Travel Policy. This policy should be read in conjunction with the Travel Procedure & Guidelines and Travel Expense Procedure & Guidelines documents

Size: px
Start display at page:

Download "Travel Policy. This policy should be read in conjunction with the Travel Procedure & Guidelines and Travel Expense Procedure & Guidelines documents"

Transcription

1 Policy Purpose The aim of this policy is to provide all employees with a clear understanding of the Travel Policy when travelling on Club business. The Club is committed to providing a travel service that meets the growing demands of employees, balanced with the need to manage our spend on travel effectively. This policy should be read in conjunction with the Travel Procedure & Guidelines and Travel Expense Procedure & Guidelines documents 1 Scope This policy applies to all employees of the Club including permanent, temporary, fixed term and seasonal employees regardless of length of service. This policy does not form part of any employee s contract of employment and it may be amended at any time. In the situation where an employee has specific agreed travel elements within their contract, their contract will supersede the Travel Policy and Procedure and Expense Policy and Procedure. This policy is intended to cover all aspects of Business travel throughout the Club which is defined as (but not limited to): Air (including private charter flights) Rail Ferries Coach and car transfers accommodation Visas for Club travel Off-site meeting rooms / venues Business travel includes: Any journey taken to ensure a work commitment can be fulfilled. Any travel required as part of an official Club event. Team travel includes: Any travel associated with the First Team, Academy and Liverpool Ladies match fixtures. Travel to any business activity away from the normal place of work either within or outside of core working hours. Any travel requirement as authorised or required by the Club owners or Executive Team. Business travel does not extend to personal journeys or transport arrangements to an employee s normal place of work. 2 Objectives It is recognised that employees and Managers of the Club require guidance on business travel and the process to request travel, entitlements for all employees and guidance on travel related expense claims. This policy aims to provide the necessary guidance to all employees on business travel. The objectives of this policy are: To ensure that Liverpool Football Club optimises business travel and manages travel costs as efficiently as possible. The overall employee welfare and safety with regards to travel is recognised and managed effectively and ensure consideration given to the environmental impact of Club travel. Page 1 of 5

2 3 Booking business travel All business travel as identified under the Scope (except team travel) should be booked through our business travel provider TMG either using the online booking service at Or by ing or calling This ensures LFC are aware of employees whereabouts when travelling for safety reasons. Should an employee make their own travel arrangements outside of this Policy, this will be treated as unauthorised spend which may result in disciplinary action being taken or nonpayment of expenses where appropriate. 4 Travel approval / notification Budget holders will automatically be informed of any travel requests at the time of booking. If a travel request falls outside these policy guidelines, the request will be referred to the Travel Business Partner for review and authorisation at Executive Team level if appropriate. 5 Booking Notice Periods Wherever possible a minimum of two weeks notice is required for UK travel bookings and four weeks for overseas travel to ensure the most cost effective option and availability of preferred options. 6 Travel extras or restrictions The Club will pay for hotel rooms (via TMG). Any food charges will need to be settled directly with the hotel. Make sure you are claiming for meals within the subsistence guidelines shown in the Travel Procedure & Guidelines document. When traveling by train, employees should be using advance fare tickets on specific train journeys rather than higher cost flexible/anytime tickets. Where possible avoid travelling during peak hours to take advantage of lower fares. For travel between sites employees should use their own vehicles as a first option and claim mileage (mileage matrix is available on the intranet). Taxis should not be used for journeys over 30 miles or requested to wait more than 10 minutes. Taxis should not be used as a courier service unless approved by budget holder. The Club will not reimburse costs associated with traffic offences e.g. speeding fines and parking fines in own vehicles, company vehicles or hire vehicles. Accommodation and transport in conjunction with training courses is subject to the same rules and booking process as for other Clubrelated travel unless the training provider has included this as part of the training course fees. 7 Changes and cancellations Please notify the TMG if your booking is no longer required as they will endeavour to cancel and avoid any charges. Always inform TMG of any unused travel requirements and return unused tickets (within 30 days) so they can process any applicable refunds. If you are travelling with a manager who is entitled to travel at a higher class of travel, the request will be referred to the Travel Business Partner for review and authorisation at Executive Team level if appropriate. 8 Car Hire Car Hire must be authorised by the relevant line Manager or Travel Business Partner If an employee has no company car, if a colleague s company car is not available and where the use of public transport is not a practical option, consideration should be given to the use of a hire car. All hire cars will be booked as a Group C (e.g. VW Golf) category unless otherwise stated. Page 2 of 5

3 Please ensure the vehicle is checked over on receipt from hire car company or on collection, for any damage and ensure this is notified the hire car company. Return vehicle with a full tank of fuel to avoid high refueling charges. Should damage occur whilst on hire, please report in the first instance to the Travel Business Partner and ensure the damage is clearly notified to the hire car company. 9 Club Travel Insurance When travelling in the UK and overseas on company business Liverpool Football Club employees are covered by the Club s travel and medical insurance. This cover is managed as part of our Travel Smart programme supplied by International SOS. Ensure you have registered as a Club member using membership number 14AYCA By carrying a membership card with you and downloading the International SOS App from app.internationalsos.com onto your mobile phone you will have access to 24 hour worldwide medical, security, travel and emergency assistance, as well as help should you lose your luggage or passport. Employees should report any lost or damaged baggage to airline before leaving the airport ensuring they are given a reference number from the airline to make a claim directly with the airline. Employees should always ensure they have sufficient personal cover in place as personal effects and personal accidents will not be covered. 10 Passports & Visas for Club Travel All employees should ensure they have a valid passport when travelling on Club business, including a minimum of 6 months validity for all overseas travel. Employees should contact TMG for any visa assistance or enquiries related to their journey. Furthermore, it is the employees responsibility Page 3 of 5 to ensure that they travel with the correct and relevant documentation 11 Excess baggage Where possible prebook in advance of travel to take advantage of lower costs. Trips of more than 7 days in duration - excess baggage costs can be claimed back from the Club via expenses claim form. Advise TMG in advance of travel, of any additional kit or equipment that is required to be taken on a flight. TMG will notify the airline to avoid delays on departure and where applicable advise the insurance company to ensure equipment is covered on the trip. Please note excess baggage, even if booked in advance, is never guaranteed on flights 12 Personal Travel If you are adding a personal trip onto the end of a business trip please inform TMG as soon as possible. Incremental costs for personal travel will be the employees responsibility. Employees, partners, children, spouses are not covered on Club travel insurance for personal travel. 13 Loyalty schemes Employees that regularly travel are encouraged to join personal loyalty schemes with hotel chains, airlines and car rental companies. These schemes vary but can provide a range of benefits including additional baggage, lounge access, waitlist clearance, speedy checkin and upgrades. It is recommended that you ask TMG to store this information in a secure personal profile for ease of access. However membership of personal loyalty programmes should not influence or determine the choice of supplier, where it is not in the best interests of the club. Additionally the Club has joined business reward schemes with British Airways, Emirates Airlines, Lufthansa, KLM/Air France and Turkish

4 Airlines. The employee will be asked to join Emirates Skywards before they can be joined to the Business Rewards Scheme. These schemes also gain air miles for the Club to be used for upgrades or flight bookings. APPENDIX A SUMMARY OF CONTACT DETAILS Online Travel Bookings - Philip Holliday (Senior Travel Manager) Mobile: TBA (Travel Business Partner) Mobile: TBA Travel Management Group (TMG) Contact details (Office hours Monday to Friday - 08:30 to 18:00) Telephone: liverpool@tmguk.com Out of Hours contact details : (18:00 08:30, Weekends all day, Bank Holidays all day) Tel: (UK) Tel: (outside UK) This facility should only be used in an emergency or for urgent bookings. The TMG will advise whenever fees will be incurred before the travel is booked. You will need to provide your name and department so any costs that are incurred or tickets that need to be issued can be charged against one of the 3 accounts listed below: Liverpool Ladies account Foundation account LFC Main account (all other Club bookings) account International SOS log on Membership Number 14AYCA Telephone Number Page 4 of 5

5 APPENDIX B - CLASS OF TRAVEL The table below defines the class of travel which will be automatically booked for each mode of transport. For reasons of security and privacy the Executive Team, Directors, First Team and First Team Management travel in First Class or Business Class and for hotels it may be applicable to use alternative hotels other than those below. Rail Flights < 7 hours Flights 7-10 hrs (based on total flight duration) Flights +10 hrs (based on total flight duration) Chauffeur car bookings Standard Class 1st class is permitted if costs are equal to or no more than 10% of the lowest standard class fare or cheaper Economy Premium Economy (If no Premium Economy available, economy should be booked) Business Executive Team Sign Off Where an employee is required to undertake a number of flights within a short period of time, such as internal flights during a Far East trip, any requests for business class will need to be referred to the Travel Business Partner for review and authorisation at Executive Team level if appropriate. 7. Rate Card The Club have a rate card used to budget for travel, which includes hotels and negotiated rates. All hotels booked, where possible, will be within the rate card below: UK London Europe Far East USA ROW Rate card guidelines The earlier hotel bookings are made, the more likelihood of the bookings being within the guidelines above, so advance booking is key to achieving targeted rates. The Club have directly negotiated rates with hotels in London and Liverpool and these will be used as preferred hotels for all travellers as below (their rates fall within the rate card guidelines above): London Liverpool Liverpool s with agreed rates Thistle Euston Aloft Jurys Inn Page 1 of 5

Our World Travels With You. Welcome to our simple guide to booking travel

Our World Travels With You. Welcome to our simple guide to booking travel Our World Travels With You Welcome to our simple guide to booking travel Booking Guide Contents pg 3 How do I make a reservation? pg 4 Traveller Profiles pg 5 Booking Procedure pg 6 Confirmation and Ticket

More information

Non-Reimbursable Expenses 5. Reimbursable Misc. Expenses 5

Non-Reimbursable Expenses 5. Reimbursable Misc. Expenses 5 Table of Contents Overview 1 Corporate Card Overview 1 Concur Travel & Expense 1 Contact Information 1 Air Travel 2 Spousal Travel 2 Loyalty Programs 2 Lodging 3 Ground Transportation 3 Meals and Entertainment

More information

Travel and Accommodation

Travel and Accommodation Travel and Accommodation Travel How do I book travel? All travel and accommodation must be booked through the Travel and Accommodation team by completing the online Travel Request form which will have

More information

Maersk Supply Service Travel Policy

Maersk Supply Service Travel Policy Maersk Supply Service Travel Policy Revised March 2015. Policy is mandatory and applies to all employees of Maersk Supply Service as well as others travelling on the account of the company Objectives our

More information

CONTINGENT WORKER TRAVEL GUIDLINES (Updated: 09/18/2018)

CONTINGENT WORKER TRAVEL GUIDLINES (Updated: 09/18/2018) 1. GENERAL GUIDELINES: CONTINGENT WORKER TRAVEL GUIDLINES (Updated: 09/18/2018) Any travel must be approved in advance by the Pfizer sponsor. Travel expenses are paid for by the Contingent Worker. Once

More information

HIGHLIGHTS OF THE ADA VOLUNTEER AND NON-STAFF TRAVEL AND EXPENSE POLICY

HIGHLIGHTS OF THE ADA VOLUNTEER AND NON-STAFF TRAVEL AND EXPENSE POLICY Contact: Pat Murphy, Travel Manager, x2923 HIGHLIGHTS OF THE ADA VOLUNTEER AND NON-STAFF TRAVEL AND EXPENSE POLICY Refer to the actual travel and expense policy for more in-depth information. AIR TRAVEL

More information

Your guide to making a booking

Your guide to making a booking Contents Booking online Booking offline Air Fares Explained Hotels Explained UK Rail Explained Amendments and Cancellations Creating Traveller Profiles Visa applications Booking European/International

More information

Business Travel and Accommodation 0112/BTS/T07 01/10/07-31/09/11

Business Travel and Accommodation 0112/BTS/T07 01/10/07-31/09/11 Financial and Commercial Services Business Travel and Accommodation 0112/BTS/T07 01/10/07-31/09/11 Contents 1. Preferred Agents... 2 2. Agents Fees and Charges... 3 3. How to Book... 8 4. Air Travel...

More information

QCAA travel policy. Contents. Scope. Finance

QCAA travel policy. Contents. Scope. Finance QCAA travel policy Contents Scope... 1 General accountabilities... 2 Accommodation... 2 Air travel... 3 Fleet vehicles... 4 Private vehicles... 5 Hire cars... 7 Other travel expenses... 7 More information...

More information

Travel Expenses Quick Guide

Travel Expenses Quick Guide Travel Expenses Quick Guide PRE TRIP IS BUSINESS TRAVEL ESSENTIAL? The University is committed to reducing the impact we have on the environment through the CO2 emissions we produce. Therefore, wherever

More information

FORT HAYS STATE UNIVERSITY TRAVEL MANUAL

FORT HAYS STATE UNIVERSITY TRAVEL MANUAL FORT HAYS STATE UNIVERSITY TRAVEL MANUAL TRAVEL MANUAL Contents Official Travel... 2 General requirements... 2 Visas... 2 Personal funds to be used for travel... 2 Moving Expenses... 2 Travel procedures

More information

British Airways PLC. Agreement to Supply Group Nett Rates. Terms and Conditions

British Airways PLC. Agreement to Supply Group Nett Rates. Terms and Conditions British Airways PLC Agreement to Supply Group Nett Rates 1. Group Agreement Terms and Conditions 1.1 This Agreement sets out the Terms and Conditions on which British Airways Plc ( British Airways ) agrees

More information

Administrative Manual Directive on Official Travel

Administrative Manual Directive on Official Travel Administrative Manual Directive on Official Travel A. OVERRIDING OBJECTIVE This Directive sets out the rules and instructions of the Asian Infrastructure Investment Bank that are applicable to individuals

More information

Volunteer Travel & Expense Policy For Traveling on Behalf of ARMA International

Volunteer Travel & Expense Policy For Traveling on Behalf of ARMA International Volunteer Travel & Expense Policy For Traveling on Behalf of ARMA International Travel Policy Purpose & Enforcement Purpose The purpose of this document is to: Scope Ensure all designated ARMA travelers

More information

TERMS & CONDITIONS. AFL EVENT OFFICE PERTH AFL Authorised ON-SELLER OSAFL17/21

TERMS & CONDITIONS. AFL EVENT OFFICE PERTH AFL Authorised ON-SELLER OSAFL17/21 TERMS & CONDITIONS AFL EVENT OFFICE PERTH AFL Authorised ON-SELLER OSAFL17/21 BOOKING All prices quoted by are inclusive of Goods & Services Tax (GST) where applicable - unless otherwise stated. Please

More information

CAPITAL TRANSPORT LOYALTY PROGRAM REWARD SCHEME TERMS AND CONDITIONS. Effective 1 March 2017

CAPITAL TRANSPORT LOYALTY PROGRAM REWARD SCHEME TERMS AND CONDITIONS. Effective 1 March 2017 CAPITAL TRANSPORT LOYALTY PROGRAM REWARD SCHEME TERMS AND CONDITIONS 1. Introduction Effective 1 March 2017 1.1 These Terms and Conditions: (c) apply to and govern the contractual relationship between

More information

ILTM Buyer Terms and Conditions

ILTM Buyer Terms and Conditions ILTM Buyer Terms and Conditions DEFINITIONS ILTM or Exhibition means the International Luxury Travel Market to be held at Cannes, France from 04 th to 07 th December 2017 which is owned and organised by

More information

The American Express Airpoints Platinum Reserve Card Benefits Terms and Conditions.

The American Express Airpoints Platinum Reserve Card Benefits Terms and Conditions. The American Express Airpoints Platinum Reserve Card Benefits Terms and Conditions. Effective 3 October 2017 Contents Definitions 3 Eligibility 4 Earning Airpoints Dollars 4 Status Points 5 Eligible Charges

More information

Important Note regarding Peak Season dates for 2014 point 1K in Appendix A - Group Booking Confirmation

Important Note regarding Peak Season dates for 2014 point 1K in Appendix A - Group Booking Confirmation Appendix A - Group Booking Confirmation Important Note regarding Peak Season dates for 2014 point 1K in Appendix A - Group Booking Confirmation British Airways and Iberia are not currently applying a Peak

More information

Travel Reimbursement National Procedures

Travel Reimbursement National Procedures American Legion Auxiliary Travel Reimbursement National Procedures All official procedures for American Legion Auxiliary (ALA) travel and reimbursement are outlined below. Any exceptions shall require

More information

MICROmega Group of Companies Travel Policy

MICROmega Group of Companies Travel Policy MICROmega Group of Companies Travel Policy MICROmega Travel Department Meagan Pollock (known as NOSA Travel Agency) Leanne Foo Physical Address: 66 Park Lane, Sandton Postal Address: Private Bag x9966,

More information

GUIDELINES FOR AIHA ASSOCIATION-SPONSORED MEETINGS AND TRAVEL

GUIDELINES FOR AIHA ASSOCIATION-SPONSORED MEETINGS AND TRAVEL GUIDELINES FOR AIHA ASSOCIATION-SPONSORED MEETINGS AND TRAVEL AIHA's travel guidelines are an expression of our mission and corporate culture. AIHA always appreciates it when employers fund volunteer travel,

More information

INTERNATIONAL INSTITUTE FOR DEMOCRACY AND ELECTORAL ASSISTANCE

INTERNATIONAL INSTITUTE FOR DEMOCRACY AND ELECTORAL ASSISTANCE INTERNATIONAL INSTITUTE FOR DEMOCRACY AND ELECTORAL ASSISTANCE TERMS OF REFERENCE 1. Background The International Institute of Democracy IDEA seeks proposals from qualified firms to provide consolidated

More information

Reimbursement Guidelines Overview

Reimbursement Guidelines Overview Reimbursement Guidelines Overview In order for any items to be reimbursed, you must submit a receipt. It takes an average of three weeks to process your reimbursement form. EXPENSES MEALS GUIDELINES You

More information

Arrival & Departure Procedures

Arrival & Departure Procedures Arrival & Departure Procedures Here you will find information on: School Summer Hall Abberley School School College Summer Summer College Preparation College Oxford Cambridge Information on Airport Transfers..2

More information

Michigan Council of SHRM (MISHRM) Travel and Expense Policy

Michigan Council of SHRM (MISHRM) Travel and Expense Policy Michigan Council of SHRM (MISHRM) Travel and Expense Policy Effective: January 1, 2010 Table of Contents 1. Policy Overview... 3 2. Air Transportation... 4 3. Ground Transportation... 4 4. Hotels... 5

More information

CONFIRMATION OF ARRANGEMENTS SECOND BAPTIST SCHOOL VISION CHOIR PRAGUE, VIENNA, SALZBURG & MUNICH

CONFIRMATION OF ARRANGEMENTS SECOND BAPTIST SCHOOL VISION CHOIR PRAGUE, VIENNA, SALZBURG & MUNICH CONFIRMATION OF ARRANGEMENTS SECOND BAPTIST SCHOOL VISION CHOIR PRAGUE, VIENNA, SALZBURG & MUNICH FEBRUARY - MARCH, 2018 CONFIRMATION OF ARRANGEMENTS Group Director Trip Director Second Baptist School

More information

Policy & Procedure Update

Policy & Procedure Update Policy & Procedure Update Travel and Entertainment To: All Rollins Employees From: Suzy Dolan, FASG Ext.: 404.877.4595 CC: R. Randall Rollins, Gary Rollins, Harry Cynkus, John Wilson, Bob Wanzer, Gene

More information

Headington Oxford Summer School

Headington Oxford Summer School Arrival & Departure Procedures Here you will find information on: Information on Airport Transfers..2 Arrivals Departures Information on Parent Transfers........4 Bringing a child to the school Collecting

More information

TRAVEL GUIDELINE on the reimbursement of official trips of public servants and contract staff at TU Wien (status: 28 January 2011) (online

TRAVEL GUIDELINE on the reimbursement of official trips of public servants and contract staff at TU Wien (status: 28 January 2011) (online Note: The only legally binding version of the directives and regulations of the Technische Universität Wien is the German version published in the University Gazette of TU Wien. The English version provided

More information

For those of you who submit receipts for travel reimbursement, please take a moment to read the basic travel rules.

For those of you who submit receipts for travel reimbursement, please take a moment to read the basic travel rules. Hello All, For those of you who submit receipts for travel reimbursement, please take a moment to read the basic travel rules. 1. The Illinois Higher Education Travel Control Board (HETCB) governs University

More information

TRAVEL PREPARATION. Travel Training. Agenda. 6-Oct-17 WASHINGTON STATE UNIVERSITY

TRAVEL PREPARATION. Travel Training. Agenda. 6-Oct-17 WASHINGTON STATE UNIVERSITY Travel Training Training Takeaways: Policies, rules, regulations, and procedures related to traveling on WSU business; Travel preparation and reimbursement process; Answers to frequently asked questions.

More information

CSTE TRAVEL REIMBURSEMENT POLICY

CSTE TRAVEL REIMBURSEMENT POLICY CSTE TRAVEL REIMBURSEMENT POLICY Purpose CSTE appreciates the efforts of those who travel for the organization. Travelers should be comfortable while traveling, understand all travel related policies,

More information

Trains, planes, cars and boats. What you should know

Trains, planes, cars and boats. What you should know Trains, planes, cars and boats What you should know UK European Consumer Centre Every year UK consumers find themselves in dispute with EU companies over a range of problems connected with rail and air

More information

FINLAND, ESTONIA & LATVIA

FINLAND, ESTONIA & LATVIA CONFIRMATION OF ARRANGEMENTS LABYRINTH CHOIR CONCERT TOUR FINLAND, ESTONIA & LATVIA JULY 2016 www.kiconcerts.com Your World of Music CONFIRMATION OF ARRANGEMENTS Group Director Labyrinth Choir Dr. Anita

More information

TRAVEL INFORMATION. The SAB Secretariat will provide a meeting agenda and other useful information for each SAB-sponsored meeting.

TRAVEL INFORMATION. The SAB Secretariat will provide a meeting agenda and other useful information for each SAB-sponsored meeting. 1. Authorizations TRAVEL INFORMATION All SAB members and consultants are issued travel authorizations (similar to Figure 1, next page) when their travel is outside their local area of residence, or if

More information

Retail Travel Operations

Retail Travel Operations Retail Travel Operations Main topics of study: Package and Group Tours: Planning A Group Tour Short Breaks, Special Interest Holidays, Theme Parks, Holiday Centres, Accommodation and Theatre Reservations:

More information

Terms and Conditions Emirates Global First Class and Business Class Offer with MasterCard

Terms and Conditions Emirates Global First Class and Business Class Offer with MasterCard Terms and Conditions Emirates Global First Class and Business Class Offer with MasterCard These terms and conditions govern the booking of your complimentary hotel accommodation. Where Emirates books accommodation

More information

CONFIRMATION OF ARRANGEMENTS BAY AREA CHORUS IRELAND

CONFIRMATION OF ARRANGEMENTS BAY AREA CHORUS IRELAND CONFIRMATION OF ARRANGEMENTS BAY AREA CHORUS IRELAND GALWAY, KILLARNEY & DUBLIN JULY 2017 Your World of Music CONFIRMATION OF ARRANGEMENTS Group Bay Area Chorus Leaders Milton Pullen, Artistic Director

More information

What if I just want to obtain flight schedules without making a reservation?

What if I just want to obtain flight schedules without making a reservation? http://www.omanair.com/en/faqs/booking Booking Home > Printer-friendly PDF > Booking If you have any unanswered questions about Oman Air and our services and need help, please select the appropriate category

More information

Worldwide Travel Policy Effective: August 12, 2015

Worldwide Travel Policy Effective: August 12, 2015 Worldwide Travel Policy Effective: August 12, 2015 This policy is effective immediately and supersedes all previously-issued corporate and local travel and entertainment policies and procedures. For Internal

More information

CAREERSOURCE FLORIDA BUSINESS TRAVEL REIMBURSEMENT GUIDELINES FOR BOARD MEMBERS AND STAFF

CAREERSOURCE FLORIDA BUSINESS TRAVEL REIMBURSEMENT GUIDELINES FOR BOARD MEMBERS AND STAFF (Rev. 3/7/17) CAREERSOURCE FLORIDA BUSINESS TRAVEL REIMBURSEMENT GUIDELINES FOR BOARD MEMBERS AND STAFF In accordance with Section 445.004(4)(f.), Laws of Florida, members of the Board of Directors and

More information

CONFIRMATION OF ARRANGEMENTS BUCKS COUNTY WOMEN S CHORUS HELSINKI, TALLINN & STOCKHOLM

CONFIRMATION OF ARRANGEMENTS BUCKS COUNTY WOMEN S CHORUS HELSINKI, TALLINN & STOCKHOLM CONFIRMATION OF ARRANGEMENTS BUCKS COUNTY WOMEN S CHORUS HELSINKI, TALLINN & STOCKHOLM MAY 2018 CONFIRMATION OF ARRANGEMENTS Group Director Bucks County Women s Chorus Patricia Guth Departure Date May

More information

Arrival & Departure Procedures

Arrival & Departure Procedures Arrival & Departure Procedures Here you will find information on: Information on Airport Transfers..2 Arrivals Departures Information on Parent Transfers......4 Bringing your child to the school Collecting

More information

CEPR CONFERENCE TRAVEL & SUBSISTENCE REIMBURSEMENT POLICY

CEPR CONFERENCE TRAVEL & SUBSISTENCE REIMBURSEMENT POLICY CEPR CONFERENCE TRAVEL & SUBSISTENCE REIMBURSEMENT POLICY In an effort to continue to offer the maximum number of conferences and to include as many participants as possible with limited funding for travel,

More information

Salk Institute for Biological Studies

Salk Institute for Biological Studies Salk Institute for Biological Studies Supplier Travel Policy Purpose and Compliance Purpose This travel policy provides guidelines and established procedures for Suppliers incurring business travel and

More information

HFMA Lone Star TRAVEL AND ENTERTAINMENT EXPENSE GUIDELINES

HFMA Lone Star TRAVEL AND ENTERTAINMENT EXPENSE GUIDELINES HFMA Lone Star TRAVEL AND ENTERTAINMENT EXPENSE GUIDELINES I. POLICY OVERVIEW PURPOSE Travel & Entertainment policy for HFMA Lone Star chapter leaders incurring related business travel and entertainment

More information

DoD Official Travel Guidance in support of the Cross Functional Team- Travel

DoD Official Travel Guidance in support of the Cross Functional Team- Travel DoD Official Travel Guidance in Support of the Cross Functional Team-Travel In accordance with the Joint Travel Regulations (JTR), the Department of Defense (DoD) may reimburse a traveler for their reasonable

More information

APPENDIX 1 BACKGROUND AND OVERVIEW OF THE GS/OAS TRAVEL

APPENDIX 1 BACKGROUND AND OVERVIEW OF THE GS/OAS TRAVEL 1. THE GS/OAS TRAVEL PROFILE APPENDIX 1 BACKGROUND AND OVERVIEW OF THE GS/OAS TRAVEL The travel of the General Secretariat of the Organization of American States (GS/OAS) is focused on the Western Hemisphere.

More information

CONFIRMATION OF ARRANGEMENTS. Rancocas Valley Regional High School Choir and The Shepheard Singers POLAND & GERMANY

CONFIRMATION OF ARRANGEMENTS. Rancocas Valley Regional High School Choir and The Shepheard Singers POLAND & GERMANY CONFIRMATION OF ARRANGEMENTS Rancocas Valley Regional High School Choir and The Shepheard Singers POLAND & GERMANY JUNE/JULY 2018 CONFIRMATION OF ARRANGEMENTS Group Director Rancocas Valley Regional High

More information

Travel Procedure TRAVEL REGULATIONS APPLICABLE TO EMPLOYEES, GOVERNING BOARD MEMBERS, CONTRACTED SERVICES AND STUDENTS

Travel Procedure TRAVEL REGULATIONS APPLICABLE TO EMPLOYEES, GOVERNING BOARD MEMBERS, CONTRACTED SERVICES AND STUDENTS Travel Procedure INTRODUCTION WVNCC s travel procedure provides for necessary and reasonable travel expenses incurred for authorized College business. The intent of these guidelines is that reimbursable

More information

Affordable Motorhome Rentals Terms & Conditions

Affordable Motorhome Rentals Terms & Conditions Affordable Motorhome Rentals Terms & Conditions Please make sure that you read through our terms and conditions carefully. 1. Your contract with Affordable Motorhome Rentals Please read these booking conditions

More information

Frequent Traveller. Miles & More Welcome to an exclusive society

Frequent Traveller. Miles & More Welcome to an exclusive society Frequent Traveller Miles & More Welcome to an exclusive society Frequent Traveller a world full of rewards You ve earned it! You ve flown a lot in the past year and have often chosen Miles & More and Lufthansa

More information

Member status PATA Member Chapter Member Non-member

Member status PATA Member Chapter Member Non-member PATA Travel Mart 2019 September 18-20, 2019 Korme Exhibition Center, Astana, Kazakhstan As of 14 January, 2018 A. Primary Buyer Delegate Information Company Address City Post Code Country Website Phone

More information

Enrollment & Benefits

Enrollment & Benefits http://www.omanair.com/frequent-flyers/faqs-0 Home > frequent-flyers > faqs-0 FAQs Enrollment & Benefits How can I become a member of Sindbad? You can enrol online using the Join Sindbad option. Who can

More information

Sr No Stage Guidelines Creation of RAOs for Passage.

Sr No Stage Guidelines Creation of RAOs for Passage. Air India Ltd. SOP for Online Ticketing of SOL Passage Sr No Stage Guidelines 1 Creation of 1. The following RAOs can be ticketed online RAOs for using SOL Online Ticketing portal. Passage. a. The RAOs

More information

Preferential treatment. wherever you go

Preferential treatment. wherever you go Preferential treatment wherever you go Your Membership PPS Club Membership 04 Solitaire PPS Club Membership 04 Solitaire PPS Club Supplementary Card 04 Renewing Your Membership 04 CONTENTS Your Privileges

More information

Participation Conditions: Alcatel United Kingdom Operation - Europe Flight

Participation Conditions: Alcatel United Kingdom Operation - Europe Flight 1. ORGANISING COMPANY Participation Conditions: Alcatel United Kingdom Operation - Europe Flight 1.1 The company TLC Marketing France, a limited liability company, registered at the Trade and Companies

More information

Frequent Traveller. Miles & More Welcome to an exclusive company

Frequent Traveller. Miles & More Welcome to an exclusive company Frequent Traveller Miles & More Welcome to an exclusive company Frequent Traveller welcome to a world full of benefits You have earned it! You flew a lot last year and often chose the Austrian Airlines

More information

Q. Can I book personal travel on the site? - The Concur site is to be used exclusively for business related travel.

Q. Can I book personal travel on the site? - The Concur site is to be used exclusively for business related travel. Concur Travel FAQ Q. What will I use Concur Travel for? - Concur Travel is Hill-Rom s online booking tool for all of your business travel needs. It works with Travel and Transport and allows you to see

More information

ASTSWMO Special Travel Policy May 2018

ASTSWMO Special Travel Policy May 2018 ASTSWMO Special Travel Policy May 2018 Policy, procedures, and forms for stopover, extended stay, automobile travel in excess of 500 miles, and other special travel requests (1) STOPOVER OR PERSONAL TRAVEL

More information

GEELONG CATS MEMBER INFORMATION

GEELONG CATS MEMBER INFORMATION GEELONG CATS MEMBER INFORMATION FINALS INFORMATION One of the benefits of Membership is the opportunity to access finals and AFL Grand Final tickets if Geelong Cats compete (eligible memberships apply).

More information

MARCH 2018 CHANGES TO TRAVEL REQUIREMENTS FOR UNIVERSITY EMPLOYEES

MARCH 2018 CHANGES TO TRAVEL REQUIREMENTS FOR UNIVERSITY EMPLOYEES New Text 2.1 Subsistence Allowance Rates Subsistence is an allowance for lodging and meal costs (including gratuities). To be eligible for allowances while in travel status, the employee must be acting

More information

TD Aeroplan Visa* Business Card

TD Aeroplan Visa* Business Card TD Aeroplan Visa* Business Card Rewards you can achieve sooner. Three quick ways to get started. 1) Sign your Card immediately to ensure the security of your new Card. 2) Register for online or phone banking.

More information

Travel Summary...page 1

Travel Summary...page 1 Travel Summary...page 1 TRAVEL SUMMARY: ICANN MEETING CARTAGENA, COLOMBIA DECEMBER 5 DECEMBER 10, 2010 Introduction We would like to thank you for your participation in the ICANN community, supporting

More information

Travel Policy & Procedures

Travel Policy & Procedures How Do I Get Reimbursed For Official Travel? It is Kizano s policy to reimburse travelers for the reasonable and allowable cost of official business travel. This applies to Kizano employees and consultants.

More information

Key Travel Booking Fees From 1 st July 2017 to 31 st June 2018

Key Travel Booking Fees From 1 st July 2017 to 31 st June 2018 Key Travel Booking Fees From 1 st July 2017 to 31 st June 2018 Core Services Requirements Air Booking Channel Mode Requirement Price per booking OFFLINE (phone / email) All flights (single and/or return)

More information

http://www.omanair.com/frequent-flyer-programme Home > frequent-flyer-programme Frequent Flyer Programme If you have any unanswered questions about Oman Air and our services and need help, please select

More information

Concur Travel FAQs. 5. How do I log in to Concur Travel? Visit or the link is available on the Travel page of the Compass.

Concur Travel FAQs. 5. How do I log in to Concur Travel? Visit   or the link is available on the Travel page of the Compass. General 1. What is Concur Travel? Concur Travel is a hosted, web-based system that allows users to book travel using a web browser or mobile device instead of booking travel through a travel agent. Concur

More information

Travel Summary... page 1. Procedimientos de Viaje... página 7. Guide et Formalites de Voyage... page 16

Travel Summary... page 1. Procedimientos de Viaje... página 7. Guide et Formalites de Voyage... page 16 Travel Summary... page 1 Procedimientos de Viaje... página 7 Guide et Formalites de Voyage... page 16 0 TRAVEL SUMMARY ICANN MEETING SEOUL, KOREA OCTOBER 25 OCTOBER 30, 2009 We would like to thank you

More information

Travel & Expense Policy

Travel & Expense Policy Travel & Expense Policy ) Purpose: This document ensures that employee travel is consistent with the business objectives of the Total Orthopedics, Inc. and OrthoPros, Inc.(Total Orthopedics, and OrthoPros)

More information

Cognitive Professional Services Inc. Travel Policies and Procedures

Cognitive Professional Services Inc. Travel Policies and Procedures Cognitive Professional Services Inc. Travel Policies and Procedures Travel Procedures Travel expenses on temporary duty (TDY) should be at the best value to the Government The JFTR/JTR provides a guide

More information

Experienced Hire Final Assessment

Experienced Hire Final Assessment Shell Experienced Hire Final Assessment Travel Information Mumbai CONTENTS Welcome to Shell Introduction... 3 Travel and Local Information... 3 Your Safety... 3 Journey Management Plan... 3 Personal Insurance...

More information

Singapore to Sydney 18 days from $3399 Fly / Cruise / Stay Tou Balcony Cabin Per person twin share. Single supplement $2600.

Singapore to Sydney 18 days from $3399 Fly / Cruise / Stay Tou Balcony Cabin Per person twin share. Single supplement $2600. Singapore to Sydney 18 days from $3399 Fly / Cruise / Stay Tou Balcony Cabin Per person twin share. Single supplement $2600. Departs Australia 16 October 2018 We include: One way airfare from Australia

More information

Title II.A. Nonpublic Travel Policy

Title II.A. Nonpublic Travel Policy Title II.A Nonpublic Travel Policy Fall 2017 Table of Contents PURPOSE AND PHILOSOPHY:... 3 GENERAL POLICY INFORMATION:... 3 THIS POLICY APPLIES TO:... 3 TRAVEL AUTHORIZATION/REIMBURSEMENT:... 3 SPECIFIC

More information

ORORA LOYALTY PROGRAM REWARD SCHEME TERMS AND CONDITIONS. Effective 24 May 2017

ORORA LOYALTY PROGRAM REWARD SCHEME TERMS AND CONDITIONS. Effective 24 May 2017 ORORA LOYALTY PROGRAM REWARD SCHEME TERMS AND CONDITIONS 1. Introduction Effective 24 May 2017 1.1 These Terms and Conditions: (c) apply to and govern the contractual relationship between the Program Partner

More information

The RACP Travel Policy and Guidelines Australia and New Zealand

The RACP Travel Policy and Guidelines Australia and New Zealand The RACP Travel Policy and Guidelines Australia and New Zealand Author(s): Department: Owner: Approved By: Commercial Services Manager Governance, HR and Commercial Services Commercial Services Manager

More information

Terms and Conditions Group Fare: Domestic Saver Fare

Terms and Conditions Group Fare: Domestic Saver Fare Terms and Conditions Group Fare: Domestic Saver Fare By requesting a quote or a booking with Qantas Group Travel, you accept and acknowledge these Terms and Conditions. Qantas reserves the right to cancel

More information

Advice for brokers about the ATOL Regulations and the ATOL scheme

Advice for brokers about the ATOL Regulations and the ATOL scheme Consumers and Markets Group Consumer Protection Air Travel Organiser s Licensing Advice for brokers about the ATOL Regulations and the ATOL scheme ATOL Policy and Regulations 2017/02 Published by the Civil

More information

Frequently Asked Questions

Frequently Asked Questions Frequently Asked Questions Collected below are the most Frequently Asked Questions for easy reference. If your question isn't answered here, please email travel@vanderbilt.edu. Why did Vanderbilt implement

More information

Terms and Conditions PlusAirportline for Ryanair transfers

Terms and Conditions PlusAirportline for Ryanair transfers Terms and Conditions PlusAirportline for Ryanair transfers Content Introduction... 1 Contracting Parties... 1 Our services... 2 Scheduled low cost bus transfer:... 2 Dedicated low cost bus transfer:...

More information

BOB EVANS FARMS, INC. and its Corporate Affiliates TRAVEL AND EXPENSE POLICY

BOB EVANS FARMS, INC. and its Corporate Affiliates TRAVEL AND EXPENSE POLICY BOB EVANS FARMS, INC. and its Corporate Affiliates TRAVEL AND EXPENSE POLICY Updated April 2015 Introduction We are accountable whether we sign a paper or click a mouse. Over the years, technology has

More information

ARNG Child and Youth Program: Travel Policies and Procedures

ARNG Child and Youth Program: Travel Policies and Procedures ARNG Child and Youth Program: Travel Policies and Procedures Travel Procedures Travel expenses on temporary duty (TDY) must be at the best value to the Government The JFTR/JTR provides a guide for contractors,

More information

Qantas Premier Platinum Credit Card Airline Benefit Terms and Conditions. Lounge Invitation Benefit Companion Fare Benefit

Qantas Premier Platinum Credit Card Airline Benefit Terms and Conditions. Lounge Invitation Benefit Companion Fare Benefit Qantas Premier Platinum Credit Card Airline Benefit Terms and Conditions Lounge Invitation Benefit Companion Fare Benefit INTRODUCTION These Terms and Conditions explain when You are eligible for the Lounge

More information

JOB DESCRIPTION FBO Manager

JOB DESCRIPTION FBO Manager JOB DESCRIPTION FBO Manager RESPONSIBLE TO: LOCATION: Managing Director London Biggin Hill Airport Ltd WHAT IS THE JOB LIKE? The role holder will have an oversight of operational issues and teams to ensure

More information

Terms and Conditions PlusAirportline transfers

Terms and Conditions PlusAirportline transfers Terms and Conditions PlusAirportline transfers Introduction... 2 Contracting Parties... 2 Our services... 2 Scheduled low cost bus transfer:... 2 Dedicated low cost bus transfer:... 3 Long distance bus

More information

INDIA INFOLINE GROUP IIFL TRAVEL MANUAL. Policy and Procedure for travel bookings across IIFL Group

INDIA INFOLINE GROUP IIFL TRAVEL MANUAL. Policy and Procedure for travel bookings across IIFL Group INDIA INFOLINE GROUP IIFL TRAVEL MANUAL Policy and Procedure for travel bookings across IIFL Group IIFL Administration Department June 2016 Table of Contents IIFL Travel Policy... 3 Introduction and Objective...

More information

General Booking Terms and Conditions

General Booking Terms and Conditions General Booking Terms and Conditions Vayama.ie Booking Terms and Conditions Please read these booking Terms and Conditions carefully before using the services and website of Vayama.ie (part of Travix Nederland

More information

Air Ticket Port Sick. Pocket Tax Bus Airport. Departure Driver Fare Station. Terminal Boarding Card Student. Passport Case Landing Charge(s)

Air Ticket Port Sick. Pocket Tax Bus Airport. Departure Driver Fare Station. Terminal Boarding Card Student. Passport Case Landing Charge(s) Travel English Compounds Blackjack (Uno) Playing Cards Photocopy and cut the cards below into one pack per group of 2 to 4 students, and give one playing board per group. Let them read the instructions

More information

Hartwig Air Gift Voucher Terms & Conditions

Hartwig Air Gift Voucher Terms & Conditions Policy Number P178-2018.1 Policy Title Hartwig Air Gift Voucher Terms & Conditions Date Issued 06/02/2018 Next Review 31/12/2018 Document Type Public Policy Ownership Chief Executive Officer Hartwig Air

More information

B U S I N E S S T R A V E L H A N D B O O K

B U S I N E S S T R A V E L H A N D B O O K B U S I N E S S T R A V E L H A N D B O O K of the Max-Planck-Gesellschaft ( in relevant extracts for the MPIfR, Bonn) S t a t u s : J a n u a r y 2 0 1 4 Expense claims 1 3 BRKG (Federal Travel Expenses

More information

Terms and conditions International routes

Terms and conditions International routes Terms and conditions International routes 1- General conditions Passengers are subject to the General Terms and Conditions of Carriage, according to the extract reproduced below, which does not constitute

More information

TRAVEL POLICY FOR THE U.S. SCIENCE SUPPORT PROGRAM OFFICE (USSSP)

TRAVEL POLICY FOR THE U.S. SCIENCE SUPPORT PROGRAM OFFICE (USSSP) TRAVEL POLICY FOR THE U.S. SCIENCE SUPPORT PROGRAM OFFICE (USSSP) Table of Contents IMPORTANT INFORMATION 2 TRAVEL AUTHORIZATION 2 AIR TRANSPORTATION GENERAL 2 EXPEDITION-RELATED TRAVEL 3 AIR CARRIER SELECTION

More information

SHARP ACADEMY TRAVEL/FUNDING INFORMATION

SHARP ACADEMY TRAVEL/FUNDING INFORMATION 1 SHARP ACADEMY TRAVEL/FUNDING INFORMATION FUNDING INFORMATION: Department of the Army Civilians and Active Duty Military members are funded by the SHARP Academy. DECA employees, term and temporary employees,

More information

AZYC 2017 FLIGHTS DETAILS AND COSTS

AZYC 2017 FLIGHTS DETAILS AND COSTS AZYC 2017 FLIGHTS DETAILS AND COSTS Dear Shnat participant, FBI Travel hold group seats for a number of departures. You are invited to purchase the airfare from FBI Travel and if you want you can also

More information

Terms and Conditions of the Carrier

Terms and Conditions of the Carrier Terms and Conditions of the Carrier Article 1 - Definitions The below Conditions of Carriage has the meaning expressed respectively assigned to them where the Carrier reserves the rights to maintain and

More information

RUGBY WORLD CUP 2019 ZEN TOUR BROCHURE

RUGBY WORLD CUP 2019 ZEN TOUR BROCHURE RUGBY WORLD CUP 2019 ZEN TOUR BROCHURE JAPAN 日本 2019 Rugby Travel Scotland is proud to be an Authorised Sub-Agent for Rugby World Cup 2019, Japan. Touring with Rugby Travel Scotland is not just about a

More information

Prices shown are in U.S. dollars based on rates in effect at the time of booking and are subject to change without notice.

Prices shown are in U.S. dollars based on rates in effect at the time of booking and are subject to change without notice. Terms and Conditions Las Vegas Sands Vacations YOUR VACATION CONTRACT Thank you for choosing a Las Vegas Sands Vacations value air, or scheduled air vacations. To ensure that you understand the conditions

More information

PORTABLE LIGHT SIGNALS

PORTABLE LIGHT SIGNALS ROADS AUTHORITIES & UTILITIES COMMITTEE (SCOTLAND) ADVICE NOTE 8 PORTABLE LIGHT SIGNALS Version 1.20 December 2006 VERSION HISTORY Version Date Notes PORTABLE LIGHT SIGNALS 1.00 Mar 05 Approved by RAUC(S)

More information

Travel Procedures for CYSS Contract. Travel Request/Order Form (Pre-approval Process)

Travel Procedures for CYSS Contract. Travel Request/Order Form (Pre-approval Process) Travel expenses on temporary duty (TDY) should be at the best value to the Government. The JFTR/JTR provides a guide for contractors, but should be considered as the maximum allowable claim without special

More information