Sponsorship & Exhibit Prospectus

Transcription

1 Sponsorship & Exhibit Prospectus

2 EXHIBITING LEVELS & BENEFITS SUMMARY Bundle Your Bucks for Maximum Value! EXHIBITING LEVELS & BENEFITS SUMMARY DIAMOND PLATINUM GOLD SILVER BRONZE $15,000 $12,000 $7,500 $5,000 $3, x 20 exceptional booth in the pre-function area X 8 x 20 premium booth in the pre-function area X 8 x 10 premium booth in a prominent location of the exhibit hall X X 8 x 10 booth located in the exhibit hall X Lounge Furniture X X Complimentary Conference Attendees 7 4* 3* 2* 2* Audio visual recognition on the screens prior to the start of the keynote X X Sponsor wall recognition Prominent Prominent X X X Attendee list including names, titles, organization and addresses X X X Attendee list including names, titles and organization X X Logo highlighted on the conference website as a sponsor Prominent Prominent X X X Marquee recognition at all General Sessions X X X X X Literature in the conference bags X X X X Listing on the conference app X X X X X 2018 HFMA REGION 5 DIXIE INSTITUTE FEBRUARY 25-28,

3 EXHIBITING LEVELS & BENEFITS SUMMARY DIAMOND EXHIBITING PLATINUM EXHIBITING $15,000 l AVAILABLE: SOLD OUT Are you interested in maximum exposure for your organization at the 2018 Dixie Institute? You will be our EXCLUSIVE Diamond Sponsor. This is the #1 way to make a STATEMENT at the Dixie conference. Your booth will be surrounded by windows, overlooking the marina, and will be the first booth attendees will see. This exceptional location allows you the best opportunity to be the first to greet attendees daily. There will also be plenty of room for both your booth and a networking lounge. > One-of-a-kind Exhibit Space located in the pre-function area > A 12x20 space dedicated to your organization (includes 6ft table, 2 chairs and waste basket) > Furniture will be set-up right next to your booth to provide you with an exclusive networking lounge. You have the ability to re-arrange the furniture to compliment your booth set-up > 7 complimentary conference registrations > Audio Visual recognition and display of company logo prior to keynote speakers > Opportunity to provide a brief description of your products and services at the start of two (nonkeynote) sessions, along with a presentation slide (limited to one). Content of remarks and slide must be approved in advance. Session selections are subject to approval. > Sponsor wall recognition in a prominent location > Attendee list including names, titles and addresses > Logo highlighted on conference website > Marquee recognition at all General Sessions > Literature in the conference bags > Listing on conference app $12,000 l AVAILABLE: 2 > Premium Exhibit Space located in the pre-function area. 8x20 exhibit booth (includes 6ft table, 2 chairs and waste basket) > Furniture will be set-up right next to your booth to provide you with an exclusive networking lounge. You have the ability to re-arrange the furniture to compliment your booth set-up > 4 complimentary conference registrations* > Audio Visual recognition and display of company logo prior to keynote speakers > Sponsor wall recognition in a prominent location > Attendee list including names, titles and addresses > Logo highlighted on conference website > Marquee recognition at all General Sessions > Literature in the conference bags > Listing on conference app 2018 HFMA REGION 5 DIXIE INSTITUTE FEBRUARY 25-28,

4 EXHIBITING LEVELS & BENEFITS SUMMARY GOLD EXHIBITING $7,500 l AVAILABLE: 3 > Premium 8x10 booth in a preferred location of the exhibit hall (includes 6ft table, 2 chairs and waste basket) > 3 complimentary conference registrations* > Sponsor wall recognition > Attendee list including names, titles and addresses > Logo highlighted on conference website > Marquee recognition at all General Sessions > Literature in the conference bags > Listing on conference app SILVER EXHIBITING $5,000 l SOLD OUT > Preferred 8x10 booth located in the exhibit hall (includes 6ft table, 2 chairs and waste basket) > 2 complimentary conference registrations* > Sponsor wall recognition > Attendee list (no addresses) > Logo highlighted on conference website > Marquee recognition at all General Sessions > Literature in the conference bags > Listing on conference app BRONZE EXHIBITING $3,500 l SOLD OUT > 8x10 exhibit booth (includes 6ft table, 2 chairs and waste basket) > 2 complimentary conference registrations* > Sponsor wall recognition > Attendee list (no addresses) > Logo highlighted on conference website > Marquee recognition at all General Sessions > Listing on conference app 2018 HFMA REGION 5 DIXIE INSTITUTE FEBRUARY 25-28,

5 EXHIBIT HALL DIAGRAM 2018 HFMA REGION 5 DIXIE INSTITUTE Diamond Platinum SOLD Gold Silver Bronze PROMEDICAL...Diamond Hollis Cobb...Platinum CHANGE Healthcare...Platinum Bolder Healthcare...Platinum MedAssist...Platinum FIRM Revenue Cycle Management Services, Inc...Gold Clinical Intelligence, LLC...Gold Human Arc a Centauri Health Solutions Company...Gold Global Credit Solutions AG...Gold CIOX Health...Gold TruBridge...Gold AIM...Gold AccessOne...Silver Connance...Silver PatientCo...Silver Navigant...Silver AccuReg...Silver Southwest Consulting Associates...Silver Avadyne Health...Silver RevSpring...Silver BDK...Silver Availity...Silver Sunlit Cove Healthcare Consultants...Silver ACS...Silver Toyon Associates, Inc...Silver State Collection Service, Inc...Silver Argus Health...Silver esolutions...silver MyBillingTree...Bronze nthrive...bronze EPSi...Bronze Revclaims...Bronze United Collection Bureau, Inc...Bronze Withum...Bronze Parallon...Bronze RCA...Bronze DECO...Bronze Crowe Horwath...Bronze Med-Metrix...Bronze PaperTracer...Bronze SSI Group...Bronze Advanced Patient Advocacy...Bronze OVAG...Bronze Experian Health...Bronze Visiquate...Bronze RSource...Bronze HFMA REGION 5 DIXIE INSTITUTE FEBRUARY 25-28,

6 ITEMS SUMMARY Detailed descriptions on pages 8-9 Bundle Your Bucks for Maximum Value! ITEM NO. ITEM NAME AVAILABLE QUANTITY AMOUNT 1 Rock the Yacht SOLD OUT $15,000 2 Keynote Speaker (Marcus Luttrell) plus VIP reception SOLD OUT $10,000 3 Wi-Fi 1 $5,000 4 Conference App 1 $5,000 5 Past President s Dinner SOLD OUT $5,000 6 Badges with Lanyards SOLD OUT $5,000 7 Conference Bags SOLD OUT $5,000 8 Guest Hotel Room Keys SOLD OUT $5,000 9 Keynote Speaker: (Ashley Merryman) SOLD OUT $3, Premium Dixie Shirt SOLD OUT $3, Sunday Networking: Top Golf SOLD OUT $2, Sunday Welcome Reception: Bar SOLD OUT $2, Sunday Welcome Reception: Appetizer 1 $2, Sunday Welcome Reception: Entertainment SOLD OUT $2, Monday Morning Break Sponsor SOLD OUT $2, Tuesday Morning Break Sponsor SOLD OUT $2, Monday Afternoon Break Sponsor 1 $2, Tuesday Afternoon Break Sponsor 1 $2, Welcome Gift for Providers SOLD OUT $2, Postcard 2 $2, Top Golf Transportation SOLD OUT $2, Provider Scholarships 14 $1, HFMA REGION 5 DIXIE INSTITUTE FEBRUARY 25-28,

7 ITEMS SUMMARY LEVELS & BENEFITS SUMMARY DIAMOND PLATINUM GOLD SILVER BRONZE $15,000 TOTAL $12,000 TOTAL $7,500 TOTAL $5,000 TOTAL $3,500 TOTAL Complimentary Conference Attendees 3* 2* Audio visual recognition on the screens prior to the start of the keynote X X Sponsor wall recognition Prominent Prominent X X X Attendee list including names, titles, organization and addresses X X X Attendee list including names, titles and organization X X Logo highlighted on the conference website as a sponsor Prominent Prominent X X X Marquee recognition at all General Sessions X X X X X Literature in the conference bags X X X X Listing on the conference app X X X X X BUNDLE YOUR BUCKS and be recognized at the A La Carte Sponsor level you achieve. A La Carte Sponsor levels do not include an exhibit space. Booths are designated for Exhibiting Sponsors only (see pages 3-4). Bundle Your Bucks may not be used by an Exhibiting Sponsor to secure a higher level booth location via the purchase of A La Carte items. DIAMOND Spend a combined total as an exhibiting and/or a la carte sponsor to upgrade to Diamond a la carte sponsor level. PLATINUM Spend a combined total as an exhibiting and/or a la carte sponsor to upgrade to Platinum a la carte sponsor level. GOLD Spend a combined total as an exhibiting and/or a la carte sponsor to upgrade to Gold a la carte sponsor level. SILVER Spend a combined total as an exhibiting and/or a la carte sponsor to upgrade to Silver a la carte sponsor level. BRONZE Spend a combined total as an exhibiting and/or a la carte sponsor to upgrade to Bronze a la carte sponsor level HFMA REGION 5 DIXIE INSTITUTE FEBRUARY 25-28,

8 ITEMS DESCRIPTION Item Number 1. Rock the Yacht Be the exclusive sponsor of Dixie s Premier Social Event Rock the Yacht. Guests will board the 3 deck Yacht Starship where they will experience a different theme on each level. Each of the three decks will have entertainment, food and a 3 hour open premium bar. Sponsor will be able to provide input into the themes for each deck. Receive logo recognition on the Yacht, on the Dixie website, on the conference app and on any marketing pieces featuring the event. As an added benefit, all attendees boarding the Yacht will have their photos taken with a life preserver branded with your company s name. 2. Keynote Speaker (Marcus Luttrell The Lone Survivor) plus VIP reception Be the exclusive sponsor. Sponsor will have the opportunity to host a private VIP reception prior to the Keynote session. Sponsor will be able to invite 15 guests as well as draw the names of 5 providers who will also be able to attend the VIP event. Representative of the sponsoring company will be able to introduce Marcus Luttrell and will receive logo recognition on-site, on the Dixie website and on the conference app. 3. Wi-Fi The Sponsor will be recognized throughout the entire conference with their company logo for sponsoring the Wi- Fi in the meeting space. Sponsor will provide input into naming the Wi-Fi network, receive logo recognition on-site, on the Dixie website and on the conference app. 4. Conference App As we all move to a more electronic world, attendees will have the opportunity to use the Dixie app to guide them through their experience and easily access necessary pieces of information and presentation of the Institute. Receive logo recognition on-site, on the Dixie website and on the landing page of the conference app. 5. Past President s Dinner (50 attendees) By Sponsoring this dinner, you are receiving direct exposure to all the Past Presidents of the 5 HFMA Region Chapters. Your logo will appear on their invitation and on the custom printed menu. You will also receive logo recognition on-site, on the Dixie website and on the conference app. 6. Badge Holders Sponsor the badge holder that is given to all attendees. Holder will be branded with a white imprint of company s logo. You will also receive logo recognition on the Dixie website and on the conference app. 7. Conference Bags Sponsor bags that are given to all attendees at registration. Bag will be branded with a white imprint of company s logo. You will also receive logo recognition on the Dixie website and on the conference app. 8. Guest Hotel Room Keys Your organization s logo will be placed on the front of the hotel room keys given to attendees that are staying at the host hotel. You will also receive logo recognition on the Dixie website and on the conference app. 9. Keynote Speaker: (Ashley Merryman) The sponsor will have the opportunity to introduce author Ashley Merryman to attendees and receive logo recognition on-site, on the Dixie website and on the conference app. 10. Premium Dixie Shirt The Dixie logoed shirt will be given to the first 50 providers that register. Sponsor will be able to hand shirts out at their booth (if applicable) or at registration. You will also receive logo recognition on the Dixie website and on the conference app. 11. Sunday Networking: Top Golf Sponsor the Sunday afternoon networking event at Top Golf. Event will feature three hours of top golf in bays reserved exclusive for our group, lunch, bottomless sodas and 2 drink tickets per guest all compliments of your company. Receive logo recognition on-site at Top Golf, on the Dixie website, on the conference app and on any marketing pieces featuring the event HFMA REGION 5 DIXIE INSTITUTE FEBRUARY 25-28,

9 ITEMS DESCRIPTION 12. Sunday Welcome Reception: Bar Be the featured sponsor of the Welcome Reception bar featuring a specialty drink and premium alcoholic beverages. Receive logo recognition on-site at the reception, on the Dixie website, on the conference app and on any marketing pieces featuring the reception. 13. Sunday Welcome Reception: Appetizer Introduce conference attendees to some of the local favorites. Your logo will be incorporated on or near the food stations so attendees know that this delicious faire is compliments of you! Receive logo recognition on-site at the reception, on the Dixie website, on the conference app and on any marketing pieces featuring the reception. 14. Sunday Welcome Reception: Entertainment Sponsor the entertainment for the evening and bring music to the exhibit hall. Your organization s logo will appear on the website, flyers and brochures where the welcome reception is featured. Receive logo recognition on-site at the reception, on the Dixie website, on the conference app and on any marketing pieces featuring the reception. 15. Monday Morning Break Sponsor Sponsor Monday s highly interactive break that attendees look forward to. Your logo will be featured on the break stations, on the Dixie website and on the conference app. 16. Tuesday Morning Break Sponsor Sponsor Tuesday s highly interactive break that attendees look forward to. Your logo will be featured on the break stations, on the Dixie website and on the conference app. 17. Monday Afternoon Break Sponsor Sponsor Monday s highly interactive break that attendees look forward to. Your logo will be featured on the break stations, on the Dixie website and on the conference app. 18. Tuesday Afternoon Break Sponsor Sponsor Tuesday s highly interactive break that attendees look forward to. Your logo will be featured on the break stations, on the Dixie website and on the conference app. 19. Welcome Gift for Providers Sponsor can provide a small welcome gift to be handed out at registration by sponsoring company s representatives (must be approved in advance). Logo recognition will be received at registration, on the Dixie website and on the conference app. 20. Postcard Two separate mailings, highlighting conference agenda and details, will go out to Florida providers. Your logo will be featured on the postcard, on the Dixie website and on the conference app. 21. Top Golf Transportation Sponsor the shuttle that will transport attendees from the host hotel to Top Golf. Your logo will be featured on-site, on the shuttle, on the Dixie website, on the conference app and any place that the Top Golf event is featured. 22. Provider Scholarships The Sponsor s funds will be pooled to offer scholarships to provider employees that will cover registration, hotel and reasonable travel expenses. Scholarships will be awarded based on an application process. You will receive logo recognition on the Dixie website and on the conference app. INTERESTED IN ONE OF THESE EXCITING OPPORTUNITIES? CONTACT: CHAIR: David Sierra, dsierra@mhs.net CO-CHAIR: Jason Biro, Jason.Biro@CommerceBank.com 2018 HFMA REGION 5 DIXIE INSTITUTE FEBRUARY 25-28,

10 EXHIBITOR/ Rules and Regulations Confirmation: Exhibit space / a la carte sponsorship items are available on a first-come basis and is not confirmed until final payment is received. If you sign-up through Eventbrite and pay the balance via credit card your exhibit space is confirmed. If you sign up though Eventbrite and select the check or invoice option, you have 30 days to pay the balance. If your balance is not paid within 30 days, your booth will be released back into inventory. All balances must be paid a minimum of 10 days prior to the conference or you will not be allowed to exhibit. Bundle Your Bucks for Maximum Value: You will then be recognized at the a la carte sponsor level you achieve. (see page 7) A La Carte Sponsor levels do not include an exhibit space. Booths are designated for Exhibiting Sponsors only (see pages 3-4). Bundle Your Bucks may not be used by an Exhibiting Sponsor to secure a higher level booth location via the purchase of A La Carte items. $15,000 Spend a combined total as an exhibiting and/or a la carte sponsor to upgrade to Diamond a la carte sponsor level $12,000 Spend a combined total as an exhibiting and/or a la carte sponsor to upgrade to Platinum a la carte sponsor level $7,500 Spend a combined total as an exhibiting and/or a la carte sponsor to upgrade to Gold a la carte sponsor level $5,000 Spend a combined total as an exhibiting and/or a la carte sponsor to upgrade to Silver a la carte sponsor level $3,500 Spend a combined total as an exhibiting and/or a la carte sponsor to upgrade to Bronze a la carte sponsor level. Exhibiting Sponsor Level Complimentary Registrations: Complimentary registration includes full access to all education and networking sessions. Additional registrations will be at the regular registration rate. Diamond Exhibiting Sponsor Level 7 full conference Platinum Exhibiting Sponsor Level 4 full conference* Gold Exhibiting Sponsor Level 3 full conference* Silver Exhibiting Sponsor Level 2 full conference* Bronze Exhibiting Sponsor Level 2 full conference* A La Carte Sponsor Complimentary Registrations: Complimentary Registration includes full access to all education and networking sessions. Additional registrations will be at the regular registration rate. Diamond A La Carte Sponsor Level 3 full conference* Platinum A La Carte Sponsor Level 2 full conference* Liability and Security: Exhibitors will make provisions to insure and safeguard their goods and materials. Exhibitors will leave the exhibit space in the same condition as it was found. Exhibitors are responsible for claims and demands on account of injury or death or damage to property occurring in or upon the exhibitor s booth space or because of the negligent acts of the exhibitor, exhibitor s employees, servants, agents, licenses or contractors, the exhibitor agrees to indemnify and hold harmless HFMA from and against liability claims, and demands which arise in connection with the undertakings and responsibilities of the exhibitor. Neither HFMA, its service contractors, nor the owners of the hotel/convention space, their agents, servants, contractors, or employees shall be liable for the injuries to any person or for the damage or theft of property owned or controlled by the exhibitor unless caused or resulting from the negligence of HFMA or the owners of the hotel/convention Center or their respective agents, servant and employees. If any part of the exhibition hall is destroyed or damaged so as to prevent HFMA from permitting an exhibitor to occupy assigned space during part or the whole exhibition period, or in case occupation of assigned space during any part of the whole exhibition period is prevented by strikes, acts of God, national emergency, or other cause beyond the control of HFMA, the exhibitor will be charged for the space for the period the space was or could have been occupied by the exhibitor and the exhibitor hereby waives the right to make claims against HFMA, its directors, officers, agents, or employees for losses or damage which arise HFMA REGION 5 DIXIE INSTITUTE FEBRUARY 25-28,

11 EXHIBITOR/ Rules and Regulations Social Functions: Exhibitors/Sponsors are encouraged to hold social events, if such events do not conflict with any HFMA scheduled event. HFMA will NOT be hosting any social functions on Monday evening to allow time for our business partners to entertain or host their own private social function, following the reception. Other Activities: Exhibitor activities will be confined to the exhibitor s allotted exhibit space with the exception of sponsored exhibit functions. Booth giveaway items such as bags, pens, pencils, and the exhibitor s branded products are recommended and require no prior approval. Any food or beverage items much be purchased directly through the hotel or they will not be permitted. This does not apply to small individually packaged candy or mints. Drawings, raffles, lotteries and contests are encouraged. In the event, that an exhibitor desires to have any activities or entertainment in the exhibit hall such as impersonators, musicians, caricaturists, magicians and like entertainment, it must be pre- approved by HFMA no later than thirty (30) days before the event. Exhibit Space: Space assigned to the exhibitor is for their exclusive use. Exhibitor shall not assign or sublet any space allocated to them without the duly signed consent of HFMA and any attempted assignment shall be null and void. HFMA has the right to reassign booth location if they deem necessary due to acts beyond its control. Booth Restrictions: Any portion of an exhibit that, in the reasonable judgment of HFMA obstructs the view, interferes with the privileges of other exhibitors, extends beyond the designated booth space, or for any reason becomes objectionable, must be immediately modified or removed by the exhibitor at the event. Set-Up/Dismantle: Each exhibitor will have their exhibit in place before the official opening of the exhibition and have their exhibit dismantled and removed after the closing of the exhibition. The exhibitor assumes all risk for the shipment and delivery of all property shipped by the exhibitor and agrees that no early teardowns shall be attempted and that early teardowns are not permitted. Equipment Delivery: Exhibitor shall be responsible for the delivery of their equipment and display material and for removal of the equipment and or display material. Use of Attendee Mailing Information: Diamond, Platinum, and Gold level Sponsors will be provided a list of attendees approximately 3 weeks in advance of the conference that include names, titles, organization name and address for all attendees. Silver and Bronze Sponsors will receive only a list of attendees (no addresses). addresses, phone numbers and fax numbers will not be provided. The final attendee list will be sent to all Sponsors no later than 10 days after conclusion of the conference. Warranty/Guarantee: HFMA does not warrant or guarantee any specific level of traffic at this event. Exhibitor assumes the sole risk to the amount of business traffic at the event. HFMA shall not be liable to exhibitor for any reduction in traffic at the event and shall make no refund or other exchange due to a decrease or reduction in expected traffic. Other Obligations: The Exhibitor/Sponsor agrees that it is subject to any other contracts or obligations with the hotel, its affiliates or related contractors. Matters and questions not covered by these rules and regulations are subject to the decision of HFMA, at its discretion, including, but not limited to, unprofessional and disorderly conduct and behavior. These rules and regulations may be amended at any time by HFMA and shall be equally binding on all parties affected by them, as are the original regulations. Laws, Ordinances & Regulations: Exhibitors shall abide by all federal, state and local laws, ordinances and regulations. Arbitration: Should any dispute arise concerning the contract, services provided, or circumstances involving the exhibit rules and regulations, the parties will try in good faith to settle the dispute directly. Any unsettled claim arising out of or relating to this agreement, or the breach thereof, will be administered by the American Arbitration Association, under its commercial arbitration rules, and judgment on the award rendered by the arbitrators may be entered in any court having jurisdiction thereof. The arbitration proceedings, including any hearings will be held in the state of Florida, the cost of the arbitration including the arbitration fees, will be borne by the individual parties to the proceedings. Cancellation Policy: There will be no refunds given in the event a Exhibitor/Sponsor needs to cancel HFMA REGION 5 DIXIE INSTITUTE FEBRUARY 25-28,