4 Stage Mountain Bike Race Lanzarote

Transcription

1 4 Stage Mountain Bike Race Lanzarote 1

2 Index 1...Petition outline 2...Programme 3...Stages 4...Services by stage 5...Safety 6...Support from the Guardia Civil and local Police 7...Mechanical needs to ensure safety 8...Feed/technical assistance zones 9... Organization Centre and Race Office 10...Technical assistance and Catering 11...Post Race Information 12...Training Rides Points 14...Sanctions 15...Start List Procedure 16...Timing 17...Bicycle cleaning 18...Race course maps, profile and road books 19...Prizes 20...Organizational Staff Directory 2

3 1. Petition Outline 1.1. Petitioner and Contact Details This petition is presented by CLUB LA SANTA S.A., C.I.F. number A Address: Avda. Krogager s/n Tinajo, Lanzarote, Las Palmas Phone: Race Director: Mr. Kenneth Gasque Phone: Location The event is based at the sports and active holiday resort of Club la Santa, located in Avda. Krogager s/n Tinajo, Lanzarote, Las Palmas (Spain). The races take place in 4 different municipalities of the island of Lanzarote. 3

4 2. Programme Friday, 02nd of February Registration and information, the Square, Club La Santa Pre-race meeting, the Square, Club La Santa Saturday, 03rd of February Race Day 1-(approx.39 K) Meeting at the Stadium, Club La Santa Race start cut off time: Podium top 3 UCI Elite (males/ females) shortly after the race (Stadium) Sunday, 04th of February: Race Day 2- (approx. 52 K) Meeting at the Stadium, Club La Santa Race start cut off time: Podium top 3 UCI Elite (males/ females) shortly after the race (Stadium) Awards Ceremony at the Beach Club, Club La Santa Monday, 05th of February: Race Day 3: Time Trial (approx. 21 K) Meeting at the Stadium, Club La Santa Race start, Caleta de Famara Podium top 3 UCI Elite (males/ females) shortly after the race (Las Nieves Finish Line) Tuesday, 06th of February: Race Day 4: XL (approx. 87 K) Meeting at the Stadium, Club La Santa Race start cut off time: Podium top 3 UCI Elite (males/ females) shortly after the race (Stadium) Award ceremony and Race Video, Square, Club La Santa 4

5 3. Stages Stage Date Start venue Time Km 1 Saturday 3rd of February 2018 Club La Santa 10:30 39 km 2 Sunday 4th of February 2018 Club La Santa 9:00 52 km 3 Monday 5th of February 2018 Caleta de Famara 9:00 21 km 4 Tuesday 6th of February 2018 Club La Santa 9:00 87 km 5

6 4. Services by Stage STAGE 1 MEANS People COORDINATION 10 CHIEF MEDICAL DOCTOR 1 SANITARIANS 2 MEDICAL DOCTORS 1 INTERSECTION CONTROLLERS/MARSHALLS 9 FEED/TECHNICAL ASSISTANCE ZONE 1 RESCUE 2 MOTORCYCLES AS LEAD BIKES 2 MOTORCYCLES AS SWEEP BIKES 1 SPARE MOTORCYCLE (REPLACEMENT CASES) 1 MARSHALS 6 TIMING TEAM 5 COORDINATION VEHICLES 4 AMBULANCES 2 MEDICALIZED 4X4 2 RESCUE VEHICLES 4 SAFETY MOTORCYCLES 3 MARKING VEHICLE 3 POLICE NOT INCLUDED 6

7 STAGE 2 MEANS People COORDINATION 10 CHIEF MEDICAL DOCTOR 1 SANITARIANS 7 MEDICAL DOCTORS 2 INTERSECTION CONTROLLERS/MARSHALLS 12 FEED/TECHNICAL ASSISTANCE ZONE 2 RESCUE 2 MOTORCYCLES AS LEAD BIKES 2 MOTORCYCLES AS SWEEP BIKES 1 SPARE MOTORCYCLE (REPLACEMENT CASES) 1 MARSHALS 6 TIMING TEAM 5 COORDINATION VEHICLES 4 AMBULANCES 2 MEDICALIZED 4X4 2 RESCUE VEHICLES 4 SAFETY MOTORCYCLES 3 MARKING VEHICLE 3 POLICE NOT INCLUDED 7

8 STAGE 3 MEANS People COORDINATION 10 CHIEF MEDICAL DOCTOR 1 SANITARIANS 4 MEDICAL DOCTORS 2 INTERSECTION CONTROLLERS/MARSHALLS 6 FEED/TECHNICAL ASSISTANCE ZONES 1 RESCUE 2 MOTORCYCLES AS LEAD BIKES 2 MOTORCYCLES AS SWEEP BIKES 1 SPARE MOTORCYCLE (REPLACEMENT CASES) 1 MARSHALS 4 TIMING TEAM 3 COORDINATION VEHICLES 4 AMBULANCES 2 MEDICALIZED 4X4 2 RESCUE VEHICLES 4 SAFETY MOTORCYCLES 2 MARKING VEHICLE 2 POLICE NOT INCLUDED 8

9 STAGE 4 MEANS People COORDINATION 10 CHIEF MEDICAL DOCTOR 1 SANITARIANS 7 MEDICAL DOCTORS 2 INTERSECTION CONTROLLERS/MARSHALLS 12 FEED/TECHNICAL ASSISTANCE ZONE 3 RESCUE 2 MOTORCYCLES AS LEAD BIKES 2 MOTORCYCLES AS SWEEP BIKES 1 SPARE MOTORCYCLE (REPLACEMENT CASES) 1 MARSHALS 6 TIMING TEAM 5 COORDINATION VEHICLES 4 AMBULANCES 2 MEDICALIZED 4X4 2 RESCUE VEHICLES 4 SAFETY MOTORCYCLES 3 MARKING VEHICLE 3 POLICE NOT INCLUDED 9

10 5. Safety 5.1- Human Means The safety of the event is garanteed by Club La Santa s Private Security, Protección Civil Tinajo, Protección Civil Teguise, Emerlan Lanzarote, Local Police of the municipalities of Tinajo, Teguise, Haria and Spanish Guardia Civil. Under Services in this document, the different points to cover are listed. A specific safety plan will be presented specifically for this event, 4 Stage Mountain Bike, in order to guarantee the protection of the participants, organisers, spectators, goods, the environment, and common property, and also to prevent risks that could lead to situations of lack of security or emergencies, all this according to the Spanish Decreed Law 393/2007 Norma básica para autoprotección, al Decreto 67/2015 Reglamento de Autoprotección. Medical services are specified under the stages overview within this guide. Club La Santa will provide 2 doctors to be present throughout the entire race. A team of physiotherapists and massage therapists is available at the Club La Santa Wellness Centre, if needed. Regarding Anti-doping controls, the race will follow the rules of the UCI for the race, and the Spanish National Anti-doping Agency will be in charge. The hospitals and medical centers close to the event s headquarters are detailed below: Medical center Address Municipality Telephone 1 Club La Santa Av. Krogager S/N, Tinajo Tinajo Tinajo Calle Plaza San Roque Nº3, Tinajo Tinajo Teguise Av. Gran Aldea Villa De Teguise Teguise Mala Calle Villa Nueva Haria General Hospital Lanzarote Ctra. Arrecife-Tinajo, M Arrecife

11 Course Marshals Each group of marshals will always be led by a coordinator who will speak one of the two official languages of the UCI. He will be at the disposal of the technical referee or the UCI representative. They will meet and collaborate to decide the best possible procedures and instructions to give the marshal covering all aspects of the race (emergency plans, equipment, telephones, whistles, flags, radios, etc). In this race, we have 16 marshals located strategically along the race courses, as shown on the attached graphic documentation for each of the four stages. This is more than adequate to guarantee the safety of the riders and spectators both during the competition and the official training rides. The minimum age to be a marshal is 18 years old, i.e. the legal age of adulthood in Spain. The marshals will be easily identifiable with a tag and a uniform and equipped with whistles, telephone, radio and documents as required by the UCI Basic instructions for Marshals Work area The marshals will be located on specific points of the race course with the objective of regulating traffic at crossroads and roundabouts during the race, following the rules received from the General Traffic Direction and the Local Municipal Police. Material Officially approved vest (high visibility) Yellow flag Whistle for acoustic warning Special marking tape to show boundaries of prohibited access Mobile phone to stay in touch with the organization. Relevant aspects to consider Whilst undertaking work as Marshals of the event this team will be considered Officers of Authority. Job Mission Prioritize competing bicycles in front of vehicles (cars, motorcycles, agricultural vehicles, bicycles...) and pedestrians. Operating procedure Marshals must be at the point assigned by the Organization, at least within the time established on the time sheet. Marshals must follow all guidelines received during the event from the Organizational Staff. They may request and must provide information at all times (e.g.: changes, accidents) to the Organization through the phone number Marshals will not confront at any time those who seek to violate the prohibitions / restrictions of the race. Instead, they will only inform and communicate the prohibition to access roads to unauthorized the people / vehicles and indicate the route to follow to the participants of the cycling race. 11

12 Basic marshalling overview 12

13 6. Support from the Guardia Civil and local Police Stage 1 13

14 Stage 2 14

15 Stage 4 15

16 7. Mechanical needs to ensure safety The means implemented to ensure safety for each stage are specified in the plan of stages included in this document, as well as on the course maps each of them. However, the following equipment/ resources will be available as a minimum at all times: 2 Ambulances strategically located along the routes 2 4x4 cars for medical services 5 4x4 cars to enable marshals to move 3 Enduro Motorcycles 4 Vehicles for various purposes able to respond quickly as required 1 Computerized Drone controlled by authorized personnel. The vehicles required for judges and organizational staff will also be available. Ambulance Distribution Stage 1, Saturday 3 rd of February ambulances from 10:00 to 13:30 meeting point in the stadium, Club La Santa Stage 2, Sunday 4 th of February ambulances from 08:30 until 14:30 meeting point in the stadium, Club La Santa Stage 3, Monday 5 th of February :30: 1 ambulance in Caleta Famara. The Race doctor will coordinate with the Civil Protection coordinator to send the ambulance to the Ermita de Las Nieves the service will be available until 12:30 Stage 4, Tuesday 6 th of February :30-16:00: 2 ambulances - meeting point in the stadium, Club La Santa. The medical doctor will be present as well. Day 1 (Two ambulances) One ambulance at the Stadium for the start. When the riders leave, the ambulance follows the road where accessible, until the cross road/ junction with LZ 20. When the last riders are through, the ambulance goes back to the Stadium for the arrivals. A second ambulance is directed to the junction with the LZ 46 and follows the course with the last riders. A vehicle with doctor and nurse follows the last riders and then drives back to the finish area for the arrivals. Day 2 (Two ambulances) One ambulance at the STADIUM for the start. When the riders leave, the ambulance follows the road where accessible, until the cross road/ junction with LZ 67. When the last riders are through, the ambulance goes back to the STADIUM for the arrivals. A second ambulance is directed to the junction with the LZ 46 and follows the course with the last riders. 16

17 A vehicle with doctor and nurse follows the last riders and then drives back to the finish area for the arrivals. Day 3 (One ambulance) One ambulance at the exit of FAMARA. When the main group of riders have gone, the ambulance follows the course to the finish in LAS NIEVES for the arrivals. A vehicle with doctor and nurse follows the last riders and then drives back to the finish area for the arrivals. Day 4 (Two ambulances) One ambulance at the stadium for the start. When the riders leave, the ambulance follows the road where accessible, until the cross road/ junction with LZ 46. When the first riders are through, the ambulance follows the top riders during part of the course, then gets back to the STADIUM for the arrivals. A second ambulance is directed to the junction with the LZ 10 where it waits until the last riders pass. A vehicle with doctor and nurse follows the last riders and then drives back to the finish area for the arrivals. The ambulances will have a map with the points mentioned above, map that will be attached in the files and provided to the organization staff. 17

18 7.1. Basic Instructions for Mechanical Means 18

19 8. Feed/ Technical Assistance Zones 8.1. Instructions for the feed/ technical assistance zones Help is only allowed in areas designated for that purpose and which are also used as technical assistance zones. These areas are referred to as the feed/ technical assistance zones. Each feed/ technical assistance zone will be located on flat or uphill sections where speed is low and wide enough to allow space for the zone with easy access. The zones must be adequate in length to be practical and relatively evenly spread along the course. Regardless of the zones demonstrated in the attached documents the technical delegate of the UCI, or in his absence the president of the referees, will determine the distribution and location of the feed/ technical assistance zones in collaboration with the race director. Physical contact between feeders/ mechanics and riders will only be allowed in the feed/ technical assistance zones. Water and food must be passed from hand to hand by the feeder to the rider without the feeder running next to the rider. Feeders and mechanics are forbidden to sprinkle water on riders or bicycles. Assistance is only allowed in these designated areas that are both for feeding and for technical assistance. It is forbidden for riders to return in the opposite direction of the race traffic to access the feed/ technical assistance zone once it has been passed. HERE 8.2. Assistance Zone Scheme Before arriving at the assistance zones, riders will see clear signage to indicate that they are approaching them from an adequate distance away with the following signs. These signs are meant for the team s assistance: The assistance zones are prepared (signs, tables, containers, tents, garbage bins, food, etc) and ready for use at least 45 minutes before the first rider is expected to arrive. The supplies must be installed as detailed below: 19

20 Fruit must be chopped. Bananas should be split into 3 parts Drinks should be served in cups The supplies must be installed as detailed in the following scheme Before going to the feed zone, the staff must make sure that they have all the material with them to set up the feed zone: food, drink, cutlery, plates, cones, tape, stakes, start and stop signals, vests and access sigs. Staff of the feed zones must wear their designated vest at all times whilst working. Before the arrival of the first participant and after the peloton, the following motorcycles will pass: Staff must attend the feed needs, both liquid and solid for the participating riders. At all times, the Head of the Feed Zone can request and provide information to the Organization. The aid station will remain operational, providing supplies to riders, until the sweep motorbike comes along marking the end of the event. At the end of the race, the volunteers will collect and load all the equipment and leftover beverages and food into the organization van and leave the area clean. All utensils (cutlery, plates etc.) must be cleaned at the end of each day. Bicycles left behind by riders who abandon the race will be kept safe, and brought to the secure bike parking area close to the finish area. 20

21 9. Organization Centre and Race Office The operations center will be inside the Club La Santa premises: Lanzarote, Canary Islands, Spain Avenida Krogager s.n. Municipio de Tinajo Postcode: Phone:

22 The following services are available Race Office Press Office Briefing area Management room Anti doping room Conference room Awards ceremony area Massage at Wellness Centre The registration area will be organized as follows Secretary: in charge of the registration office, coordination and communication with the Race Director, the Technical Manager and the Head of the referee Referee Assistant: License Control Data Entry: data entries in digital format 4 people to give out the race packs, race numbers and chips 1 person in charge of sending the one day licences to the insurance company 3 assistants to help wherever needed 10. Technical Assistance and Catering Participants will have access to the Aid-stations which will also be in contact with the emergency staff and the technical assistance team. 11. Post-Race Information One person will be in charge of publishing the following information on the board: Start times Race Maps Time Schedule of Race Briefings Start Time List Results Communications of the race referee The board will be at a place easy to access and the information will be put up in an organized way Copies of the communications will be provided to the team s leaders. 12. Training Rides The organization will open the course to the riders with full signage at least 48 hours before the first start, allowing them to train on it. 22

23 13. Points The UCI rating scale applies in the event. 14. Sanctions The UCI sanctions scale applies in this event. 15. Start List Procedure The start list order will be in agreement of the present XCO ranking of the UCI, and at the event Organization will determine the start of riders who are not in the ranking. The start lists will be published at the race headquarters and the official race website prior to each race start. 16. Timing The official timing of the race is provided by Mylaps 17. Bikes Cleaning location Club La Santa has a place for the bicycle cleaning of all the bikes once the race has taken place. There are also bike mechanics available for the needs the riders may have to have their bikes in the adequate condition. 23

24 4 Stage Mountain Bike Race Lanzarote 18. Race course maps, profile and road books Stage 1, Saturday, 3rd of February

25 Road Book STAGE 1 Saturday 03/02/18 P. Km Place Coordinates Surface 1st Last Municipalit y Club La Santa 29, Tarmac 10:30 10:33 Tinajo Club La Santa 29, , Off Road 10:32 10:40 Tinajo 3 8,390 Pabellón Tinajo 29, , Off Road 10:40 11:20 Tinajo 4 12,220 Montaña Tinache 29, , Off Road 10:50 11:40 Tinajo Tinguatón 29, , Tarmac 11:10 12:40 Tinajo 6 22,100 Montañas Fuego 29, , Tarmac 11:13 12:44 Tinajo 7 22,900 Salida M. Fuego 29, , Tarmac 11:15 12:47 Tinajo 8 38,760 Cruce Caleta , Tarmac 11:48 13:16 Tinajo 9 39,200 Club La Santa 29, Tarmac 11:50 13:30 Tinajo Tot. Kilometers 39,50 Type of route Average leader 29,62 Dirt track Average last participant 13,16 Time of the winner 1:20 Time of the last participant 3:00 Tarmac Sand Track 25

26 4 Stage Mountain Bike Race Lanzarote Stage 2, Sunday, 4th of February

27 ROAD BOOK STAGE 2 Sunday 04/02/2018 P. Km Place Coordinates Surface 1st Last Municipality Club La Santa Tarmac 9:00 9:05 Tinajo 2 23,300 Montañas Fuego Volcanic 10:10 12:00 Tinajo 3 34,300 Tinguatón LZ Tarmac 10:30 12:45 Tinajo 4 38,400 Tinache LZ Track 10:40 13:15 Tinajo 5 41,600 Pabellón Tinajo Dirt track 10:50 13:35 Tinajo 6 52,000 Cruce Caleta Track 11:09 14:23 Tinajo 7 53,000 Club La Santa Tarmac 11:10 14:30 Tinajo Tot. Kilometers 53:00 Type of route Average leader 24,46 Dirt track Average last participant 9,78 Time winner 2:10 Time last participant 5:25 Tarmac Volcanic surface Track 27

28 4 Stage Mountain Bike Race Lanzarote Stage 3, Monday, 5th of February

29 ROAD BOOK STAGE 3 Monday 05 February 2018 P. Km Place Coordinates Surface 1st Last Municipality Famara 29, ,-13, Dirt track 9:00 9:35 Teguise Bungalós 29, ,-13, Dirt track 9:03 9:42 Teguise Las Laderas ,-13, Dirt track 9:08 9:57 Teguise Subida Villa 29, , Dirt track 9:16 10:15 Teguise Montaña Teguise ,-13, Dirt track 9:23 10:27 Teguise Andamana 29, ,-13, Dirt track 9:40 10:48 Teguise Las Nieves , Dirt track 9:50 11:55 Teguise Tot. Kilometers 21,00 Type of route Average leader 24:00 Dirt track Average last participant 11:20 Time winner 00:50 Time last participant 2:55 29

30 4 Stage Mountain Bike Race Lanzarote Stage 4, Tuesday, 6th of February

31 ROAD BOOK STAGE 4 Tuesday 06 th February 2018 P. Km Place Coordinates Surface First Last Municipalit y Club La Santa 29, , Tarmac 9:00 9:02 Tinajo Club La Santa 29, , Dirt track 9:01 9:04 Tinajo Entrada Caldera 29, , Tarmac 9:05 9:12 Tinajo Muñique 1 29, , Tarmac 9:25 10:15 Teguise Nazaret LZ , , Sand 9:50 11:15 Teguise Parque Eolico 29, , Dirt track 11:15 14:00 Teguise 7 67,500 Carret. Nazaret 29, , Sand 11:28 14:46 Teguise 8 80,100 Muñique Sand 11:47 15:30 Teguise 9 86,600 Cruce Caleta Caballo 29, , Track 12:02 15:55 Tinajo 10 87,000 Club La Santa 29, , Tarmac 12:05 16:00 Tinajo Tot. Kilometers 87:00 Type of route Average leader 24,78 Dirt track Average last participant 10,91 Time winner 3:05 Time last participant 7:00 Tarmac Sand Track 31

32 19. Prizes It is compulsory for the first three riders in each category to be present at the awards. The Award Ceremony will take place on site, 15 minutes after completion of each race and prizes will be awarded to the first 3 Elite riders m/w according to the table UCI awards UCI Elite (19-29) Overall (4 races) Males & Females 1st 800 gross 2nd 600 gross 3rd 400 gross 4th 250 gross 5th 200 gross 6th 180 gross 7th 160 gross 8th 140 gross 9th 120 gross 10th 100 gross Awards Ceremony Tuesday at The Square, Club La Santa 2017 UCI Elite (19-29) per Stage Males & Females 1st 270 gross 2nd 200 gross 3rd 150 gross 4th 100 gross 5th 90 gross Stadium: Podium top 3 elite m/f 32

33 20. Organizational Staff Directory 4 Stage Mountain Bike Lanzarote phone list Race director Kenneth Gasque Events administrator Isabelle Janssens de Varebeke Course Coordinator Jose Manuel Ramón Technical supervisor Boris Fischbach Race coordinator Sara Perani Technical team Dirk Marsmann (Start & Finish area, Feed zones) CEO Club La Santa Frederik Sohns Hotel Manager Solveig Olsen Sports Director Michael Møller Sport Supervisor Fabio Cabrera Cruz Timing Toptime Sports Booking Manager Torben Christiansen Guides ext Official Bike mechanic Jorge Delgado Safety & Emergency numbers Race Doctor Javier Arroyo Protección Civil Tinajo Protección Civil Teguise Emerlan Ambulance/ Ambulancia Policia Tinajo Policia Teguise Club La Santa Reception