FALLOWFIELD TOWNSHIP BOARD OF SUPERVISORS Regular Meeting March 27,2013

Transcription

1 FALLOWFIELD TOWNSHIP BOARD OF SUPERVISORS Regular Meeting March 27,2013 Call to Order: Supervisor Sadler called the meeting to order at 6:00 p.m. prevailing time and led the Pledge of Allegiance. Roll Call: The Fallowfield Township Supervisors met in regular session, on March 27, 6:00 p.m., at the Fallowfield Township Municipal Building, 9 Memorial Drive, Charleroi, Pa. Present where Supervisor Earl Sadler, Supervisor Olga Woodward, Supervisor Wilbur Caldwell, Secretary/Treasurer Karen Talbert, and Solicitor Thomas P. Agrafiotis. Approval of the Agenda: Supervisor Sadler reported that he had to make some additions to the Agenda. Supervisor Sadler asked Supervisor Caldwell if he had the cost for the purchase of the three loads of red dirt for the ball fields. Supervisor Caldwell stated he did and the cost was $4, Supervisor Sadler wanted everyone to be aware that $4, was budgeted for the entire year for Parks & Recreation. Supervisor Caldwell provided to the Secretary a $ check from the ball league as rental fee. Supervisor Caldwell stated that he was aware of the budgeted amount and that the dirt was more than he had expected but that it was the going rate for red dirt and that the ball fields are in poor condition and in bad need of the dirt. Supervisor Sadler stated that he just wanted everyone to be aware of the budget amount before the vote takes place later on in the meeting. Supervisor Sadler also read the details of the various financing options available to the Township for the purchase of the two new trucks to be voted upon later in the meeting. Supervisor Sadler also reported that under New Business we would be adding K. which would be a motion to authorize the Solicitor to draft an agreement between the Township and EQT regarding the use of Pine Marginal Road. Supervisor Sadler stated that EQT is getting ready to replace and check a sixteen (16) inch line that goes under Pine Marginal Road; Interstate 70; past Gun Club; Twin Bridges Road; Route 43; parallel to Route 43 and out to Carroll Township. Pine Marginal Road was shut off many years ago and is gated at Canary Wellhead. EQT needs to use the road and obtain a 911 address for workers safety. Solicitor Agrafiotis explained that Pine Marginal Road was closed and was to be vacated years ago; however the road was never vacated. Since the road was not vacated, we still own the road, which has not been improved or maintained over all of those years. Solicitor Agrafiotis stated that we need to enter into an Agreement with EQT to allow them to use the road and hold the Township harmless. Supervisor Woodward made a motion to accept the agenda with the modifications as outlined, second Supervisor Caldwell. 992

2 Public Discussion of the items to be voted on: 1. Bruce Smith- Resolution Larry Ambrose- Truck purchase. 3. Cindy Kemp- Expense on ball fields for previous year. 4. Ron Monack- Ball field dirt. Approval of the Minutes: Supervisor Caldwell made a Motion to approve the minutes of the February 27, 2013, meeting, second by Supervisor Woodward. RCV: Supervisor Sadler- yes, Supervisor Woodward - yes, Supervisor Caldwell - yes. Approval of the Bills and Payroll: Supervisor Woodward made a motion to approve the March bills that had already been paid and those that were unpaid, second by Supervisor Caldwell. Correspondence: The Secretary reported on a letter that the Township received from the John K. Tener Library. Old Business: A. Township website- Stacy Smith of "Smith Design Worx" gave a brief presentation regarding updating our website and also took questions from the Supervisors. Supervisor Caldwell also spoke briefly regarding the website and that he felt it was a worthwhile cause to invest in. Supervisor Sadler asked questions regarding the fees, premium vs. basic; monthly fees if site needed updated, etc. Supervisor Woodward made a motion to retain Stacy Smith of "Smith Design Worx" to design a premium website for the Township for the sum of $ and also to update the website, when necessary, for the sum of $25.00 per month, second by Supervisor Caldwell. B. Opening of stone bids - Supervisor Sadler moved to open the bids for stone. The Secretary/Treasurer opened the sealed bids received and provided them to Solicitor Agrafiotis, who read them aloud and reviewed them for accuracy. The bids were as follows: Hanson Aggregates PMC, Inc.: 1,200 tons of2a stone for a total price of$21,852.00; 500 tons of#1 stone for a total price of$10,055.00; 250 tons ofr#4 stone for a total price of$5,677.50; 993

3 250 tons of #57 stone for a total price of $5,027.50; 500 tons ofr6 stone for a total price of$13, GRAND TOTAL - $56, Laurel Aggregates: 1,200 tons of2a stone for a total price of$20,940.00; 500 tons of#1 stone for a total price of$9,725.00; 250 tons ofr#4 stone for a total price of$5,112.50; 250 tons of#57 stone for a total price of$5,112.50; 500 tons ofr6 stone for a total price of$12, GRAND TOTAL- $53, Jack Kruell Aggregates/Consulting & Transporting: 1,200 tons of2a stone for a total price of$19,740.00; 500 tons of#1 stone for a total price of$9,375.00; 250 tons ofr#4 stone for a total price of$4,975.00; 250 tons of #57 stone- price missing; 500 tons ofr6 stone for a total price of$12, GRAND TOTAL - not totaled because of missing price. Due to the missing price from Jack Kruell Aggregates/Consulting & Transportation, Supervisor Caldwell moved to table the award until the next meeting, second by Supervisor Woodward C. Opening of super pave asphalt bids - Supervisor Sadler moved to open the super pave asphalt bids. The Secretary/Treasurer opened the single sealed bid received and provided it to Solicitor Agrafiotis, who read it aloud and reviewed it for accuracy. The bid was as follows: Hanson Aggregates PMC, Inc.: 250 tons of9.5mm super pave asphalt for a total price of$15,125.00; 750 tons of 19.5mm super pave asphalt for a total price of$40, Supervisor Caldwell made a motion to accept the bid of Hanson Aggregates PMC, Inc. for the super pave, second by Supervisor Woodward. RCV: Supervisor Sadler- yes, Supervisor Woodward- yes, Supervisor Caldwell - yes. D. Opening of #2 diesel fuel bids- We received no bids for the diesel fuel. Supervisor Caldwell made a motion to advertise a second time for bids for the 500 gallons of #2 diesel fuel, second by Supervisor Woodward. RCV: Supervisor Sadler- yes, Supervisor Woodward - yes, Supervisor Caldwell - yes. E. Term expirations of newly appointed Board Members - Supervisor Caldwell has prepared a form which each Planning and Recreation board member is to fill out and return to him. Once those forms are returned, everything can be resolved regarding term expirations. 994

4 Supervisor Caldwell made a motion to table the term expirations until the next meeting, second by Supervisor Woodward. New Business: A. Motion to Purchase dirt for ball fields - Supervisor Caldwell made a motion to purchase three (3) loads of red dirt for the ball fields at the cost of $4,435.00, second by Supervisor Woodward. B. Discussion regarding financing for the purchase of the new trucks- Supervisor Caldwell talked about the difference between paying for the trucks over a four year period versus a three year period. The difference between the interest charges (three years- $8, vs. four years - $11,204.62) is only $2, Yet the difference between the annual payments (three years- $71, vs. four years- $54,371.38) is $17, If we chose four years that would give us an additional $17, each of those four years that we could use on something else or maybe even on another piece of equipment. Our maintenance costs from last year were around $65, and with the two new trucks this should be greatly reduced. Supervisor Woodward concurred. C. Motion to enter into Municipal Finance Lease Agreement regarding purchase of trucks - Supervisor Caldwell made a motion to enter into a Municipal Finance Lease Agreement with Highway Commercial Services, Inc. in the total amount of $206, with a four year term at the interest rate of 3.64% (total interest over four year period - $11,204.62) with an annual payment of$54,371.38, second Supervisor Woodward. RCV: Supervisor Sadler - yes, Supervisor Woodward - yes, Supervisor Caldwell - yes D. Motion to purchase 2014 Freightliner truck 108SD- Supervisor Caldwell made a motion to purchase a 2014 Freightliner truck 108SD including body and plow accessories and five year extended warranty for the total cost of$118,350.00, second by Supervisor Woodward. RCV: Supervisor Sadler- yes, Supervisor Woodward- yes, Supervisor Caldwell- yes E. Motion to purchase 2014 International Terra Star SFA 4X4 (TROOS) -_Supervisor Caldwell made a motion to purchase a 2014 International Terra Star SFA 4X4 (TR005) with body and plow accessories and warranty for the total cost of $87,822.90, second by Supervisor Woodward. RCV: Supervisor Sadler- yes, Supervisor Woodward- yes, Supervisor Caldwell- yes F. Motion to approve Alta Vista Subdivision- Supervisor Sadler reported that the subdivision had been approved by Chester Engineers, Mr. Large and Solicitor Agrafiotis. Solicitor Agrafiotis suggested approving the subdivision with the caveat that the Township is not accepting the road or responsibility for maintenance at this time which would have to be done by Ordinance. Supervisor Caldwell made a motion to approve the Alta Vista Subdivision without accepting the public improvements at the current time, second by Supervisor Woodward. RCV: Supervisor Sadler- yes, Supervisor Woodward- yes, Supervisor Caldwell- yes 995

5 G. Motion to approve the Flament Cedar Way Plan subdivision- Supervisor Sadler reported that Chester Engineers and Solicitor Agrafiotis approved the subdivision. Solicitor Agrafiotis did state that the subdivision does contain (2) twenty foot sewer easements that are owned and maintained by the Authority of the Borough of Charleroi; therefore, the Township would be approving the drawing only and are not accepting or maintaining the easements. Supervisor Caldwell made a motion to approve the Flament Cedar Way Plan Subdivision as stated by Solicitor Agrafiotis, second Supervisor Woodward. H. Motion to start procedures to take over Phase II of Simko Boulevard in Alta Vista Park- Supervisor Sadler explained that in order for the Township to get liquid fuel funds from the state, what we ended up doing is we took over Phase I, we had an agreement last year where anytime we put down anti-skid/salt, MMIDA would reimburse us. In order to get the liquid fuels funds, we need a motion to start to take over the roads. Solicitor Agrafiotis further clarified that Phase II is Simko Boulevard Extension to a cul de sac, Alta Drive. It is the Solicitor's understanding that Alta Drive is not even complete yet; therefore, we would only be starting the procedure to take over the extension of Simko Boulevard not Phase II completely. Supervisor Caldwell made a motion to begin the procedure to take over Simko Boulevard Extension in Alta Vista Business Park, second Supervisor Woodward. I. Motion to authorize the Township Engineer to begin the design and construction of the bridge at the intersection of S.R (Bentlevville Road), Grange Road and Main Street, and if necessary, to use the Township's Liquid Fuels funds until the turn back monies for said roadway are received from the Commonwealth - Supervisor Sadler reported that this is a very important project, that if not completed timely, will delay work on the interchange at Bentleyville by PennDot. The state will be providing the Township with $1,459, to complete this project. The funds will be received shortly but in the event that the funds are not received we need to use the Liquid Fuel funds which will be reimbursed upon receipt of the $1,459, Supervisor Caldwell made a motion to authorize the Township Engineer to begin the design and construction of the bridge at the intersection of S.R (Bentleyville Road), Grange Road and Main Street, and if necessary, to use the Township's Liquid Fuels funds until the turn back monies for said roadway are received from the Commonwealth, second by Supervisor Woodward. K. Resolution #440 - Solicitor Agrafiotis explained that the Second Class Township Code authorizes the Township to establish a procedure to sell any personal property where there is an estimated fair market value of less than $1, so that we don't have to have the approval for every little thing. If there is a Township Official who can qualify the estimated fair market value which is less than a $1, it can be sold without having to wait for a meeting. Supervisor Caldwell made a motion to approve Resolution #440, second Supervisor Woodward. RCV: Supervisor Sadler- yes, Supervisor Woodward - yes, Supervisor Caldwell - yes. Other Business: A. Report was given on the projection system for Township building. 996

6 Reports: Parks & Recreation - David Young reported for Parks & Recreation. Planning Commission - Bruce Smith reported for the Planning Commission Solicitors Report- Nothing further. Code & Building Report- On file. Zoning Report - On file. Road Report - On file. Fire Report- On file. Animal Control Report - On file. Public Discussion: Larry Ambrose - purchase of trucks; Road Crew negotiations; Grange Road. Shawn Large- purchase of2x2 instead of a 4X4. Leon Carson - property on Kennedy Road. Supervisor Sadler stated that the Township's next work session is April 15, 2013,@ 6:00 p.m. and the next regular meeting is set for April 17, 6:00 p.m. Supervisor Caldwell made a motion to adjourn the meeting@ 7:10p.m., second by Supervisor Woodward. Karen Talbert, Secretaryffreasurer 997