Welcome to. Orientation. Travel Planners for the Finest Bands, Choirs and Orchestras in the World

Transcription

1 Welcome to Orientation Travel Planners for the Finest Bands, Choirs and Orchestras in the World

2 A little bit about Music Travel Consultants Founded in 1987 Sales Staff Consists Exclusively of Past Music Educators, Music Parents, Music Advocates and Travel Professionals. Operations Staff Has Over 165 Years of Experience in over 68 Countries.

3 Your Proposal Itinerary Mount Si High School Band Peal Harbor Performance Secret Island Hawaiian Luau Start: April 5, 2019 End: April 11, 2019

4 Itinerary: April 5, 2019 Meet at SEA 1 checked bag per person included each way. Large instrument shipping/rental included. Airport check-in Flight departs for HNL Lunch Flight arrives Transfer to the hotel Hotel check-in Dinner

5 Itinerary: April 6, 2019 Breakfast at the hotel Depart for the hike Diamond Head hike Lunch Waikiki free time Beach BBQ Return to the hotel

6 Itinerary: April 7, 2019 Breakfast at the hotel Pearl Harbor Arizona Memorial Program Lunch Mighty Mo performance Ala Moana Shopping Center Possible performance Bubba Gump Shrimp Co Return to the hotel

7 Itinerary: April 8, 2019 Breakfast at the hotel Depart Eastern Shores tour Secret Island Lunch Movie Set tour Dinner at Tanaka Return to the hotel

8 Itinerary: April 9, 2019 Breakfast at the hotel Beach time Catamaran snorkeling cruise Lunch Hawaiian Luau Return to the hotel

9 Itinerary: April 10, 2019 Breakfast at the hotel Hotel check out Possible University visit and/or clinic rehearsal Lunch Airport check-in Dinner Flight departs

10 Itinerary: April 11, 2019 Flight lands Welcome home!

11 Tour Conditions: Per Person Occupancy Tour Prices Passengers Quint $1306 $1321 $1338 $1356 Quad $1384 $1399 $1416 $1434 Triple $1514 $1529 $1546 $1564 Twin $1774 $1789 $1806 $1824 Single $2554 $2570 $2586 $2605 The. above tour prices are based on the number of paying persons traveling and may vary depending on group size when prorated costs, such as motor coach, etc., are affected. Tour prices in this proposal are based on tariffs in effect as of March 1, 2018 and are subject to change. IMPORTANT NOTE: These Tour Prices were developed for individuals traveling with your group, as a group, on the trip described in this proposed itinerary. In cases where individual deviations from this group trip are requested, a $25.00 per person administrative charge will be levied.

12 Tour Conditions: Pricing does not currently include airfare Package includes $200 discount for 10 chaperones

13 Tour Conditions: Financial Considerations Payment Amount Due Date Non-Refundable Deposit $ May 30, 2018 Installment $ July 15, 2018 Installment $ September 15, 2018 Installment $ November 15, 2018 Installment $ January 15, 2019 Final Balance March 15, 2019 Accounts not paid on or before a payment due date will be Please Make Checks Payable To: Music Travel Consultants

14 Tour Conditions: Fund Raising Music Travel Consultants encourages and welcomes the application of fund raising profits to individual or group accounts. Music Travel Consultants is unable to accept or apply any school or booster fund raising monies to accounts that are paid in full. Last Day to apply fund raising money is: 3/1/19

15 Last Day to Cancel: February 4, 2019 Cancellations are considered to be any change made to the passenger list on or after 61 days prior to departure. Cancellations must be made in writing. If received 61 days or more prior to departure, monies which can be retrieved from suppliers are refundable. Cancellations received 60 days up to and including day of departure are non-refundable unless a substitution is made. If this tour includes airfare, cancellations and/or substitutions policies vary by airline, date of ticketing and group contracts. Travel and Cancellation Insurance is HIGHLY Recommended. Please contact Music Travel Consultants for additional information.

16 Trip Timeline Trip Kick-off Meeting Final Rooming List Due (60 Days Before Departure) Final Invoices Sent (30 Days Before Departure) Trip Departure Meeting (10 Days Before Departure) Last Day to Cancel with Refund (60 Days Before Departure) Fundraising Payment Deadline (35 Days Before Departure) Final Trip Payment Due (21 Days Before Departure) Trip Departure

17 Trip Sign-Up & Payment Program Access your trip 24/7, anywhere you have an internet connection View Trip Information, Invoices and Terms. Make Secure Payments. All accounting and billing handled by MTC. Download the Sign-Up Guide at musictravel.com

18 Getting Started Music Travel s online trip registration and payment system asks for personal contact information. And, it requires payment by a major credit/debit card (below) or e-check. Step 1: Go Online Visit musictravel.com Click Trip Login

19 Step 2: Click the Register as a New User button.

20 Step 3: Create Trip Account Create a password, enter an address and enter contact information. Then click on, Create Account. You will then receive the following message: Your account has been created successfully. Soon, you ll receive a confirmation . Whenever you log in, use the address ( address is username) and password that you just entered.

21 Step 4 (1 of 2): Register a Traveler Enter the Trip Number (Given to you by your Group Leader or MTC) Please enter the information requested, for each individual traveler, for whom you will pay. To Complete each registration, you must accept the Terms and Conditions.

22 Your Trip Number is:

23 Step 4 (2 of 2): Register a Traveler Traveler Types Explained: Student = Member of the class or organization taking the trip. Child = Minor sibling of a Student. Chaperone = Adult with Chaperoning responsibility. Adult = Adult without Chaperoning responsibility. Fill out all required fields to complete traveler s registration.

24 Step 5: Your Trip Management Dashboard When next you login, this is your starting point your Trip Dashboard. You can: Register a Traveler Make a Payment Cancel a Traveler See Proposed Itinerary Review Financial information

25 Step 6: Make a Payment (1 of 2) Enter the payment amount for each traveler in the box next to the Traveler s name. Dollars and cents only no Dollar signs. Click, Continue. (if paying nothing, enter 0.00 ). The second screen gives the total. Enter payment method, click Continue. If wrong, click Back.

26 Step 6: Make a Payment (2 of 2) Enter Credit Card or echeck information, including card/account number, security code and name as it appears on the card/echeck, plus card billing address and Receipt address.

27 Music Travel Consultants: Contact Information Tour Questions: Ben Hilmer, Address: Financial: Barbara Sherwood, General Information: Website: musictravel.com Address: 5348 W. Vermont Street, Suite 200 Indianapolis, IN Phone: Office Hours: Monday - Friday 8:30am - 5:00pm Eastern Time Closed Saturday & Sunday