TRAVELING TO EL RANCHO CIMA

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2 TRAVELING TO EL RANCHO CIMA DIRECTIONS FROM AUSTIN, TEXAS MILES Take I-35 South 30.3 Take exit 202 Wonder World Drive 1 Turn Right to Ranch Road Continue straight onto Ranch to Market 32 W 5.5 Arrive at El Rancho Cima on Right, just past Picnic Area DIRECTIONS FROM HOUSTON, TEXAS MILES Take I-10 West 136 Take Exit 632 to merge onto US 183 N/W 4.2 Turn Right onto S. Magnolia Ave 0.2 Take the 3rd left onto TX-80 N 22.7 Continue onto Old Ranch Road Turn Right to stay on Old Ranch Road Turn right on Ranch Road Continue straight onto Ranch to Market 32 W 5.5 Arrive at El Rancho Cima on Right, just past Picnic Area DIRECTIONS FROM SAN ANTONIO, TEXAS MILES Take I-35 North 33 Take exit 191 towards FM Road Turn Left onto FM Road Turn right onto Purgatory Road 6.7 Turn Left onto Ranch to Market 32 W 3.1 Arrive at El Rancho Cima on Right, just past Picnic Area

3 TABLE OF CONTENTS Adult Leadership Adult Leader Activities Advancement Alcohol... 6 Arrival Procedures Arrival Saturday Camp Checklist Camp License... 6 Camp Staff... 6 Campfires... 8 Campsites... 7 Campsite Inspection... 6 Cell Phones... 8 Check-In at Camp... 11, 12 Cot Rental Dates of Operation... 4 Departures Dietary / Medical Needs Dining Hall... 7 Emergency Procedures Equipment, Personal Equipment, Patrol Equipment, Troop Facilities Fed EX and UPS Delivery... 8 Fees, Individual... 4 Fees, Reservation... 4 Firearms, Personal... 9 General Information Handicraft Programs Health, Texas Youth Camp Safety and Health Act Health Lodge... 7 HORSESHOE BEND Hospital Trips... 7 Ice Illegal Drugs... 6 Insurance & Tour Plan... 7 Internet Access Latrines and Showers... 8 Fuels, Liquid / Propane... 8 Lost and Found Mail at camp... 8 Map, Cockrell River Camp Map, Horseshoe Bend Medications Merit Badge Listing Merit Badge Program Boy Scout NOVA Awards Office... 8 ORDER OF THE ARROW Parking... 9 Payment Schedule... 5 Personal Possessions Programs Nightly Quartermaster Refund Policy... 5 Registration... 6 Religious Services... 9 ROUGH RIDERS Siblings at Camp... 9 Smoking... 6 Special Fees Swim Test, Camp Swim Test, Pre-camp Telephone, Camp... 8 Tour, Camp... 8 Trading Post Trips to Town Uniforms Visitors... 9 Website... 4 Wild Animals... 9

4 WELCOME SCOUTERS Dear Scouter, Welcome to El Rancho Cima. An outstanding adventure awaits you and your Scouts. We hope that your unit will have an outstanding time while you are at the ranch. The Sam Houston Area Council is committed to doing everything it can to make your units summer camp a most memorable Scouting experience for your youth and adult participants. It is our goal to make El Rancho Cima one of the premier Boy Scout camping facilities in the country. All of the changes that you will be witness to are a direct result of the feedback from the 2015 summer camp evaluations, including the introduction of the Kandle premiere camping dining experience. In addition to the changes at camp, we have made some changes in the Leader s Guide Book, so please take time to share its contents with your Scouts and adults. The Leader s Guide Book has been prepared for the purpose of providing important information to insure that your troop has both an enjoyable and productive summer camp experience. Hopefully, it will assist both the experienced and new leaders in preparing for camp at El Rancho Cima. If you need additional copies, please let us know. If you find yourself with an unanswered question, please do not hesitate to contact Program Services at the Cockrell Scout Center. You may send an message to brett.lee@shac. org and he will be happy to assist. Thank you for choosing the Sam Houston Area Council summer camps at El Rancho Cima. Yours in Scouting, Fritz Maxwell Council Camping Committee Chairman 2

5 EL RANCHO CIMA EL RANCHO CIMA is located on the Devil s Backbone in the Beautiful Texas Hill Country near Wimberley, TX. The property was purchased in It is home to: u Walter Scout Camp at Horseshoe Bend u Hamman High Adventure Base at Ironwheel Mesa El Rancho Cima is just 15 miles west of San Marcos consisting of 2,680 acres of mountainous terrain covered under an umbrella of cedars and hardwoods. Troops can enjoy shooting sports, horseback riding, backpacking, outdoor skills training, canoeing and many other experiences on the Blanco River, the two climbing towers, with the 50+ head of horses, the Walter Family Shooting Sports facility and a new equestrian center. Rough Riders, located at Hamman High Adventure Base gives Scouts and Ventures an outstanding opportunity to experience the Texas Hill Country while participating in many activities designed specifically for older Scouts. Participants will enjoy horseback riding, blacksmithing, hiking, paintballs, rock climbing, zip lines (longest in TX) or earn the 50 Miler Award. CAMP PROGRAMS Each camp offers a variety of programs to the Scouts and leaders attending summer camp during the day and evening. Walter Scout Camp at Horseshoe Bend offer Troop swims, Troop shoots, Troop climbs, Troop hikes, burger burns, special evening programs and a Bar-B-Q on Friday evening. Units can also participate in earning the Ranch Award, Sentinel Peak Sunrise, overnighters, Scoutmaster Merit Badges and Death Marches 1, 2 & 3. Rough Riders is designed for older youth! This program will challenge even the most experienced Scouts. With the Longest Zip Line in Texas and Back Country adventures, this will surely provide a week that they cannot forget. Each participant will receive a special recognition patch for making it through the week. This revamped program mimics the National High Adventure Base camps by offering many unique experiences in backpacking the numerous trails on the Devil s Backbone, canoeing the cool Blanco River, climbing a 65 foot tower then traversing one of our Zip Lines, and many more. The Rough Rider program gives you two options: complete a 50 Miler Award or create your own unique backpacking experiences, by selecting the routes and activities for your group. 3

6 RESERVATIONS AND FEES The SAM HOUSTON AREA COUNCIL operates summer camp from June to July. Each Weekly Session begins Sunday at 1:30pm and ends Saturday at 9:00am. Dates of operation for 2015 are: JUNE Staff June 6 - June 11 Week 1 June 12 - June 18 Week 2 June 19 - June 25 June 19 - June 25 (WHB Only) JULY Week 3 June 26 - July 2 Week 4 July 3 - July 9 Week 5 July 10 - July 16 CAMP RESERVATIONS To make a summer camp reservation Walter Scout Camp at Horseshoe Bend or Rough Riders, please go to If you have any questions or concerns please contact Tami Kinn at or Tami.Kinn@scouting.org. For the latest information regarding EL RANCHO CIMA. Visit us at the EL RANCHO CIMA WEBSITE: OR Join our FACEBOOK PAGE: FEES AND PAYMENT SCHEDULE CAMP FEES* YOUTH PARTICIPANT - Walter Scout Camp at Horseshoe Bend ADULT LEADER - Walter Scout Camp at Horseshoe Bend $285 $150 *Non refundable Unit deposit of $285 2 FREE leaders with 10 or more Scouts 1 FREE leader with 9 or less Scouts YOUTH PARTICIPANT - Rough Riders ADULT PARTICIPANT - Rough Riders $300 $300 *Non refundable Unit deposit of $285 CAMP RESERVATION FEE A $ camp reservation fee will hold the troop reservation. This reservation fee is NOT refundable if the Troop does not attend camp. ($ deposit required for Rough Riders Participant) The deposit is applicable to the Troop s or participant s total camp fee. PLEASE NOTE THAT EL RANCHO CIMA FILLS UP VERY QUICKLY, AND SPACE IS LIMITED DURING EACH WEEK OF CAMP. PLEASE MAKE YOUR RESERVATION AS SOON AS POSSIBLE. 4

7 RESERVATIONS AND FEES FEE PAYMENT SCHEDULE To hold your reservation the following payment schedule must be met. PAYMENT DATE WALTER SCOUT CAMP AT HORSESHOE BEND ROUGH RIDERS At Registration $285 $100 March 1, 2016 $100 per Scout $100 May 1, 2016 Balance Due $100 Any Persons added after May 15th will have a $25.00 per person late fee added. All participants who are paid in full by May 1, 2016 will receive a free hat. SAM HOUSTON AREA COUNCIL COUNCIL REFUND POLICY COUNCIL ACTIVITY REFUND REQUEST FORM REFUND REQUESTS WILL ONLY BE CONSIDERED IF SUBMITTED IN WRITING AND MAILED TO: BOY SCOUTS OF AMERICA Sam Houston Area Council ATTN: Refund Request 2225 North Loop West Houston Texas The following policy statement is applicable to all council and district activities where a fee is collected by the Sam Houston Area Council, Boy Scouts of America. 1. All refund requests will only be considered if made in writing using the Form on Page 60 and additional letter if needed and will be considered for named participants on registration only. You will not be refunded for extra spots you held which could have prevented another scout from attending this activity or event. 2. Non Refundable Deposits will be deducted from amount of fees paid. 3. A service charge of twenty-five percent (25%) of the activity fee will also be assessed on all refunds to cover the costs incurred in preparation of the activity and processing the refund. 4. Written refund requests submitted after the activity will be considered only for personal illness or family emergencies. No refund requests will be accepted that are POSTMARKED later than ten (10) days after the end of the activity. If requesting a Full Refund for Medical Reasons, a Doctors Letter Must Accompany this Refund Request Form. 5. Consideration for a full refund will be considered for special hardship cases only. 6. Refunds by check or cash will be issued to the unit or entity paying the original fee within 30 days after the activity or event pending approval of the refund request. Refunds from Credit Card Payments will be credited back with a Credit Card Credit Only. 7. Camperships or Scholarships are not Refundable or Transferable. 8. If an activity is cancelled or postponed by the Council and the participant cannot participate during the alternate date, the full fee will be refunded. 9. For major activities that require a non-refundable deposit, such as council contingents to the National Jamboree, Philmont and resident camp, a full refund less the non-refundable deposit and any contractual agreements signed at the time of the request and the Council s ability to fill the slot with another participant will be considered individually. 5

8 GENERAL INFORMATION REGISTRATION AND CHECK IN After your troop is led into camp and you are given your Camp Host, your first stop will be at the camp office. Please leave the adult leader responsible for registration and fee payment at the office to complete this process. Please bring all payment records, receipts, pre-registration, health forms, official rosters, tour plans out of council units only, proof of insurance, the current Camp Leaders Guide Book, and all other pertinent paperwork. CAMP INSPECTION AND LICENSE El Rancho Cima is inspected each year by the state health department, Hays and Comal Counties, as well as the Boy Scouts of America. El Rancho Cima has earned a National Accredited rating from the National Camping School, BSA for decades, and a perfect score for the last 10 years. All parts of camp meets or exceeds all stands for facilities, health and safety, and program. The camp is licensed to operate by the State of Texas. SMOKING AND TOBACCO USAGE The Sam Houston Area Council Camping Committee has established a specific smoking area in each camp. These areas will be disclosed to you upon arrival at camp and is for adult access only. It is required by BSA Policy that leaders who smoke do so ONLY in the designated area. The use of tobacco in any form by campers under 18 years of age is not allowed. ALCOHOL, ILLEGAL DRUGS OR STIMULANTS The consumption, possession or use of alcohol or illegal drugs or controlled substances while participating in the program at El Rancho Cima is not permitted. We will enforce all local, state, and federal laws where violation involving the above are reported. Violations will be asked to leave the camp immediately. CAMP STAFF A staff of outstanding Scouts and Scouters has been assembled at our camps to meet the needs of our Scouts and leaders. We are continuing to recruit staff from the area colleges (Texas A&M University, University of Texas, Sam Houston Statue University, Texas State, etc.) as well as from the Order of the Arrow, and NYLT staff and participants. We will strive and do everything we can to assist in making your summer camping experience the highlight of your year. We look forward to seeing you at camp. Scouts looking to be considered to be a part of the 2016 Staff must fill out and application. Applications are located on the council website. 6

9 GENERAL INFORMATION CAMPSITES Each campsite is nestled in shaded area throughout camp. 2 man wall tents are provided for each troop and will be setup prior to your arrival at El Rancho Cima. Each Campsite will have picnic tables and a covered pavilion. All of the latrines come complete will 2 private toilets and a hand washing station. Each Troop will be assigned to one of the campsites prior to arrival at El Rancho Cima. The Camp Commissioner will make these assignments based on a Troop s size and the size of the campsite. Troop may share a campsite with another troop. Special request can be made in advance, but there are no guarantees that the request can be accommodated. Generators of any type are not permitted and no campsites have electricity. Showers are centrally located with hot water and separate facilities for adult and youth participants. HEALTH LODGE The Health Lodge at both camps is open 24 hours a day and is prepared to handle minor injuries and illnesses. During program times, the medic will be located behind the business office. Any emergency that cannot be treated at the Health Lodge will be referred to a local hospital or doctor s clinic. The unit leader or assistant will transport the patient to the outside medical facility. In the event of a MEDICAL EMERGENCY report to the Health Lodge. Health Lodges are located at the following locations, based on your camp: HORSESHOE BEND: The new administration building has the Health Lodge located here. The medic will be in the camp offices building next to the dining hall. If the medic is not in the office, there is a whiteboard near the door that will advise you of how to reach him/her. Every Scout and adult who attend camp MUST have an annual health history form completed within the last 12 months prior to attending camp. A copy of your health form will be turned in during check-in at camp. INSURANCE COVERAGE All registered members of Sam Houston Area Council Troops are covered by Health Special Risk unit insurance. A claim form must accompany each Scout who is referred to an outside medical facility. This is a secondary coverage. If there is no other policy, this will be the primary insurance. LDS units need to bring a copy of their claim form to camp. Out of Council Troops must provide proof of accident and sickness insurance upon arrival at camp. DINING HALL The dining hall at each camp can seat to the appropriate limits at each camp. The PAPPAS FAMILY KITCHEN AND DINING HALL has commercial gas stoves and ovens, food preparation areas, plenty of utensils and cooling supplies, a dry goods storage area, dish washing area, two walk-in refrigerators and 3 freezers, and much more. High quality and nutritious meals will be provided on site by the professionals at Kandle Dining Services, Inc. Each unit must complete the Special Unit Request Form to insure we meet any special food requirements your unit may have. 7

10 GENERAL INFORMATION CAMP OFFICE Each camp has a fully operational camp office to help you with any needs you may have during your stay at El Rancho Cima. The office houses the camp phone, lost and found, Troop mail, camp director office, program directors office, camp commissioner office and business manager. Office hours will be posted at each camp. CAMP TOUR Your Troop will be given a tour of El Rancho Cima by one of our staff members. Your Troop will get to see the program areas, campsites and camp facilities on this tour. Your first stop on the tour will be your troop photo and your last stop will be your swim checks at the pool (if your Troop has not done pre-camp swim tests). See Camp Tour checklist in the forms section. MAIL For parents who may plan to send mail to their Scouts. To insure a Scout receives mail, it would be beneficial to mail letters and packages by Friday of the preceding week. There is no phone available for Scouts to call out, but if a parent needs to contact a Scout they may call the camp office and a message will be given to the Scout during dinner. (US Mail, FED EX, UPS) Walter Horseshoe Bend Rough Riders El Rancho Cima El Rancho Cima Scout s Name & Troop # Scout s Name 5800 Ranch Road Ranch Road 32 Fischer, TX Fischer, TX PHONES Telephones for Scout use are not available at camp. If you have an emergency and need to leave a message for a Scout or leader, you can leave a message at the respective camp listed above. You are strongly encouraged not to let your Scout bring a cell phone to camp. As a courtesy to all of our campers and in respect of the outdoor experience, adult cell phone use is limited to designated locations. Walter Scout Camp at Horseshoe Bend (512) Rough Riders - TBD SHOWERS AND LATRINES Walter Horseshoe Bend now has additional showering facilities! Each Campsite has latrines and showers within walking distance. Each latrine comes complete with 2 private modern toilets and a hand washing station. Each shower has individual showers for each Scout or adult. IT IS THE RESPONSIBILITY OF THE TROOP TO MONITOR THE BEHAVIOR OF THEIR SCOUTS AT THE SHOWERS. The Camp Commissioner will post a schedule for latrine duty at each facility. Cleaning material will be at each facility and additional materials may be obtained for the Camp Quartermaster. FIRES, LIQUID AND PROPANE FUELS Fires are to be built only in the designated areas and under proper supervision. Liquid fuels are not permitted. Propane is to be used only under adult supervision. Empty cylinders and cans must be given to the Camp Quartermaster for disposal. National policy prohibits the use of open flames in tents. This includes mosquito coils, catalytic heaters, gas lanterns, stoves, candles, and smoking material. ALL TENTS AND FLYS MUST BE MARKED NO FLAMES IN TENTS 8

11 GENERAL INFORMATION PARKING PARKING IS NOT PERMITTED IN THE CAMP SITES. All vehicles must be parked in designated parking areas. Leaders are not allowed to transport Scouts to any areas in camp, unless exempted by the Camp Director. This is for the Scouts safety. Certain vehicles approved by the Camp Director will be allowed to take Troop Trailers and equipment to campsites, but must be promptly moved after equipment is unloaded. Due to shallow water lines and sewer lines, vehicles must stay on roads at all times. NO EXCEPTIONS! VISITORS Visitors are welcome at camp on any day with Friday being visitor s day. Parents are encouraged to visit camp on Friday afternoon and evening. The Dining Hall Staff will serve a meal to campers and visitors, with visitors meals costing $6.00 for breakfast, $8.00 for Lunch and $10.00 for dinner. Tickets for visitor s meals may be paid for in advance at the Camp Business Office. Visitors that plan to stay the night must provide all documentation required by the State of Texas and the Boy Scouts of America. YOUNGER SIBLINGS IN CAMP El Rancho Cima does not allow younger siblings that are not registered as a Boy Scout or Venturer in a Troop or Crew to participate in camp for liability reasons. NO EXCEPTIONS! WILD ANIMALS Summer camp is an outdoor experience, and as such, we are visitors to the camp s natural area. As Scouts, we must remember to live up to the Outdoor Code and be considerate in the outdoors. Throwing rocks at or attempting to catch animals such as rabbits, snakes, armadillos, etc is not only dangerous to the animal, but to campers as well. Please report any troubles with snakes or other animals to the camp staff immediately. A SCOUT IS REVERENT Religious services will be conducted on Wednesday evening of each week of camp, in order that Scouts, leaders, and staff may worship. Anyone interested in assisting in these services is encouraged to do so. Please check with the Camp Program Director. RIFLES, AMMUNITION, BOWS AND ARROWS Personal firearms, ammunition, bows and arrows, and fireworks are not allowed in camp. 22-rifle ammunition is only $12.00 for boys working on the rifle merit badge. There will be a $25 charge for clay targets and shotgun shells for Shotgun Merit Badge. Scouts taking the Archery Merit Badge must purchase and complete an arrow kit from the trading post to complete the merit badge. TRANSPORTATION Each participant is responsible for transportation to and from camp. Parking is limited, so please limit the number of vehicles that a unit brings to camp. Note: Only camp owned vehicles are permitted on camp roads after check-in. Disability waivers for driving while at camp may only be given by the Camp Director. Only unattached trailers and disability waiver vehicles in campsite area with all others vehicles parked in one of the two large parking lots. 9

12 GENERAL INFORMATION TRADING POST Walter Scout Camp at Horseshoe Bend have well stocked Trading Posts with Merit Badge pamphlets, T-shirts, Scouting literature, handicraft supplies, camp patches, mugs and equipment in addition to cold drinks, ice cream and candy. The Trading Posts accept cash, checks and credit cards (Master Card, Visa, American Express and Discover) for your convenience. Special Rough Rider items will be available for purchase at the Horseshoe Bend Trading Post. SPECIAL FEES There are a very limited number of cots that can be rented for $10 each for the week. A Scout is prepared. In addition, the Friday night Bar B Q dinner for visitors is $10. Reservations need to be made by Wednesday at noon. These fees need to be paid at the Camp Business Office. Visitors must have a ticket to eat. Each unit will receive 1 block of ice per 10 people in their unit per day. Additional blocks of ice may be purchased at the Camp Business Office for $3.00. Several merit badges require additional fees for supplies as listed on the merit badge listing for the respective camp. Merit Badge fees not collected on Doubleknot may be paid for at the camp Trading Post. PERSONAL POSSESSIONS Camp is an outdoor experience. A Scout is cheated out of a full outdoor experience by electronic devices. Personal items such as radios, stereos, TV s, CD players, MP3 players, electronic games, etc. should not be brought to camp. In all cases, personal valuables (watches, wallets, money) should not be in the open at camp. It is virtually impossible to provide security for these items. It is recommended that each unit bring a lockable storage container to secure valuables while not in the campsite. All items must be permanently marked with Scouts name and Troop number. Do not bring any valuable items to the aquatics area or showers. No adult or Scout should ever leave any electronic device unattended while charging anywhere at camp. This includes the Business Office and Scoutmaster s Hut. LOST AND FOUND Lost and found items will be kept at the camp office. Leader and parents should urge Scouts to mark all possessions with name and Troop number. Valuable items will be kept in a lock-box until identified and claimed by the owner. Please check with the office manager to inquire about lost and found items or to turn in found items. Any items not marked and not collected will be donated to a local charity one week after the close of camp. 10

13 YOUR WEEK AT EL RANCHO CIMA ADULT LEADERSHIP ALL TRIPS TO EL RANCHO CIMA MUST BE UNDER THE LEADERSHIP OF TWO ADULT LEADERS. THE UNIT LEADER IS AT LEAST 21 YEARS OF AGE OR OLDER AND A REGISTERED MEMBER OF THE BSA. THE SECOND ADULT MAY BE A REGISTERED SCOUTER 18 YEARS OF AGE OR OLDER. LEADERS MAY ROTATE IF NECESSARY, BUT AT LEAST TWO ADULTS MUST BE WITH THE TROOP 24 HOURS A DAY. UNIFORM The official leaders and Scouts summer uniform is suggested for camp. All Scouts and Scouters are asked to be in full Field uniform for the evening flag ceremony and meals as well as the Friday night campfire. Scout t-shirts and Scout Camps are appropriate for day wear. ARRIVAL Camp arrival is scheduled form 1:30 pm to 3:00 pm Sunday. You will have sufficient time to check-in and setup camp, even with a 3:00 pm arrival. CAMP PERSONNEL CANNOT ACCOMMODATE UNSCHEDULED EARLY ARRIVALS. Prior to 1:30 pm, the Camp Staff meets and is busy completing final preparations for you arrival. If your plans call for an early arrival you must notify the Camp Director in advance. (See Saturday arrival procedures below.) SATURDAY ARRIVAL Early arrivals on Sunday cannot be accommodated due to a tight schedule and staff meetings that take place prior to camper s arrival. We do allow troops with religious restrictions to arrive on Saturdays. Please note that NO staff will be on site, NO meals are provided. ALL Campers must remain in their designated campsite. You must also have written permission from the Camp Director to arrive on Saturday. CHECK IN AT CAMP The Camp will contact you at least a week ahead of your scheduled week of attendance to confirm your Scout and adult attendance at camp. Upon arrival at camp, follow directions for check-in. Check in begins promptly at 1:30 PM on Sunday. If you have a special need and will not be arriving at camp between 1:30 PM and 3:00 PM you must notify the Business Office prior to your arrival at camp. (No later than one week in advance is recommended.) u Scoutmasters need to bring the following to the Camp Business Office to complete check in: 4 Unit Roster verifying BSA Registration for all Scouts and Two- Deep Leadership. (BSA registration may be verified with Unit Roster from Council or BSA Registration Card) 4 Hazardous Weather Training for at least one adult with your unit. (we recommend more) 4 Cell Phone Number for an adult that can be reached all week while unit is in camp. 4 BSA Medical Forms for all Adults and Scouts attending Summer Camp. (Parts A, B and C required) u The following paperwork is required for EACH Adult (18yrs+) who will be in camp: 1. Completed and signed Adult in Camp Compliance Form should have been submitted to the Council Office at least 30 days in advance of your Summer Camp Arrival Date. This should already be in the unit file folder but will be verified at check in. (This form cannot be submitted at check in it takes 3-5 days for CBC to be completed) 2. Provided each adult completed #1 requirement above; a copy of the completed Criminal Background Check attached to the Adult in Camp Compliance Form should already be in the unit file folder but will be verified at check in. Sex Offender Report will be completed with CBC. (This form cannot be submitted at check in it takes 3-5 days for CBC to be completed) 3. Proof of completed classroom facilitated YPT Training. (bring copy with you to leave at check in) 4 Equipment Check Out: All equipment is checked out through the Quartermaster. 1. Cot rental payments of $10 per cot, are made to the Business Officer PRIOR to cots being issued. 2. When payment has been received you will be given a Cot Rental Voucher to take to the quartermaster as proof of payment. At that time a cot will be issued to you. 3. Before you leave camp, all equipment will be inspected and you will be asked to pay for replacement or repair of any damaged equipment. 11

14 CHECK-IN AT CAMP u You will be given your campsite assignment and then you will proceed to your campsite. After arriving at your campsite: 4 Scouts should immediately change into their swimsuits and closed toe shoes and report to the aquatic area with the SPL and Campsite Host for swim checks. Be sure to bring your towel! 4 All persons are expected to complete a swim check whether they plan to swim or not. Buddy tags will be issued based on the level of swimming proficiency. 4 Developmental Swim is for those Scouts who are unable to swim or unable to pass a swim test. If you have a Scout who needs to be in Developmental Swim, be sure to visit the Merit Badge Coordinator to have their schedule changed. 4 We request that a couple of your adults assist in handing out the Buddy tags during swim check. u Swim Checks Prior to Camp 4 Your Troop may complete their swim checks prior to camp. The Troop arranges swim classification tests locally using one of the following: BSA Aquatics Instructor, BSA Cub Aquatics Supervisor, BSA Lifeguard, Red Cross Water Safety Instructor, Red Cross Lifeguard, or YMCA Lifeguard. 4 When swim tests are conducted prior to camp, the camp aquatics director shall at all times reserve the authority to review or retest all participants to ensure that standards have been maintained. 4 See Swim Classification Procedures in appendix u The Campsite Host will take the Troop to the Camp Medical Officer to turn in all health forms. 4 All Scouts and adults need a completed current BSA Annual Medical Form signed by the parent/guardian (Scout if over 18) and doctor. 4 A copy of the front and back of their current health insurance card. 4 BSA National Standards require that all prescription drugs (including those needing refrigeration) are to be locked up. An exception may be made for a limited amount of medication to be carried by the Scout, leader, parent or staff member of life threatening conditions, including bee stings or heart medications and inhalers, or for a limited amount of medication approved for use in a first aid kit. 4 The taking of prescription medication is the responsibility of the individual taking the medication and/or that individual s parent or guardian. 4 The Camp Medical Officer will review the health form provided by the Scout for instructions regarding medications that may be administered to the Scout. If no over the counter (OTC) medications are listed on the medical form, then it will be necessary for the medical personnel to attempt to contact the parent or guardian for permission to administer such medications (Tylenol, Pepto-Bismol, aspirin, etc.). If they are unable to reach a parent/ guardian, then the Scout will need further medical evaluation by the designated camp physician or hospital facility. 4 NOTE TO UNIT LEADERS: Additional instruction in helping Scouts complete their medical forms should include any nonprescription medication that will be permitted on an as needed basis. 4 The Scoutmaster MUST complete a health inventory prior to arrival at the health lodge. 4 There is NO provision for the administration of a physical examination to be done at camp. If a Scout does NOT have a current health and medical record on file, he will either have to secure one from an area doctor at his expense or he will have to return home at his expense. 4 The camp reserves the right to refuse admittance to a Scout who, in the opinion of the Camp Health Officer and the Camp Director has any physical or medical problem which could present a hazard to themselves or other Scouts. Scouts may be sent home at their expense. u The Campsite Host will then take the Troop on an orientation tour of the major points of interest of camp. The Host will return with the Troop to the campsite to complete set up and change into their Field Uniforms for dinner. u Please check your specific camp schedule for flag schedule, which will immediately be followed by dinner. Your campsite host will escort your Troop to the first evening meal. This is where the host will explain table assignments and dinner preparation instructions. You are requested to wear your Field Uniform to all evening meals that are served in the Dining Hall. u There will be an adult leader and SPL meeting held after dinner. Check your camp schedule for time. 12

15 SAFETY AND HEALTH ACT TEXAS YOUTH CAMP SAFETY AND HEALTH ACT (Subject to Change by the State of Texas) DATE: January 22, 2013 This memo will set forth immediate procedures to be followed so that all adults in Sam Houston Area Council camps will be in compliance with the Texas Youth Camp Safety and Health Act. BSA MEMBERSHIP Two registered adult leaders, or one registered leader and parent of a participating Scout or other adult, one of whom must be 21 years of age or older, are required for all trips and outings. (This includes unit leaders and parents serving in the capacity of a unit leader attending any day or resident camp. The SHAC Winter Camp is considered a resident camp.) Before the above listed individuals have in-camp contact with youth, documentation must be in the hands of Camp Administration. We recommend that this be done at least two weeks prior to the opening of day camps or upon arrival to the Camp Business Office for all resident camps. The following documents MUST BE ON FILE at the camp and available for inspection, and must be returned to the Professional Staff Advisor at the conclusion of camp: 1. Official BSA MEMBERSHIP ROSTER (Responsibility of the Unit Leader) 2. Completed ADULT IN CAMP STATE COMPLIANCE FORM (Responsibility of Adult and Unit leadership) 3. CRIMINAL BACKGROUND CHECK on all adult volunteers visiting camp. (Completed by council with information from above form) 4. Proof of CLASSROOM YOUTH PROTECTION TRAINING CERTIFICATION (Within last two years) 5. Current BSA ANNUAL HEALTH AND MEDICAL RECORD 1. The official BSA Membership Roster can be obtained from your council office or through your access to myscouting.org internet rechartering. Please highlight adult member names on the official BSA Membership Roster. 2. Completed ADULT IN CAMP COMPLIANCE (Texas) form is the responsibility of each adult and Unit leader. The link - Then go to Boy Scout Summer Camp. Please ensure that the Adult in Camp State Compliance form is COMPLETE IN ITS ENTIRETY. Do not overlook any area of the form. 3. A criminal background check will be conducted by the council with the information supplied in the Adult in Camp Compliance form provided by each adult. The check must be completed before camp and within 90 days of camp. 4. A copy of the Classroom Facilitated YPT Training Certification Card is the responsibility of each adult and Unit leadership. Youth Protection Training - All camp staff members, as well as unit leaders, must successfully complete the Boy Scouts of America s Classroom Facilitated YPT Training before they can have contact with campers at a youth camp. A copy of this card must be on file at the camp with Camp Administration and available for inspection. YPT Cards must contain the State of Texas code assigned to the BSA. 5. A copy of the current BSA Annual Health and Medical Record. Everyone attending a Sam Houston Area Council Camp must have a completed Health Form (Part A, B and C) which includes the Informed Consent and Hold Harmless/Release Agreement and Talent Release Agreement. The current Annual Health Form can be located at: 13

16 YOUR WEEK AT EL RANCHO CIMA SPECIAL DIETARY / MEDICAL NEEDS Participants that have special dietary or medical needs must have their leader complete the Special Dietary Considerations information located in the Group Form section of their online Summer Camp registration before May 1, Be aware that we are unable to completely change the menu or purchase specialty items. It is necessary for Scouts with special dietary requirements to bring food items to supplement items available at camp. There has never been a problem working with these needs in the past, it is just best for the staff to be aware prior to camp so we can be prepared. Common requests include: vegetarian diets, no pork diets, use of El Rancho Cima freezers for special food, allergies to peanuts, etc. Special medical needs also need to be communicated using this form. Common requests include: needing refrigeration for medication, electricity for CPAP machines, etc. Again, El Rancho Cima is able to meet needs and accommodate requests in most cases. However, participants may need to bring specialty items to help make some requests possible. DURING YOUR STAY u Everyday there will be a separate meeting for your unit s Scoutmaster and Senior Patrol Leader (Check your camp schedule). These meetings are important to get updates to the daily schedule and to discuss any opportunities for improvement to the camp or our program. u Beginning Tuesday, you will be given a report for your Scouts that shows their daily attendance and progress on their merit badge completion. Any incorrect information should be discussed directly with their merit badge counselor. u We ask that you attempt to resolve any issues or discrepancies with your merit badge report before leaving camp. Counselors are available to help you throughout the week and on Saturday morning during check-out. u Closed toe shoes are requested foot wear for camp. u Emergency Preparedness in Camp: There will be a fire/emergency drill during your stay at camp. In the event of a fire, ONLY CAMP STAFFERS will use the available fire fighting equipment. NO Scouts (Scout or adult) are to use or take the fire fighting equipment unless directed to do so by a camp staffer. Upon hearing the emergency signal, have Scouts follow directions given at camp arrival as to where to report. Your campsite Host will advise you during the emergency, acting as your liaison with the camp staff. ADULT LEADER ACTIVITIES We encourage adults to participate and complete the Scoutmasters Merit Badge. El Rancho Cima will also have a variety of Adult Training that you may participant in while at camp. Please check our website for updates. ADVANCEMENT (Camp Merit Badge Program) The Merit Badge program of the BSA is one of the finest education tools available. Many great careers and exciting hobbies have had their start as a part of the Merit Badge program. El Rancho Cima will make every effort to use the program model like you do with your troop at home. Some Merit Badges require more than one short week to complete. However, great process can be made at camp if the Scout is fully prepared. 4 Share the list of Merit Badges that will be available at camp with your troop Leaders Council, Troop Committee and Scouts. Be sure that the Scout is qualified to take the badge 4 Scouts must carefully study and understand all the requirements. YES, he needs a correct copy of the Merit Badge pamphlet Pre-requisite, the Scout should complete the tire requirement portion of the requirements before coming to camp.

17 YOUR WEEK AT EL RANCHO CIMA Merit Badges offered in camp are generally of an outdoor nature. The Council Advancement Committee has designated the various Directors as Merit Badge Counselors and our youth staff as Skills Instructors. The camp staff is not allowed to change, lower or modify any merit badge requirements. El Rancho Cima does not require Merit Badge Cards. All class roster and progress will be tracked on rosters and entered in the Doubleknot System. You will be able to access the system after your week at camp for Merit Badge records. You will also be given a print out each day as to where each youth stands on progress towards the Merit Badges he has selected. INTERNET ACCESS Each camp will have a wireless internet hot spot. Access will only be available during specific posted times each day. Download times may be slow at peak times or as bandwidth limits are approached. Satellite reception may also cause slow time in cloudy weather and access may be limited with urgent business matters taking precedence. QUARTERMASTER Each camp will have a well stocked Quartermaster. There you will find trash bags, latrine and shower cleaning supplies, toilet paper, cook kits and a helpful Quartermaster to assist you. The camp Quartermaster is not a substitute for units s equipment list. We do not stock backpacks, stoves, pots or water coolers for individual campsites - you must bring them with you. Hours will be posted as to when the Quartermaster is open. TRIPS TO TOWN In the event that the Adult Leaders need to go to town, they may do so as long as there are two (2) Adult Leaders in camp with the troop. Persons going to town must checkout and check-in at the camp business office, regardless of the time of day or night. DEPARTURE Please plan to depart camp by 8:00 am Saturday morning. The Camp Commissioner Staff and your campsite host will be available for campsite inspections as early as your request. Please keep in mind our breakfast routine for Saturday morning. We will not serve breakfast in the dining hall that morning or have a morning assembly. Instead, we will have a delicious boxed breakfast that your troop can enjoy in the campsite or on the road. This will allow you to continue breaking camp or to hit the road earlier. 15

18 BE PREPARED FOR SUMMER CAMP Preparing for camp is an easy process, but it does require planning. As a unit leader, you are the most important link in this troop. However, don t overlook other adults who may be able to assist in the preparation of actual camp attendance, or as part of the leadership. Once leader is confirmed, take the following steps: CHECK THEM OFF: c Note the payment dates and mark them on your calendar. Payments can be made by credit card online or with check in person. c Review summer camp plans with your Troop Committee and set a date for a parents information meeting as early as possible. c Hold a parents night. An extremely important function of your planning is informing parents of summer camp. It also serves to convince those parents who are not sure about letting their Scouts go, particularly new Scouts. Use your ORDER OF THE ARROW promotion team. c Arrange leadership for your troop. Camp rules require that there be TWO ADULT LEADERS (one must be 21 years or older, the other 18 years or older) with the troop 24 hours a day. c With the aid of your Troop Leaders Council, work out definite goals to be accomplished by your troop while in camp. Determine what each Scout should accomplish. Plan your troop program in detail, using the Troop Program Planning Sheet. c Discuss personal equipment with your Scouts and make a list of personal gear needed. Have your Patrol Leaders check with patrol members to be sure all equipment is ready. Give attention to troop and patrol equipment. c Check your patrol organization, considering the Scouts who will be attending camp. Some rearranging of patrols may be necessary. Select a Senior Patrol Leader and Quartermaster if these two Scouts cannot attend. c A MEDICAL EXAMINATION IS REQUIRED FOR ALL SCOUTS AND SCOUTERS ATTENDING CAMP. c Collect from each camper all monies for fees. Collect medical forms and make 2 copies, one for the camper, one for camp, and the original for the Troop files. c Ensure all Scouts are pre-registered for Merit Badge classes using the on-line system (April 1st c Make final arrangements for safe transportation to and from camp. c If out of council, fill out your Tour Plan early enough to receive it before leaving. c Request a copy of your troop roster from your council office. This is the ONLY official roster validating membership in the BSA. c Obtain Order of the Arrow unit election report and permission for callout letter from your Lodge. REGISTRATION CHECK LIST: c Tour Plan if out of council c Proof of Insurance Troop - if out of council c Proof of Insurance Individual (Family), should be noted on physicals c Official BSA Troop roster (Printed from local council office ONLY) c Adult In-Camp Compliance Form (18 years and older), Completed Criminal background Check (Council will complete with each completed and signed Adult In-Camp Compliance Form. Must be submitted at least 30 days prior to arrival at camp) c Troop Health Forms Required on All Scouts and Adults c Merit Badge Pre-Registration Confirmation c Classroom Facilitated YPT Cards for all participants 18 years of age and older 16

19 BE PREPARED FOR SUMMER CAMP Remain flexible and always have alternate plans. Remember that summer camp activities are subject to the elements of weather. RECOMMENDED INDIVIDUAL EQUIPMENT CHECK LIST: c Copy of Medical form signed by parents and health care provider! c Copy of Health Insurance Card front and back c Merit Badge booklet for each class! Clothing Items: Scout Field Uniform Scout Activity Uniform Sweater or light jacket Rain gear Hat Long pants Under shorts T-shirts Sturdy, closed-toed shoes or boots Socks Shoes that you can get wet Swim suit and towel Camping Gear: Sleeping bag or blankets Cot pad or air mattress Foot locker with lock Flashlight with extra batteries Pocket knife Sunscreen Water bottle Suggested Extras: Sunglasses Camera & film Insect repellent Travel alarm Spending money Musical instrument Book of Faith Scout Handbook Prohibited Items: Hunting & sheath knives Fireworks Firearms/ammo Candles or any lighting device with an open flame Skateboards, scooters and bicycles Pets Merit Badge Items: Merit badge pamphlets Paper, pencil or pen Backpack (if needed for overnighter) Any special required clothing Compass or GPS unit (if needed) Toilet Kits: Toothbrush & Toothpaste Bath towel & wash cloth Extra toilet paper Soap & shampoo Deodorant Comb/brush Shaving gear (if needed) Gold Bond powder 17

20 BE PREPARED FOR SUMMER CAMP UNIT EQUIPMENT CHECKLIST (Suggested) c Troop Flag and US Flag c Troop library books: Scout Song Book, Scout Handbooks, Merit Badge Pamphlets c Troop record book c Clothing marker c Dutch Oven c Secret ingredients for Scoutmaster Cook-off c Water Coolers c Ice Chest c First Aid Kit c Tools for Camp Projects c Your Best Troop Spirit and enthusiasm PATROL EQUIPMENT TO BRING TO CAMP (Suggested) c Patrol flags c Progress records for each Scout c Patrol and troop leadership handbook c Patrol Log Book c First aid kit c Compass/GPS c Mirror ITEMS FOR CAMP LEADERS TO BRING TO CAMP (Suggested) c Camp Leader s Guide c Complete roster of all Scouts and leaders. Address and phone numbers of parents on vacation c Thumbtacks for bulletin board c Alarm clock c Cash box c Folding chair and table c The Scoutmaster Handbook c Advancement objectives c Troops program ideas and reference materials FOOD SERVICES AT EL RANCHO CIMA After reviewing past years evaluations, it has been decided to change the manner in which meals are served at El Rancho Cima. u Breakfast and Dinner will be at the dinner hall u Non-cook Lunch will be issued commissary style for your troop to enjoy in your campsite. u The only exception to this will be the Wednesday night Burger Burn, Friday night BBQ, and Saturday morning breakfast. 18

21 ORDER OF THE ARROW COLONNEH LODGE oa.shac.org The Sam Houston Area Council is served by the Order of the Arrow - Colonneh Lodge #137, Scouting s National Honor Society. With over 3,400 youth and adult members it is one of the largest lodges in the country. The purpose of the OA is to: Recognize those who best exemplify the Scout Oath and Law in their daily lives and through that recognition cause others to conduct themselves in a way that warrant similar recognition. Promote camping, responsible outdoor adventure, and environmental stewardship as essential components of every Scout s experience, in the unit, year-round, and in summer camp. Develop leaders with the willingness, character, spirit and ability to advance the activities of their units, our brotherhood, Scouting, and ultimately our nation. Crystallize the Scout habit of helpfulness into a life purpose of leadership in cheerful service to others. The Lodge helps the Council provide a quality Scouting program through recognition of Scouting spirit and performance, youth leadership development, service to the council camps and camping program, service to the district and council programs, service to the community, and enhanced membership tenure. Though the years, Colonneh Lodge has contributed over $350, and tens of thousands of hours of sweat and sore muscles in service to the Council s camping properties. The Lodge has Chapters which are a part of each District. Visit oa.shac.org/chapters for your local OA chapter contacts OA CAMP SCHEDULE MONDAY OA Sign up. OA presentation Camp Coordinators visit campsites to sign up those eligible for Callouts and Brotherhood. Sign up Scouts eligible for their ordeal. Unit elections per request. (see below) TUESDAY Last day for Unit Elections. See the Camp Coordinator on Monday to sign up. WED 1:00 pm OA Ice Cream Social at Horseshoe Bend Dining Hall 8:45 pm Callout; Ordeal begins; Elangomats report Horseshoe Bend Ceremony Ring by corrals THURSDAY 4:30 pm OA Ordeal ceremony at new Lookout Point FRIDAY 3:30 pm Brotherhood ceremony at Lookout point (See OA Camp Coordinator for details on Brotherhood Walk) OA UNIT ELECTIONS During the Fall, Troops may hold a unit election to elect scouts in their troop to become members of the Order of the Arrow. If your troop is in the Sam Houston Area Council, did not conduct an election during the Fall of 2015, and has at least 50% of the total active scouts at camp, then your troop may conduct an election at camp. Elections will be held Monday and Tuesday during lunch at your troop s campsite. To schedule an election, provide the OA Coordinator with the list of eligible scouts by the leader s meeting on the day of the election. He will give you the election paperwork that must be completed prior to the election. You will need your Unit s official BSA roster (for full name, BSA ID number, , etc.) which is available at and information about eligibility (e.g. number of camping nights and rank) to complete the election forms. Election forms and information about eligibility requirements are available from the OA Coordinator or at oa.shac.org/elections. It is highly recommended that the election paperwork be filled out before arriving at summer camp. Elected candidates who are attending summer camp are expected to go through their Ordeal at summer camp. If you have a Scout elected who is not at summer camp, please notify the OA Camp Coordinator so they can be placed in the OA database. Candidates have one year to complete their Ordeal. Ordeal registration forms are available from the OA Camp Coordinator at oa.shac.org/ordeals. OA ICE CREAM SOCIAL DAY On Wednesday, all Arrowmen are invited to the ice cream social at Horseshoe Bend Dining Hall. 19

22 ORDER OF THE ARROW OA CALL-OUT CEREMONY The Call-Out ceremony is a public recognition of each elected Scout as a candidate for membership in the Order. In addition, the ceremony strives to impress scouts and intensify their desire to become a member. Therefore, every unit is encouraged to attend the Call-Out ceremony. Units who have eligible candidates must to turn in a list of those who wish to participate in the Call-Out ceremony into the OA Camp Coordinator by Leader s meeting on Wednesday. Out-of-council units may participate in the Call-Out Ceremony by providing a letter from your lodge giving permission for an out-of-council Call-Out. OA ORDEALS The Ordeal is a series of challenges to help candidates dedicate themselves to the principles and ideas of the Order: brotherhood, cheerfulness, and service. At the end of the Ordeal, each member takes an obligation of service, and becomes an Ordeal member in the OA. Although it cannot be disclosed exactly what occurs at an Ordeal, be comfortable in knowing that it is designed to only be a positive influence as the Scout undertakes a journey to discover the true meanings of leadership and lifelong cheerful service. Ordeals cost $65. Ordeal registration forms will be available at camp or at oa.shac.org/ordeals or from the OA Coordinator. Per national policy, out-of-council units cannot attend SHAC Ordeal. Ordeal candidates will begin their Ordeal immediately after the Call-Out ceremony. Notify the OA Coordinator about required medication, medical conditions and dietary restrictions before the Ordeal. If your scout has not been informed of his election, please secretly prepare a backpack prepared for them before the Call-Out. A packing list is available form the OA Coordinator at oa.shac.org/ordeals Elangomats: Troops are highly encouraged to have an Arrowmen in your unit serve on staff as an elangomat (friend) when a candidate from your troop attends an Ordeal. Elangomats help lead the candidates through their ordeal experience and show, through example, the meaning of the Arrow. Elangomats results in higher membership retention. Anyone interested in serving as an elangomat should meet the OA Coordinator at or before the Call-Out on Wednesday. OA DAY Wednesday is OA Day. All Arrowmen are encouraged to wear their OA sash with their uniform during the dinner and Call-Out. OA BROTHERHOOD CEREMONY The Ordeal member s primary responsibility is to serve their unit. After 10 months of service, every Ordeal member should seal their membership and become a Brotherhood honor member. The OA Coordinator will have a list of those from your unit who are Brotherhood eligible. Per national policy, Outof-Council units cannot go through a SHAC Brotherhood ceremony. The Brotherhood ceremony is free to current dues paid members, and includes a new sash with bars. The entire process to earn brotherhood takes less than 2 hours. First, we take eligible members through a Brotherhood Walk to help complete the requirements (can be found in OA Handbook and at jumpstart.oa-bsa.org). After the Brotherhood Walk, Ordeal members will be able to take part in a spectacular Brotherhood ceremony marking the completion of induction into the Order of the Arrow. See the OA Coordinator for details on the brotherhood walk and ceremony. 20

23 ORDER OF THE ARROW OA FORMS AND LINKS Summer Camp Election forms: oa.shac.org/elections Ordeal forms: oa.shac.org/ordeals Lodge Dues and Transfer forms: oa.shac.org/dues In closing, we would like to request that you encourage your OA members to get involved in the OA today by simply visiting their Chapter meeting and participating in Chapter and Lodge events. If you haven t experienced the Order of the Arrow in the last couple of years, we think you will be surprised at what the OA has to offer your Scouts and Units. For more information, visit oa.shac.org. COLONNEH LODGE EVENTS ARROWMAN BASH (Bovay) - April 1-3, Arrowman Bash is a weekend event at Camp Bovay that allows Arrowmen to recommit themselves to the principles of our order, brotherhood, cheerfulness and service. Saturday morning focuses on service to camp while that afternoon and evening are filled with awesome food, exciting activities, and lots of fellowship opportunities (e.g. activities, competitions, PowWow). FALL POW WOW November 4-6, 2016 (Bovay) - Fall Pow Wow is Colonneh s premier Lodge event. It is a combination of sports, games, expos, shows, ceremony competitions, Native American crafts, PowWows, and so much more. Fall Pow Wow is held at Camp Bovay for three days of non-stop fun, food, fellowship and celebration. Don t miss the annual Vigil call out following the Saturday evening show. SHAC CORPS - February 19-21, 2016 (Bovay); May 20-22, 2016 (El Rancho Cima); September 9-11, 2016 (Brosig) - SHAC Corps is an opportunity for troops and crews to give back to camp in the form of a day of service. The Order of the Arrow is leading this opportunity, but this service project is open to all Boy Scouts and Venturers. All you have to bring is your personal camp gear. Camp is providing the food and a special Council Shoulder Patch that will only be available to those who provide service. Service projects will include creating new campsites and clearing new programs areas for activities such as zip lines. LODGE LEADERSHIP DEVELOPMENT - January 21, All Arrowmen are invited to attend the Lodge Leadership Development Training, a dynamic annual leadership training event, to learn more about the OA and Colonneh Lodge and how to become a better leader. Youth and Adult training classes include leadership development, event planning, goal setting, and other tools needed to improve chapters. ANNUAL LODGE BANQUET - January 21, Arrowmen gather for a night of celebration at the annual Colonneh Lodge OA Banquet. Together we share our appreciation for the outgoing officers, recognize the Chapter of the Year, award recipients and to celebrate the past year s accomplishments. COLONNEH LODGE: oa.shac.org twitter.com/oashac facebook.com/colonneh SHAC: facebook.com/shac.bsa 21

24 BOY SCOUT NOVA AWARDS NOVA AWARDS The Nova Awards program is Scouting s newest and most exciting adventure. With an emphasis on science, technology, engineering and mathematics, Boy Scouts around the world can explore the wonders of different STEM fields as they work towards a Nova or Supernova award. Cool experiments, awesome field trips and fun activities are just part of the full STEM experience for interested Boy Scouts. The Nova awards are available to all Boy Scouts and are optional. Requirements must be completed while registered as a Boy Scout and before aging out of the program. There are four Nova awards one for each of the STEM areas and each Boy Scout can earn all four. Completion of any Nova award earns the Boy Scout the right to wear the Nova awards patch. Completion of each additional STEM Nova award is recognized by a pi pin placed on the patch. Each of these awards builds on STEM-related merit badges, involves hands-on activities, and often includes a field trip. The four Nova awards for Boy Scouts are the following: u Shoot! u Start your Engines u Whoosh! u Designed to Crunch For more information about STEM Nova, please visit El Rancho Cima Merit Badges that are Nova and Supernova requirements will have the Nova symbol. u Archery u Motorboating u Astronomy u Nature u Canoeing u Reptile and Amphibian Study u Environmental Science u Rifle Shooting u Fish and Wildlife Management u Shotgun Shooting u Forestry u Soil and Water Conservation u Geocaching u Space Exploration u Geology u Welding u Mammal Study 22

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26 ROUGH RIDERS SPECIFIC INFORMATION The Rough Riders program has been designed for older Scouts and Venture crew members for premier High Adventure Bases such as Philmont, Boundary Waters, and Florida Sea Base. The camp offers two different treks to offer participants their own choice of a Rough Rider Experience. The program is dedicated to challenging our participants while offering them a fun and safe environment to grow as Scouts and people. The Rough Rider program was revamped for a whole new experience at El Rancho Cima. Come join the staff and as we try to make it the best high adventure experience you will ever find. If you have ever been to any of the National High Adventure Bases that is the kind of experience we want everyone to walk away with. The Rough Rider Experience is up to your crew and trek guides, so make it an experience you will never forget. Explore backpacking along Skyline trail enjoying the beautiful views of the Texas hill country, to canoeing on the cool Blanco River, or Climbing up a 65 foot tower and coming down at breakneck speeds of one of our famous zip lines. All of you will come here as campers looking for adventure, and when you leave you will be a close knit team of Rough Riders. For those interested in earning the coveted 50 Miler Award, the second trek is for you. Known as the Odyssey, participants will embark on a week-long trek combining elements of backpacking and canoeing to help Scouts and Venturers hone their high adventure skills as well as learn outdoor ethics and Leave No Trace principles. At the end of the week, participants will have earned their 50 Miler Award, bragging rights, and a well-deserved meal. For those Venture Crews who want a little crash course in backpacking basics, Leave No Trace Camping, and a week filled with enthusiastic team building we have a place for you. We look forward to meeting you and helping you challenge yourself while you spend a week with us on the Mesa. Please come prepared to sweat, hike, climb, laugh, and learn! We look forward to meeting you and helping you challenge yourself while you spend a week with us on the Mesa. Please come prepared to sweat, hike, climb, laugh, and learn! ***Adult leadership is not required but highly encouraged if sending multiple Scouts. Adults act as participants giving them the same opportunity to grow alongside their troop or crew members. You don t want to miss out on this opportunity to share this unique Scouting experience with your youth. Age requirement is 13 Registration is by individual: The price per person is $300. A $100 non refundable deposit is due at the time of registration to hold the spot. The final balance is due by May 1st. Tentative Schedule: Arrive at El Rancho Cima Hamman High Adventure Bass at Iron Wheel Mesa on day of check-in between 1:30 pm and 3:00 pm. Check out is after the Rough Rider camp fire ceremony on Friday night between 9-10 pm and between 7-9 am on Saturday. Weeks Available: Week 1 June Week 2 June (Boy Scout and Coed Venturing Week) Week 3 June 26 - July 2 Week 4 July 3-9 Questions: Contact Tami.Kinn@scouting.org or by phone at (713) or you can contact Will Milby milbywill1007@gmail.com or by phone (832) To register for this exciting program, please visit our on-line registration system at www. shac.org/summer-camp and go to Boy Scout Summer Camp 24 ROUGH RIDER 2016 PACKING LIST Mess kit for backcountry meals Something to carry at least 2 liters of water at all times Hiking backpack capable of holding 3 days worth of clothes and amenities (No suite cases or duffle bags. You will be hiking your stuff to the backcountry) Sleeping bag/blanket/light blanket (Nights can have a cool breeze but it is central Texas in the summer so a light covering is usually preferred over a thick sleeping bag) Shoes good for hiking up to 6 miles at a time (good socks are recommended as well) At least one pair of long pants (Required for horseback riding and metal working) Sun screen Rain gear Water shoes/shoes that can get wet (closed toed) Swim suit Towel First aid kit (moleskin for hot spots/ blisters and chap stick are two recommended additions to your kit. Goldbond or the like is also a good idea) Toiletries Flashlight Non-required items that might be useful Mosquito net Ground cloth Hammock Chair for base camp relaxing Bug spray Spending money for trading post Camp cup for base camp punch/ lemonade Knife (sheath knifes are prohibited) Foot locker so you can leave unnecessary gear at base camp when in the back country; lock should be included Cot for base camp stay (can rent one for $10) Bandana Backpacking Tent Mess Kit

27 WALTER SCOUT CAMP AT HORSESHOE BEND Sam Houston Area Council SUMMER CAMP INFORMATION Pat Whitnel, Camp Director (713)

28 WALTER SCOUT CAMP AT HORSESHOE BEND SPECIFIC INFORMATION We are continuing to undergo change as we strive to meet the ever changing needs of our Scouts and leaders. We are confident that the EL RANCHO CIMA WALTER SCOUT CAMP AT HORSESHOE BEND is the right program tool to help reach your scouting goals within your troop. This guide should be helpful to you, your troop committee, patrol leaders and parents in making your plans. We will strive to do everything we can to assist in making your summer camping experience the highlight of your year. We very much appreciate and thank you for allowing Walter Scout Camp at Horseshoe Bend to serve your troop, Scouts, and leaders. We look forward to seeing you at camp. We encourage you to keep the camp updated on the number of boys and adults that will be attending camp this summer. Make sure that we have accurate numbers at least 3 weeks before your scheduled week of attendance. You can change the number of Scouts and Adults coming to camp in the on-line registration system. If we have this accurate information, we can make every effort to place you in the campsite that you requested. We also have a well stocked Quartermaster, which is located behind the Trading Post and Swimming Pool. At the QM, troops will find trash bags, latrine cleaning supplies, toilet paper, cook kits, and a helpful Quartermaster to assist you. In addition to the evening programs we have offered in the past (Troop Swim, Troop Climb etc.), we will be offering some new program opportunities. One such program addition will be more opportunities to shoot, opening the ranges at Cockrell River Camp after dinner and keeping them open later with the use of the lighting that is available. We will continue to have burger burn on Wednesday night, and a newly expanded Indian Village and Cowboy Camp. Scoutmasters will be assigned areas of camp to help monitor Scouts behavior. These areas may include the showers, merit badge classes, and roadways as Scouts are moving between classes. u Visitors who wish to attend the Friday Rodeo and have the BBQ dinner are requested to contact the camp Business Office by noon on Wednesday to make a reservation. Visitors also need to stop by the Business Office prior to 5:00 p.m. on Wednesday to pay for their meals, sign in and receive a visitor identification badge. BBQ dinners are $10 each. Adults who wish to spend the night may stay only if they provide the state-required paperwork and if there are tents available in their troop campsite. u Scoutmasters will be assigned areas of camp to help monitor Scout s behavior. These areas may include the showers, merit badge classes and roadways as Scouts are moving between classes. u In addition to the evening programming we have offered in the past (Troop Swim, Troop Shoot, Pioneer Camp, etc.), we will also be offering some new programming. This year your troop will have the opportunity to take a troop ride on the horses at almost any time during the day. We will also be offering a Cowboy Camp complete with branding, roping, Cowboy contests and other fun activities! We are also planning an Indian Camp, special activities for SPL s, and new Rodeo games. u Flags are at 5:45 PM, immediately followed by Dinner. Your Campsite Host will escort your troop to the first evening meal. You are requested to wear your Field Uniform for all evening meals. Immediately following dinner there is an Adult Leader s & SPL meeting at the Chapel where troops will be given a more detailed schedule and information regarding their specific week at camp and will be introduced 26 to our key staff members.

29 WALTER SCOUT CAMP AT HORSESHOE BEND SPECIFIC INFORMATION DURING YOUR STAY u Every morning after breakfast in the Dining Hall there is a meeting for all Scout leaders. These meetings are important to get updates to the daily schedule and to discuss any opportunities for improvement to the camp or our program. u Beginning on Tuesday you will be given a report for your Scouts that show their daily attendance and progress on their merit badge completion. Any incorrect information should be discussed directly with the merit badge counselor. u We ask that you attempt to resolve any issues or discrepancies with your merit badge report before leaving camp. Counselors are available to help you on Saturday morning during check-out. FIRST CLASS EMPHASIS PROGRAM AKA THE FORTRESS MOUNTAIN BRIGADE (FMB) We are extremely proud of this very special program for the first year Scouter. u New this year, FMB is a day-long program. u Your Scouts will be formed into patrols along with Scouts from other troops. As a patrol, they will travel throughout the week completing most of the requirements for First Class. u The Scout will demonstrate the skills he has learned to his Scout leader. When he has shown the leader that he is proficient in each skill the leader will sign off in the Scout s book. u Included in the Scouts FMB rotation will be their opportunity to complete the Swimming Merit Badge and his choice of Merit Badge from those offered in the Indian Villiage/Handicraft Area. u The FMB instructors will not sign off on any skill in the Scout s book. u The list of skills the Scouts worked on during the FMB sessions will be included in your unit s checkout packet. u We recommend all FMB Scouts participate in Death March 1 to work on completing 2nd class requirement 1b. 27

30 WALTER-HORSESHOE BEND EL RANCHO CIMA 2016 Merit Badge Information (Tentative) American Heritage Note: Requires personal Backpack. Prerequisites: 8c, 10, 11 Basketry Approximate Cost: $15 Animal Science Prerequisites: 5, 7, 8 Camping Prerequisites: 8c, 9a Archaeology Prerequisites: 8c, 9a Canoeing Note: Requires qualification time Archery Note: Requires qualification time Approximate Cost: $5 for Arrow Kit Art Note: Requires qualification time Approximate Cost: $5 for Arrow Kit Citizenship in the Nation Prerequisites: 2, 3 Climbing Note: 2 hour Class Recommended Minimum Age: Astronomy Note: Requires observation time outside of class. Prerequisites: 6 Collections Prerequisites: 11

31 WALTER-HORSESHOE BEND EL RANCHO CIMA 2016 Merit Badge Information (Tentative) Communications, suggest pair with Public Speaking Fire Safety Prerequisites: 11 Cooking Note: 2 hour Class Recommended Minimum Age: 13 Crime Prevention Prerequisites: 11 Emergency Preparedness Prerequisites: First Aid Merit Badge 1, 7 Environmental Science Note: 1.5 hour class with lab from 4-5pm (Mon-Thurs) Fingerprinting Prerequisites: 2d First Aid Prerequisites: 2d Fish and Wildlife Management Note: Requires Observation Time Prerequisites: 7 Suggest pair with Fishing and Fly Fishing Fishing Note: Requires Fishing Time, Scout Bring Fishing Pole & Tackle. Pole $25 in Trading Post Suggest pair with Fish and Wildlife Management Fly Fishing Note: Requires Fishing Time, Scout Bring Fly Fishing Pole & Tackle Suggest pair with Fish and Wildlife Management Forestry Prerequisites: 5 29

32 WALTER-HORSESHOE BEND EL RANCHO CIMA 2016 Merit Badge Information (Tentative) Geocaching Leatherwork Approximate Cost: $15 Geology Lifesaving Note: Must be a swimmer (blue bead), 1.5 hour class Prerequisites: 1 Hiking Prerequisites: 5, 6, 7 Mammal Study Note: Requires observation time Horsemanship Note: Must be a swimmer (blue bead), 1.5 hour class Prerequisites: 1 Metalwork Prerequisites: 5, 6 Indian Lore Approximate Cost: $20 Motorboating Prerequisites: Must be swimmer (blue bead) Approximate Cost: Kayaking Prerequisites: Must be swimmer (blue bead) Moviemaking 30

33 WALTER-HORSESHOE BEND EL RANCHO CIMA 2016 Merit Badge Information (Tentative) Nature Photography Note: Must provide Personal Digital Camera Rowing Note: Must be a swimmer (blue bead) Shotgun Shooting Note: Requires qualification time Recommended Minimum Age: 13 Approximate Cost: $25-$30 Pioneering Approximate Cost: $10 Signs, Signals & Codes Public Speaking, suggest pair with Communications Reptile & Amphibian Study Prerequisites: 8 Approximate Cost: None Rifle Shooting Note: Requires qualification time Approximate Cost: $10 Soil & Water Conservation Note: Requires observation time Space Exploration Approximate Cost: $20 Swimming Note: Must be a swimmer (blue bead), bring clothes for 9c Prerequisites: 3 31

34 WALTER-HORSESHOE BEND EL RANCHO CIMA 2016 Merit Badge Information (Tentative) Veterinary Medicine Approximate Cost: $5-$10 The release date for on-line registration is April 1. Welding Approximate Cost: $20 Whitewater Prerequisites: Canoeing Merit Badge Wilderness Survival Woodcarving Approximate Cost: $5-$10 32

35 WALTER SCOUT CAMP AT HORSESHOE BEND MAP To Gate To Range 33

36 Fishing Cockrell River Camp 34

37 NOTES 35

38 36 NOTES

39 THE SCOUT OATH On my honor, I will do my best To do my duty to God and my country and to obey the Scout Law; To help other people at all times; To keep myself physically strong, mentally awake and morally straight. THE SCOUT LAW A Scout is: Trustworthy, Loyal, Helpful, Friendly, Courteous, Kind, Obedient, Cheerful, Thrifty, Brave, Clean, and Reverent

40 THE SPIRIT IS THERE IN EVERY BOY; IT HAS TO BE DISCOVERED AND BROUGHT TO LIGHT. -Robert Baden Powell EL RANCHO CIMA 5800 Ranch Road 32 Fischer, TX SAM HOUSTON AREA COUNCIL BOY SCOUTS OF AMERICA 2225 North Loop West Houston, TX