Towns of Clifton and Fine Consolidation Study Water, Sewer & Lighting 7/22/15

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1 Towns of Clifton and Fine Consolidation Study Water, Sewer & Lighting 7/22/15 Visit the website: 1

2 Water & Sewer Districts Municipal consolidation doesn t affect special benefit district boundaries, charges, etc. Only customers within a water/sewer district pay for and receive service. As part of the Efficiency/Consolidation Study we consider water/sewer operations to identify potential opportunities to improve efficiencies, delivery of services, etc. 2

Water District) Newton Falls Sewer District Note: Wanakena Water is supplied by a private water company and not

3 Town Water Districts & Sewer Districts Town of Fine Water Districts Star Lake Water District Wanakena Sewer District Town of Clifton Water Districts Newton Falls Water District Star Lake Water District (formerly Woodhaven Water District) Newton Falls Sewer District Note: Wanakena Water is supplied by a private water company and not under the jurisdiction of the town; as such this Study will not impact the operation/delivery of services for this district. 3

4 Town of Fine: Star Lake Water District System Elements Source Supply (PWS ID# NY ) Permitted Capacity (WSA 2132) Installation Year 1951 Fire Protection? Meters Gallons & Type of Water Storage Number of EDUs Served System Overview Description Star Lake Surface Water Treatment Plant; Diatomaceous Earth Filtration and Sodium hypochlorite disinfection 150,000 gallons per day Yes Number of Fire Hydrants 46 Feet of Mainline Piping 35,000 Commercial customers only 200,000 gallons steel painted ground storage tank debt EDUs, O&M EDUs (existing); +24 debt EDUs & 19 O&M EDUs with Phase 1 capital project 4

5 Map of Fine Star Lake Water District Not all water infrastructure is shown due to map scale. 5

6 Town of Fine: Star Lake Water District Financial Overview On 2014 AUD Star Lake Water Fund Balance $157, Star Lake residential customer rates Pay $350/year*; billed annually with option to pay full amount or $35/month from January to October Pay ad valorem charge of $1.264/$1,000 of assessed value; billed in January with property taxes NOTE: * User cost increased to $250 in

7 Town of Fine: Star Lake Water District Revenue Description 2014 AUD Real Property Taxes $42,061 Other Payments in Lieu of Taxes $109 Water Sales $129,085 Interest & Earnings $48 TOTAL $171,303 7

8 Town of Fine: Star Lake Water District Description Water Administration & Operation - Salaries $55,363 - Equipment & Capital Outlay $169 - Contractual $91,157* Expenses Debt - EFC Principle Payment (30 year 0% financing, projected debt retired in 2045) Employee Benefits (for Water Admin) - State Retirement, Social Security, Medicare 2014 AUD $146,689 $0 $23,758 Repair Reserve $0 Interfund Transfer for Highway Services (Collection System Issues) $0 TOTAL $170,447 NOTE: * Expenditures include $30,839 in engineering costs for PER and MPR which will be reimbursed to the Town from EFC by the project. 8

9 Town of Fine: Star Lake Water District Expenses & Revenue Charts Revenue Interest 0% Expenses Property Taxes 25% PILOTs 0% Employee Benefits 14% Salaries 32% Water Sales 75% Contractual 54% Equipment & Capital Outlay 0% 9

10 Town of Clifton: Woodhaven WD* System Elements Source Supply PWS ID# NY Permitted Capacity WSA 1664, 5673 System Overview Description 8 groundwater well, 40 GPM well pump Unknown Installation Year 1945 Fire Protection? Meters? No No customers are metered Gallons & Type of Water Storage No elevated storage; 3,000 gallon hydro pneumatic tank Number of EDUs Served 32.5 debt EDUs & 30 O&M EDUs (existing); +30 debt EDUs & 25 O&M EDUs with Phase 1 project Number of Fire Hydrants 0 Feet of Mainline Piping 1,800 * Woodhaven Water District became Star Lake WD in 6/2015 as a result of district formation proceedings related to the impending Capital Improvement Project. 10

11 Map of Clifton Woodhaven Water District Not all water infrastructure is shown due to map scale. 11

12 Town of Clifton: Newton Falls WD System Elements Source Supply Permitted Capacity Installation Year 1997 Fire Protection? Meters? Gallons & Type of Water Storage System Overview Description Oswegatchie River with Surface Water Treatment Plant with Filtration and Sodium Hypochlorite Disinfection 95,000 gallons per day Yes Number of EDUs Served 125 Number of Fire Hydrants 16 Feet of Mainline Piping 12,000 No customers are metered 272,000 gallon painted steel ground water storage tank 12

13 Map of Clifton Newton Falls Water District Not all water infrastructure is shown due to map scale. 13

14 Town of Clifton: Newton Falls & Woodhaven WDs Financial Overview On 2014 AUD Woodhaven and Newton Falls Water are reported combined Combined Fund Balance $77,471 Newton Falls WD has no debt and Woodhaven owes the General Fund $2, Customer Rates Woodhaven customers pay $550/year; billed monthly from January to October Newton Falls customers pay $519/year; billed monthly from January to October All revenue from customer billings 14

15 Description Town of Clifton: Woodhaven WD Expenses 2015 Budget* Water Administration (billing, accountants receivable and payable) $1,500 Source of Supply (Power & Pumping) - Personal Services $1,365 - Contractual $2,600 Purification - Contractual $700 Transmission & Distribution - Contractual $300 Employee Benefits (for Water Admin) - State Retirement, Social Security, Medicare $3,965 $700 $300 $625 Repair Reserve $0 Interfund Transfer for Highway Services $3,060 TOTAL $12,650 * 2015 Budget used since AUD included combined financials for Newton Falls and Woodhaven WDs. 15

16 Town of Clifton: Woodhaven WD Expenses & Revenue Charts Revenue Customer Billings Expenses Administration Salaries Contractual Employee Benefits Interfund Transfer to Highway Dept. 100% 30% 15% 13% 6% 36% 16

17 Description Town of Clifton: Newton Falls WD Expenses 2015 Budget Water Administration (billing, accountants receivable and payable) $2,500 Source of Supply (Power & Pumping) - Personal Services $6,365 - Contractual $22,370 Purification - Contractual $7,000 Transmission & Distribution - Contractual $5,000 Employee Benefits (for Water Admin) - State Retirement, Social Security, Medicare $28,735 $7,000 $5,000 $1,640 Repair Reserve $10,000 Interfund Transfer for Highway Services $10,000 TOTAL $64,875 17

18 Town of Clifton: Newton Falls WD Expenses & Revenue Charts Revenue Customer Billings 100% Expenses Administration Salaries Contracutal Employee Benefits Repair Reserve Interfund Transfer to Highway Dept. 4% 10% 15% 15% 3% 53% 18

19 Clifton-Fine Water Improvement Project Phase 1 Scope: $7.408M total project cost Replacement of Star Lake Surface Water Treatment Plant with groundwater supply Replacement of Star Lake storage tank. Decommissioning of Woodhaven system Mainline piping improvements Interconnection of 2 systems along RT3 and completion of loop around Star Lake Funding: $2M grant, $5.408M 0% 30 yr. loan User cost will be $538/EDU Schedule: Design 2015, Construction

20 Clifton-Fine Water Improvement Project Phase 2 Newton Falls Interconnect ~$3.3M (Costs/Scope still being fine-tuned) Decommissioning of Newton Falls treatment plant and storage tank Mainline piping improvements Interconnection of Star Lake system to Newton Falls Funding: TBD Schedule: Preliminary Engineering to be completed 7/

21 Town of Fine: Wanakena Sewer District System Elements Type of Wastewater Treatment Plant Permitted Capacity SPDES #NY System Overview Installation Year 1999 Number of EDUs Served 43 Number & Type of Pump Stations 1 Description Feet of Collection Main 3,694 Number of Manholes ,000 gallon septic tanks & 2-6,600 sf. sand filter beds, UV disinfection MGD; excess capacity is available for additional development/connections 21

22 Map of Wanakena Sewer District Not all sewer infrastructure is shown due to map scale. 22

23 Town of Fine: Wanakena Sewer Financial Overview Fund Balance 12/31/14: $76,581 Customers are billed $770 annually for residential (37 EDUs) $1,300 annually for commercial (1 EDU) $100 annually for vacant lots in district (5 EDUs) 23

24 Description Town of Fine: Wanakena Sewer Budgeted Expenses 2014 AUD Sewer Administration (billing, accountants receivable and payable) $110 Sanitary Sewers - Salary $5,860 - Contractual $7,468 Debt - Principal Payment 2014: $6,300 - Interest Payment 2014: $8,245 - Balance 2015: $186,700 - Expires: 2044 Employee Benefits (for Sewer Admin) - State Retirement, Social Security, Medicare $13,328 $14,245 $2,199 Repair Reserve $0 Interfund Transfer for Highway Services $0 TOTAL $29,882 24

25 Town of Fine: Wanakena SD Expenses & Revenue Charts Revenue Sewer Rents Interest & Penalties Interest & Earnings 1.5% 0.1% Expenses 0.37% 7% 20% Administration Salaries Contracutal 48% 25% Debt 98.5% Employee Benefits 25

26 Town of Fine: Newton Falls Sewer System Elements District System Overview Description Type of Wastewater Treatment Plant Rotating Biological Contactors (2) Permitted Capacity SPDES #NY Installation Year 2014 Number of EDUs Served Number & Type of Pump Stations Feet of Collection Main Number of Manholes MGD 1 Main Pump Station; 71 grinder pumps TBD Will be determined after as-built records are complete 26

27 Map of Newton Falls Sewer District Note: New Sewer Construction drawn using preliminary construction prints. Not all sewer infrastructure is shown due to map scale. 27

28 Town of Clifton: Newton Falls Sewer Financial Overview Fund Balance 12/31/14: $6,957 Since facility went online in 2014, 1 st full year of operation will occur in 2015, so 2015 budget is used for financial summary instead of 2014 actuals as reported in AUD Customers are billed $ in January on their Town taxes; parcels with homes in the district that aren t connected are assessed a charge of 0.5 EDUs; vacant parcels at assessed 0.18 EDUs 28

29 Town of Clifton: Newton Falls Sewer Description Budgeted Expenses 2015 Budget Sewer Administration (billing, accountants receivable and payable) $1,700 Sewage Collection System (contractual) $1,000 Sewage Treatment & Disposal Wastewater Treatment Plant - Contractual (lab fees, etc. ) $3,000 - Contractual Operation (DANC) $21,100 - Contractual Electricity $15,778 Debt - EFC Principle Payment (30 year 0% financing, projected debt retired in 2045) Employee Benefits (for Sewer Admin) - State Retirement, Social Security, Medicare $39,878 $13,320 $422 Repair Reserve $10,850 Interfund Transfer for Highway Services (Collection System Issues) $3,000 TOTAL $70,170 29

30 Town of Clifton: Newton Falls SD Expenses & Revenue Charts Revenue Expenses Administration Taxes 1% 3% 2% Sewer Collection (Contractual) Sewage Treatment -Contr. Operator 24% 28% 37% Sewage Treatment Expenses (lab fees, etc.) Sewage Treatment Utilities Debt 100% 5% Employee Benefits 30

31 Clifton-Fine Lighting Areas Town Clifton Clifton Clifton Fine Fine Fine Fine Area Cranberry Lake Newton Falls Star Lake/Benson Mines Fine Oswegatchie Star Lake Wanakena Town Paid for By 2014 Actual Expense Clifton Fine General Fund Real Property Taxes from all Tax Payers in Town Special Assessment Real Property Taxes from all Tax Payers in Town Fund Balance $27,409 Part of General Fund; not separated $29,956 $464 31

32 Operations System Operator NYS Operator License Required Clifton Newton Falls Water Clifton Newton Falls Sewer Clifton Star Lake Water (formerly Woodhaven) DANC contract starting in 2015 DANC contract starting in 2014 DANC contract starting in 2014 Grade IIA* Grade 1 Grade C Fine Star Lake Water Town employees Grade IIA* Fine Wanakena Water Fine Wanakena Sewer Private System not Town owned Town employee; plans to retire in upcoming 1-2 years; no backup Grade C Grade 1 NOTE: * NYSDOH also requires IIA Assistant Operator. 32

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