WGI 2017 West Power Regional

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1 WGI 2017 West Power Regional Information and Trip Planning Handbook

2 Greetings to all current and future Sherwood Percussion Ensemble members and their families. We are incredibly excited to announce the plans for the 2017 Spring WGI Southern California Trip! WGI has confirmed that the dates of the contest will be March 25th & 26th at the beginning of Spring Break for Sherwood High School. The dates are set, the show is on! This is an life changing opportunity for the members of SPE to experience performing and competing on a national stage. SPE will be a part of an event that includes many of the best percussion ensembles in the world. This type of trip can represent a huge step forward for an instrumental music program and it s booster organization by creating a broader national vision for music students at Sherwood High School. The Trip will last 4 or 5 days. Our goal is to keep costs down while providing a memorable trip balanced with performance, hard work, team bonding and fun! Please read through the information in this packet and fill out and return your registration forms to: Jeff Bush, NW 8th Ave., Vancouver, WA If you still have questions about the SPE Winter Program or the Spring Trip please contact either: Jeff Bush - Percussion Director - or Brant Stai - Band Director -

3 Below you will find a mock up of the itinerary. The intention of the itinerary is to provide a road map of what the trip may look like. This schedule is subject to change as details are ironed out. Mock General Itinerary: Thursday, March 23rd 4:00pm 8:00pm 10:30pm 1:00am 2:00am Meet at SHS band room, load bus Depart from PDX Arrive at LA area airport Arrive at housing site Lights Out! Friday, March 24th 10:00am 12:00pm 3:00pm 7:00pm 10:00pm Wake up/ breakfast provided by SPE Boosters Rehearsal Lunch, provided by SPE Boosters end rehearsal, load, dinner, free time Lights Out! Saturday, March 25th 6:00am 7:30am Wake up / breakfast Arrive at show sight Show Sight Info Coussoulis Arena at CSUSB 5500 University Parkway San Bernardino, CA :15am 10:45am 1:00pm 6:00pm 9:00pm prelim warm up Prelim Performance lunch at show site dinner at show site Show concludes

4 10:30pm Lights out! Sunday, March 26th **If we make finals we will perform and then watch groups similar to Saturday. The show ends around 5:30pm. Monday, March 27th 8:00am 9:30am 6:30pm Wake Up Leave for Six Flags Magic Mountain Return to Housing Tuesday, March 28th 6:00am 10:30am 1:15pm Wake / pack up depart La airport Arrive at PDX What to bring.. -Clothes for 5 days and 5 nights -air mattress, pillow and sleeping bag. These can be loaded into the equipment truck if you can t fit them into your luggage. -toiletries -UNIFORM -sticks, mallets, extra tape -spending money: $100-$150 for souvenirs, misc. meals / snacks, etc. Prepare for the weather! We will be spending a good amount of time outside over the course of the weekend. Bring a rain coat just in case, but it will probably be in the 70 s with lows in the 40 s at night.

5 Cost: While we are still in the planning stages and all of the details have not been set, here is breakdown of the current financial strategy: We would like to keep the trip cost right around $600 per member. This fee will pay for airfare, housing, ground transportation, family meals, a ticket to Magic Mountain and all other trip line items with the exception of spending money. We will be saving thousands of dollars by staying at a local armory near the show site. This option creates many conveniences. We will be able to practice, have meals and sleep all at our housing site for a minimal cost. We will not have to spend money renting practice facilities from WGI. Payments: Starting immediately, families are encouraged to begin making 8, $75/month payments toward the trip. These funds will be collected in the new safe deposit box located in the band room and tracked to each member s band account. We will be establishing payment deadlines as we approach critical expenditure dates. It is important that we have the ability to purchase airplane tickets by early November. Frequently Asked Questions What is the time commitment? SPE practices on Tuesday and Thursday after school for 3 hours. There are also all day rehearsals that take place on various Saturdays and non-school days throughout the winter season including winter break. The season calendar will be very similar to last year. New members can still reference last year s calendar on the band website; sherwoodbands.org. Can I participate in the 2017 SPE winter season and not go on the California trip? Everyone on the 2017 SPE winter team must attend the California trip. As most of you are aware, everyone on the team is a starter. The show is customized for every member on the floor and is dependent on every member performing. (You will not fully understand what this trip will mean to you until after you have experienced it. Don t miss out!)

6 Can parents go on the trip? Great question! In fact, this trip is not possible without the support and participation of all the parents. We need chaperones, truck and van drivers, food preps and show site (performance) support. The phrase Many hands make light work really applies here. What if I can t afford the fees? First and foremost, communication is the key. If you have financial concerns speak to Mr Stai or Mr. Bush. By working as a team and planning for the trip 9 months in advance we hope to provide a way for everyone interested to participate. With the Band Boosters and winter percussion parents help we are looking at fundraising opportunities for students to be able to raise funds for their fees. In addition, we encourage students to send out sponsorship letters to friends and family members. This is a great way to have funds donated directly to a student s fees. I m very interested in being in SPE in 2017 but I m currently undecided and don t know if my parents will approve of the extra cost. What should I do? On the Letter of Intent indicate that you want to go but need more time to decide as a family. Does the cost of this trip cover my SPE participation fee? The trip fee is in addition to the $400 regular SPE participation fee.

7 Letter of Intent Check which box most closely matches your position: We have discussed 2017 SPE and the trip as a family and are fully committed to participating. We have discussed 2017 SPE and the trip as a family but need more time to decide. We are prepared to start making monthly payments with the understanding that there will be deadlines starting in the fall where we will be able to choose a credit or refund on money that we have paid in. We would like to participate in 2017 SPE and the trip but have family budget concerns and may not be able to afford it. By signing this page below, the undersigned parent and student acknowledge the information given about the 2017 SPE Winter Season and WGI Trip and is prepared to follow through on whichever box was chosen. Students Name: Students Signature: Date: Parent s Name: Parent s Signature: Date: Please return this page in person or mail to Jeff Bush at: NW 8th Ave., Vancouver, WA 98685

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