2016 Exhibitor Packet. Fort Worth, TX

Transcription

1 2016 Exhibitor Packet Fort Worth, TX Last updated 11/24/2015

2 Table of Contents Conference Details... 3 Dates... 3 Exhibitor Hours... 3 Conference Venue & Hotel... 4 Parking... 4 Airport Transportation... 4 Floor Plan... 5 Conference Demographics... 6 Exhibitor Packages... 7 Amenities/Info... 7 Service Providers and Vendors... 7 Universities... 7 TxABA Special Interest Groups... 7 Electricity and Internet Connectivity... 7 Sponsorship Opportunities...8 Exhibitor Rules & Regulations Exhibitor Agreement Electricity / Internet / Tech Order Form Shipping / Receiving Form Fort Worth, Texas 2

3 Conference Overview Dates Thursday, March 3, 2016 Sunday, March 6, 2016 Hours Thursday, March 3, 2016 Jobs & Univ. Fair Set Up 4:00 pm 6:00 pm Grand Ballroom Foyer Jobs & University Fair 6:00 pm 9:00 pm Grand Ballroom Foyer Jobs /Univ. Tear Down 9:00 pm Grand Ballroom Foyer Exhibitor Set Up 10:00 pm Grand Ballroom Foyer Friday, March 4, 2016 Exhibitor Hours 7:00 am 7:00 pm Grand Ballroom Foyer Saturday, March 5, 2016 Exhibitor Hours 7:30 am 4:00 pm Grand Ballroom Foyer Exhibitor Tear Down 4:00 pm 5:00 pm Grand Ballroom Foyer Sunday, March 6, 2016 Exhibit Area Closed Fort Worth, Texas 3

4 Conference Venue & Hotel Worthington Renaissance 200 Main Street Fort Worth, TX (map) (817) Reservations: $164 per night Check-in time is 4 pm. Check-out is at 11 am. All guest rooms at Worthington Renaissance will receive complimentary Internet access. Parking Worthington Renaissance Hotel offers valet and self-parking options. Valet parking rates are currently set at $28 per day, and self-parking rates are currently set at $20 per day. Airport Transportation This hotel does not provide shuttle service Dallas/Fort Worth International - DFW Airport Phone: Hotel direction: 24.5 miles SW Alternate transportation: Yellow Checker Shuttle from $19 Bus service from $20 Estimated taxi fare from $61 Dallas Love Field - DAL Airport Phone: Hotel direction: 38 miles SW Alternate transportation: Super Shuttle from $36 Estimated taxi fare from $74 Fort Worth, Texas 4

5 Floor Plans Fort Worth, Texas 5

6 Conference Demographics Teachers, 5% Students 6, 31% Behavior Analysts 1, 41% SLPs & OTs 5, 4% Psychologists 4, 7% Other 3, 9% Family Members 2, 4% Number of 2015 Attendees: 1, Board Certified Behavior Analysts (BCBAs) & Board Certified Assistant Behavior Analysts (BCaBAs) 2. Family members of individuals with special needs 3. Other includes: Neuroscientists, Basic Researchers, Animal Trainers, Organizational Consultants, Nurses, Childcare Professionals, Public Policy/Administration 4. May include individuals with more than one certification or license 5. Speech Language Pathologists (SLPs) and Occupational Therapists (OTs) May include individuals with more than one certification or license 6. Students of (in order from largest number to smallest) Behavior Analysis or Applied Behavior Analysis, Psychology, Education, Neuroscience, Other Fort Worth, Texas 6

7 Exhibitor Packages Exhibit Amenities/Info Exhibitor Applications are required to secure an exhibit space and must be accompanied by a payment in full by January 31, Exhibitor applications are processed on a first-come, first-served basis. All exhibits Include 1 table, 2 chairs, and exhibitor name tags for 2 non-registered exhibitors. Additional exhibitors may be registered for $15 each*. Exhibitor registration does not include access to conference presentations. See below for information on Electricity and Internet connectivity. * Only required for exhibitors not already registered to attend the conference presentations. Service Providers and Vendors Jobs Fair: Thursday, March 3 from 6 to 9 pm Exhibits: Friday, March 4 & Saturday, March 5 (see schedule for times) $50 per exhibit $300 per exhibit Universities University Fair: Thursday, March 3 from 6 to 9 pm Exhibits: Friday, March 4 & Saturday, March 5 (see schedule for times) $25 per exhibit $75 per exhibit TxABA Special Interest Groups Complimentary TxABA SIGs receive a complimentary exhibit if group members will be attending who can set up/tear down and periodically monitor the exhibit. If no SIG members are attending who can assist with the exhibit, the SIG can mail printed brochures to be placed at the registration table. txaba@txaba.org for more information. Electricity, Internet, & Shipping / Receiving Electricity, Internet, and Shipping / Receiving services must be ordered and paid for through the hotel. The order forms are provided at the end of the packet. Please contact the hotel directly if you have questions about these costs / services. Fort Worth, Texas 7

8 Sponsorships Platinum Sponsor - $8,000 One Platinum Sponsorship available for Friday Night Event: Dinner, Award Ceremony, and Social Includes: Booth & Acknowledgement during Event Free Exhibits Thursday, Friday, and Saturday 5 conference registrations with Priority Booth Placement and Electricity 5 dinner tickets for Friday Night Event Logo on Conference Web Page and Friday 5 invitations to the Saturday Speaker Dinner Night Event Signage Free Full Page Ad in Conference Program Outside Back Cover Gold Sponsors - $6,000 Two Gold Sponsorships available: Thursday Welcome Reception Includes: 4 conference registrations Free Exhibits Thursday, Friday, and Saturday 4 invitations to the Saturday Speaker Dinner with Priority Booth Placement and Electricity Free Full Page Ad in Conference Program Logo on Conference Web Page & Thursday Inside Front or Back Cover Welcome Reception Signage Silver Sponsors - $4,000 Two Silver Sponsorships available: Friday or Saturday Morning Breakfast Includes: Acknowledgment on Room Screens before Free Exhibits Thursday, Friday and Saturday first presentations of the morning with Priority Booth Placement and Electricity 3 free conference registrations Logo on Conference Web Page & Table Sign Free ½ Page Ad in Conference Program Fort Worth, Texas 8

9 Bronze Sponsors - $2,000 Two Bronze Sponsorships available: Friday or Saturday Afternoon Break Includes: Acknowledgment on Room Screens before Free ½ Page Ad in Conference Program first presentations of the afternoon Free Exhibits Thursday, Friday and Saturday 2 free conference registrations Logo on Conference Web Page & Table Sign Fort Worth, Texas 9

10 Responsibility Clause Exhibitor Rules and Regulations Regional Conference on Behavior Analysis Hosted by Texas Association for Behavior Analysis Worthington Renaissance March 3 March 6, 2016 Exhibitor assumes responsibility and agrees to indemnify and defend the Group and Worthington Renaissance and their respective employees and agents against any claims or expenses arising out of the use of the exhibition premises. The Exhibitor understands that neither TxABA nor Worthington Renaissance maintain insurance covering the Exhibitor s property and it is the sole responsibility of the Exhibitor to obtain such insurance. Exhibit Approval Process TxABA reserves the right to determine the suitability of all exhibits and advertisements submitted, and to reject those that are not consistent with the mission of TxABA. You will receive confirmation from the TxABA office when your application is received and approved. All applications are accepted by TxABA subject to the conditions and requirements contained in these Rules & Regulations and within the Packet. The exhibiting or promotion of services, products, or equipment at the TxABA exhibit does not constitute endorsement by TxABA of such services, products, or equipment. An exhibitor is not permitted to represent in any manner that its goods or services have been endorsed by TxABA. Payments All exhibitor fees are required by January 31, 2016 along with your application to reserve your booth. Visit our Web site for payment options and information: Cancellation Exhibits canceled on or before January 31, 2016 will receive a refund minus a $25 administrative fee to the source of payment origin. No cancellations will be made after that. Sale of Products/Services Exhibitor is responsible to collect and remit applicable sales and use taxes to the State of Texas and/or any and all local jurisdictions for its sales of products or services. Fort Worth, Texas 10

11 Exhibit Space Space is assigned on a first-come, first-served basis. Exhibits shall be arranged so as to not interfere with access to other exhibits. Exhibitors are to maintain their exhibits in a clean, orderly and safe manner. TxABA reserves the right to make the final determination on all space assignments. Exhibitors must surrender space occupied by them in the same condition it was in at the commencement of occupation. Exhibitors or their representatives shall not injure or deface the walls, columns, floors, or furniture of the exhibit facilities. All property destroyed or damaged by the exhibitor must be replaced in its original condition by the exhibitor at his or her own expense. The exhibitor shall be liable for all property damaged. Exhibitor Code of Conduct Canvassing or distributing advertising matter outside the exhibitor s own space is not permitted. It is strictly prohibited to publicize and/or maintain any extracurricular activities, inducements, or demonstrations away from the exhibition area during the exhibit hours. Musical instruments, audio equipment, and other devices shall be operated at a level that will not interfere with other exhibitors. X-ray equipment may not be operated. Volatile or flammable oils, gases, other explosive flammable matter or material, or any substance prohibited by city laws or insurance carriers are not permitted on the premises. Security Do not leave items of value unattended. Exhibitors will be responsible for the security of booth materials and personal items at all times. Valuable items inside the booth space may require additional security at the exhibitor s own expense. ADA Compliant The exhibitor agrees to ensure that its exhibit booth space is in compliance with the Americans with Disabilities Act (ADA). To comply with the ADA, exhibitors should make every effort to accommodate attendees with disabilities. TxABA Contact Information Mail form and payment, if applicable, to: TxABA PO Box 61 Denton, TX files and refer questions to: txaba@txaba.org Fort Worth, Texas 11