Andrew Jackson Council WINTER CAMP. November 20-24, 2015 Hood Scout Reservation

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1 Andrew Jackson Council WINTER CAMP November 20-24, 2015 Hood Scout Reservation

2 Contents WHAT IS WINTER CAMP?... 3 OBJECTIVES... 3 WHO ATTENDS... 3 WHEN IS WINTER CAMP?... 3 CAMP FEES... 3 HOW TO REGISTER FOR WINTER CAMP... 4 LEADER FEES & TWO-DEEP LEADERSHIP... 4 SCHOLARSHIPS... 5 CAMPSITE POLICY... 5 HEALTH & INSURANCE:... 6 SPECIAL HEALTH REQUIREMENTS:... 6 FOOD ALLERGIES:... 6 TRANSPORTATION TO HOSPITAL:... 6 IMMUNIZATIONS: T... 6 MEDICAL SERVICES... 7 Emergency Numbers:... 7 ANDREW JACKSON COUNCIL CAMP POLICY... 8 Tobacco: Alcohol and Drugs:... 8 Coming and Going:... 8 Vehicles: Handicapped Accessibility:... 8 TROOP EQUIPMENT... 9 SUGGESTED PERSONAL ITEMS TO BRING... 9 Incoming and Outgoing Mail.10 Check-in and Check-out Process 10 MERIT BADGE PROGRAM DAVY CROCKETT ADVANCMENT PROGRAM Merit Badge Offerings DAILY CAMP SCHEDULE DINING HALL... Error! Bookmark not defined. Table Waiter System:... Error! Bookmark not defined. WINTER CAMP PROGRAM PLANNING SHEET Troop Sign-Up Form WINTER CAMP 2015 T-SHIRT PRE-ORDER FORM Order of the Arrow Service Corp Volunteer BSA Health Form (Required for each camper)... Error! Bookmark not defined. 2

3 Warren A. Hood Scout Reservation is the Andrew Jackson Council, BSA s premier camping facility. It is open to all registered Scouts and Scouters regardless of race, creed, or national origin. The camp is located at 8065 Old Port Gibson Road, Hazlehurst, MS The camp is designated as a Top 30 Coolest Camp in America by Scouting magazine. WHAT IS WINTER CAMP? At Winter Camp, Scouts have the opportunity to camp outdoors and earn merit badges that are not normally offered at summer camp. These include some of the merit badges required for Eagle Scout. This five-day program is held just before the Thanksgiving Holidays. A VOLUNTEER CAMP STAFF provides program help, guidance, and supervision in the area of Scout-craft, Nature, Field Sports, and Citizenship as well as other specialty Merit Badges. Scouts also benefit from association with Scouts from other troops, making new friends, learning new methods, sharing ideas, and enjoying the fellowship of camp-wide campfires, games and competition. This camp is slower paced and less formal than Summer Camp but it is never any less exciting or fun. OBJECTIVES -Provide advancement opportunities for Scouts -Familiarize youth with the Scouting program through the outdoor experience -Stimulate Troop programming before, during, and after attending camp -To have FUN WHO ATTENDS All registered Boy Scouts may attend Winter Camp with their Troop or as a Provisional Scout. Troops may pool their resources in order to provide an adequate number of Scouts and adult leaders to form a unit. WHEN IS WINTER CAMP? Check-In beginning at 5:00 pm on Friday, November 20, 2015 at the Administration Building. Check-Out will start at 7:00 pm on Tuesday, November 24, CAMP FEES The camp fee is $ per Scout. Leaders fee is $ The fee does include a 2015 Winter Camp T-Shirt, all food, program materials, patch, and camp activities. Back by Popular Demand: Units that would like to furnish and prepare their food will have a reduced fee of $ per Scout and $50.00 per Leader. Each Scout is responsible for providing the materials needed to complete merit badge requirements (pamphlets, paper, pens or pencils, reports, miscellaneous supplies needed, and any approval from the Scoutmaster). Some Merit Badge books are will be available at the Trading Post. 3

4 HOW TO REGISTER FOR WINTER CAMP Registration for Winter Camp is all online. The online registration system is located on the Andrew Jackson website ( On September 17 th, at 6:00 PM, all Troops wishing to attend Winter Camp will meet at the Scout Office for a drawing on the order of registration for spots at Winter Camp. Computers will be available at the Scout Office to complete the registration. The deposit of $75 per Scout can be paid online at registration, or it can be paid at the Scout Office no later than close of business October 3 rd. If the attendance limits are not reached in this first round, the remaining spots will be offered to other units. Because of the Hood Scout Reservation dining hall capacity registration for dining hall option will close once we reach 300 boys, 50 adults, and 25 OA staff. Payment due at Registration: During the registration process, Troops will be asked to pay ½ of the fees due for the youth slots. The fee for Winter Camp is $150 for youth, $75 for Leaders. The fee due at registration is $75 per youth registered. This fee is non-refundable but is transferable to other Scouts for this event. It can be paid online, or brought in to the Scout Service Center by no later than October 3rd, close of business. Final payment is due November 6, LEADER FEES & TWO-DEEP LEADERSHIP All units must have two registered adult leaders (one must be at least 21 and one at least 18) in camp at all times. Two adults per campsite must be present in accordance with national policy. Each adult leader pays $ This fee includes a 2015 Winter Camp T-Shirt. All leaders must be registered with BSA. Non-full time leaders may purchase individual meals as listed under Visitors. Compliance with adult leadership requirements will be the responsibility of the unit. There will be no refund of fees if a unit is asked to leave camp because of noncompliance with the national policies of the BSA. All Visitors, staying overnight, will have to show a current Youth Protection Training Certificate. Youth participants, adult participants, and guests (including instructors) will wear different color armbands. Visiting adults will check in and get an armband before visiting Troops. Visitors with no armband will be escorted off the Camp property. 4

5 SCHOLARSHIPS Funds may be available for youth Scouts who need financial assistance. Scholarships must be approved before Friday night November 13 th. Scholarship applications can be found online at CAMPSITE POLICY Warren A. Hood Scout Reservation maintains 11 traditional campsites, which includes a campsite for Scouts with a disability, for use by Troops visiting camp. Campsites will be assigned based on the needs of the Troops. All campsites are equal in facilities and we will make every effort to make sure you have an enjoyable camping experience. Campsites may be shared by more than one Troop if one troop doesn t fill the campsite to capacity. 5

6 HEALTH & INSURANCE: Before coming to camp, everyone is required to have a completed Annual BSA Health and Medical Record (A, B, & C) signed by a parent or guardian. Each Leader must also have the Annual Health Form filled out and signed. The BSA Health and Medical Record has to be less than one year old. Health forms older than one year cannot be accepted. BSA Health and Medical Record forms may be obtained from the Council Service Center, on the Andrew Jackson Council website, or found in the back of this Leader s Guide. The Andrew Jackson Council provides accident and illness insurance for each registered camper. This coverage protects each member while attending Winter Camp. All claims are to be submitted directly to Andrew Jackson Council, 855 Riverside Drive, Jackson, MS, by doctors and hospitals furnishing treatment. Adult Leaders: Please make sure camp physical forms are filled out properly parent s signature (in two places), parent s insurance number, and Scout Social Security Number must be included. NO ONE WILL BE PERMITTED TO REGISTER OR STAY ON CAMP PROPERTY WITHOUT A FULLY COMPLETED HEALTH FORM. SPECIAL HEALTH REQUIREMENTS: Campers requiring special medical treatment such as insulin, etc. should provide necessary medications and make written arrangements with the Health Officer. FOOD ALLERGIES: Camp Hood is in a rural area. Medical assistance is over 20 minutes away. Food allergies are taken very seriously. Please take the time to fill out the food allergy form for each participant in the Troop. TRANSPORTATION TO HOSPITAL: Troop Leaders will be asked to provide transportation if one of their Scouts needs to be taken to the local doctor or emergency room. In case of serious, medical emergencies, transportation will be available. IMMUNIZATIONS: The Mississippi State Board of Health requires all attendees to have adequate immunizations. Immunizations listed on the medical form must be obtained prior to arrival at camp. 6

7 MEDICAL SERVICES The Health Lodge is open 24 hours a day and is prepared to handle minor injuries and illnesses. Any emergency that cannot be treated at the Health Lodge will be referred to a local hospital or clinic in Hazlehurst. The unit leader or assistant will transport the patient to the outside medical facility. Emergency Numbers: Alan Moore, Ranger, Hood Scout Reservation Hardy Wilson Memorial Hospital, Hazlehurst Life Star Air Ambulance Hazlehurst Clinic Sheriff, Copiah County Mississippi Forestry Commission (Fire Tower) Hazlehurst Fire Department Ambulance Highway Patrol Southwest Electric Power Association Hardy Wilson Hospital is the closest hospital to Hood Scout Reservation. Follow Highway 28 into Hazlehurst until you come to the four-way stop. Take a right at the four-way stop and take the second street to the right (Magnolia Street) and go one block. 7

8 ANDREW JACKSON COUNCIL CAMP POLICY Scouts and Scouters alike will be expected to exemplify the Scout Oath and Law while in camp. Scout Oath On my honor, I will do my best to do my duty to God and my country and to obey the Scout Law; to help other people at all times; to keep myself physically strong, mentally awake, and morally straight. Scout Law A Scout is. Trustworthy, Loyal, Helpful, Friendly, Courteous, Kind, Obedient, Cheerful, Thrifty, Brave, Clean, Reverent Tobacco: Our Scout Oath reminds us to keep ourselves physically strong. The use of tobacco products adversely affects our bodies and may cause cancer. Smoking is not permitted at the Warren A. Hood Scout Reservation. Alcohol and Drugs: Possession or use of any alcoholic beverages, illegal drugs or the misuse of any prescribed drug is expressly prohibited. Anyone found in violation of this will be sent home immediately. Coming and Going: The safety of you and your Scouts is our staff s biggest concern. To this end we ask that every parent or family member to check in at the Administration Building. Scouts who are leaving camp early or for the day must have their parent or guardian fill a camper release form and check out at the Administration Building. If you as the unit leader leave camp you must check out at the Administration Building and check back in. If you have questions or concerns of an individual Scout s well-being, the unit leader should contact the Camp Director. Vehicles: NO VEHICLES IN CAMP. All vehicles must be parked in the lot at the entrance to the camp and not in campsites. At Check-in/Check-out Troop equipment will be moved by a staff member on a trailer hooked to a CAMP vehicle. Troops can take their Troop trailer to the campsite, but must bring the truck back to the parking lot. Unit trailers can remain in the campsite. Special arrangements can be made in advance with camp director and ranger approval for leaders and scouts with disabilities. Handicapped Accessibility: Most facilities and a special campsite have been designed or modified for the handicapped. The Scoutmaster should alert the Camp Director when a troop may need special assistance with handicapped access. 8

9 Unit Flag First Aid Kits Water Coolers Patrol Flags Lanterns Rope Extra Plastic TROOP EQUIPMENT Tents and Troop Dinning Fly (2) Propane tanks for camp showers SUGGESTED PERSONAL ITEMS TO BRING Any Indian or Mountain-man clothing or hats Complete Scout Uniform (Class A) T-Shirts Shorts and/or Long pants (dress for the weather) Underwear and Socks Hat/cap Extra Shoes or Boots Poncho or Rain Gear Notebook and Pencil or Pen Scouts Must Have Own Tent Scout Handbook Watch Washcloth and Towels Toilet Articles (soap, shampoo, toothpaste with brush, shaving gear, deodorant) Flashlight Pocket Knife Spending Money Sleeping Bag or Sleeping Gear Personal First Aid Kit What should you NOT bring to camp! No Sheath Knives No Firearms or Fireworks No Pets 9

10 MAIL Warren A. Hood Scout Reservation has a daily mail service. To receive mail while at camp, go to the Camp Administration Building and check the mailbox corresponding to your campsite. All outgoing mail will also leave from the Administration building, and should be placed in the outgoing mailbox. Mail that is not fully addressed to campers or adult leaders is very difficult to deliver. Please make sure that the Troop number is written on all letters and parcels. Mail should be addressed as follows: Scout s Name: Scout s Troop: Warren A. Hood Scout Reservation 8065 Old Port Gibson Road Hazlehurst, MS FRIDAY, November 20, 2015 CHECK-IN 1. Check-in 5:00 PM 9:00 PM Scoutmaster checks-in at the Camp Office (Administration Building). Due to the lack of space in the Camp Office, please, only the Scoutmaster or his designated representative comes in for check-in. Medical re-check at the Health Lodge Arrive at Campsite Begin setting up tents and Troop equipment 2. Retreat and Assembly at flagpoles 5:00 PM 3. Supper 5:15 PM to 9:00 PM 4. Scout Leader/SPL meeting 9:00 pm at camp Dining Hall TUESDAY, November 24, 2015 CHECK-OUT: 1. Check-out 7:00 PM 9:00 PM 2. Turn in all hand tools, etc. by Tuesday to the Quartermaster. 3. Check out starts after breakfast at the Administration Building. 4. Arrange for staff to inspect your campsite. 5. Campsite inspection by Staff 6. Pick up medical forms and any medicines at the Camp Office. 7. Any medical forms left at Camp will be shredded the next day. 10

11 MERIT BADGE PROGRAM To have a successful experience earning merit badges at camp, Scouts need to plan carefully. Many merit badges require preparation before or after your week at camp. It is the responsibility of the 2015 Camp Staff to instruct requirements that can be completed at camp. A completion or a partial with uncompleted requirements are given to Scoutmasters the last day of camp. Every effort will be made to inform Scouts on their progress throughout the week. Leaders are encouraged to visit with camp staff. Troops are asked to enter their merit badges and program activities online starting October 12 th. The online registration allows the staff to ensure an accurate count for food, T-Shirts, program materials, and Merit Badge class size. Reservations for limited size sessions will be taken on a first come, first serve basis. The 2015 Camp Staff will make every effort to resolve scheduling conflicts in order for the Scout to obtain his goal. We are recruiting qualified volunteers to serve as Merit Badge Counselors. We will make every attempt to maintain the schedule below but changes may be necessary. DAVY CROCKETT ADVANCMENT PROGRAM The Davy Crockett Program is Warren A. Hood Scout Reservation s basic skills program. The program allows new Scouts to complete most requirements for the Crockett classes to suit their needs. All Davy Crockett classes will meet in the Davy Crockett area unless otherwise announced. When registering for the Davy Crockett program, register the youth for both parts (2 nd Class, and 1 st Class). 11

12 MERIT BADGE American Heritage COMMENTS Requirement 5 cannot be completed at camp CLASS LIMIT 20 Art Can be completed at camp. 15 Automotive Maintenance Can be completed at camp. 20 Camping Citizenship in the Community Citizenship in the Nation Citizenship in the World Requirement 9A cannot be completed at camp. Requirements 2 & 3 should be complete before camp. Must be at least 1 st class Rank Must be at least 1 st Class Rank. Recommended for older Scouts. Requirement 7 should be completed before camp. Recommend for older Scouts. Must be at least 1 st Class Rank Climbing Can be completed at camp. 15 Cooking Scouts should be at least 1 st class Rank. 10 Cycling Scout will be doing the mountain bike option. Requirement 7b #4 cannot be completed at camp. 10 Davy Crockett Can be completed at camp 20 Digital Technology Can be completed at camp 20 12

13 MERIT BADGE COMMENTS CLASS LIMIT Electronics Can be completed at camp 20 Engineering Can be completed at camp 20 Environmental Science Fish & Wildlife Management Recommend for older Scouts. 20 Can be completed at camp. 20 Fire Safety Can be completed at camp. 20 First Aid Can be completed at camp. 20 Genealogy Can be completed at camp 20 Geocaching Can be completed at camp 20 Indian Lore Can be completed at camp 20 Medicine Can be completed at camp 20 Music Can be completed at camp 20 13

14 MERIT BADGE COMMENTS CLASS LIMIT Oceanography Can be completed at camp 20 Orienteering Can be completed at camp. 20 Photography Can be completed at camp. Need to bring digital camera. 15 Pioneering Can be completed at camp. 15 Public Speaking Can be completed at camp 20 Scouting Heritage Can be completed at camp. 20 Surveying Can be completed at camp. 20 Veterinary Medicine Can be completed at camp. 20 Welding Can be completed at camp. 15 Wilderness Survival Can be completed at camp. 15 Complete Merit Badge and Activity Schedule will be available September 17, Please allow us until then to recruit the best instructors. Activities to include: Black Powder Shooting, Archery, Challenge Course, and many more fun activities for Scouts and Leaders. 14

15 DINING HALL Wholesome meals are provided in the Dining Hall. Shirt and Shoes are required at each meal. Full Class A uniform is required for the evening meal. Wearing of hats and chewing gum is not allowed in the Dining Hall. All meals are served Cafeteria Style. Table Waiter System: Two (2) table waiters will be assigned by the troop for every table and will serve for one meal beginning Saturday morning. Troops are responsible for table clean-up. Troops are encouraged to make sure that every Scout has a chance to serve as a table waiter for the week. DAILY CAMP SCHEDULE Friday 5:00-9:00 pm Check-in 5:00 Retreat 5:15-9:00 Supper 9:00 Leader s & SPL Meeting 10:30 Call to Quarters 11:00 Taps Saturday and Monday 6:30 a.m. Reveille 7:15 Assembly 7:30-8:45 Breakfast 8:45 Sick Call 9:00-11:40 1 st Class Block 12:00 p.m. Assembly 12:15-1:30 Lunch 1:30 Sick Call 1:30-2:00 SPL Meeting 2:00-4:40 2 nd Class Block 5:00 Retreat 5:15-6:45 Supper 7:00-8:00 Evening Activities 8:00 Campfire 9:00 Scoutmaster Meeting 10:30 Call to Quarters 11:00 Taps Sunday 6:30 a.m. Reveille 7:15 Assembly 7:30-8:45 Breakfast 8:50-9:20 Worship Service 9:30-11:55 1 st Class Block 12:00 p.m. Assembly 12:15-1:30 Lunch 1:30 Sick Call 2:00-4:40 2 nd Class Block 5:00 Retreat 5:15-6:45 Supper 9:00 Scoutmaster Meeting 10:30 Call to Quarters 11:00 Taps Tuesday 6:30 a.m. Reveille 7:15 Assembly 7:30-8:45 Breakfast 8:45 Sick Call 9:00-11:40 1 st Class Block 12:00 p.m. Assembly 12:15-1:30 Lunch 1:30 Sick Call 1:30-2:00 SPL Meeting 2:00-4:40 2 nd Class Block 5:00 Retreat 5:15-6:45 Supper 7:00-9:00 Checkout 15

16 WINTER CAMP PROGRAM PLANNING SHEET Troop # Leader s Name Phone Number *SCHEDULES ARE SUBMITTED ONLINE ONLY. TROOPS THAT HAVE PAID THE $75.00 DEPOSIT PER SCOUT CAN ENTER Scout s Name Rank Saturday Block 1 Saturday Block 2 Sunday Block 1 Sunday Block 2 Monday Block 1 Monday Block 2 Tuesday Block 1 Tuesday Block 2 THAT SCOUT S MERIT BADGE REQUESTS ONLINE. IF THE MERIT BADGE DOES NOT APPEAR, THAT MEANS THE CLASS IS FULL. SESSIONS ARE ASSIGNED ONLINE ON A FIRST-COME, FIRST-SERVED BASIS. CHOICES CANNOT BE GUARANTEED. (Since some Merit Badges may take 2 blocks or four blocks to finish. These classes should be indicated by filling in the 2 or 4 corresponding block slots. 16

17 2015 Camp Warren A. Hood Winter Camp Troop Sign-Up Form Troop Number: Hometown: Campsite: Total Number of Scouts: Leaders Registration Chairperson: Phone # Last, First name Address Phone Rank Age PD 17

18 WINTER CAMP 2015 T-SHIRT PRE-ORDER FORM The Winter Camp 2015 T-Shirts will be a short-sleeved T-Shirt featuring Winter Camp 2015 Patch Design. Extra pre-ordered T-Shirts are available at a cost of $10.00 if this completed form is received in the Scout Service Center by October 16, Extra pre-ordered T-Shirts will be packaged for the Troops and waiting for you upon your arrival at Winter Camp. Pre-order the T- Shirt to ensure your Scouts get their requested shirt size. Troop Number: Leader Name: Please order shirts by sizes indicated. Note that each Scout receives a shirt with registration fee. Size ADULT Small ADULT Med. ADULT Large ADULT XL ADULT 2XL (add $2.00) ADULT 3XL (add $2.00) Total Number of Shirts: Number for Paid Scouts Number for Paid Adults & Staff Short- Sleeve SS # Extra T- Shirts $10.00 Scout T-Shirts with $2.00 size charge X $2.00 = $ Extra T-Shirts Ordered X $10.00 = $ Winter Camp Hat X $10.00 = $ Amount Due Online $ Date: Signed: Unit Position: 18

19 Order of the Arrow Service Corp Volunteer Scout s Name: Age: Rank: Troop: Signature of Scoutmaster for Recommendation: Scout must have reached the rank of Star, be a responsible Scout, and a member of the OA. Scouts will serve as a staff member in program areas assisting the Dining Hall, Service Projects, and other needed positions. These positions are based on a first come first serve criteria so please submit applications to the Andrew Jackson Council service center as soon as possible. There fee is $ You are expected to be on duty as per your assignment. You will be responsible to an adult staff member as assigned by the Camp Director. 19

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