P Foodservice Operations for the Peterborough Airport, Air Terminal. Mandatory Site Meeting December 8, 2014

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1 Attachment 5 P Foodservice Operations for the Peterborough Airport, Air Terminal Mandatory Site Meeting December 8, /16/ Peterborough Airport

2 The Objective The City is seeking to establish a long term contract with a Foodservice Provider for the Airport Restaurant, vending machines and optional kiosk. The Airport has seen major growth over the past 5 years with the objective to continue the growth into the future. We are looking for a qualified vendor to meet the foodservice requirements as the demands change. 12/16/ Peterborough Airport

3 Airport Orientation 12/16/ Peterborough Airport

4 12/16/ Peterborough Airport

5 Airport Operations Staffed Hours of Operation 7:00 a.m. 6:00 p.m. (Oct-Mar) 7:00 a.m. 8:00 p.m. (Apr Sep) Airport is Operational 24/7 Aircraft Movements estimated to be 65,000 this year 12/16/ Peterborough Airport

6 Types of Flights Flight Training Corporate Jets Military Medevac Helicopters Private Pilots Charter Flights 12/16/ Peterborough Airport

7 Types of Flights Charter Flights Carlson Wagonlit Stewart Tours Flights Flights 130 Passengers 12/16/ Peterborough Airport

8 Administrative Structure Chief Administrative Officer for the City Accountable Executive Director of Planning and Development Airport Administrator Airport Manager Contracted Management and Operations 12/16/ Peterborough Airport

9 Airport History 12/16/ Peterborough Airport

10 1967 Action at CYPQ 12/16/ Peterborough Airport

11 Peterborough Airport 1994 Taken by Frank Montgomery 12/16/ Peterborough Airport

12 The Airport s Future A Local Amenity or a Regional Economic Driver? Flying Club or Aerospace Centre of Excellence? 12/16/ Peterborough Airport

13 Council Approved the Removal of the Air Terminal 12/16/ Peterborough Airport

14 A World Class MRO 12/16/ Peterborough Airport

15 $7.6 Million Airport Development Program /16/ Peterborough Airport

16 Planning Business Case Study Master Plan 12/16/ Peterborough Airport

17 The LPS Findings The Airport directly offered 250 full-time employment positions and generated over $26.0 M yearly in Gross Domestic Product The direct, indirect and induced benefits include over 420 FTE s and $41.0 M in GDP 12/16/ Peterborough Airport

18 $7.0 Million ISF Federal $7.0 Million ISF Prov. $7.0 Million ISF City + $7.6 Million City $28.6 Million Investment 12/16/ Peterborough Airport

19 AEROSPACE GENERAL AVIATION TERMINAL AND OPERATIONS 12/16/ Peterborough Airport

20 12/16/ Peterborough Airport

21 Peterborough Airport Grand Reopening October 14, /16/ Peterborough Airport

22 2013 Expansion $6.0 Million Infrastructure Improvements Paved Crosswind Runway Supporting Taxiways Extended Bravo Taxiway Seneca Building Construction, Apron and Groundside Parking Lots 12/16/ Peterborough Airport

23 Seneca College School of Aviation Commenced operation in January 2014 Over 200 Students Approx. 50 Faculty Program runs year round 12/16/ Peterborough Airport

24 High Skills Major Aviation and Aerospace Program Holly Cross Catholic Secondary School established program at the Airport Fall Students Co-op with Airport Businesses 12/16/ Peterborough Airport

25 Over 300 Employed at Airport Businesses 12/16/ Peterborough Airport

26 Businesses Located at Airport Aerotrike Aviation Airtech Canada Aviation Services Amer & Associates Angels of Flight Canada Dr. Cameron Boyd Complete Aviation Services Ltd. Flying Colours Corp. International Aircraft Support JCM Aerodesign Kadex Aero Supply 12/16/ Peterborough Airport

27 Businesses Located at Airport The Landing 27 Bistro The Loomex Group Holy Cross CSS Aviation Centre President Air Charter Seneca School of Aviation Toronto Avionics Vector Air W.M. Aero 12/16/ Peterborough Airport

28 Regional Economic Growth - Today Over 320 employed and over 200 students With the addition of Seneca College and expanded businesses the GDP is now more than the projected $37.6 M in direct GDP The direct, indirect and induced benefits boost the regional GDP to more than $50.0 M per year 12/16/ Peterborough Airport

29 October /16/ Peterborough Airport

30 September 2014 Turning Points to position the Airport for growth... 12/16/ Peterborough Airport

31 October /16/ Peterborough Airport

32 September /16/ Peterborough Airport

33 Food Services 12/16/ Peterborough Airport

34 Peterborough Air Terminal 12/16/ Peterborough Airport

35 Facilities Restaurant Seating for 50 Vending Machines Kiosk in Lobby Optional Catering and Special Events Restaurant is Licensed Successful Proponent will assume all risks associated with serving alcohol Family environment 12/16/ Peterborough Airport

36 Equipment List of Equipment (page 33) Successful Proponent responsible to provide any equipment required to provide food services Successful Proponent will implement a preventative maintenance program and maintain meet all regulated inspection requirements. 12/16/ Peterborough Airport

37 Equipment The City will repair City owned equipment unless caused by neglect or misuse 12/16/ Peterborough Airport

38 Restaurant Hours of Operation Same as Staffed Hours for Airport Operations 7:00 a.m. 6:00 p.m. (Oct-Mar) 7:00 a.m. 8:00 p.m. (Apr Sep) At a minimum To be reviewed with the successful proponent at completion of Year 1 12/16/ Peterborough Airport

39 Request for Proposals P /16/ Peterborough Airport

40 Caution to All Pursuant to the City s Purchasing By-law you can only deal with the contacts in the RFP (see Page 9) You can not discuss any aspect of this RFP with members of City Council or other staff UNTIL the award report has been prepared and submitted 12/16/ Peterborough Airport

41 Insurance Insurance requirements Must be valid on Airport premises 12/16/ Peterborough Airport

42 Term of the Agreement An initial five year term Commencing April 1, 2015 with an option for an additional five year term subject to satisfactory performance and appropriate approval process. Airport Administrator is the prime contact for the Contract 12/16/ Peterborough Airport

43 Proposal Content 12/16/ Peterborough Airport

44 Proposal Content Section 5.10 is what your submission will be evaluated on. If you don t say it, we cannot assume it. If we know you, assume we don t. The bids will not be evaluated on your reputations but on what you tell us. This is the only transparent and accountable way a public agency can proceed. 12/16/ Peterborough Airport

45 Proposal Evlauation 12/16/ Peterborough Airport

46 Evaluation Criteria Component Compliance With Submission Requirements Experience 30 Financial Proposal 20 Menus and Price Lists 15 Management Plan 35 Maximum Score Pass/Fail 12/16/ Peterborough Airport

47 RFP Schedule Description Dates Mandatory Site meeting December 8, 2014 Last Date for Questions January 2, 2015 before 10:00 a.m. Closing Date January 8, 2015 before 3:00:00 p.m. RFP Evaluation January 16, 2015 Potential Interviews January 21, 2015 RFP Award January 29, 2015 Agreement Feb 2015 (Within 10 days of award) Contract Commencement April 1, /16/ Peterborough Airport

48 Facility Tour 12/16/ Peterborough Airport

49 Questions? 12/16/ Peterborough Airport

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