Association Members and their Members of FIATA of the Region Asia/Pacific

Transcription

1 FIATA Schaffhauserstrasse 104, CH-8152 Glattbrugg, Switzerland Tel. +41 (0) , Fax +41 (0) Internet REGION ASIA/PACIFIC Doc. RAP/ To: From: Subject: Association Members and their Members of FIATA of the Region Asia/Pacific Daniel Bloch, Manager Region Asia/Pacific (RAP), on behalf of Chris Kanter Chairman Region Asia/Pacific (RAP) 12 th Field Meeting of the Region Asia/Pacific Busan, Republic of Korea Friday, 22 June 2018 In conjunction with UNESCAP meetings Thursday, 21 June 2018 Pre-Advice of Meeting Dear Association Members and Delegates The Chairman of the Region Asia/Pacific, Chris Kanter is making you aware of the above mentioned meetings and is requesting you to mark the applicable dates in your agenda and to register now or soonest your participation. Since its launch in 2007 all RAP Field meetings were held in conjunction with the UNESCAP meetings or forums. Six out of 12 times we convened in Bangkok, Thailand. In 2008 we met in New Delhi, India, in 2010 in Bali, Indonesia, in 2013 in Negombo, Sri Lanka, 2014 in Beijing, P.R. China. and in 2016 in Jakarta, Indonesia. At the last Octobers RAP Meeting in Kuala Lumpur it was decided that this year s meeting will be held in Busan, Republic of Korea. We are very grateful for the kind hospitality, support, contribution and assistance we are receiving from the Korea International Freight Forwarders Association (KIFFA) for their help in arranging this meeting to make it successful. We are looking forward to have these meetings again in conjunction with the UNESCAP we are confident to get an attractive number of delegates together, there is plenty to discuss. The 12 th RAP Field Meeting s Agenda will be posted within the upcoming months. UNESCAP will invite separately to their meetings. Their meetings will be held on 21 June IMPORTANT NOTICE The meetings are on a self-funded base (e.g. travel, accommodation and other personal expenses). The delegates are responsible to arrange their individual travel and are urged to book their accommodation only via KIFFA by sending the FORM 4.0 Annex page 8 to: fiata2020@kiffa.or.kr cc: bloch@fiata.com Registration Cost for the Meeting, Meals, etc. The costs for the Registration fee for the meeting will be collected by a KIFFA employee while delegates are registering for the RAP meeting in the Hotel. Registration costs USD per delegate are connected to Hotel reservation via KIFFA based on the agreement with the Hotel. This includes: Meeting Room KIFFA staffs to facilitate the registration process and coordination with the hotel. 2 Breaks + 1 Lunch and 1 Dinner (21 June 2018).

2 Delegate badge, meeting document folder and documents UNESCAP Invitations and Registration The invitations originating from UNESCAP referring to their meeting, their Original Agenda and their corresponding UNESCAP Participation form will be sent by UNESCAP independently. UNESCAP will send and handle their PARTICIPATION FORM to the meeting of 21 June separately. There is open Information exchange agreed between FIATA and UNESCAP about Participation Form. Please consult the following pages with General information registration and Hotel booking form for your participation. IMPORTANT: Please channel your Hotel booking only via KIFFA by sending the following form 4.0 Annex Registration and Hotel Booking form see page 8 to: fiata2020@kiffa.or.kr cc: bloch@fiata.com Members are invited to suggest topics on matters related to RAP until 1 June Presentation on topics of interest are very much welcome. Please inform or consult with the RAP Manager Daniel Bloch Bloch@fiata.com

3 The 12 th Field Meeting of the FIATA Association Members of the Region Asia/Pacific in conjunction with UNESCAP Committee Meeting Hosted by KIFFA June 2018 Busan, Republic of Korea GENERAL INFORMATION

4 1.0 FIATA Region Asia/Pacific Field Meeting in conjunction with UNESCAP Meeting 1.1 Overview of the Meeting Title The 12 th FIATA Field Meeting of the Association Members of the Region Asia/Pacific (held in conjunction with UNESCAP Meeting) Date UNESCAP 21(Thu.) 12 th FIATA RAP Field Meeting 22(Fri.) June 2018 Venue Hosted by Supported by Registration fee Haeundae Grand Hotel, Busan, Republic of Korea Korea International Freight Forwarders Association (KIFFA) Busan Metropolitan City, Busan Port Authority 100 USD (Including Lunch & Gala Dinner with Korean traditional show, Coffee and Kit) 1.2 Program 21 Time st June nd June 2018 <The 12th FIATA Field Meeting of the Association Members of the RAP> 08:00 Registration 09:00 Opening Ceremony 10:00 tbd 11:00 12:00 tbd 13:00 Lunch 14:00 tbd 15:00 Coffee Break 16:00 17:00 tbd 18:00 Closing Ceremony Gala Dinner 19:00 supported by KIFFA 1.2 Contact us Name Tel Official Sam Kim, Secretary General KIFFA T. G. Im, General Manager Erin Hwang, Coordinator fiata2020@kiffa.or.kr PCO Victoria Gong, Director Ara LEE, Assistant Manager

5 2.0 Registration Information 2.1 Pre-arrival Registration for FIATA 12 th RAP Field Meeting All FIATA RAP delegates must register before 1 June All delegates will need to complete the following form and it through to the FIATA RAP Meeting Secretariat at fiata2020@kiffa.or.kr. Once the FIATA RAP Meeting Secretariat has processed each delegate s registration, a Confirmation of Registration will be sent to that delegate. If the delegate does not receive such an within one week of registration, or has any questions regarding registration, they should contact the FIATA RAP Meeting Secretariat. Registration costs USD per delegate. This includes: - Meeting Room - KIFFA staffs to facilitate the registration process and coordination with the hotel - 2 Breaks + 1 Lunch and 1 Gala Dinner (21 st June 2018). - Delegate badge, meeting document folder and documents 3.0 Accommodation Information 3.1 Hotels and Reservations Accommodation has been secured at the following hotels at specially negotiated preferential rates. These hotels were selected taking into consideration the prime factors such as an attractive price and location for the convenience of the delegates. It is recommended that all delegates book their accommodation in one of these hotels. Hotel rates are based on a standard room rate per night only. Please note: Delegates are encouraged to the following form as soon as possible but not later than 1 June After this date the discounted rate cannot be guaranteed. Hotel Option1: Conference Hotel Haeunedae Grand Hotel Hotel Option2 ibis budget Ambassador Busan Haeundae

6 1) Hotel Option 1(Conference Hotel): Haeunedae Grand Hotel - Hotel Class: (5 star) - Super-deluxe classed Haeundae Grand Hotel is surrounded by Haeundae seashore, sandbeach, Songrim park and ocean garden. Room Type Rack Rate per night (inc.vat) Preferential Rate per night (inc.vat) City Deluxe Room KRW 568,700 KRW 145,200 Ocean Deluxe Room KRW 701,800 KRW 169,400 Additional Extra charge KRW 48,400 for Saturday. Extra charge KRW 48,400 for Saturday. * Please note: Breakfast is not included in the room rates and comes at a cost of KRW 26,620 per person per day. - Check-in: 3:00pm - Check-out: 12:00pm - The rates include: Free Wi-Fi Complimentary tea bags (red tea, coffee, etc.) Complimentary 2 bottle of water daily Free access to Grand Fitness Facilities (swimming pool and fitness) 50% discount for sauna Amenities (personal safe deposit box, skin toner, lotion, shower gel, soap, bath towel, bath robe, shower cap, comb, cotton swab, nail file, sewing kit, hair drier, tea pot, bidet) - Inquiry Website: Tel: +82 (0) Fax: +82 (0) Address: Haeundae-Beach Road 217, Haeundae-gu, Busan, Korea - Cancellation Policy: Room deposits and payments are the responsibility of the attendee and will be acknowledged directly by attendee. Guests are responsible for direct payment to the hotel for all charges including room, tax and personal incidentals. 9 days before check-in: 50% of one night will be charged 6 days before check-in: 100% of one night will be charged 3 days ~ On check-in date & No-show: All night room rate will be charged

7 2) Hotel Option2: ibis budget Ambassador Busan Haeundae - Hotel Class: (3 star) - The Only Hotel with a Haeundae Ocean View at a Reasonable Price Range. This International- standard Hotel overlooks the beautiful Haeundae beach, and it is a mere minute away from the town center and the Convention Center. Room Type Rack Rate per night (inc.vat) Preferential Rate per night (inc.vat) Standard Double City View KRW 280,500 KRW 82,000 - Standard Twin City View KRW 288,750 KRW 82,000 - * Please note: Breakfast is not included in the room rates and comes at a cost of KRW 12,100 per person per day. - Check-in: 3:00pm - Check-out: 12:00pm Additional - The rates include: Free Wi-Fi 24-hour currency exchange service Outgoing fax service Complimentary mineral water / Coffee and tea Amenities (Shampoo-and-conditioner, body wash, toothbrush and toothpaste) - Inquiry Website: Tel: +82 (0) Fax: +82 (0) H9106-RE@accor.com Address: 8, Haeundaehaebyeon-ro 209 beon-gil, Haeundae-gu, Busan, Korea - Cancellation Policy: Room deposits and payments are the responsibility of the attendee and will be acknowledged directly by attendee. Guests are responsible for direct payment to the hotel for all charges including room, tax and personal incidentals. 9 days before check-in: 50% of one night will be charged 6 days before check-in: 100% of one night will be charged 3 days ~ On check-in date & No-show: All night room rate will be charged

8 RAP-Doc/111 Page 8/8 4.0 Annex REGISTRATION AND HOTEL BOOKING FORM Korea International Freight Forwarders Association(KIFFA) is delighted to host the: 12 st Field Meeting of the FIATA Region Asia Pacific (RAP), 22 June 2018 held in conjunction with and the UNESCAP meeting(s) UNESCAP will invite separately. PLEASE BOOK THE HOTEL ONLY VIA KIFFA! PLEASE DO NOT BOOK VIA TRAVEL AGENCY OR DIRECT WITH THE HOTEL Please return by Friday, 1 June 2018, via fiata2020@kiffa.or.kr Part A : Registration Tile : Mr. Mrs. Ms. Dr. Prof. Passport Number : Gender : Male Female Full name : Full name of accompanying guest (if any) : Organization/ National association represented : Current official position/ Job title : Mailing address : City : Postal Code : Country : Fax : Phon No. Lunch (Day2) Dinner(Day 1) - Spouse/Accompanying guest participation Part B : Registration I request the designated event manager KIFFA to make my hotel reservation as per information provided below. Hotel Option 1(Conference Hotel): Haeunedae Grand Hotel Full name of accompanying guest (if any) : City Deluxe Room (KRW 145,200 per night) Check-In Date: Ocean Deluxe Room (KRW 169,400 per night) Breakfast (KRW 26,620 per person per day) Hotel Option2: ibis budget Ambassador Busan Haeundae Full name of accompanying guest : Check-Out Date: Standard Double City View (KRW 82,000 per night) Check-In Date: Standard Twin City View (KRW 82,000 per night) Breakfast (KRW 12,100 per person per day) Please tick the box Check-Out Date: For the payment: Participant will pay directly to the hotel.