SENIOR LIFESTYLE & HEALTHCARE EXPO

Transcription

1 36th EVENT The Best of Times SENIOR LIFESTYLE & HEALTHCARE EXPO MONDAY, OCTOBER 17, 2016 : MAGIC CITY CASINO : MIAMI Welcome to South Florida s Leading Retirement Convention & Marketplace. 36th Senior Health Fair! Our Last Senior Expo Sold Out With 100 Vendors. EVENT FOCUS: This expo offers the best direct access to one of the largest senior markets in Florida. If your profession or business depends upon senior living, financial or healthcare sectors; this is your best opportunity to meet new clients face-to-face at an event designed specifically to reach thousands of seniors! HIGHLIGHTS: exhibitors with senior products and services. Extensive health screenings. Door prizes, special giveaways & raffles. Senior volunteer organizations. Live entertainment and informative workshops. MANAGEMENT: A joint project hosted Expo Media and Multi-Expo Int'l., a fully-bilingual event planning firm based in Coral Gables, with over 30 years of combined trade show planning and exposition management experience in various major markets and venues, including: Madison Square Garden, Jacob Javits Center, Broward County Convention Center, Orange County Convention Ctr., Magic City Casino and McCormick Place. EXHIBITOR PROFILE: Exhibitors will include representatives from industries, practices and organizations such as: retirement living communities, health care facilities, financial planners, insurance, doctors / dentists, travel and vacation, legal assistance, recreation and fitness, wellness, hobbies, charities, lifestyle products, DME, home healthcare, government agencies, senior publications and rehabilitation centers. VISITOR PROFILE: Active adults 60+, retirees, snowbirds, caregivers and concerned family members. MARKET AREA: Greater Miami is at the south end of South Florida s booming senior market with neighboring communities & cities such as: Coral Gables, Coconut Grove, South Miami, West Miami, Hialeah, Pinecrest, Key Biscayne, Wynwood, Homestead, Cutler Bay, Kendall, Miami Springs, Miami Gardens, Miami Lakes, Perrine, Doral, Gables Estates, Gables-by-the-Sea, Brickell and Downtown Miami. PRESS RELEASES: Senior Expo publicity will be distributed to the entire South Florida TV, radio, newspaper and magazine media contacts, including: Miami Herald, Miller Publishing, El Nuevo Herald, Diario Las Americas, El Venezolano, Gazeta Brazilian News, El Clarin, Libre Miami, Cuban Nation, Semanario Argentino, Latin Business Chronicle, Coral Gables News, El Nuevo Patria, La Soleil de la Florine, Miami New Times, Ocean Drive, South Miami News, UM Alumni Assn., FIU Alumni Assn., Telemundo, Univision, MEGA TV, CNN Latino, Unimas 69, WPLG TV, Caribe Vision, Mundo Fox, WCMQ, 92.3 FM WMGR 94.9 FM and WAMR FM. PROMOTIONS: This Expo will be regionally advertised in newspapers, magazines, newsletters, senior event calendars, blasts, on radio, online and by local direct invitation circulation. EXPO LOCATION: MAGIC CITY CASINO450 NW 37TH AVENUE, MIAMI, FLORIDA Miami's south Dade location is at the center of the Hispanic retirement market. EXPO DATES: MAGIC CITY CASINO, MIAMI, Monday, October 17, 2016, 10:00am to 2:00pm. ANTICIPATED EXHIBITORS: 100+ businesses, residences, organizations and medical/dental practices. ANTICIPATED ATTENDEES: Over 2,000 active seniors, retirees, caregivers and their families. EXHIBIT COSTS: $295 Standard Space. Sponsor Packages start at $495 (Silver Level). ADMISSION: FREE PARKING: FREE SCREENINGS: FREE EXHIBITOR BREAKFAST: FREE

2 36TH EVENT EXHIBIT SPACE CONTRACT The Best of Times SENIOR LIFESTYLE & HEALTHCARE EXPO MAGIC CITY CASINO - STAGE NW 37TH AVENUE, MIAMI, FLORIDA Monday, October 17, :00AM to 2:00PM Business Name Mailing Address City, State, Zip Phone Number Fax Number Website Key Contact Person/Title Senior Product/Service Our company requests assignment of exhibit space #, based on availability. (Please see floor plan) ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ EXHIBIT SPACE OPTIONS (check one) Exhibit Space: 6 ft. Standard Display w/ Two $295 = Perimeter 6 ft. Exhibit Space: includes Electric $395 = Silver Sponsor Package: includes Corner Perimeter $495 = Gold Sponsor Package: includes Foyer Perimeter $550 = Platinum Sponsor Package: includes Foyer $650 = SPONSORSHIP PACKAGES: FOR A FULL DESCRIPTION OF EACH SPONSORSHIP LEVEL, PLEASE VISIT OUR WEBSITE. *************************************************************************************** I acknowledge that my signature on this contract represents that I will abide by the Exhibitor Rules & Regulations as set forth on this event s website. An exhibit space invoice will be sent out upon receipt of your completed space contract. Name Title Date NEW RATES MAKE CHECKS PAYABLE TO: EXPO MEDIA, Inc., 4846 N. University Dr., #134, Lauderhill, FL Tel: / Fax: / alexis@retirement-times.com /

3 SPONSORSHIP PACKAGES Senior Lifestyle & Healthcare Expo cordially invites you to join us in sponsoring our upcoming All-Day Senior Expo & Conference Mon., October 17, 2016, 10:00am to 2:00pm at the Magic City Casino (Stage 305) SILVER SPONSOR PACKAGE INCLUDES: ($495) Corner Perimeter 6 ft. Exhibit Space with Electric Service Business Card Size Ad in the Senior Resource Guide Sponsor Recognition on Website GOLD SPONSOR PACKAGE INCLUDES: ($595) Foyer Perimeter 6 ft. Exhibit Space with Electric Service 1/2 Page Black & White Ad in Senior Resource Guide Sponsor Recognition on Website Event Attendee Database PLATINUM SPONSOR PACKAGE INCLUDES: ($695) Foyer or Corner Perimeter 6 ft. Exhibit Space w/ Electric Full Page Black & White Ad in Senior Resource Guide Sponsorship of Exhibitor Breakfast (Bagels, Juice & Coffee) Sponsor Recognition on Website, Printed Material & Registration Event Attendee Database POSITION YOUR COMPANY FOR MAXIMUM EXPOSURE! To reserve your sponsor space, please call:

4 16ft Entrance 18ft Concession 15ft 17ft Empty Space 23ft 10 ft 9 ft 10 ft ft 177ft Partitions in front of bleachers ft 8 ft 9 ft 8 ft ft ft Door Senior Expo 6ft Stairs 25 ft (Half Stage) Stage (36X40) Dance Floor (20X40) X X 10X5 Partitions in front of bleachers 9 ft 8 ft 9 ft 8 ft 8 ft 9 ft 8 ft 9 ft 8 ft Main Entrance ft ft 43ft 1 8 ft 8 ft 8 ft 56 ft X X ft ft 8 ft 9 ft AV Setup (24ftX19ft) ft X X 114 Stairs ft ft 79ft ft 60 ft ft from wall ft Seminar Room #2 20ft ft VIP Lounge Seminar Room #1 Emergency Exit

5 The Best of Times Senior Expo 2016/17 SENIOR LIFESTYLE & HEALTHCARE EXPO Program Guide Ad Sizes PROGRAM GUIDE PRICING: (Circle One) Full Page $195 Half Page $125 Quarter Page $75 Eighth Page $45 COVER PLACEMENT $95 additional Total Due: $ Signature: Quarter Page Ad x Eighth Page Ad x 1.8 Full Page Ad 5 x 8 CONTACT INFO Name: Half Page Ad 5 x Company: Phone: Please submit a high resolution.pdf or outlined.eps for print ready B & W ads to: drew@retirement times.com Fax this order form to:

6 MONDAY - OCTOBER 17-10AM to 2PM MAGIC CITY CASINO (STAGE 305) - MIAMI 450 NW 37TH AVENUE, MIAMI, FLORIDA Miami SeniorExpo.com

7 RULES & REGULATIONS 2016 SENIOR LIFESTYLE & HEALTHCARE EXPOS 1. Expo exhibits must be staffed at all times throughout the event by qualified representatives of the exhibitor. Exhibitors are also expected to keep their exhibits attractive and clean throughout the course of the event. Exhibitors taking breaks should rotate their representatives, when possible. 2. Each exhibiting company has liability for loss, theft, property damage or destruction and personal injury in their exhibit space. A. Exhibitor hereby waives any and all claims against Expo Media, their agents or representatives resulting from loss, theft, damage or destruction to its property, from personal injuries to it, its agents, and/or employees. B. Exhibitor assumes full and complete responsibility for any damage that may occur when moving exhibit material in or out of the facility, or destruction of property of others or exhibitors participating in this special event. Exhibitor hereby waives any right of indemnification which it may have against Expo Media, their agent or representatives for any and all claims arising from exhibiting. 3. Insurance: It is expressly acknowledged that the show management has not purchased insurance of any kind for the benefit of the exhibitor, nor is it under any obligation to do so. 4. No part of any exhibit or any SIGNS relating to exhibits, shall be attached to the walls unless removable 3M stick-ons are used. Delray s South County Civic Center does not allow anything to be attached to the walls no exceptions. Please make sure your posters, signs and banners are free standing, if possible. Damage arising by failure to observe these rules shall be paid by the exhibitor. PLEASE NOTE: Exhibitors must use measures to protect the exhibit hall, exhibit booth partitions, tables, chairs, wall columns, and floors from all damages. The exhibitor will be held responsible and charged by the facility for any damage to their equipment, building, ground, or for cleanup caused by paint, grease, oil abrasives, or excess debris left in exhibitor s space. Expo Management has the right to dismantle and pack any property exhibitor has failed to pack by move-out deadline, or may order such work to be done, at the sole expense of the exhibitor. The show management shall have the right and the authority to clear such property from the exhibit premises, designate carriers for its return, send it to public or private storage, or otherwise dispose of it, without incurring liability therefore. All cost of such removal, return, storage and other disposition shall be charged to and paid by the exhibitor. 5. All exhibitors must conform to the size of their space and must not be of such character or arrangement as to obstruct the view, or interfere with, the exhibits of others. Exhibitors having displays requiring greater height than the 8 limits for the background display may arrange with management for space on the perimeter. All exposed parts of display partitions must be covered so they do not present an unsightly appearance when viewed from adjoining exhibits or aisles. 6. The rights and privileges of an exhibitor shall not be infringed upon by any other exhibitor. Interviews, demonstrations, distribution of literature, etc. must be made inside the exhibitor s booth. Aisles cannot be blocked and canvassing outside of the booth is forbidden. 7. Paper decorations, distribution of any adhesive slogan material, and use of propane are NOT PERMITTED. Electrical wiring must conform with the National Electrical Code Safety Rules. Please do not use confetti. 8. Advertising material, or signs of firms, other than those who have engaged space, are prohibited. CANVASSING, SOLICITATION OR ANY BUSINESS IN THE INTEREST OF ANY FIRMS OTHER THAN THOSE EXHIBITING, IS PROHIBITED. EXPO MANAGEMENT WILL APPRECIATE BEING INFORMED OF ANY INFRACTION OF THIS RULE. 9. Unethical or unruly conduct or infraction of rules, on the part of an exhibitor or their representatives, or both, will subject the exhibitor or the representatives to dismissal from the exhibit hall, in which event, it is agreed no refund shall be made by the show manager and further than no demand for redress will be made by the exhibitor or their representatives. 10. The Expo Management will not be liable for the fulfillment of this lease as to delivery of space if non-delivery is due to any of the following cause by reason of; the building being destroyed by fire, acts of God, strikes, electrical outage, facility closing, or for any other cause beyond the Expo Management s control. 11. Playing of any music by an exhibitor is expressly forbidden and/or anyone doing so will be responsible for payment of the licensing fee required. Expo Management, their agents or representatives will not be responsible for any music used that doesn t conform to these standards. 12. Each company representative shall be held jointly, collectively and individually responsible for any and all debts incurred, for all exhibits costs, fees or charges for exhibiting. 13. Exhibits and Public Policy: Exhibitor is charged with knowledge of all laws, ordinance and regulations pertaining to health, fire prevention and public safety, while participation in this showing. Compliance with such laws is mandatory for all exhibitors and sole responsibility is that of the exhibitor. 14. Loud speakers, MC systems, radios, television sets, or the operation of any machinery or equipment which is of sufficient volume as to be annoying to neighboring exhibitors, interfere with casual conversations or the interviewing process will not be permitted. General announcements will typically not be allowed. 15. Subletting of space: The exhibitor shall not assign, sublet, or share space assigned or have representative, equipment or materials from firms other than their own in the exhibit space without written consent of the Expo Management. 16. Soliciting of exhibitors or any other reason by registered or unregistered persons, firms, or associations is strictly forbidden. Violation of this regulation will result in removal from the expo premises immediately and is subject to any and all remedies available by law. 17. Expo Management has the right to refuse an exhibitor on the grounds of non-compatibility with the event. Management reserves the right to approve the character and contents, including signs and placement of sign, in all exhibits. Any exhibit which does not meet Expo Management s approval may be removed. 18. Exhibitor s exhibit must be set up and ready for business prior to opening of expo. Exhibitor agrees to keep their exhibits open and staffed during expo hours and not to dismantle prior to the expo closing time. 19. Sale or sampling of food or beverages is prohibited during the expo. However, exhibitors may request written approval from expo management in instances where exhibitor wishes to distribute bite-size specialty food and beverage samples that are relative and pertinent to the exhibitor s daily business operations. 20. Raffles, contests, or drawings appropriately relating to the exposition are allowed when no money changes hands. Under laws governing games of chance, every exhibitor operating games of chance, lotteries, etc., is charged with the knowledge of national, state, and local legal restrictions on such operations. 21. There will be no cash or credit card refunds, only credits for future exhibit space or show directory advertising, at the discretion of Expo Management. 22. Expo Management reserves the right to modify the floor plan at any time. 23. All points covered herein are subject to settlement by Expo Management. 24. Any conference date, seminar time or exhibit hours change will be submitted in writing at least 15 days in advance. 25. No-show exhibitors will not receive refunds.