chipseal locations. PW Moved by Councilor Willcott to approve the proposed Basecourse/Fibremat/Double Chipseal locations as amended. Road # Div. Road Name ± Road Length (Miles) 1 1 New Pine Creek Road West Baptiste Road Breynat Access /4 Slaughter House Road Sawdy Road Paradise Valley Subdivision Poplar Point Subdivision Firehall South Donatville Road East Aspen Ridge/ Aspen North 0.7 / 0.6

8 11 6 Wandering River West (To Forestry) Colinton Hamlet & Truckfill Perryvale Access Road Perch Cove Subdivision Derko West 0.50 PW Animal Control Mr. Buchanan presented Council with an Administrative Report regarding Animal Control. Moved by Councilor Yurdiga that Administration be directed to investigate the feasibility of reserving a fixed number of dog kennel spots (2) at the Boyle Veterinary Clinic for housing County strays that are picked up by Athabasca County forces. AAMD&C Alberta Transportation Meeting Mr. Adamkewicz presented Council with correspondence from Alberta Transportation regarding meeting schedule information regarding municipalities interested in meeting, by appointment only, with Alberta Transportation representatives at the AAMD&C Conference on March 19, It was noted that an appointment has been made to meet at the AAMD&C at 8:30 a.m. March 19, BUDGET & FINANCE: Work Order(s) It should be noted that there were no Work Order presented at this time. INFORMATION: PW For Sale by Tender Wheel Loader Mr. Adamkewicz presented Council with the "For Sale by Tender Wheel Loader" advertisement for Unit # CAT 950E that closes February 23, Moved by Councilor Yurdiga to accept the "For Sale by Tender Wheel Loader" advertisement as information. Plamondon Connector Mr. Adamkewicz presented Council with an received from Genivar as dated February 12, 2013 regarding the Highway 63 Twinning construction crossing Twp Rd 685 (Plamondon Connector).

9 PW Moved by Councilor Splane to accept Genivar's as dated February 12, 2013 regarding the Highway 63 Twinning construction, as information. PW AAMD&C Spring 2013 Convention Program Moved by Councilor Armfelt to accept the AAMD&C Spring 2013 Convention Program (March 18-20), as information. PW PW Grand Rapids Pipeline Project Mr. Adamkewicz presented Council with correspondence as dated February 8, 2013 received from TransCanada regarding the proposed Grand Rapids Pipeline Project. Moved by Councilor Dowhaluk to accept TransCanada's correspondence dated February 8, 2013 regarding the proposed Grand Rapids Pipeline project as information. Woodland Pipeline Extension Project Council reviewed the correspondence dated Feb. 6, 2013 from Woodland Pipeline Extension Project. Moved by Councilor Balay to accept the Woodland Pipeline Extension Project, as information. Wandering River Water Treatment Plant Decommissioning Council reviewed the correspondence from Alberta Environment and Sustainable Resource Development regarding the Wandering River Waterworks System Decommissioning/Reclamation Plan. PW Moved by Councilor Dowhaluk to accept the authorization for Decommissioning/Reclamation of the Wandering River Waterworks System, as information. Alberta Transportation Plowing Priorities Council reviewed the dated February 1, 2013 with respect to Alberta Transportation plowing priorities.

10 PW Moved by Councilor Haines to accept the correspondence from the Operations Manager of Alberta Transportation regarding their snowplowing priorities, as information. PW Alberta Transportation Meeting Summary Council reviewed the correspondence from Alberta Transportation with respect to discussions at the AAMD&C. Moved by Councilor Splane to accept the Note to File correspondence regarding the meeting at the 2012 Fall AAMDC Conference, as information. PW Cold Mix Hard Surfacing Mr. Adamkewicz reviewed the details of Contract # R (2012 Cold-Mix Hard Surfacing Program Various Subdivisions/Hamlets) for all those present. Moved by Councilor Armfelt to accept Contract R details as information. IN CAMERA: PW Moved by Councilor Dowhaluk to go into camera at 12:04 p.m. Councilor Haines left the meeting at 12:13 p.m. due possible pecuniary interest. PW Mr. Buchanan left the meeting at 12:18 p.m. Moved by Councilor Dowhaluk to come out of camera at 12:26 p.m.

11 PW Athabasca Truck Bypass TRC Moved by Councilor Yurdiga that support CastleGlenn Consultants Inc. s Option 7E Truck Route alignment (North of Colinton) with the following conditions: That Hwy 663 be widened with shoulders from Hwy. 2 to Colinton in conjunction with the Truck Bypass Construction; and That a Public Open House be held for the Colinton residents. PW Councilor Haines returned at 12:27 p.m. Preliminary Agreements Moved by Councilor Dowhaluk to approve the following Preliminary Agreements, as presented: NE W4 (A ) Robert Dupre & Marie Ann Dupre For the purpose of brushing for road maintenance. In Consideration: 1. Lump sum payment of $3, for purchase of 3 wire fence along the north boundary of said lands (± 804M of existing fence 3 wire in place). 2. to dispose of brush and debris by end of construction year NW W4 (A ) Robert Joseph Dupre & Marie Ann Dupre For the purpose of brushing for road maintenance. In Consideration: 1. Lump sum payment of $2, for purchase of 3 wire fence along north boundary of said lands (± 450M of existing 3 wire fence in place). 2. to dispose of brush and debris by end of construction year SE W4 (A ) Arlette Sawchuk For the purpose of extra road right of way for road maintenance. In Consideration: 1. Lump sum payment of $ for purchase of ±17 along the eastern boundary of said lands (Lands to be legally surveyed by County at a later date). 2. Caveat to be placed on lands until final road registration occurs (As per County Policy).

12 3. Lump sum payment of $1, for purchase of 2 ire fence along East boundary of said lands (± 800M of existing old 2 wire fence in place). 4. to dispose of brush and debris by end of construction year SW W4 (A ) Dorothy Sawchuk For the purpose of extra road right of way for road maintenance. In Consideration: 1. Lump sum payment of $ for purchase of ± 17 along West Boundary of said lands (Lands to be legally surveyed by County at a later date). 2. Caveat to be placed on lands until final road registration occurs (as per County Policy). 3. Lump sum payment of $3, for purchase of 3 wire fence along West boundary (± 804 M of existing fence in place). 4. to dispose of brush and debris by end of construction year PW Moved by Councilor Balay to approve the following Preliminary Agreement, as presented: SW W4 (A ) Brian E Merkel & Alice L Merkel For the purpose of as-built Landfill & Transfer Station Site. In Consideration: 1. Lump sum compensation of $30, for purchase of ±7.4 acre parcel as shown on attached plan. (As-built Landfill & Transfer Station). 2. Caveat to be placed on lands until final subdivision registration occurs. 3. to be responsible for all costs related to subdivision process and registration. ADJOURNMENT: Chairman Demko adjourned the meeting at 12:32 p.m.