1 City of Fayetteville Staff Review Form Matt Mihalevich Submitted By Legistar File ID March 7th, 2017 City Council Meeting Date Agenda Item Only N/A for Non Agenda Item 2/16/2017 Submitted Date Action Recommendation: Engineering / Development Services Department Division / Department Approval of a resolution expressing the willingness to apply for federal aid funds and allow staff to submit an application of an 80% federal 20% local matching grant through the Arkansas Recreational s Program for an award of up to 500,000 to be used for trail improvements in Gulley Park. Budget Impact: Account Number Project Number Parks Development Fund Community Park Improvements Project Title Budgeted Item? Yes Current Budget 550, Funds Obligated Current Balance 550, Does item have a cost? Yes Item Cost 125, Budget Adjustment Attached? No Budget Adjustment Remaining Budget 425, Must Attach Completed Budget Adjustment! Previous Ordinance or Resolution # V Original Contract Number: Approval Date: Comments:
2 MEETING OF MARCH 7 TH, 2017 TO: THRU: FROM: Mayor and City Council Don Marr, Chief of Staff Terry Gulley, Transportation Services Director Chris Brown, City Engineer Matt Mihalevich, s Coordinator DATE: February 17 th, 2017 SUBJECT: Recreational s Grant Application Gulley Park Improvements RECOMMENDATION: Approval of a resolution expressing the willingness to apply for federal-aid funds and allow staff to submit an application of an 80% federal 20% local matching grant through the Arkansas Recreational s Program for an award of up to 500,000 to be used for trail improvements in Gulley Park. BACKGROUND: The Fayetteville Active Transportation Plan and the Northwest Arkansas Regional Bicycle and Pedestrian Master Plan identify the East Fayetteville Loop as a high priority trail. This mile trail is composed of sections along Old Wire Road through Gulley Park and along the Niokaska Creek to connect to the Mud Creek at Old Missouri Road. Improvements are currently under way along Old Wire Road and designs are being development to extend bicycle and pedestrian facilities along Old Wire Road to Gulley Park. The in-house trail construction crew plans to build the section of Niokaska Creek through Gulley Park and on to Mud Creek in While the trail crew is working on the Niokaska Creek through Gulley Park they plan to also reconstruct the dilapidated asphalt trails in Gulley Park and replace them with new 8-foot wide concrete and trail lighting. The Recreational s grant funding will be used to supplement funding for the in-house trail construction crew to build of both the main Niokaska Creek and the loop trails within Gulley Park. DISCUSSION: The Recreational s Program is administered through the Arkansas State Highway and Transportation Department and has been a substantial program for trail funding over the years (see funding history below). For the 2017 funding cycle, staff would like to submit an application for funding 80% of the cost of trail improvements within Gulley Park.
3 BUDGET/STAFF IMPACT: If the Recreational s Program grant is approved and fully funded, the City will be responsible for 20% of the total project cost, or 125,000. The labor costs for the city in-house trail construction crew is eligible to count toward the 20% city match. Funding for the match has been budgeted through the Parks Development Program for community park improvements. Summary of the Recreational s Grant awards to the City of Fayetteville since 1997: Funding Year AHTD Project Project Location/Description Funding Amount Number Lake Fayetteville Kiosks Lake Fayetteville Spillway Bridge Lake Fayetteville Spillway Bridge Three trailhead kiosks at Lake Fayetteville North Shore, Softball Parking and Veterans Park. Lake Fayetteville spillway, west of Veterans Park Combined with the 2002 funds into one project to complete the Lake Fayetteville Spillway Bridge Mud Creek Replacement of narrow arch bridge east of Front Street with an ADA compliant bridge Mud Creek Extension of Mud Creek across Mud Creek along Old Missouri Road to Sweetbriar Drive. 20,000 51,247 20,000 33,600 60, Oak Ridge Frisco west to Garland 116,534 (Partnership with the U of A) Lake Fayetteville Botanical Gardens to Veterans Park 80, Lake Fayetteville Lake Fayetteville Road Section at the 75,000 Marina Lake Fayetteville Nature Boardwalk near BGO 70, Frisco Replacement Frisco Ave. to Maple Street 56,000 Total since ,381 Attachments: East Fayetteville Loop Mission to Mud Creek Map Gulley Park s Map Gulley Park s Cost Estimate Recreational s Program Sample Resolution 2
4 RHONDA DR PRIMROSE LN PLAINVIEW AVE MILLSAP RD LONGVIEW ST PRIVATE 730 COLLEGE AVE MARKET AVE MASONIC DR LEE AVE HAROLD ST GLENN LN HEMLOCK AVE SARA LN BONNIE LN ALICE ST MARTIN AVE NOLAN AVE BERTHA ST SHERYL AVE OXFORD PL ETON ST OAKCLIFF ST ROSEMONT ST BELLSHIRE DR BRIARCLIFF ST CORTLAND ST BRECKENRIDGE DR THORNHILL DR STUBBLEFIELD RD LOXLEY AVE FURMAN ST ROLLING HILLS DR Mud Creek To Razorback Greenway MANCHESTER DR AUTUMN CT BROOKHAVEN DR PICADILLY LN OLD MISSOURI RD SOUTHRIDGE DR Old Missouri Sid epath PRIVATE Niokaska Creek Old W ire Connection Old Missouri Sidepath 2099 DEER CREEK DR FARR LN 0.34 miles of 10' wide shared-use paved trail along the north side of Sweetbriar Drive. Raven POLK DR ELAINE AVE SWEETBRIAR DR KATHERINE AVE STRAWBERRY DR MAKEIG CT WROXTON CT SHARON ST WARWICK DR OAK BAILEY DR WARWICK DR KINGS CRS East Fayetteville Loop Phase II 1.27 miles of 12' wide shared-use paved trail along Niokaska Creek Use existing tunnel under Old Wire Rd. PAR CT WESTON PL BIRDIE DR ") CROSSOVER RD DUSTIN WAY BRANDON CIR Bridge 3 OLD WIRE RD OAKS MANOR DR EMERALD AVE ELIZABETH AVE HILLDALE DR MEADOWCLIFF DR LOXLEY AVE STANTON AVE STAGECOACH DR WILKIN S PL Old Wire Sidepath STANWYK DR COLETTE AVE AZALEA TER MAGNOLIA DR BOXWOOD DR ASHBROOK DR RAINTREE DR Niokaska Creek WAKEFIELD PL PICASSO PL CANDLEWOOD DR AUSTIN DR JIMMIE AVE ELM ST JUNEWAY TER SHERWOOD LN PEEL ST SHERIDAN AVE PITTM AN DR BROADVIEW ASH ST DR RANCH DR PRIVATE 2611 BRIARWOOD LN Niokaska Creek Mission Sidepath KINGS DR MOCKINGBIRD WILDERNESS LN LN East Fayetteville Loop Phase I 0.87 miles of 12' Wide shared-use paved trail east side of Old Wire Rd. AUSTIN DR WINDY HILL ST BROA D VIEW DR CALVIN ST BIRWIN ST OVERCREST ST BRIARWOOD AVE SAMANTHA AVE EASTW OOD HUMMINGBIRD LN CHARLEE ST CICERO LN DR RAMSEY AVE SUNNY HILL DR PRIVATE 1927 CHARLEE AVE HOPE ST CENTURY DR DR CA RDINA L EL MWOOD DR AMBE R DR 0.44 miles of 10' wide shared-use paved trail with 5' bike lanes (Under Construction) WOODBROOK DR LUNSFORD AVE TERRY DR STEWART ST C YP R ESS LN WELLSLEY PL HAMMOND ST CAROLYN DR APPLEBURY DR SUSAN DR Bridge 1 ") CREEKWOOD AVE OVERCREST ST VIEWPOINT DR WINWOOD DR Gulley Park Bridge 2 Niokaska Creek YORK WOOD DR BRENT LN Mission Sidepath CRESTWOOD DR RIDGEWAY DR SHADOWRIDGE DR BOIS DE ARC LN LISA LN PRIVATE 2097 LANDMA RK HL Niokaska Creek JONQUIL RD TWELVE OAKS DR KANTZ LN MISSION BLVD CLIFTON AVE L LEY 1888 ALLEY 2222 A CAMELOT PL R OBIN TOWNSHIP ST REVERE PL COUNTRY WAY Mission Sidepath CAMBRIDGE RD VICTORIA LN RD GENTLE OAKS LN TALL OAKS DR GOLDEN OAKS DR LENSFIELD PL BALL AVE BIG OAKS DR BRISTOL PL MEANDERING WAY EAST OAKS DR GLENBROOK PL ARTHURS CT FERGUSON AVE TWIN OAKS CT Miles East Fayetteville Loop - Mission to Mud Creek Miles ") 0.32 miles of 12' wide shared-use paved trail through Gulley Park BIRMINGHAM PL MISTY LN SHEFFIELD PL HAMPTON CT G O LDEN OAKS DR KANTZ DR TULIP CT HARDY LN CITIZENS DR Legend Crossover Sidepath Crossover Sidepath LO NDOND ERRY DR LOVERS LN FIRE WOOD BOX AVE D SETTER ST R. POINTER LN WHIPPOORWILL LN Proposed East Fayetteville Loop Phase II (Niokaska Creek ) (2 Miles) Proposed East Fayetteville Loop Phase I (0.87 Miles) Future Shared-Use Paved s Existing Shared-Use Paved s City Park Property IN W OOD LN LOVERS LN On-Street City Bicycle of Fayetteville, Routes AR Jan 2017
6 Gulley Park 5,566 LF (1 Mile) Cost Estimate February 15, ' Wide Main ITEM # DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST 1 12 foot wide 4" thick Concrete with Sub-Base (Main ) 2,117 L.F , foot wide 4" thick Concrete with Sub-Base (Loop ) 3,441 L.F , Bridge 1 & Abutments (50' Span) (12' Wide) 1 L.S. 62, , Bridge 2 & Abutments (50' Span) (10' wide) 1 L.S. 57, , LED Light, Pole and Conduit Installed (12' Wide Main ) 22 E.A. 2, , LED Light, Pole and Conduit Installed (8' Wide Loop ) 36 E.A. 2, , Estimated Material Only Cost 397, % Contingency 39, Total Estimated Material Cost 436, City Crews Labor and Equipment Cost 60,000/month 6 Months 360, Total Estimated Project Coat (Material and Labor) 796, Funding: Community Park Improvements (Parks Dept CIP) ( ) 300, Recreational s Grant (If Fully Funded) (1 Milllion State Wide) 500, Total Funding 800, Balance 3,098.84
7 SAMPLE RESOLUTION RESOLUTION NO. A RESOLUTION EXPRESSING THE WILLINGNESS OF SPONSOR NAME TO UTILIZE FEDERAL-AID RECREATIONAL TRAILS PROGRAM FUNDS WHEREAS, Sponsor Name understands Federal-aid Recreational s Program Funds are available at 80% federal participation and 20% local match/in kind labor to develop or improve Project Name, and WHEREAS, Sponsor Name understands that Federal-aid Funds are available for this project on a reimbursable basis, requiring work to be accomplished and proof of payment prior to actual monetary reimbursement, and WHEREAS, this project, using federal funding, will be open and available for use by the general public and maintained by the applicant for the life of the project. NOW THEREFORE, BE IT RESOLVED BY SPONSOR S GOVERNING BODY THAT: SECTION I: Sponsor Name will participate in accordance with its designated responsibility, including maintenance of this project. SECTION II: Title of Sponsor s CEO/CAO is hereby authorized and directed to execute all appropriate agreements and contracts necessary to expedite the construction of the above stated project. SECTION III: Sponsor s Governing Body pledges its full support and hereby authorizes the Arkansas State Highway and Transportation Department to initiate action to implement this project. THIS RESOLUTION adopted this day of, ATTEST: (SEAL) Notes: Signed: Name of Sponsor s CEO/CAO Sponsor Name is the name of the Agency (i.e. the City of Anywhere, Universal County, the Arkansas Department of s) Sponsor s Governing Body is the group of individuals that make the final financial decisions for the Agency (i.e. City Council, Quorum Court, Board of Directors, Commission) Sponsor s CEO/CAO is the person in charge of the day-to-day activities at the agency (i.e. Mayor, City Manager, County Judge, Executive Director, etc.) Project Name is the name of the project from the application