Recommendation: THAT the Council of the Township of Centre Wellington award the following two tenders:

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Willis Walters
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Report to Council To: Mayor Linton and Members of Council Prepared By: Wes Snarr, Managing Director of Corporate Services Report: COR-45 Date: 12 Jul RE: Recomendation for Award of Request for

1 Report to Council To: Mayor Linton and Members of Council Prepared By: Wes Snarr, Managing Director of Corporate Services Report: COR-45 Date: 12 Jul RE: Recomendation for Award of Request for Tenders RFT#16-17 (Reconstruction of Colborne Street, Elora) and RFT #03-17 ( of Structure 27-WG) Recommendation: THAT the Council of the Township of Centre Wellington award the following two tenders: 1. Tender #RFT16-17 for the reconstruction of Colborne Street, Elora, to Drexler Construction Limited of Rockwood in the amount of $1,143, inclusive of contingency allowance of $80,000 and excluding the HST, 2. Tender #RFT for the Reconstruction of Sideroad 20 and of Structure 27-WG at Irvine Creek in the former Township of West Garafraxa to Sierra Bridge Inc. of Woodstock in the amount of $1,765, inclusive of contingency allowance of $125,000 and excluding the HST. and, further THAT funding for these two projects be amended as outlined in Corporate Services Report COR-45 dated July 12,. Summary: Report: The Requests for Tender were advertised on the Bids & Tenders web site and on the approved web site Request for Tender RFT#16-17 Reconstruction of Colborne Street, Elora The scope of work is for the reconstruction of Colborne Street from Geddes Street to North Queen Street, Elora, and includes earth excavation, granular base, hot mix asphalt, storm sewer, watermain, sanitary sewer, concrete curb and gutter, concrete sidewalk, underground hydro/utilities and street lighting. The attached map (Appendix 'A') shows the extent of the reconstruction.

2 All underground works including utilities are to be completed to granular roadbase by October 20, between Geddes Street and Princess Street, and all works are to be completed by December 16,. The following three (3) firms submitted a response in the amounts as listed below (prices exclude the HST, and include allowance for contingency in the amount of $80,000). Drexler Construction Limited (Rockwood) $1,143, Steed and Evans Limited (St. Jacobs) 1,214, Terracon Underground Ltd. (Brantford) 1,307, The tenders were checked for errors and omissions, and mathematical errors were found in the tender submitted by Drexler Construction Limited. The price as bid was $1,144, The attached financial analysis (Appendix 'B') shows that the estimated total project cost exceeds approved funding by $123,184. It is recommended that this be funded by the adjustment to reserve transfers as shown in the Appendix. Request for Tender RFT#T Reconstruction of Sideroad 20 and of Structure 27-WG at Irvine Creek (Former Township of West Garafraxa) The scope of work was initially for the reconstruction of Sideroad 20 and the replacement of Sructure 27-WG at the Irvine Creek between Fifth Line and Sixth Line in the former Township of West Garafraxa. The location of Structure 27-WG is as shown near the upper right hand corner of the attached map (Appendix 'C'). Subsequent to issuing RFT# the scope was amended to remove the reconstruction of Sideroad 20, except for the sections approaching structure 27-WG which are required for the bridge replacement. The work includes removal of the existing structure, construction of a new single span precast concrete girder integral abutment bridge, including epoxy coated and uncoated reinforcing steel bar, glass fibre reinforced polymer bar, H-Piles, bearings, bridge deck waterproofing, parapet walls with railing, earth excavation, granular base, hot mix asphalt, steel beam guide rails, storm sewer, and concrete curb and gutter. All works are to be completed by December 15,. The following four (4) firms submitted a response in the amounts as listed below (prices exclude the HST, and include allowance for contingency in the amount of $125,000): Sierra Bridge Inc. (Woodstock) $1,765, Toronto Zenith Contracting Limited (Concord) 1,916, Drexler Construction Limited (Rockwood) 1,978,376.25

3 MTM-2 Contracting Inc. (Milton) 5,055, The bids were checked for errors and omissions and a unit price resulted in a significant mathematical error in the tender submitted by MTM-2 Contracting Inc. The price as bid was $2,132, The attached financial analysis (Appendix 'D') shows that the estimated total project costs is $41,930 less than available funding. The adjusted funding as shown in the Appendix is recommended. At the time this report was written, the Township was awaiting receipt of permit approval from the Ontario Ministry of Natural Resources and Forestry for Species At Risk (Redside Dace) Overall Benefit Plan under the Endangered Species Act. Financial Implications: See discussion above. Attachments: Appendix 'A' - Extent of Colborne Street Works Appendix 'B' - Colborne Street Reconstruction - Financial Analysis Appendix 'C' - Map - Structure Locations & Condition Appendix 'D' - Structure 27-WG - Financial Analysis Approved By: Andy Goldie, Chief Administrative Officer

4 A P P E N D I X 'A'

5 RFT#16 17 Reconstruction of Colborne Street Elora Financial Analysis Roads and Drainage Sanitary Sewers Water Works Total Estimated Project Cost Price as Bid 755, , , ,039, Add: Contingency Allowance 58, , , , Add: Miscellaneous 17, , , , Price as Bid 831, , , ,143, Add: non refundable 1.76% 14, , , , sub total 845, , , ,163, Rounded 845,814 97, ,320 1,163,679 Add: estimate for engineering 69,050 7,963 17,987 95,000 Add: estimate for project manager 7, ,894 10,000 Add: costs to date 76,704 14,484 17, ,822 Total Estimated Project Cost 998, , ,835 1,377,501 Less: billable items 16,124 13,193 29,317 Net cost to Township 982, , ,835 1,348,184 Approved Funding OLG Slots Reserve 218, ,500 Gas Tax Reserve 141, ,500 Development Charges Reserve 540, , ,000 Capital Reserve 25, ,000 Total 900,000 25, ,000 1,225,000 Net Over/ Under Budget 82,712 82,637 42, ,184 Recommended adjustment to reserve transfers: Appendix 'B' Capital Reserve 33,085 82,637 21,082 94,640 Development Charges Reserve 49,627 21,083 28,544 Sub Total 82,712 82,637 42, ,184 Net

6 Wellington Rd 29 Second Line Third Line Fourth Line Third Line Third Line Wellington Rd 16 Fourth Line Fifth Line Fifth Line Fifth Line Sixth Line Sixth Line Seventh Line East-west Garafraxa Tl Weisenberg Rd 36-P " 32-P Sr 5 Sr 11 Noah Rd " 5-P 4-P 23-P 33-P Eighth Line W 20-P Eighth Line E 21-P 22-P 19-P 38-P Sr 12 3-P Sr 14 A P P E N D I X 'C' " Wellington Rd 17 " Sr 10 6-P 1-P 28-P 18-P " Grand Inverhaugh 8-P 7-P Sixth Line E Third Line W Sr 5 Middlebrook Rd 9-P 31-P Wellington Rd P 34-P 10-P 24-P " 11-P Wellington Rd 18 Fourth Line E 25-P 15-P 39-P 12-P 2-P 37-P Second Line E î í 26-P(15) First Line W 29-P 17-P 35-P 13-P Salem 16-P 30-P Alma " 1-EL Sr 4 Wellington Rd 7 7-N " 4-N 12-N " Elora 13-N Irvine St Ponsonby Sr 5 Gerrie Rd 8-N 6-N 2-EL # 9-N(10, 4.1m) 10-N Fourth Line 18-N 21-N 11-N 20-N Sr 6 N Wellington Rd 17 5-N Sr 10 Fergus Ennotville 3-N( ) Sr 15 Highway 6 Beatty Line N South River Rd Second Line Sixth Line 19-N 17-N Beatty Line N Guelph St Cumnock 2-N Sr 18 Highway 6 4-F 1-F 14-N 16-N 15-N 1-N 22-N Sr 10 Jones Baseline 25-WG 2-F 3-F Scotland St Jones Baseline 21-WG(10, 4m) First Line Living Springs 24-WG(5, 3m) Sr 10 Pre-Construction Work 22-WG 23-WG River 29-WG(4m) 7-E(10) Speedside Sr 25 Metz 9-E 31-WG 6-E 20-WG & Sr 20 Sr 15 1-WG 8-E î í Sr 30 " 26-WG 32-WG 2-WG(15) 28-WG Belwood Lake 5-E 3-WG 4-E 16-WG(10) Oustic 19-WG 18-WG 17-WG " 27-WG 3-E(8, 3m) 30-WG " Shiloh Sixth Line Wellington Rd 19 5-WG 4-WG(5, 3m) 12-WG 15-WG 14-WG Sr 9 î í " Wellington Rd 18 Eramosa-garafraxa Tl 2-E 13-WG 1-E Seventh Line Belwood 6-WG 6B-WG Wellington Rd WG 8-WG(10) 9-WG TOWNSHIP OF CENTRE WELLINGTON SR 10 Mimosa East-west Garafraxa Tl 7-WG 10-WG Bridge Number Former Municipality Code Bridge ID: 21-WG (10, 4m) Load Limit (tonnes) Height Limit (metres) Structure Condition Open (93) " Closed (15) Centre Wellington Structure Locations & Condition Updated: January, Load Restricted (11) Height Restricted (6) # Designated Heritage î í Narrow Structure Narrow Structure With One Lane Only 3 Year and Rehabilitation Schedule 1-EL Victoria St. Pedestrian Bridge 27-WG Sideroad 20 9-WG Seventh Line 10-P Fourth Line 32-WG Third Line F St. David St. 24-P Third Line Middlebrook Place Boundary Road Culvert Woolwich St. Salem (County) WG Second Line Badley Bridge Metcalfe St. (County) 2016 The Township of Centre Wellington 1:85, km

7 RFT#03 17 of Structure 27 WG Financial Analysis Estimated Project Cost Appendix 'D' Price as Bid (includes contingency allowance of $125,000) 1,765, Add: non refundable 1.76% 31, Add: Estimate for Project Manager 10, Add: Expenses to Date 348, Add: Contract Administration 150, Total Estimated Project Cost 2,304, 'A' Recommended Amended Funding Available Funding Adjustment Net Loan Dedicated Capital Levy 1,400,000 41,930 1,358,070 Dedicated Capital Levy 150, ,000 Grant Investing in Ontario (2007) 75,000 75,000 General Capital Reserve (2007) 75,000 75,000 Grant OCIF Application Based Top Up 646, ,346 Total 2,346,346 2,304,416 'B' Net Under Budget 41,930 41,930 0 = 'A' 'B'

Township of Centre Wellington Special Council Agenda Wednesday, July 12, :00 pm Council Chamber, 1 MacDonald Square, Elora Page

Township of Centre Wellington Special Council Agenda Wednesday, July 12, 2017 1:00 pm Council Chamber, 1 MacDonald Square, Elora Page 1. CALL TO ORDER 2. DISCLOSURE OF PECUNIARY INTEREST UNDER THE MUNICIPAL