Kennedy High School Hawaiian Performance Tour 2018

Transcription

1 Kennedy High School Hawaiian Performance Tour 2018 Spring Sample 6 Night Itinerary Day 1 / March 11, 2018: Travel Day United Airlines #1158 Los Angeles 8:45 am Honolulu 11:19 am Hawaiian Airlines #3 Los Angeles 10:00 am Honolulu 1:20 pm Authentic Lei Greeting & Transfer to the hotel: Sheraton Waikiki Enjoy a catered dinner at Queen s Surf Park along Waikiki Beach. Return to hotel at leisure. Day 2 / March 12, 2018: Pearl Harbor Tour & Tribute Performance Breakfast at Shore Birds on the Beach USS Arizona Memorial Tour Tribute Performance at USS Missouri Battleship Memorial Group photo & box lunch Self-guided tour of the USS Missouri City Tour of Honolulu and Punchbowl Memorial Dinner at Cheeseburger Waikiki Day 3 / March 13, 2018: Diamond Head Hike Breakfast at Shore Birds on the beach Diamond Head State Monument The hike will take you through abandoned World War II bunkers, a long darkened tunnel and up 271 stairs to the top which offers breathtaking views overlooking the Pacific Ocean and Honolulu. In fact the view is so good, it was used by the US military as a post for preventing attacks against Honolulu. Free Afternoon with lunch on your own Dinner at Hard Rock Cafe with Jazz Performance Kennedy High School Hawaiian Performance Tour August 1, 2017 Page 1 of 3

2 Day 4 / March 14, 2018: Band Clinic, Festival Performance, Cultural Exploration Breakfast at Duke s Waikiki Restaurant Band Clinic - University of Hawaii Music Dept. with Dr. Jeffrey Boeckman, Director of Bands (Concert Band) Free Afternoon - Lunch - Self choice (budget is included with funds given to students) Ala Moana Center - Centerstage Performance (Concert Band) Dinner at Makai Market Food Court - Self choice (budget is included with funds given to students) Day 5 / March 15, 2018: Polynesian Cultural Center Breakfast at Duke s Waikiki Restaurant Stop at Pali Lookout & Mac Nut Farm Scenic Tour of Windward Oahu Lunch on your own at Polynesian Culture Center Afternoon to experience Polynesian Culture Center s seven different cultural villages including Samoa, Tahiti and others. Enjoy a canoe pageant and even ride a canoe. Dinner at Island Feast Restaurant (at Polynesian Cultural Center) Evening HA! Breath of Life Cultural Show (90 minutes) Day 6 / March 16, 2018: Secret Island Access & Star of Honolulu Breakfast at Shore Birds on the beach Kualoa Ranch & Adventure Park - Secret Island Access (Private Beach with activities including canoes, kayaks, floating mats, volleyball, badmitton, darts, hammocks, table tennis, snorkeling and tug o war! Deli Lunch included. Dinner Cruise on the Star of Honolulu (entire group together) Share the spirit of Aloha as you enjoy incredible ocean views. The Polynesian Journey show includes audience participation and dancing. Day 7 / March 17, 2018: Departure Day Breakfast at Shore Birds on the beach United Airlines #1636 Honolulu 2:15 pm Los Angeles 10:50 pm Hawaiian Airlines #2 Honolulu 2:40 pm Los Angeles 10:55 pm Kennedy High School Hawaiian Performance Tour August 1, 2017 Page 2 of 3

3 Travel package inclusions: (6) Six nights at the Sheraton Waikiki or similar Rooming is based on Students in Quad occupancy - additional supplement for twin share is available for adults Airfare Economy Class - including one checked bag per person each direction. Round trip airport transfers with baggage & instruments (Honolulu) Hawaiian Lei Greeting Pearl Harbor, USS Arizona Memorial Tour Battleship USS Missouri Memorial Tour Honolulu City Tour and Punchbowl Memorial Diamond Head Hike Band Clinic at the University of Hawaii Nuuanu Pali Lookout & Mac Nut Farm Polynesian Cultural Center full admission & evening show Kualoa Ranch & Adventure Park (4) Four performance opportunities: - Hard Rock Café Jazz Performance (Jazz Band) - USS Missouri Tribute Performance (Standing Performance) - Clinic at the University of Hawaii Music Department (Concert Band) - Performance at Ala Moana Centerstage (Standing Performance) Daily breakfasts (3) lunches, Day 2, 4 and 6 (6) dinners, including Star of Honolulu Dinner Cruise Admission & Fees to attractions included Taxes, fees, fuel surcharges included Gratuities for Local Tour Coordinators Gratuities for Coach Drivers Housekeeping/Room Maids Tips Full Time Tour Coordination by Travel Gallery Not included: Food & Beverage not listed on inclusions Instrument & Equipment Rentals Travel Insurance Airport Porters Expenses for Personal Items Kennedy High School Hawaiian Performance Tour August 1, 2017 Page 3 of 3

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6 Kennedy High School 2017 Performance Tour Participant Terms & Conditions FINANCE - DEPOSITS AND PAYMENTS: September 15, 2017 Deposit of $250 per person September 20, 2017 Payment for Travel Insurance October 31, 2017 Payment of $375 per person December 5, 2017 Payment of $375 per person January 31, 2018 Final Balance All prices reflect a discount for cash/check. Credit card fees apply. FINANCE CANCELLATIONS: All cancellations must be received in writing ( is acceptable), and they are subject to a cancellation fee as follows: September 16, $100 per person is non-refundable September 20, insurance payment is non-refundable December 6, $1000 per person is non-refundable February 1, 2018 All funds are non-refundable INFORMATION AND DEADLINES: September 15, Estimated Numbers of travelers by type (student, adult) September 20, Listing of passengers requesting travel insurance. We will provide an excel format for this submission December 5, Legal Names matching government issued Identification, date of birth, gender, and a Redress number if applicable. We will provide an excel format for this submission January 31, Hotel Rooming list - We will provide an excel format for this submission February 28, Listing of oversized or over weight baggage/instruments. FINANCE REFUNDS: Travel Gallery, Inc. will be under no obligation to make any refunds if: Clients amend their itineraries after departure. Clients do not utilize all services and arrangements or part thereof during the tour. Circumstances necessitate alternative arrangements made to ensure the safety and/or further participation and enjoyment of the Tour Program. Voluntary cancellations due to political instability, acts of terrorism, government intervention or US State Department warning will be subject to the above fees, provided the program is deemed able to continue. Should the operator elect to cancel this tour for any of these reasons, every effort will be made to obtain refunds from suppliers (e.g. airlines, hotels, cruises), however we cannot provide guarantees on their behalf. AIRLINES: Airline schedules and flights are subject to change without notice. Travel Gallery, Inc. or their suppliers are not responsible for penalties incurred for tickets not issued by Travel Gallery or their suppliers due to schedule and/or flight changes. Please note that airline Kennedy High School 2018 Hawaii TERMS & CONDITIONS August 1, PAGE! OF!. 1 4

7 security requires all passengers to check in at the airport at specified times prior to departure, after which they reserve the right to deny boarding. AIRFARE: The taxes and fuel surcharges are not guaranteed on group or individual fares until ticketed. It has always been the practice that taxes on air tickets were subject to change until ticketing. If you are NOT utilizing the group air provided with the program, you will be responsible for all change fees, cancellation fees, mileage ticket change fees, mileage re-deposit fees or expenses of any kind should there be any changes to the dates or arrangements in the tour itinerary for any reason. These fees may be covered by insurance a call to them would clarify available coverage. DO NOT MAKE THESE ALTERNATE AIR ARRANGEMENTS UNTIL THE TOUR HAS REACHED THE OPERATING MINIMUM. AIRLINE SEAT ASSIGNMENTS: These will be made as a group block as determined by the airline. Those passengers requiring special assistance must notify us at the time of deposit. AIRLINE LUGGAGE: Airlines charge baggage fees for all checked luggage. These conditions may be amended by the airlines at anytime. Excess or over-sized luggage may be subject to additional charges by airlines and payable by the individual tour member. The itinerary flyer for this program will indicate whether bag fees have been included. AIRLINE FREQUENT FLIER MILEAGE: Sometimes the group airline fares allow for the accrual of frequent flier mileage programs directly with the carrier flown or on a participating carrier. Travel Gallery, Inc. will inform the group leaders if the fare allows for such mileage accrual. It is then the responsibility of the individual traveler to follow program rules for earning mileage and tracking accrual. We suggest the individual traveler contact the carrier once tickets are issued to add the frequent flier number, saving all boarding passes and passenger receipts. If documentation is requested after travel for lost passenger receipts Travel Gallery, Inc. will charge a processing fee. COACH CHARTERS: The group will have exclusive use of charter coaches with air conditioning for the program as listed. HEALTH REQUIREMENTS: Individuals with heart disease, chronic illness, physical handicap, advanced pregnancy, or mental illness should not participate in these rigorous travel programs. HOTEL ACCOMMODATIONS: Students are roomed in quad (4 per room) accommodations. Adult Staff will be bedded on a twin and single basis as requested at time of deposit. Additional charges may apply for single rooms for adults or twin/single rooms for students. INFORMATION AND DEADLINES: The processing of information for such a large group takes considerable time. One of the biggest challenges is the submission of details late. Key dates have been laid out for submission of reports to suppliers and government agencies. Late fees will apply. Kennedy High School 2018 Hawaii TERMS & CONDITIONS August 1, PAGE! OF!. 2 4

8 INCLUDED: Tour includes meals, housing, transportation and transfers as noted in the itinerary. All entrance fees, driver and guide gratuities and air transportation from home city and, airport exit taxes. NOT INCLUDED: Items of personal nature such as laundry, mineral water, beverages and food other than the table d'hote menu. Additional expense for delay in travel such as hotel, meals and local transportation are the responsibility of the individual participant. While expense may be paid on the spot by the tour director, the expense would then be billed to the tour participant. Travel Insurance is strongly recommended as it provides coverage (subject to carrier rules) for such expenses INSURANCE: Travel Gallery, Inc. cannot be responsible or liable for loss, damage or theft of personal luggage and belongings, nor can we be liable for personal injury, accident or illness. The group named above cannot under any circumstances, accept liability for the failure of hotels, agencies or other organizations to provide services reserved for you. Therefore, we STRONGLY urge you to check with your insurance agent or contact a travel insurance company (brochure enclosed) to make sure you are adequately covered for any eventualities, including cancellations for any reason. INSURANCE FOR MUSICAL INSTRUMENTS: While travel insurance that you may purchase includes lost luggage it may or may NOT cover a musical instrument. Please be sure to verify whether you need to purchase insurance to cover the loss or damage of a musical instrument. This coverage is NOT included in the tour packaged. MEALS ON TOUR: Meals are specified in the itinerary and are based on the hotels or restaurant's buffet or set menu. Voluntary non-usage of meals is non-refundable and nonexchangeable. Persons with food allergies or dietary restrictions must notify us at the time of booking and will be advised if the tour can accommodate the request. IDENTIFICATION: Passengers are responsible for ensuring that they have the proper travel documents. Adults and students (18 years and older) will be required to have government issued identification. TRAVELERS WITH DISABILITIES: Tour participants requiring any form of assistance are required to notify us in writing at the time of making their reservation, and must be accompanied by an individual who is responsible for providing those services. Tour managers, guides, drivers or other tour, hotel, ship personnel are not able to provide such assistance. Due to space limitations, wheelchairs and walkers cannot be taken aboard motor coaches. Travel Gallery, Inc. reserve the right to accept or deny all persons participation in the tour program. Participants with environmental allergies must inform the tour organizer, Kennedy High School of such limitations at the time of deposit. Participant will be advised if reasonable accommodation is available for the limitation. If not, then the deposit will be refunded in full Kennedy High School 2018 Hawaii TERMS & CONDITIONS August 1, PAGE! OF!. 3 4

9 prior to second payment. Kennedy High School and Travel Gallery Inc. will have limited ability to offer alternatives or remedies for such limitations if notified after time of deposit and will be under no obligation to do so. VALIDITY: Due to the advance booking of this program all prices are subject to change without notice until final payment is received. CALIFORNIA SELLER OF TRAVEL ACT REQUIRES WE INCLUDE THE FOLLOWING: Right of California Customer to Make a Claim on the California Travel Consumer Restitution Fund. In the event of Travel Gallery's default, you may be eligible for a refund of up to $15,000 from the California Travel Consumer Restitution Fund. If you were located in California at the time of your purchase, you have a right to make a claim against the Fund for a refund of any money paid to Travel Gallery that is due because of Travel Gallery's bankruptcy, insolvency, cessation of operations, or material failure to provide the transportation or travel services sold. The claim must be filed within 60 days (or in some limited circumstances, within one year) after you become aware of your loss. For a claim form and additional information, write to: Travel Consumer Restitution Corporation PO Box 8474 Northridge, CA (Seller of travel number: ) Upon cancellation of the transportation or travel services, where you, the customer, are not at fault and have not canceled in violation of the terms and conditions, if any, of the contract for transportation or travel services, all sums paid to Travel Gallery for services not received by you will be promptly refunded by Travel Gallery to you unless you otherwise advise Travel Gallery in writing. For non California residents: This transaction is not covered by the California Travel Consumer Restitution Fund. You are not eligible to file a claim against that Fund in the event of Travel Gallery's default. END. Kennedy High School 2018 Hawaii TERMS & CONDITIONS August 1, PAGE! OF!. 4 4