SAM HOUSTON AREA COUNCIL Boy Scouts of America EL RANCHO CIMA 2013 LEADERS GUIDE

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1 SAM HOUSTON AREA COUNCIL Boy Scouts of America EL RANCHO CIMA 2013 LEADERS GUIDE

2 Traveling to El Rancho Cima DIRECTIONS FROM AUSTIN, TEXAS MILES Take I-35 South 30.3 Take exit 202 Wonder World Drive 1 Turn Right to Ranch Road Continue straight onto Ranch to Market 32 W 5.5 Arrive at El Rancho Cima on Right, just past Picnic Area DIRECTIONS FROM HOUSTON, TEXAS MILES Take I-10 West 136 Take Exit 632 to merge onto US 183 N/W 4.2 Turn Right onto S. Magnolia Ave 0.2 Take the 3rd left onto TX-80 N 22.7 Continue onto Old Ranch Road Turn Right to stay on Old Ranch Road Turn right on Ranch Road Continue straight onto Ranch to Market 32 W 5.5 Arrive at El Rancho Cima on Right, just past Picnic Area DIRECTIONS FROM SAN ANTONIO, TEXAS MILES Take I-35 North 33 Take exit 191 towards FM Road Turn Left onto FM Road Turn right onto Purgatory Road 6.7 Turn Left onto Ranch to Market 32 W 3.1 Arrive at El Rancho Cima on Right, just past Picnic Area

3 Welcome Scouters Dear Scouter, Welcome to El Rancho Cima. An outstanding adventure awaits you and your Scouts. We hope that your unit will have an outstanding time while you are at the ranch. The Sam Houston Area Council is committed to doing everything it can to make your units summer camp a most memorable Scouting experience for your youth and adult participants. It is our goal to make El Rancho Cima one of the premier Boy Scout camping facilities in the country. All of the changes that you will be witness to are a direct result of the feedback from the 2012 summer camp evaluations. In addition to the changes at camp, we have made some changes in the Leader s Guide Book, so please take time to share its contents with your Scouts and adults. The Leader s Guide Book has been prepared for the purpose of providing important information to insure that your troop has both an enjoyable and productive summer camp experience. Hopefully, it will assist both the experienced and new leaders in preparing for camp at El Rancho Cima. If you need additional copies, please let us know. If you find yourself with an unanswered question, please do not hesitate to contact Program Services at the Cockrell Scout Center. You may send an message to brett.lee@shac.org and he will be happy to assist. Thank you for choosing the Sam Houston Area Council summer camps at El Rancho Cima. Yours in Scouting, Trey Jackson Council Camping Committee Chairman 2

4 EL RANCHO CIMA EL RANCHO CIMA is located on the Devil s Backbone in the Beautiful Texas Hill Country near Wimberley, TX. The property was purchased in It is home to: Cockrell River Camp Walter Scout Camp at Horseshoe Bend Hamman High Adventure Base at Ironwheel Mesa El Rancho Cima is just 15 miles west of San Marcos consisting of 2,680 acres of mountainous terrain covered under an umbrella of cedars and hardwoods. Troops can enjoy shooting sports, horseback riding, backpacking, outdoor skills training, canoeing and many other camping experiences on the Blanco River, the two climbing towers, with the 50+ head of horses, the Walter Family Shooting Sports facility and a new equestrian center. Rough Riders, located at Hamman High Adventure Base gives Scouts and Ventures an outstanding opportunity to experience the Texas Hill Country while participating in many activities designed specifically for older Scouts. Participants will enjoy horseback riding, blacksmithing, hiking, paintballs, rock climbing, zip lines (longest in TX) and much, much more. CAMP PROGRAMS Each camp offers a variety of programs to the Scouts and leaders attending summer camp during the day and evening. Cockrell River Camp and Walter Scout Camp at Horseshoe Bend offer Troop swims, Troop shoots, Troop climbs, Troop hikes, burger burns, special evening programs and a Bar-B-Q on Friday evening. Units can also participate in earning the Ranch Award, Sentinel Peak Sunrise, overnighters, Scoutmaster Merit Badges and Death Marches 1, 2 & 3. Rough Riders is designed for older youth! This program will challenge even the most experienced Scouts. With the Longest Zip Line in Texas and Back Country adventures, this will surely provide a week that they cannot forget. Each participant will receive a special recognition patch for making it through the week. The summer camp program is designed to allow Scouts time to work on advancement while saving time for them to experience all the unique experiences on the Devil s Backbone. We want every Scout to be able to participate in all the programs he desires and still be able to work on advancement while having a great time. Times are set aside for instruction and most activities. We strive to get Scouts into the activities and classes they desire. There are five instructional periods throughout the day for Scouts to earn up to five merit badges while participating in other scheduled activities. 3

5 Reservations and Fees The SAM HOUSTON AREA COUNCIL operates summer camp from June to August. Each Weekly Session begins Sunday at 1:30pm and ends Saturday at 9:00am. Dates of operation for 2013 are: JUNE JULY Staff June 9 - June 15 Week 4 July 7 - July 13 Week 1 June 16 - June 22 Week 5 July 14 - July 20 Week 2 June 23 - June 29 June 24 - June 29 (HSB Only) Week 3 June 30 - July 6 Week 6 July 21 - July 27 CAMP RESERVATIONS To make a summer camp reservation at Cockrell River Camp, Walter Scout Camp at Horseshoe Bend or Rough Riders, Please go to If you have any questions or concerns please contact Tami Kinn at or tami.kinn@shac.org. For the latest information regarding EL RANCHO CIMA. Visit us at the EL RANCHO CIMA WEBSITE: OR Join our FACEBOOK PAGE: FEES AND PAYMENT SCHEDULE CAMP FEES* YOUTH PARTICIPANT - Cockrell River Camp, Walter Scout Camp at Horseshoe Bend ADULT LEADER - Cockrell River Camp, Walter Scout Camp at Horseshoe Bend *Each unit will get 2 Free Adults, as they are required by BSA Policy *$20 discount per Scout if registration is received before December 31, 2012 *Non refundable Unit deposit of $250 YOUTH PARTICIPANT - Rough Riders ADULT PARTICIPANT - Rough Riders *$20 discount per participant if registration is received before December 31, 2012 *Non refundable Unit deposit of $250 $250 $100 $300 $300 CAMP RESERVATION FEE A $ camp reservation fee will hold the troop reservation. This reservation fee is NOT refundable if the Troop does not attend camp. ($ deposit required for Rough Riders Participant) The deposit is applicable to the Troop s or participant s total camp fee. PLEASE NOTE THAT EL RANCHO CIMA FILLS UP VERY QUICKLY, AND SPACE IS LIMITED DURING EACH WEEK OF CAMP. PLEASE MAKE YOUR RESERVATION AS SOON AS POSSIBLE. 4

6 Reservations and Fees FEE PAYMENT SCHEDULE To hold your reservation the following payment schedule must be met. PAYMENT DATE COCKRELL RIVER WALTER SCOUT CAMP ROUGH CAMP AT HORSESHOE BEND RIDERS At Registration $250 $250 $100 February 15, 2013 $100 per Scout $100 per Scout $100 May 3, 2013 Balance Due Balance Due $100 Any Persons added after May 15th will have a $25.00 per person late fee added. COUNCIL REFUND POLICY SAM HOUSTON AREA COUNCIL BOY SCOUTS OF AMERICA C OUNCIL AC TIVITY REFUND REQUEST FORM REFUND REQUESTS WILL ONLY BE CONSIDERED IF SUBMITTED IN WRITING AND MAILED TO: Sam Houston Area Council ATTN: Refund Request 2225 North Loop West Houston Texas The following policy statement is applicable to all council and district activities where a fee is collected by the Sam Houston Area Council, Boy Scouts of America. 1. All refund requests will only be considered if made in writing using the Form on Page 60 and additional letter if needed and will be considered for named participants on registration only. You will not be refunded for extra spots you held which could have prevented another scout from attending this activity or event. 2. Non Refundable Deposits will be deducted from amount of fees paid. 3. A service charge of twenty-five percent (25%) of the activity fee will also be assessed on all refunds to cover the costs incurred in preparation of the activity and processing the refund. 4. Written refund requests submitted after the activity will be considered only for personal illness or family emergencies. No refund requests will be accepted that are POSTMARKED later than ten (10) days after the end of the activity. If requesting a Full Refund for Medical Reasons, a Doctors Letter Must Accompany this Refund Request Form. 5. Consideration for a full refund will be considered for special hardship cases only. 6. Refunds by check or cash will be issued to the unit or entity paying the original fee within 30 days after the activity or event pending approval of the refund request. Refunds from Credit Card Payments will be credited back with a Credit Card Credit Only. 7. Camperships or Scholarships are not Refundable or Transferable. 8. If an activity is cancelled or postponed by the Council and the participant cannot participate during the alternate date, the full fee will be refunded. 9. For major activities that require a non-refundable deposit, such as council contingents to the National Jamboree, Philmont and resident camp, a full refund less the non-refundable deposit and any contractual agreements signed at the time of the request and the Council s ability to fill the slot with another participant will be considered individually. 5

7 General Information REGISTRATION AND CHECK IN After your troop is led into camp and you are given your Camp Host, your first stop will be at the camp office. Please leave the adult leader responsible for registration and fee payment at the office to complete this process. Please bring all payment records, receipts, pre-registration, health forms, official rosters, tour plans out of council units only, proof of insurance, the current Camp Leaders Guide Book, and all other pertinent paperwork. CAMP INSPECTION AND LICENSE El Rancho Cima is inspected each year by the state health department, Hays and Comal Counties, as well as the Boy Scouts of America. El Rancho Cima has earned a National Accredited rating from the National Camping School, BSA for decades, and a perfect score for the last 10 years. All parts of camp meets or exceeds all stands for facilities, health and safety, and program. The camp is licensed to operate by the State of Texas. SMOKING AND TOBACCO USAGE The Sam Houston Area Council Camping Committee has established a specific smoking area in each camp. These areas will be disclosed to you upon arrival at camp and is for adult access only. It is required by BSA Policy that leaders who smoke do so ONLY in the designated area. The use of tobacco in any form by campers under 18 years of age is not allowed. ALCOHOL, ILLEGAL DRUGS OR STIMULANTS The consumption, possession or use of alcohol or illegal drugs or controlled substances while participating in the program at El Rancho Cima is not permitted. We will enforce all local, state, and federal laws where violation involving the above are reported. Violations will be asked to leave the camp immediately. CAMP STAFF A staff of outstanding Scouts and Scouters has been assembled at our camps to meet the needs of our Scouts and leaders. We are continuing to recruit staff from the area colleges (Texas A&M University, University of Texas, Texas State, etc.) as well as from the Order of the Arrow, and NYLT staff and participants. We will strive and do everything we can to assist in making your summer camping experience the highlight of your year. We look forward to seeing you at camp. Scouts looking to be considered to be a part of the 2013 Staff must fill out and application. Applications are located on the council website. 6

8 General Information CAMPSITES Each campsite is nestled in shaded area throughout camp. 2 man wall tents are provided for each troop and will be setup prior to your arrival at El Rancho Cima. Each Campsite will have picnic tables and a covered pavilion. All of the latrines come complete will 2 private toilets and a hand washing station. Each Troop will be assigned to one of the campsites prior to arrival at El Rancho Cima. The Camp Commissioner will make these assignments based on a Troop s size and the size of the campsite. Troop may share a campsite with another troop. Special request can be made in advance, but there are no guarantees that the request can be accommodated. Showers are centrally located with hot water and separate facilities for adult and youth participants. HEALTH LODGE The Health Lodge at both camps is open 24 hours a day and is prepared to handle minor injuries and illnesses. Any emergency that cannot be treated at the Health Lodge will be referred to a local hospital or doctor s clinic. The unit leader or assistant will transport the patient to the outside medical facility. In the event of a MEDICAL EMERGENCY report to the Health Lodge. Health Lodges are located at the following locations, based on your camp: HORSESHOE BEND: The new administration building has the Health Lodge located here. The medic will be in the camp offices building next to the dining hall. RIVER CAMP: In the building across the road from the dining hall. For BOTH CAMPS, if the medic is not in the office, there is a whiteboard near the door that will advise you of how to reach him/her. Every Scout and adult who attend camp MUST have an annual health history form completed within the last 12 months prior to attending camp. A copy of your health form will be turned in during check-in at camp. INSURANCE COVERAGE All registered members of Sam Houston Area Council Troops are covered by Health Special Risk unit insurance. A claim form must accompany each Scout who is referred to an outside medical facility. This is a secondary coverage. If there is no other policy, this will be the primary insurance. LDS units need to bring a copy of their claim form to camp. Out of Council Troops must provide proof of accident and sickness insurance upon arrival at camp. DINING HALL The dining hall at each camp can seat to the appropriate limits at each camp. The NEW PAPPAS FAMILY KITCHEN AND DINING HALL has commercial gas stoves and ovens, food preparation areas, plenty of utensils and cooling supplies, a dry goods storage area, dish washing area, two walk-in refrigerators and 3 freezers, and much more. Each unit must complete the Special Unit Request Form to insure we meet any special food requirements your unit may have. 7

9 General Information 8 CAMP OFFICE Each camp has a fully operational camp office to help you with any needs you may have during your stay at El Rancho Cima. The office houses the camp phone, lost and found, Troop mail, camp director office, program directors office, camp commissioner office and business manager. Office hours will be posted at each camp. CAMP TOUR Your Troop will be given a tour of El Rancho Cima by one of our staff members. Your Troop will get to see the program areas, campsites and camp facilities on this tour. Your first stop on the tour will be your troop photo and your last stop will be your swim checks at the pool (if your Troop has not done pre-camp swim tests). See Camp Tour checklist in the forms section. MAIL For parents who may plan to send mail to their Scouts. To insure a Scout receives mail, it would be beneficial to mail letters and packages by Friday of the preceding week. There is no phone available for Scouts to call out, but if a parent needs to contact a Scout they may call the camp office and a message will be given to the Scout during dinner. (US Mail, FED EX, UPS) Cockrell River Camp Walter Horseshoe Bend Rough Riders El Rancho Cima El Rancho Cima El Rancho Cima Scout s Name & Troop # Scout s Name & Troop # Scout s Name 5800 Ranch Road Ranch Road Ranch Road 32 Fischer, TX Fischer, TX Fischer, TX PHONES Telephones for Scout use are not available at camp. If you have an emergency and need to leave a message for a Scout or leader, you can leave a message at the respective camp listed above. You are strongly encouraged not to let your Scout bring a cell phone to camp. As a courtesy to all of our campers and in respect of the outdoor experience, adult cell phone use is limited to designated locations. Cockrell River Camp - (512) Walter Scout Camp at Horseshoe Bend (512) Rough Riders - TBD SHOWERS AND LATRINES Each Campsite has latrines and showers within walking distance. Each latrine comes complete with 2 private modern toilets and a hand washing station. Each shower has individual showers for each Scout. Adult shower facilities are also available and centrally located. IT IS THE RESPONSIBILITY OF THE TROOP TO MONITOR THE BEHAVIOR OF THEIR SCOUTS AT THE SHOWERS. The Camp Commissioner will post a schedule for latrine duty at each facility. Cleaning material will be at each facility and additional materials may be obtained for the Camp Quartermaster. FIRES, LIQUID AND PROPANE FUELS Fires are to be built only in the designated areas and under proper supervision. Liquid fuels are not permitted. Propane is to be used only under adult supervision. Empty cylinders and cans must be given to the Camp Quartermaster for disposal. National policy prohibits the use of open flames in tents. This includes mosquito coils, catalytic heaters, gas lanterns, stoves, candles, and smoking material. ALL TENTS AND FLYS MUST BE MARKED NO FLAMES IN TENTS

10 General Information PARKING PARKING IS NOT PERMITTED IN THE CAMP SITES. All vehicles must be parked in designated parking areas. Leaders are not allowed to transport Scouts to any areas in camp, unless exempted by the Camp Director. This is for the Scouts safety. Certain vehicles approved by the Camp Director will be allowed to take Troop Trailers and equipment to campsites, but must be promptly moved after equipment is unloaded. Due to shallow water lines and sewer lines, vehicles must stay on roads at all times. NO EXCEPTIONS! VISITORS Visitors are welcome at camp on any day with Friday being visitor s day. Parents are encouraged to visit camp on Friday afternoon and evening. The Dining Hall Staff will serve a meal to campers and visitors, with visitors meals costing $6.00 for breakfast, $8.00 for Lunch and $10.00 for dinner. Tickets for visitor s meals may be paid for in advance at the Camp Business Office. Visitors that plan to stay the night must provide all documentation required by the State of Texas and the Boy Scouts of America. YOUNGER SIBLINGS IN CAMP El Rancho Cima does not allow younger siblings that are not registered as a Boy Scout or Venturer in a Troop or Crew to participate in camp for liability reasons. NO EXCEPTIONS! WILD ANIMALS Summer camp is an outdoor experience, and as such, we are visitors to the camp s natural area. As Scouts, we must remember to live up to the Outdoor Code and be considerate in the outdoors. Throwing rocks at or attempting to catch animals such as rabbits, snakes, armadillos, etc is not only dangerous to the animal, but to campers as well. Please report any troubles with snakes or other animals to the camp staff immediately. A SCOUT IS REVERENT Religious services will be conducted on Wednesday evening of each week of camp, in order that Scouts, leaders, and staff may worship. Anyone interested in assisting in these services is encouraged to do so. Please check with the Camp Program Director. RIFLES, AMMUNITION, BOWS AND ARROWS Personal firearms, ammunition, bows and arrows, and fireworks are not allowed in camp. 22-rifle ammunition is only $5.00 for boys working on the rifle merit badge and is FREE for those taking part in free shot. There will be a $25 charge for clay targets and shotgun shells for Shotgun Merit Badge. Scouts taking the Archery Merit Badge must purchase and complete an arrow kit from the trading post to complete the merit badge. TRANSPORTATION Each participant is responsible for transportation to and from camp. Parking is limited, so please limit the number of vehicles that a unit brings to camp. Note: Only camp owned vehicles are permitted on camp roads after check-in. Disability waivers for driving while at camp may only be given by the Camp Director. 9

11 General Information TRADING POST Both Cockrell River Camp and Walter Scout Camp at Horseshoe Bend have well stocked Trading Posts with Merit Badge pamphlets, T-shirts, Scouting literature, handicraft supplies, camp patches, mugs and equipment in addition to cold drinks, ice cream and candy. The Trading Posts accept cash, checks and credit cards (Master Card, Visa, American Express and Discover) for your convenience. This year we are excited about the New Rough Riders Trading Post. Participates will be able to purchase special Rough Rider items. SPECIAL FEES Cots can be rented for $8 each for the week. In addition, the Friday night Bar B Q dinner for visitors is $10. Reservations need to be made by Wednesday at noon. These fees need to be paid at the Camp Business Office. Visitors must have a ticket to eat. Each unit will receive 1 block of ice per 10 people in their unit per day. Additional blocks of ice may be purchased at the Camp Business Office for $2.00. Several merit badges require additional fees for supplies as listed on the merit badge listing for the respective camp. The merit badge fees are collected at the each camp s Trading Post. PERSONAL POSSESSIONS Camp is an outdoor experience. A Scout is cheated out of a full outdoor experience by electronic devices. Personal items such as radios, stereos, TV s, CD players, MP3 players, electronic games, etc. should not be brought to camp. In all cases, personal valuables (watches, wallets, money) should not be in the open at camp. It is virtually impossible to provide security for these items. It is recommended that each unit bring a lockable storage container to secure valuables while not in the campsite. All items must be permanently marked with Scouts name and Troop number. Do not bring any valuable items to the aquatics area or showers. LOST AND FOUND Lost and found items will be kept at the camp office. Leader and parents should urge Scouts to mark all possessions with name and Troop number. Valuable items will be kept in a lock-box until identified and claimed by the owner. Please check with the office manager to inquire about lost and found items or to turn in found items. Any items not marked and not collected will be donated to a local charity one week after the close of camp. 10

12 Your Week at El Rancho Cima ADULT LEADERSHIP ALL TRIPS TO EL RANCHO CIMA MUST BE UNDER THE LEADERSHIP OF TWO ADULT LEADERS. THE UNIT LEADER IS AT LEAST 21 YEARS OF AGE OR OLDER AND A REGISTERED MEMBER OF THE BSA. THE SECOND ADULT MAY BE A REGISTERED SCOUTER 18 YEARS OF AGE OR OLDER. LEADERS MAY ROTATE IF NECESSARY, BUT AT LEAST TWO ADULTS MUST BE WITH THE TROOP 24 HOURS A DAY. UNIFORM The official leaders and Scouts summer uniform is suggested for camp. All Scouts and Scouters are asked to be in full Field uniform for the evening flag ceremony and meals as well as the Friday night campfire. Scout t-shirts and Scout Camps are appropriate for daywear. ARRIVAL Camp arrival is scheduled form 1:30pm to 3:00pm Sunday. You will have sufficient time to check-in and setup camp, even with a 3:00pm arrival. CAMP PERSONNEL CANNOT ACCOMMODATE UNSCHEDULED EARLY ARRIVALS. The Camp Staff is in meeting and is preparing for your arrival before 1:00pm. If your plans call for an early arrival you must notify the Camp Director in advance. (See Saturday arrival procedures below.) SATURDAY ARRIVAL Early arrivals on Sunday cannot be accommodated due to a tight schedule and staff meetings that take place prior to camper s arrival. We do allow troops with religious restrictions to arrive on Saturdays. Please note that NO staff will be on site, NO meals are provided. ALL Campers must remain in their designated campsite. You must also have written permission from the Camp Director to arrive on Saturday. CHECK IN AT CAMP The Camp will contact you at least a week ahead of your scheduled week of attendance to confirm your Scout and adult attendance at camp. Upon arrival at camp, follow directions for check-in. Check in begins promptly at 1:30 PM on Sunday. If you have a special need and will not be arriving at camp between 1:30 PM and 3:00 PM you must notify the Business Office prior to your arrival at camp. (No later than one week in advance is recommended.) Scoutmasters need to bring the following to the Camp Business Office to complete check in: Complete Camp Roster of all Scouts and adults in camp. A Cell phone number where at least one adult can be reached while in camp. The following paperwork for EACH adult who will be in camp: 1. Proof of BSA membership (either official council issued roster or current BSA membership card) 2. A criminal background check will be conducted by the council with the information supplied in the Adult in Camp Compliance form provided by each adult. The check must be completed before camp and within 90 days of camp. 3. Copy of sex offender database check found at this website: 4. Proof of completion of the classroom facilitated YPT training. Equipment Check Out: All equipment is checked out through the Quartermaster. 1. Cot rental payments of $8 per cot, are made to the Business Officer PRIOR to cots being issued. 2. When payment has been received you will be given a Cot Rental Voucher to take to the quartermaster as proof of payment. At that time a cot will be issued to you. 3. Before you leave camp, all equipment will be inspected and you will be asked to pay for replacement or repair of any damaged equipment. 11

13 Check-In at Camp You will be given your campsite assignment and then you will proceed to your campsite. After arriving at your campsite: Scouts should immediately change into their swimsuits and closed toe shoes and report to the aquatic area with the SPL and Campsite Host for swim checks. Be sure to bring your towel! All persons are expected to complete a swim check whether they plan to swim or not. Buddy tags will be issued based on the level of swimming proficiency. Developmental Swim is for those Scouts who are unable to swim or unable to pass a swim test. If you have a Scout who needs to be in Developmental Swim, be sure to visit the Merit Badge Coordinator to have their schedule changed. We request that a couple of your adults assist in handing out the Buddy tags during swim check. Swim Checks Prior to Camp Your Troop may complete their swim checks prior to camp. The Troop arranges swim classification tests locally using one of the following: BSA Aquatics Instructor, BSA Cub Aquatics Supervisor, BSA Lifeguard, Red Cross Water Safety Instructor, Red Cross Lifeguard, or YMCA Lifeguard. When swim tests are conducted prior to camp, the camp aquatics director shall at all times reserve the authority to review or retest all participants to ensure that standards have been maintained. See Swim Classification Procedures in appendix The Campsite Host will take the Troop to the Camp Medical Officer to turn in all health forms. All Scouts and adults need a completed current BSA Annual Medical Form signed by the parent/guardian (Scout if over 18) and doctor. A copy of the front and back of their current health insurance card. BSA National Standards require that all prescription drugs (including those needing refrigeration) are to be locked up. An exception may be made for a limited amount of medication to be carried by the Scout, leader, parent or staff member of life threatening conditions, including bee stings or heart medications and inhalers, or for a limited amount of medication approved for use in a first aid kit. The taking of prescription medication is the responsibility of the individual taking the medication and/or that individual s parent or guardian. The Camp Medical Officer will review the health form provided by the Scout for instructions regarding medications that may be administered to the Scout. If no over the counter (OTC) medications are listed on the medical form, then it will be necessary for the medical personnel to attempt to contact the parent or guardian for permission to administer such medications (Tylenol, Pepto-Bismol, aspirin, etc.). If they are unable to reach a parent/ guardian, then the Scout will need further medical evaluation by the designated camp physician or hospital facility. NOTE TO UNIT LEADERS: Additional instruction in helping Scouts complete their medical forms should include any non-prescription medication that will be permitted on an as needed basis. The Scoutmaster MUST complete a health inventory prior to arrival at the health lodge. There is NO provision for the administration of a physical examination to be done at camp. If a Scout does NOT have a current health and medical record on file, he will either have to secure one from an area doctor at his expense or he will have to return home at his expense. The camp reserves the right to refuse admittance to a Scout who, in the opinion of the Camp Health Officer and the Camp Director has any physical or medical problem which could present a hazard to themselves or other Scouts. Scouts may be sent home at their expense. The Campsite Host will then take the Troop on an orientation tour of the major points of interest of camp. The Host will return with the Troop to the campsite to complete set up and change into their Field Uniforms for dinner. Please check your specific camp schedule for flag schedule, which will immediately be followed by dinner. Your campsite host will escort your Troop to the first evening meal. This is where the host will explain table assignments and dinner preparation instructions. You are requested to wear your Field Uniform to all evening meals that are served in the Dining Hall. There will be an adult leader and SPL meeting held after dinner. Check your camp schedule for time.

14 TEXAS YOUTH CAMP SAFETY AND HEALTH ACT (Subject to Change by the State of Texas) DATE: January 22, 2013 This memo will set forth immediate procedures to be followed so that all adults in Sam Houston Area Council camps will be in compliance with the Texas Youth Camp Safety and Health Act. BSA MEMBERSHIP Two registered adult leaders, or one registered leader and parent of a participating Scout or other adult, one of whom must be 21 years of age or older, are required for all trips and outings. (This includes unit leaders and parents serving in the capacity of a unit leader attending any day or resident camp. The SHAC Winter Camp is considered a resident camp.) Before the above listed individuals have in-camp contact with youth, documentation must be in the hands of Camp Administration. We recommend that this be done at least two weeks prior to the opening of day camps or upon arrival to the Camp Business Office for all resident camps. The following documents MUST BE ON FILE at the camp and available for inspection, and must be returned to the Professional Staff Advisor at the conclusion of camp: 1. Official BSA MEMBERSHIP ROSTER (Responsibility of the Unit Leader) 2. Completed ADULT IN CAMP STATE COMPLIANCE FORM (Responsibility of Adult and Unit leadership) 3. CRIMINAL BACKGROUND CHECK on all adult volunteers visiting camp. (Completed by council with information from above form) 4. Proof of CLASSROOM YOUTH PROTECTION TRAINING CERTIFICATION (Within last two years) 5. Current BSA ANNUAL HEALTH AND MEDICAL RECORD 1. The official BSA Membership Roster can be obtained from your council office or through your access to myscouting.org internet rechartering. Please highlight adult member names on the official BSA Membership Roster. 2. Completed ADULT IN CAMP COMPLIANCE (Texas) form is the responsibility of each adult and Unit leader. The link - Then go to Boy Scout Summer Camp. Please ensure that the Adult in Camp State Compliance form is COMPLETE IN ITS ENTIRETY. Do not overlook any area of the form. 3. A criminal background check will be conducted by the council with the information supplied in the Adult in Camp Compliance form provided by each adult. The check must be completed before camp and within 90 days of camp. 4. A copy of the Classroom Facilitated YPT Training Certification Card is the responsibility of each adult and Unit leadership. Youth Protection Training - All camp staff members, as well as unit leaders, must successfully complete the Boy Scouts of America s Classroom Facilitated YPT Training before they can have contact with campers at a youth camp. A copy of this card must be on file at the camp with Camp Administration and available for inspection. 5. A copy of the current BSA Annual Health and Medical Record. Everyone attending a Sam Houston Area Council Camp must have a completed Health Form (Part A, B and C) which includes the Informed Consent and Hold Harmless/Release Agreement and Talent Release Agreement. The current Annual Health Form can be located at: 13

15 Your Week at El Rancho Cima SPECIAL DIETARY / MEDICAL NEEDS Participants that have special dietary or medical needs should fill out the special request form located on the council website. (one per troop). You must this form to Tami.Kinn@shac.org on or before May 15 so El Rancho Cima can makes every attempt to accommodate these needs. Be aware that we are unable to completely change the menu or purchase specialty items. It is necessary for Scouts with special dietary requirements to bring food items to supplement items available at camp. There has never been a problem working with these needs in the past, it is just best for the staff to be aware prior to camp so we can be prepared. Common requests include: vegetarian diets, no pork diets, use of El Rancho Cima freezers for special food, allergies to peanuts, etc. Special medical needs also need to be communicated using this form. Common requests include: needing refrigeration for medication, electricity for CPAP machines, etc. Again, El Rancho Cima is able to meet needs and accommodate requests in most cases. However, participants may need to bring specialty items to help make some requests possible. DURING YOUR STAY Every morning after breakfast a meeting will be held for all Scoutmasters. (Check your camp schedule,) These meetings are important to get updates to the daily schedule and to discuss any opportunities for improvement to the camp or our program. Beginning Tuesday, you will be given a report for your Scouts that shows their daily attendance and progress on their merit badge completion. Any incorrect information should be discussed directly with their merit badge counselor. We ask that you attempt to resolve any issues or discrepancies with your merit badge report before leaving camp. Counselors are available to help you throughout the week and on Saturday morning during check-out. Closed toe shoes are requested foot wear for camp. Emergency Preparedness in Camp: There will be a fire/emergency drill during your stay at camp. In the event of a fire, ONLY CAMP STAFFERS will use the available fire fighting equipment. NO Scouts (Scout or adult) are to use or take the fire fighting equipment unless directed to do so by a camp staffer. Upon hearing the emergency signal, have Scouts follow directions given at camp arrival as to where to report. Your campsite Host will advise you during the emergency, acting as your liaison with the camp staff. ADULT LEADER ACTIVITIES Each camp will have unique requirements for the Scoutmasters Merit Badge. El Rancho Cima will also have a variety of Adult Training that you may participant in while at camp. Please check our website for updates. ADVANCEMENT (Camp Merit Badge Program) The Merit Badge program of the BSA is one of the finest education tools available. Many great careers and exciting hobbies have had their start as a part of the Merit Badge program. El Rancho Cima will make every effort to use the program model like you do with your troop at home. Some Merit Badges require more than one short week to complete. However, great process can be made at camp if the Scout is fully prepared. Share the list of Merit Badges that will be available at camp with your troop Leaders Council, Troop Committee and Scouts. Be sure that the Scout is qualified to take the badge Scouts must carefully study and understand all the requirements. YES, he needs a correct copy of the Merit Badge pamphlet. 14

16 Your Week at El Rancho Cima Where possible, the Scout should complete the tire requirement portion of the requirements before coming to camp. Merit Badges offered in camp are generally of an outdoor nature. The Council Advancement Committee has designated the various Directors as Merit Badge Counselors and our youth staff as Skills Instructors. The camp staff is not allowed to change, lower or modify any merit badge requirements. El Rancho Cima does not require Merit Badge Cards. All class roster and progress will be tracked on rosters and entered in the Doubleknot System. You will be able to access the system after your week at camp for Merit Badge records. You will also be given a print out each day as to where each youth stands on progress towards the Merit Badges he has selected. INTERNET ACCESS Each camp will have a wireless internet hot spot. Access will only be available during specific posted times each day. Download times may be slow at peak times or as bandwidth limits are approached. Satellite reception may also cause slow time in cloudy weather and access may be limited with urgent business matters taking precedence. QUARTERMASTER Each camp will have a well stocked quartermaster. There you will find trash bags, latrine and shower cleaning supplies, toilet paper, cook kits and a helpful Quartermaster to assist you. Hours will be posted as to when the Quartermaster is open. TRIPS TO TOWN In the event that the Adult Leaders need to go to town, they may do so as long as there are two (2) Adult Leaders in camp with the troop. Persons going to town must checkout and check-in at the camp business office, regardless of the time of day or night. DEPARTURE Please plan to depart camp by 9:00am Saturday morning. The Camp Commissioner Staff and your campsite host will be available for campsite inspections as early as your request. Please keep in mind our breakfast routine for Saturday morning. We will not serve breakfast in the dining hall that morning or have a morning assembly. Instead, we will have a delicious boxed breakfast that your troop can enjoy in the campsite or on the road. This will allow you to continue breaking camp or to hit the road earlier. 15

17 BE PREPARED For Summer Camp Preparing for camp is an easy process, but it does require planning. As a unit leader, you are the most important link in this troop. However, don t overlook other adults who may be able to assist in the preparation of actual camp attendance, or as part of the leadership. Once leader is confirmed, take the following steps: CHECK THEM OFF: Note the payment dates and mark them on your calendar. Payments can be made by credit card online or with check in person. Review summer camp plans with your Troop Committee and set a date for a parents information meeting as early as possible. Hold a parents night. An extremely important function of your planning is informing parents of summer camp. It also serves to convince those parents who are not sure about letting their Scouts go, particularly new Scouts. Use your ORDER OF THE ARROW promotion team. Arrange leadership for your troop. Camp rules require that there be TWO ADULT LEADERS (one must be 21 years or older, the other 18 years or older) with the troop 24 hours a day. With the aid of your Troop Leaders Council, work out definite goals to be accomplished by your troop while in camp. Determine what each Scout should accomplish. Plan your troop program in detail, using the Troop Program Planning Sheet. Discuss personal equipment with your Scouts and make a list of personal gear needed. Have your Patrol Leaders check with patrol members to be sure all equipment is ready. Give attention to troop and patrol equipment. Check your patrol organization, considering the Scouts who will be attending camp. Some rearranging of patrols may be necessary. Select a Senior Patrol Leader and Quartermaster if these two Scouts cannot attend. A MEDICAL EXAMINATION IS REQUIRED FOR ALL SCOUTS AND SCOUTERS ATTENDING CAMP. Collect from each camper all monies for fees. Collect medical forms and make 2 copies, one for the camper, one for camp, and the original for the Troop files. Ensure all Scouts are pre-registered for Merit Badge classes using the on-line system (April 1st Make final arrangements for safe transportation to and from camp. If out of council, fill out your Tour Plan early enough to receive it before leaving. Request a copy of your troop roster from your council office. This is the ONLY official roster validating membership in the BSA. Obtain Order of the Arrow unit election report and permission for callout letter from your Lodge. REGISTRATION CHECK LIST: Tour Plan if out of council Proof of Insurance Troop - if out of council Proof of Insurance Individual (Family), should be noted on physicals Official BSA Troop roster (Printed from local council office ONLY) Sex Offender Report, Adult In-Camp Compliance Form (18 years and older), Completed Criminal background Check (Council will complete with each completed and signed Adult In-Camp Compliance Form. Troop Health Forms Required on All Scouts and Adults Merit Badge Pre-Registration Confirmation 16

18 BE PREPARED For Summer Camp Remain flexible and always have alternate plans. Remember that summer camp activities are subject to the elements of weather. RECOMMENDED INDIVIDUAL EQUIPMENT CHECK LIST: Copy of Medical form signed by parents and health care provider! Copy of Health Insurance Card front and back Merit Badge booklet for each class! Clothing Items: Scout Field Uniform Scout Activity Uniform Sweater or light jacket Rain gear Hat Long pants Under shorts T-shirts Sturdy, closed-toed shoes or boots Socks Shoes that you can get wet Swim suit and towel Camping Gear: Sleeping bag or blankets Cot pad or air mattress Foot locker with lock Flashlight with extra batteries Pocket knife Sunscreen Water bottle Suggested Extras: Sunglasses Camera & film Insect repellent Travel alarm Spending money Musical instrument Book of Faith Scout Handbook Prohibited Items: Hunting & sheath knives Fireworks Firearms/ammo Candles or any lighting device with an open flame Skateboards, scooters and bicycles Pets Merit Badge Items: Merit badge pamphlets Paper, pencil or pen Backpack (if needed for overnighter) Any special required clothing Compass or GPS unit (if needed) Toilet Kits: Toothbrush & Toothpaste Bath towel & wash cloth Extra toilet paper Soap & shampoo Deodorant Comb/brush Shaving gear (if needed) Gold Bond powder 17

19 BE PREPARED For Summer Camp 18 UNIT EQUIPMENT CHECKLIST (Suggested) Troop Flag and US Flag Troop library books: Scout Song Book, Scout Handbooks, Merit Badge Pamphlets Troop record book Clothing marker Dutch Oven Secret ingredients for Scoutmaster Cook-off Water Coolers Ice Chest First Aid Kit Tools for Camp Projects Your Best Troop Spirit and enthusiasm PATROL EQUIPMENT TO BRING TO CAMP (Suggested) Patrol flags Progress records for each Scout Patrol and troop leadership handbook Patrol Log Book First aid kit Compass/GPS Mirror ITEMS FOR CAMP LEADERS TO BRING TO CAMP (Suggested) Camp Leader s Guide Complete roster of all Scouts and leaders. Address and phone numbers of parents on vacation Thumbtacks for bulletin board Alarm clock Cash box Folding chair and table The Scoutmaster Handbook Advancement objectives Troops program ideas and reference materials FOOD SERVICES AT EL RANCHO CIMA After reviewing past years evaluations, it has been decided to change the manner in which meals are served at El Rancho Cima. Breakfast and Dinner will be at the dinner hall Non-cook Lunch will be issued commissary style for your troop to enjoy in your campsite. If your troop would like unprepared food for any Breakfast or Lunch, you must fill out the camp meals and return by May 15th. This year, all meals will be served in the Cockrell River Camp Dining Hall. The only exception to this will be the Wednesday night Burger Burn, Friday night BBQ, and Saturday morning breakfast.

20 BOY SCOUT NOVA AWARDS NOVA AWARDS The Nova Awards program is Scouting s newest and most exciting adventure. With an emphasis on science, technology, engineering and mathematics, Boy Scouts around the world can explore the wonders of different STEM fields as they work towards a Nova or Supernova award. Cool experiments, awesome field trips and fun activities are just part of the full STEM experience for interested Boy Scouts. The Nova awards are available to all Boy Scouts and are optional. Requirements must be completed while registered as a Boy Scout and before aging out of the program. There are four Nova awards one for each of the STEM areas and each Boy Scout can earn all four. Completion of any Nova award earns the Boy Scout the right to wear the Nova awards patch. Completion of each additional STEM Nova award is recognized by a pi pin placed on the patch. Each of these awards builds on STEM-related merit badges, involves hands-on activities, and often includes a field trip. The four Nova awards for Boy Scouts are the following: Shoot! Start your Engines Whoosh! Designed to Crunch For more information about STEM Nova, please visit El Rancho Cima Merit Badges that are Nova requirements will have the Nova symbol. Animal Science Archery Astronomy Athletics Bird Study Canoeing Chemistry Environmental Science Fish and Wildlife Management Forestry Geocashing Geology Insect Study Mammal Study Nature Nuclear Science Orienteering Reptile and Amphibian Study Rifle Shooting Shotgun Shooting Soil and Water Conservation Veterinary Medicine Weather Welding 22

21 Sam Houston Area Council SUMMER CAMP INFORMATION WALTER SCOUT CAMP at HORSESHOE BEND Jordan Daniels, Camp Director

22 Walter Scout Camp at Horseshoe Bend Specific Information We are continuing to undergo change as we strive to meet the ever changing needs of our Scouts and leaders. We are confident that the EL RANCHO CIMA WALTER SCOUT CAMP AT HORSESHOE BEND is the right program tool to help reach your scouting goals within your troop. This guide should be helpful to you, your troop committee, patrol leaders and parents in making your plans. We will strive to do everything we can to assist in making your summer camping experience the highlight of your year. We very much appreciate and thank you for allowing Walter Scout Camp at Horseshoe Bend to serve your troop, Scouts, and leaders. We look forward to seeing you at camp. We encourage you to keep the camp updated on the number of boys and adults that will be attending camp this summer. Make sure that we have accurate numbers at least 3 weeks before your scheduled week of attendance. You can change the number of Scouts and Adults coming to camp in the on-line registration system. If we have this accurate information, we can make every effort to place you in the campsite that you requested. We also have a well stocked Quartermaster, which is located behind the Trading Post and Commissary. At the QM, troops will find trash bags, latrine cleaning supplies, toilet paper, cook kits, and a helpful Quartermaster to assist you. In addition to the evening programs we have offered in the past (Troop Swim, Troop Climb etc.), we will be offering some new program opportunities. One such program addition will be more opportunities to shoot, opening the ranges after dinner and keeping them open later with the use of the lighting that is available. We will continue to have burger burn on Wednesday night, and a newly expanded Indian Village and Cowboy Camp. Scoutmasters will be assigned areas of camp to help monitor Scouts behavior. These areas may include the showers, merit badge classes, and roadways as Scouts are moving between classes. Visitors who wish to attend the Friday Rodeo and have the BBQ dinner are requested to contact the camp Business Office by noon on Wednesday to make a reservation. Visitors also need to stop by the Business Office prior to 5:00 p.m. on Wednesday to pay for their meals, sign in and receive a visitor identification badge. BBQ dinners are $10 each. Adults who wish to spend the night may stay only if they provide the state-required paperwork and if there are tents available in their troop campsite. Scoutmasters will be assigned areas of camp to help monitor Scout s behavior. These areas may include the showers, merit badge classes and roadways as Scouts are moving between classes. In addition to the evening programming we have offered in the past (Troop Swim, Troop Shoot, Pioneer Camp, etc.), we will also be offering some new programming. This year your troop will have the opportunity to take a troop ride on the horses at almost any time during the day. We will also be offering a Cowboy Camp complete with branding, roping, Cowboy contests and other fun activities! We are also planning an Indian Camp, special activities for SPL s, and new Rodeo games. Flags are at 5:45 PM, immediately followed by Dinner. Your Campsite Host will escort your troop to the first evening meal. You are requested to wear your Field Uniform for all evening meals. Immediately following dinner there is an Adult Leader s & SPL meeting at the Chapel where troops will be given a more detailed schedule and information regarding their specific week at camp and will be introduced to our key staff members. 32

23 Walter Scout Camp at Horseshoe Bend Specific Information DURING YOUR STAY Every morning after breakfast in the Dining Hall there is a meeting for all Scout leaders. These meetings are important to get updates to the daily schedule and to discuss any opportunities for improvement to the camp or our program. Beginning on Tuesday you will be given a report for your Scouts that show their daily attendance and progress on their merit badge completion. Any incorrect information should be discussed directly with the merit badge counselor. We ask that you attempt to resolve any issues or discrepancies with your merit badge report before leaving camp. Counselors are available to help you on Saturday morning during check-out. FIRST CLASS EMPHASIS PROGRAM AKA THE FORTRESS MOUNTAIN BRIGADE (FMB) We are extremely proud of this very special program for the first year Scouter. Your Scouts will be formed into patrols along with Scouts from other troops. As a patrol, they will travel throughout the week completing most of the requirements for First Class. The Scout will demonstrate the skills he has learned to his Scout leader. When he has shown the leader that he is proficient in each skill the leader will sign off in the Scout s book. FMB is a half day program. The other half of the day the Scout will attend merit badge classes as would any second year Scouter. We suggest that Swimming Merit Badge be one of his choices. 33

24 El Rancho Cima Walter-Horseshoe Bend 2013 Merit Badge Information (Tentative) American Business MERIT BADGE Note: Requires qualification time Approximate Cost: $5 for Arrow Kit Archery MERIT BADGE Note: Requires qualification time Approximate Cost: $5 for Arrow Kit American Cultures MERIT BADGE Note: Requires observation time outside of class. Prerequisites: 6 Art MERIT BADGE Note: Requires qualification time Approximate Cost: $5 for Arrow Kit American Heritage MERIT BADGE Note: Requires personal Backpack. Prerequisites: 8c, 10, 11 Astronomy MERIT BADGE Note: Requires observation time outside of class. Prerequisites: 6 American Labor MERIT BADGE Approximate Cost: $15 Basketry MERIT BADGE Approximate Cost: $15 Animal Science MERIT BADGE Prerequisites: 5, 7, 8 Camping MERIT BADGE Prerequisites: 8c, 9a Archaeology MERIT BADGE Prerequisites: 8c, 9a Chemistry MERIT BADGE Prerequisites: 8c, 9a 34

25 El Rancho Cima Walter-Horseshoe Bend 2013 Merit Badge Information (Tentative) Cinematography MERIT BADGE Fingerprinting MERIT BADGE Prerequisites: 2d Climbing MERIT BADGE Note: 2 hour Class Recommended Minimum Age: 13 Fire Safety MERIT BADGE Prerequisites: 11 Collections MERIT BADGE Prerequisites: 11 First Aid MERIT BADGE Prerequisites: 2d Computers MERIT BADGE Prerequisites: 11 Forestry MERIT BADGE Prerequisites: 5 Crime Prevention MERIT BADGE Prerequisites: 11 Geocaching MERIT BADGE Environmental Science MERIT BADGE Note: 1.5 hour class with lab from 4-5pm (Mon-Thurs) Horsemanship MERIT BADGE Note: Must be a swimmer (blue bead), 1.5 hour class Prerequisites: 1 35

26 El Rancho Cima Walter-Horseshoe Bend 2013 Merit Badge Information (Tentative) Indian Lore MERIT BADGE Approximate Cost: $20 Nuclear Science MERIT BADGE Leatherwork MERIT BADGE Approximate Cost: $15 Photography MERIT BADGE Note: Must provide Personal Digital Camera Lifesaving MERIT BADGE Note: Must be a swimmer (blue bead), 1.5 hour class Prerequisites: 1 Pioneering MERIT BADGE Approximate Cost: $10 Mammal Study MERIT BADGE Note: Requires observation time Plumbing MERIT BADGE Approximate Cost: $10 Metalwork MERIT BADGE Prerequisites: 5, 6 Reptile & Amphibian Study MERIT BADGE Prerequisites: 8 Approximate Cost: None Nature MERIT BADGE Rifle Shooting MERIT BADGE Note: Requires qualification time Approximate Cost: 36

27 El Rancho Cima Walter-Horseshoe Bend 2013 Merit Badge Information (Tentative) Scouting Heritage MERIT BADGE Prerequisites: 5, 6 Wilderness Survival MERIT BADGE Shotgun Shooting MERIT BADGE Note: Requires qualification time Recommended Minimum Age: 13 Approximate Cost: $25-$30 Woodcarving MERIT BADGE Approximate Cost: $5-$10 Soil & Water Conservation MERIT BADGE Note: Requires observation time The release date for on-line registration is April 1. Swimming MERIT BADGE Note: Must be a swimmer (blue bead), bring clothes for 9c Prerequisites: 3 Textiles MERIT BADGE Approximate Cost: $5-$10 Veterinary Medicine MERIT BADGE Approximate Cost: $5-$10 37

28 DAILY GUIDE Walter Scout Camp at Horseshoe Bend (Tentative) The following daily schedule is provided as a guide only, times and places may change due to weather or other camp issues. SUNDAY 5:30 p.m. Hosts and Waiters to Dining Hall in Field Uniform 5:45 p.m. Flags 6:00 p.m. Dinner 6:30 p.m. Adult Leader & SPL meeting at Campfire Bowl 9:00 p.m. Campfire MONDAY THURSDAY Sunrise Sentinel Peak Sunrise Club 6:45 a.m. Reveille 7:10 a.m. Camp Flag Ceremony at Dining Hall Flag Poles 7:15 a.m. Breakfast in the Dining Hall 8:15 a.m. Adult Leader s meeting in the Dining Hall 9:00 a.m. Program areas open, classes begin 11:30 a.m. Commissary opens for those troops that are cooking lunch in their respective campsites Noon Program areas close 12:15 p.m. No-cook lunch issued at Dining Hall and eaten at your campsite 2:00 p.m. Program areas open, Afternoon classes begin 4:00 p.m. Free time all areas 5:35 p.m. Host and Waiters at Dining Hall 5:45 p.m. Flags at Dining Hall Flag Poles 6:00 p.m. Dinner 7:00 p.m. Evening Programs (see schedule given at check-in) 11:00 p.m. Lights Out WEDNESDAY NOTE: Wednesday for dinner, Flags will be at the Flag Poles at the Equestrian Center Followed by burger burn at the Equestrian Center. Following dinner evening program starts Chapel Service will be before dinner at the Chapel FRIDAY Sunrise Sentinel Peak Sunrise Club 6:45 a.m. Reveille 7:10 a.m. Camp Flag Ceremony at Dining Hall Flag Poles 7:15 a.m. Breakfast in the Dining Hall 8:15 a.m. Adult Leader s meeting in the Dining Hall 9:00 a.m. Program areas open for merit badge make up work Noon Program areas close. 12:15 p.m. No-cook lunch issued at Dining Hall and eaten at your campsite or in the dining hall 2:00 p.m. Aqua Fest and free swim at the pool 4:00 p.m. OA Brotherhood ceremony 4:45 p.m. OA Ordeal ceremony 5:35 p.m. Host and Waiters at Dining Hall 5:45 p.m. Flags at Dining Hall Flag Poles 6:00 p.m. BBQ Dinner 7:00 p.m. Camp Horseshoe Rodeo at the Corrals 9:00 p.m. Closing Campfire meet at the Dining Hall Flag Poles 11:00 p.m. Lights Out

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33 RANCH AWARD COCKRELL RIVER CAMP - HORSESHOE BEND Sam Houston Area Council, BSA Each troop must complete all of the following: 1. Fly the flag of the United States properly in your campsite during daylight hours; also fly your troop flag (if it is available). 2. Post your troop program for the week in a conspicuous place (must be completed by Tuesday morning). 3. The Scout Fireguard Plan is reviewed by the troop leader with the entire troop and posted. 4. The patrol method is clearly and obviously used throughout the week including posted patrol duty rosters for each patrol. 5. Have one adult attend all leaders meetings. 6. There is clear evidence of the Scout Spirit throughout the week. 7. Troop garbage is properly disposed of and campsite is maintained in a neat and sanitary fashion. 8. Troop performs a Camp flag ceremony or does grace for one of the meals at the dining hall. 9. Score 180 points on a formal campsite inspection by your Camp Commissioner. 10. Complete an approved campsite or camp improvement project. Each troop must complete any 12 of the following: 1. Plan and conduct a troop activity at camp. 2. Perform an approved Conservation Project for the Camp (80% or more of the troop participating and Requiring a minimum of 2 hours to complete). 3. Perform an approved Service Project for the Camp (at least 80% of the troop participating and requiring 2 hours to complete). 4. Receive instruction in the Eight Points of the Safe Swim Defense Plan and carry out a troop safe swim utilizing this plan. 5. Construct and maintain a safe wood tools area in your troop campsite throughout the week. 6. Patrol Leaders Council with the SPL meets daily to plan troop program and facilitate troop activities. 7. Troop participates in all of the following: Opening Campfire, Closing Campfire, and O.A. Call Out Ceremony. 8. Troop conducts an overnight campout with at least one meal away from camp emphasizing the patrol method of camping throughout. 9. All Patrols have and display patrol flags. 10. All Scouts wear their uniform to all evening meals. 11. At least 80% of the troop takes a significant hike. (2 or more hours) 12. All leaders worked with the Camp Ranger on an adult camp improvement project. 13. Troop enters at least 4 events in camp as a troop. (ie: Troops swim, climb, shoot, horseback ride, hike, etc) 14. Troop has 20% of its members complete the Mile Swim or Snorkeling BSA. 15. Participation in camp wide Chapel Service. 16. Receive instruction in the BSA s Climb On Safely Program. 17. Receive instruction in the BSA s Trek Safety program. 18. Receive instruction in the BSA's Leave No Trace program. 19. Troop has older Scouts participating in Rough Riders. 20. Troop has at least one member seal their membership in OA by participating in the Brotherhood Ceremony. 21. Troop becomes a member of the Sentinel Peak Sunrise Club. 22. Participate in Boy Scout Leader Specific Training held at Camp. 23. The troop s leadership visited and toured one of the other camps on El Rancho Cima s property. 24. Troop reserves and pays deposit to attend El Rancho Cima Summer Camp in We certify that Troop has qualified for the Ranch Award on this date: 52 Senior Patrol Leader Unit Leader Camp Commissioner

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37 Registration Check List Please have the following items organized and prepared to turn in to the Camp Business Manager Troop # # of Youth # of Adults 1. Tour Plan (if out of Council) 2. Proof of Troop Insurance (if out of council) 3. Individual (Family) Insurance on Physicals 4. Official BSA Troop Roster 5. Adult Documentation (Sex Offender Report Already Submitted Adult Camp Compliance Form and Criminal Background Check Completed by Council) 6. Troop Health Forms to Medic 7. Camper Release Forms 8. Merit Badge Pre-Registration Confirmation 9. Order of the Arrow Callout Permission Letter 10. Final Payment (if you show a balance) 57

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40 SAM HOUSTON AREA COUNCIL COUNCIL ACTIVITY REFUND REQUEST FORM REFUND REQUESTS WILL ONLY BE CONSIDERED IF SUBMITTED IN WRITING AND MAILED TO: Sam Houston Area Council ATTN: Refund Request 2225 North Loop West Houston Texas BOY SCOUTS OF AMERICA Date of Request: Activity Type: (Example: Summer Camp - Winter Camp) Activity Start Date: Activity End Date: (Start and End Date are required) Name: (Individual Refund is for) Scout Adult Requesters Name: Title: Address: City: Zip: Phone: (H) (B) Troop Type & #: District: Council: Reason for request: (Must Give detailed reason for Refund Request to be considered - If requesting a full refund for Medical Reasons, a Letter from a Doctor is required) The following policy statement is applicable to all council and district activities where a fee is collected by the Sam Houston Area Council, Boy Scouts of America. 1. All refund requests will only be considered if made in writing using this form and additional letter if needed and will be considered for named participants on registration only. You will not be refunded for extra spots you held which could have prevented another scout from attending this activity or event. 2. Non Refundable Deposits will be deducted from amount of fees paid. 3. A service charge of twenty-five percent (25%) of the activity fee will also be assessed on all refunds to cover the costs incurred in preparation of the activity and processing the refund. 4. Written refund requests submitted after the activity will be considered only for personal illness or family emergencies. No refund requests will be accepted that are POSTMARKED later than ten (10) days after the end of the activity. If requesting a Full Refund for Medical Reasons, a Doctors Letter Must Accompany this Refund Request Form. 5. Consideration for a full refund will be considered for special hardship cases only. 6. Refunds by check or cash will be issued to the unit or entity paying the original fee within 30 days after the activity or event pending approval of the refund request. Refunds from Credit Card Payments will be credited back with a Credit Card Credit Only. 7. Camperships or Scholarships are not Refundable or Transferable. 8. If an activity is cancelled or postponed by the Council and the participant cannot participate during the alternate date, the full fee will be refunded. 9. For major activities that require a non-refundable deposit, such as council contingents to the National Jamboree, Philmont and resident camp, a full refund less the non-refundable deposit and any contractual agreements signed at the time of the request and the Council s ability to fill the slot with another participant will be considered individually. Signature: Print Name: Position: For Office Use Only Request Received: Request Approved Request Declined Decision Date: Check Request Date: Date Check Mailed: Processor: 60

41 THE SCOUT OATH On my honor, I will do my best To do my duty to God and my country and to obey the Scout Law; To help other people at all times; To keep myself physically strong, mentally awake and morally straight. THE SCOUT LAW A Scout is: Trustworthy, Loyal, Helpful, Friendly, Courteous, Kind, Obedient, Cheerful, Thrifty, Brave, Clean, and Reverent

42 The spirit is there in every boy; it has to be discovered and brought to light. Robert Baden Powell EL RANCHO CIMA 5800 Ranch Road 32 Fischer, TX SAM HOUSTON AREA COUNCIL BOY SCOUTS OF AMERICA 2225 North Loop West Houston, TX