Bournemouth Orchid Society 60th Anniversary Show

Transcription

1 Bournemouth Orchid Society 60th Anniversary Show 30th 31st March Highcliffe Castle, BH23 4LE January 2019 News Update Sheet Introduction Welcome to our latest show news sheet. Important changes include the details for parking, especially for trade and exhibitors. Detailed information has been included regarding stand material drop off, stand top up and break down. Work on the kid s activities is progressing well plus those kindly having agreed to sponsor the show have increased. Now that the show is approaching fast, please note the reminders listed below and if necessary, refer to the relevant section for further details. Reminders for exhibitors and traders Please return your valid PAT test certificates by 20th February On arrival, please have your completed vehicle information form displayed in your vehicle windscreen There has been a revised Canape Evening booking form issued electronically. For those wanting to attend, please promptly follow the instructions on the revised form and submit it, along with payment/s, by 20th February Where Nothing further to add currently is listed under a heading, you can access previously published information by referring to earlier published news sheets on Bournemouth Orchid Societies website (see details at the end of this document). Where we are with planning and development: All exhibitors and traders should now have received the current plan defining their stand allocation and location. In addition, you should have also received a copy of your unloading zones. For more details, please refer to the section on Access, accommodation and parking updates. Of particular interest to all traders, the RHS Orchid Committee and societies is that the advertising programme is continuing to develop well with local publications requesting details about the show. Our programme of local advertising hardware production is also well under way. Confirmed Traders: Peter White Orchids and accessories - display and trade table Lawrence Hobbs Orchids - display and trade table Burnham Nurseries Orchids - display and trade table Writhlington School Orchids display and trade table Kelvin Bush Stanhopea Orchids - display and trade table Jeff Hutchins Hardy Orchids - photo display and trade table Frances Quesada Palares Orchids - trade table Royden Orchids South American Orchids - trade table Dino Zelenika Orchids display and trade table Elite Orchids Orchids - trade table Orchis Floriculturing Inc. Orchids trade table Andy Phillips Just in glass - glassware trade table Page 1

2 Nicola Wakley - Gittisham Glass glassware trade table Penny Brown Botanical Artist demonstrations, display and trade table Steve Neville Potter - demonstrations and trade table Sophie Townsend florist - demonstrations, display and trade table Hannah Goodaire Dorset Wildlife Trust - Wildlife information and accessories Confirmed Society Exhibits: Bournemouth Orchid Society Orchids includes a display Cornwall Orchid Society Orchids - includes a display Devon Orchid Society Orchids - includes a display OSGB Orchids - includes a display and trade table OSGB Independent Stuart Meeson Orchids - includes a display Sheffield and District Orchid Society - includes a display Wessex Orchid Society Orchids - includes a display British Paphiopedilum Society Orchids - includes a display Hardy Orchid Society Photographic and plant display Other Respected Exhibitors: Eric Young Orchid Foundation team - EYOF Cut flower display Helen Milner Educational Display Kit Lindsey Independent Display Bournemouth Orchid Society - A Tribute table in memory of Keith Andrew Reminders for Exhibitors and Traders: Set up is on Friday 29th March 2019 from 12pm 6.00pm (unless special arrangements have previously been agreed). No Breakdown of stands, or displays, will be allowed before 4.30pm on Sunday 31st March. Any electrical equipment you intend to bring on site will need to have been previously PAT tested. Please note that copies of valid PAT test certificates must be provided by 20th February Copies need to be sent to Chris Broomfield, Show manager, chrisbroomfield@ntlworld.com or C/O 152 Rossmore Road, Poole, Dorset BH12 2HL (Tel ). Electrical sockets are provided around the internal exhibition spaces with additional floor sockets provided in the dining room. Exhibitors and traders can bring food and drink on site, however; please note that there are no facilities for refrigeration or heating of food provided. As a reminder, no cooking is allowed to be carried out on site. All stands must be covered in black cloth, covering all legs to floor level. BOS will not be providing black cloth unless previously arranged and agreed. Where alternative arrangements have been agreed, these will be honoured. Tables sizes are as follows: either 6 foot round or 6 x 2.5 foot rectangular (see allocation on the previously provided site plan). Under no circumstances must anything be attached to the walls, pillars, frames etc. of any room within the building. However; there are very limited hanging facilities available. If you desire to use hanging space, please discuss this with the show manager Chris Broomfield, chrisbroomfield@ntlworld.com. Access, accommodation and parking Updates: Generally Information concerning the location and access to Highcliffe Castle can be seen in plan B1 in Appendix B. Page 2

3 Visitors Extensive public parking is provided on site (150 spaces). Other than for exhibitors and traders, parking will 50p per 4 hours. Note, parking fees are not able to be topped-up and heavy fines will be imposed for any vehicle exceeding 4 hours on site parking in the public parking areas. Unfortunately, the on-site parking is now run by a private company, therefore; neither BOS or Highcliffe Castle staff have any control over this recently announced arrangement. Suggestions for alternative parking are shown in plan B2 in Appendix B. Also, subject to individual road parking restrictions, some on street parking is available in the streets to the north of the main road. Trade and Exhibitors Generally Each society and trader will be supplied with 2 free passes for Saturday and Sunday. Passes will not be required for Friday s set up. As a reminder, all traders and societies who are setting up stands, should have previously received a vehicle information form. Please complete this form and ensure you display it clearly behind your vehicle windscreen. For those who have not yet received a form, please Ken Griffiths via his address shown in the page footer below. Trade and society stand vehicle parking has unfortunately had to be limited to one vehicle only. Permits will be issued on the Saturday which must be clearly displayed in the front window of your vehicle. Parking is free, however; the location will be weather dependant and will be decided at the time by Highcliffe Castle staff. On arrival All traders, and societies exhibiting, should have received an unloading zone list (see current copy in Appendix C). By instruction of Highcliffe Castle staff, please observe and comply with your allocated unloading zone point for the benefit of all (see location on plan in Appendix D). WINTERGARDEN/LIBRARY STAND (Eden Zone) - unload in, and where necessary, from the Wintergarden DRAWING ROOM STAND (Zen Zone) - unload in from the Octagon. DINING ROOM STAND (Serene Zone) - unload in from the Octagon. GREAT HALL STAND (Celestial Zone) unload in from the North Porch List of Zones for unloading To unload drive towards the Castle and make yourself known to the parking steward. They will direct you to your allocated unload in zone point. The attendant will also notify you of your subsequent parking location. When arriving on site please park close to your unloading zone point. Please take extreme care whilst driving as this site is open to the public. All vehicles must be unloaded to your stand point before setting up. Members of BOS will be on hand to help with this as there is not much room to unload. Once unloaded please promptly move vehicles to your designated parking zone. During the Show Please be aware that on arrival on Sunday, as conditions may have changed, so may your allocated parking place. Please follow the instructions provided by the parking attendant. Page 3

4 Where re-stocking of trade stands requires the movement of trade vehicles, please pre-arrange this at the time with the show manager who will organise vehicle access to a loading zone from the parking zone (please see his contact number elsewhere in this document). Breakdown No breakdown of stands, or displays, will be allowed before 4.30pm on the Sunday. Please breakdown your trade stand/society display fully before bringing your vehicles to your allocated loading zone, see list below, as there is a shortage of space at these points. BOS members will be on hand to help load vehicles if needed. Please ensure all rubbish is removed from site as BOS will be charged for this if left behind. WINTERGARDEN/LIBRARY STAND (Eden Zone) - offload out from the Wintergarden DRAWING ROOM STAND (Zen Zone) - offload out from the Octagon. DINING ROOM STAND (Serene Zone) - offload out from the Octagon. GREAT HALL STAND (Celestial Zone) offload out from the North Porch List of Zones for breakdown Once your vehicle is loaded, please move your vehicle ASAP for the benefit of others. Events: There will be a ticketed buffet (open from 17:50 to 20:30 Hrs) with the choice of a glass of Prosecco or soft drink, on Saturday 30th March at the castle. There will be a pay as you go bar open during the buffet. Tickets are available to Traders, Exhibitors, Orchid Society members and their guests. Tickets are priced at a head. Please return payments by either of the following methods: Cheques, made payable to Bournemouth Orchid Society, sent to Ken Griffiths, Tally Ho, Hawthorn Road, South Bockhampton, Christchurch BH23 7AD, along with a filled in application form. Electronically to HSBC Bournemouth Orchid Society, Sort Code A/C , Print name in reference box, then send a completed application form to ken.griffiths@hotmail.com. If you have not received a copy of the buffet application form, please Ken Griffiths, ken.griffiths@hotmail.com. Requesting a copy. Unfortunately, by instruction from the caterers, no tickets can be purchased after the 20th February Page 4

5 Children s Activities: A selection of kid s activities will be provided, that will be largely centred in the Kid s Greenhouse, within the basement of the castle. Some activities will migrate to areas around the show with a few located around the venue. The activities have all been designed to engage parent and child with the view of promoting the fascination of orchids whilst maintaining parental supervision. Repotting Demonstrations: Nothing further to add currently. Judging: Judging will be carried out with the judging of individual in situ plants on display stands. There is to be ribbon judging between 8 and 10 am on the Saturday, with 1st and 2nd plants being awarded, followed by trophy judging. Cultural Certificates will be awarded to plants judged to be of sufficient merit. Unless otherwise stated, species and hybrids will be judged in the same class. Please note that Oncidiums and their hybrids have now been included in Class 5 Oncidineae. A list of new genera in the Class, and their synonyms, will be provided for the judging teams. The current line-up of classes to be judged is as follows: Class 1 Cymbidium Class 2 Cypripedioideae Class 3 Dendrobium Class 4 Laeliinae Class 5 Oncidinae Class 6 Phalaenopsis Class 7 Pleurothallidinae Class 8 Hardy Class 9 Any other species Class 10 Any other hybrid Trophies Best Amateur Plant Best Professional Plant Best Plant Exhibited by a Bournemouth Orchid Society Member Best Amateur Display Best Professional Display Work is progressing with the peer review regarding the list of hardy orchids for judges use. All trophies will be presented by Her Worship the Mayor, Councillor Lesley Dedman, during Saturday morning in the Great Hall. Please Contact either Graham Smith graham@erythos.com or Mike Powell mgpowell@greenbee.net if you have any questions regarding the Judging. Museum Displays: Nothing further to report currently. Page 5

6 Safety: In the event of any accidents, please contact a member of the Highcliffe Castle staff who will deal with all onsite first aid. Nothing further to report currently. Disabled access: Disabled person toilet facilities are provided. On arrival: Show visitors will be able to purchase their entry tickets at the ticket desk in the Octagon. A show information document will be provided that will give pertinent information about the show. Internal facilities: Toilets are provided in the basement which will be clearly signposted. Outside facilities: Nothing further to report currently Refreshments: Exhibitors, traders, RHS and BOC judging teams will have a break out area where free tea and coffee will be provided. For the location please refer to your copy of the latest supplied site plan. BOS respectfully request that you please do not use this facility for friends and family. A café, called the Castle Kitchen, with both inside and extensive outside seating areas, is provided for all which is located adjacent to the castle. The café will be open for purchasing food and drink between 10 am and 4 pm each day. The nearest available public house is currently The Globe Inn, BH23 5ET, in the centre of Highcliffe as the Galleon is currently closed. Nothing further to report currently. Gift Shop: A castle gift shop will be open during both days of the show selling confectionary, refreshments, children s toys, publications etc. Bournemouth Orchid Societies Website: Sponsorship: As you will appreciate, putting on an event of this scale and endeavour requires considerable resources, therefore; we are very grateful to our sponsors, for without their support, the show would not provide the across the board experience to all our participants, members and welcome attendees. Our current sponsors are listed in Appendix A Page 6

7 Appendix A: Sponsors Adrian Kay - Dorset Wedding Cars provider of a special car for that special wedding journey sponsoring (to be confirmed) Geoff Hands Bournemouth Orchid Society - sponsoring the individual plant award ribbons Slades Estate Agents - sponsoring roundabout advertisement signs Mike Powell Bournemouth Orchid Society - sponsoring the kids activities Carole Norman - Bournemouth Orchid Society sponsoring (to be confirmed) Page 7

8 Appendix B: Access and Parking Plans PLAN B1 - LOCATION AND ACCESS TO HIGHCLIFFE CASTLE PLAN B2 - ALTERNATIVE PARKING OPTIONS Page 8

9 Appendix C: Allocation of zone unloading points EDEN ZONE UN-LOADING Bournemouth Orchid Society Writhlington School Cornwall Orchid Society Devon Orchid Society OSGB Orchids OSGB Independent Stuart Meeson Sheffield and District Orchid Society Wessex Orchid Society Chris Purver- EYOF Andy Phillips Just in glass Nicola Wakley - Gittisham Glass Penny Brown Botanical Artist Steve Neville Potter Hannah Goodaire Dorset Wildlife Trust - ZEN ZONE UN-LOADING Burnham Nurseries Peter White Orchids West Cornwall Orchid Society Hardy Orchid society Helen Milner Sophie Townsend Meadow Sweet Frances Quesada Palares Roy Barrow Dino Zelenika Jeff Hutchins Hardy Orchids British Paphiopedilum Society & Mark Turner Elite Orchids CELESTIAL ZONE UN-LOADING Orchids Floriculturing Inc. Kelvin Bush Stanhopea Orchids Lawrence Hobbs Keith Andrews display (by West Cornwall (Kit Lindsay) Page 9

10 Appendix D: Unloading and break down Zone entry/exit points Page 10