Every Child Can Fly.

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1 EVENTS MANUAL

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4 Remember the childhood dream that you could fly, or that one day you might sit in the cockpit of your own plane or rocketship? It continues to be one of the most emotive, exciting and timeless aspirations for children. Our vision at FunFlight is that, Every Child Can Fly. FunFlight is a not for profit organisation established to provide children touched by adversity, with joy and inspiration through the exhilaration of flight. On select days of the year, local pilots and aero clubs become heroes in the eyes of the community and Australia s disadvantaged children. For those of us who fly as a passion, we know the joy and lasting memories that can be created through flight. FunFlight brings this unparalleled excitement to those who need it the most.

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6 Calling all of Australia s pilots - Become a FunFlight Captain! FunFlight is an organisation created for and with Australia s recreational and non-commercial pilots and it is delivered through local aero clubs and their members. The FunFlight organisation is an umbrella entity that assists you and fellow aero club pilots to become FunFlight Captains, bringing joy to children in need. The same good fortune that allows us as pilots to fly for leisure is not shared by everyone in Australia. Every year, thousands of children contract or are born with life-threatening, life-shortening and terminal health conditions. Others have lost parents, suffered severe injury and more. Amongst this adversity, there is something you and your passion for flying can do for these young people and for your local community. Become a FunFlight Captain it s easy. All you have to do is share a flight with someone less fortunate from your community. Whether you can contribute one or many flights to the cause, your gift of sharing your love of flying with others will change someone s life. Fill out the application form on the website funflight.org and register to become a FunFlight Captain for your local community. FunFlight Event Manual

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8 Running a FunFlight Event Holding a FunFlight event is very simple. However, FunFlight recognises aero clubs vary significantly in their resources and membership base. We understand that some pilots fly more than others and many have few member making event management difficult. The FunFlight Events Manual is aimed at assisting pilots and clubs; but is not intended to be prescriptive. There are some regulations that must be adhered to; however, so many great ideas happen locally and we want to assist each club in a way that suits them best. The Manual helps: Provide a plan for your FunFlight event Specify safety standards and procedures Ensure that FunFlight events are fun and presented in a safe format Planning checklist: Key planning ideas and considerations that have helped clubs to date: Formation of subcommittee to organise the FunFlight event Appointment of Club Captain and Event Coordinator Promotion of event within your club and community Actively seeking media coverage promotion of event and coverage on the day Regular communication with FunFlight Confirmation of numbers of passengers from each charity Consideration of special medical needs eg. wheelchairs Coordinating appropriately qualified pilots to satisfy the demand Flight coordination passenger registration, issuing wrist bands, flight timing, pilot introduction Volunteer recruitment and organisation Logistics parking, reception, marshalling, ground displays, entertainment, toilet facilities, Catering Contingency plan for adverse weather Visit the website for more details and helpful documentation. FunFlight Event Manual

9 FunFlight event FunFlight Captains: All pilots providing FunFlights for Children. Club Captain: Most likely a senior pilot in your club or someone with knowledge about aviation and good administrative skills. The Club Captain would be responsible for planning and coordination of all flying matters: Flight timetable and coordination Checking and signing off on pilot and aircraft minimums Overseeing issuing of pilot wristbands to qualified pilots (FunFlight Captains & their aircraft to be flown must meet the minimum requirements & be authorised by the Flying Coordinator via displayed wristbands) Pilot briefing passenger allocation, aircraft, route, separation, altitude, radio communications, airside procedures Weather fly/no fly Submitting paperwork: FunFlight will send you the necessary documentation when you register on the website or make it directly available online for you to access. Event Coordinator: Overall responsibility for your FunFlight event Promotion of event within club, community and media Liaison with nominated coordinator from each charity and notification to charities/passengers of any event changes or cancellation Ensure all volunteers are appropriately identified by name Reception desk passenger registration, boarding passes and flight timing Obtaining signed Passenger Indemnity (Aero clubs to maintain file of passenger indemnity forms) Issuing passenger wristbands to approved passengers (passengers cannot go airside without signing the indemnity and displaying a wristband) Coordination of marshals passengers to be escorted to and from aircraft Coordination and sourcing catering Coordination of ground activities car parking, displays, simulators, play equipment, etc Display FunFlight flags, partner banners (if relevant) and bunting Cap/Merchandise distribution Every Child Can Fly

10 Thank you for your generous support of FunFlight FunFlight Captains and their clubs have a duty to ensure all flights are conducted safely by appropriately qualified pilots. Of course, safety needs to be the number one priority of FunFlight and its Captains. Key elements of Pilot minimums include: PPL licence or higher Current medical Minimum 250 hours Pilot in Command Minimum 50 hours Pilot in Command in aircraft make and model 3 take offs in last 90 days All pilots must be registered for insurance purposes. Online pilot registration is available from the FunFlight website: If a pilot does not meet the requirements, the Club Captain can apply for a Special Pilot Consideration - visit the website for this form or contact FunFlight for more information Pilot qualifications/minimums FunFlight will endeavour to respond to applications within one week from submission. FunFlight Event Manual

11 Aircraft requirements: We welcome FunFlight Captains who fly all types of aircraft. The minimum standards to meet are: All aircraft must be VH registered Aircraft airworthiness certificate Aircraft maintenance Release Aircraft insurance: $5ml public liability coverage Contact FunFlight for any special consideration regarding insurance nce FunFlight supplies for aero clubs In order to assist with your FunFlight event, the FunFlight Organisation can provide a number of supplies to add value: Events Manual Passenger wristbands Pilot wristbands Promotional banners and bunting FunFlight caps Boarding passes A media release for you to personalise Insurance FunFlight F holds an Organisers Liability Insurance policy which covers aero clubs for any accident or injury incurred while conducting the FunFlight F event. Please note: This policy does not include any airside accident or injury claim as this would be covered under the aircraft public liability policy. Therefore it is important to ensure no airside access unless taking part in an actual flight or viewing an airside display. Other considerations Use the FunFlight event as an opportunity to promote your aero club within your local community Encouraging neighbouring aero clubs to support your event pilots and volunteers Public address system Consideration of lunchtime guest speaker FunFlight displays Media and photo opportunities Signage reception, catering, displays, toilets Request a visit from a FunFlight director Every Child Can Fly

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