EXHIBITION & SPONSORSHIP PROSPECTUS

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1 BASO ~ ACS Annual Scientific Conference 2018 Royal College of Physicians and Surgeons of Glasgow 4 th November, 2018 EXHIBITION & SPONSORSHIP PROSPECTUS

2 Delegates The BASO conference programme is designed to be of interest to surgeons from many specialties and to reflect the key role of surgeons in the treatment of cancers. Other delegates include oncologists, SAS doctors, trainees, radiologist, researchers, nurse specialists, etc. with a specific interest in the scientific investigation and surgical treatment of cancer. Exhibitors Exhibitors and sponsors in recent years have included*: Allergan Ariane Medical Systems Ltd BTG Bio Compatibles Cook Medical Dale Medical Products Devicor Medical UK Ltd Genomic Health Inc IPSEN UK Light Point Medical LoCamed Myriad Genetics Ltd Novadaq Pfizer Q Medical Technologies Sirtex Medical Europe GmbH Sysmex UK Ltd We are delighted to accept exhibitors and sponsors who supply equipment and services to the medical profession, especially those with a focus on the treatment of cancer. *Companies shown are for illustrative purposes only and inclusion in this list does not indicate a commitment to involvement in the 2018 Scientific Conference. BASO~ACS s Plenary Awards British Association of Surgical Oncology takes great pride in awarding those surgeons and trainees in recognition of their outstanding achievement and contribution to the cancer surgery; its research and education. This Year, BASO will be awarding the following prestigious awards: Uccio Quereci della Rovere: Professor Christobel Saunders, Professor of Surgical Oncology, Australia (Breast Cancer Specialist) Geoff Oates Awards: Professor Ara Darzi, Paul Hamlyn Chair of Surgery, Professor the Lord Darzi of Denham (Consultant Colorectal Surgeon) BASO Raven Lifetime Achievement Award: Professor Sir Norman Williams, Professor and Lead of the Centre for Academic Surgery, Queen Mary University of London I addition, we will also be awarding the poster and oral presentation prizes at the meeting. All the listed prizes and awards may be supported by sponsors. Conference Programme BASO will be running a standalone scientific meeting on Sunday, 4 th Nov. The programme is being developed and an outline of the provisional programme will be available soon.

3 Floor Plan for BASO ~ACS Annual Scientific Meeting, 4 th Nov The Princess Alexandra Room, The Royal College of Physicians and Surgeons of Glasgow (All stands are 6ft x 2ft. Plan is indicative only and not to scale) Catering Station Entrance to Room 3 1 2

4 Opportunities for Exhibiting, Sponsorship & Advertising Corporate sponsorships 1,800 All exhibition spaces are supplied with a table, 2 chairs, electrical connections and full catering for up to 2 exhibitor representatives A stand in the catering area [trestle table (6ft x 2ft) + 2 chairs]. Day registration for two company representative. Opportunity to attend the sessions. Company logo on the provisional and final programme. Half-A4 page advertisement in the final programme or insert in the delegate bag. Opportunity to attend the drinks reception prior to the Annual Dinner. Two tickets for the BASO Annual Dinner, additional ticket/s can be booked for a fee ( 60pp) via BASO Office. The Annual Dinner will be held on Sunday, 4 th Nov from 7.30pm onwards. Details to follow. Company logo on the BASO ~ ACS Conference webpage. Exhibition Space 1,000 All exhibition spaces are supplied with a trestle table (6ft x 2ft), 2 chairs, electrical connections and full catering for 1 exhibitor representative. A stand in the catering area (a table plus 2 chairs). Day registration for one company representative. Additional representative can be registered for a fee of 160pp. Acknowledgement on the provisional and final programme (including company logo). Opportunity to attend the sessions. Opportunity to attend the drinks reception prior to the Annual Dinner. One Dinner ticket to the BASO Annual Dinner, additional ticket/s can be booked for a fee ( 60pp) via BASO Office. The Annual Dinner will be held on Sunday, 4 th Nov from 7.30pm onwards. Details to follow. Delegate Name Badge Sponsor 500 Logo printed on all delegate name badge inserts. One ticket for the Annual Dinner. Full page advertisement in the final programme 500 There are limited spaces for companies to place full page advertisements in the final programme for the conference, which is included in all delegate bags. Sponsor BASO Trainees Prize 400 BASO Trainees is an association for surgical trainees focused on promoting and broadening the base knowledge of cancer surgery amongst trainees and endorses increased interaction between various surgical oncology subgroups.

5 Each year, BASO presents award to the best surgical oncology presentation by a trainee at the Annual Conference. The sponsor s name will appear in the conference programme. The sponsor s name will appear on the Prize certificate. The sponsor s name will be acknowledged on the BASO Website (BASO Award Section) for sponsoring this award. Sponsor BASO~ACS Plenary Award 500 per award Uccio Querci della Rovere Award, Geoff Oates Award and BASO Raven Lifetime Achievement Award The sponsor s name will appear in the conference programme. The sponsor s name and logo will be engraved on the award. The sponsor s name will be advertised on the BASO Website (BASO Award Section) for sponsoring this award. Sponsor Drinks Reception 1000 A networking drinks reception will be held post conference at the Royal College of Surgeons of Physicians and Surgeons of Glasgow starting at (tbc). This will be an ideal opportunity to network with your peers, delegates, keynote speakers etc. The sponsor s name will appear in the conference programme. Two dinner tickets for the BASO Annual Dinner. Dates for your Diary BASO Trainees Meeting: 3 rd Nov BASO Annual Scientific Meeting: 4 th Nov NCRI Cancer Conference: 5 th Nov BASO Annual Dinner: 4 th Nov Conference Venue The Royal College of Physicians and Surgeons of Glasgow ST. Vincent Street, Glasgow G2 5RJ Website: Contact Us For booking forms and availability please contact the Association Manager at rattandeepjhita@baso.org.uk or call us on

6 Conference and Exhibition Organiser Rattandeep Jhita Association Manager BASO ~ ACS at The Royal College of Surgeons Lincoln s Inn Fields London WC2A 3PE Tel: rattandeepjhita@baso.org.uk Exhibition hours Provisional opening times: Opening Closing Monday 4 th November, :30 The delegates will have the opportunity to view the exhibition during the two breaks of thirty minutes and during the lunch break for over an hour. How to book an exhibition space Make a provisional booking s will be allocated on a first come, first served basis. Please return your completed form to Rattandeep Jhita who will confirm your booking and stand allocation. Payment methods 1. By cheque: You can return your form along with a cheque for the correct full amount, made payable to the BASO Conference Account. A receipt will be sent out to acknowledge these payments. 2. By BACS: BACS payments can be made. Please contact Rattandeep Jhita to obtain the bank details. Receipted invoices will be sent out on receipt of the booking form. Please note that payment in full is due within a month of your booking form being received, but in any case by no later than Monday 1st October, Failure to pay for your stand in full ahead of the conference will render the booking void. Cancellations Requests for refunds due to cancellation will only be made in the event of the cancelled stand space being resold. Every effort will be made to re-sell this stand space. Set up and breakdown times Set up and breakdown times will be confirmed when the programme has been finalised and when it has been confirmed whether set up can be offered on the night before the conference.

7 All stands must be constructed and dressed by their final set up times prior to the opening of the exhibition and removed in their entirety by no later than 18.30pm on Sunday 4 th November, Vehicle access and parking tbc Additional Information Security A security system operates within the Royal College of Physicians and Surgeons of Glasgow at all times when the exhibition is open but the organisers cannot be held responsible for any loss of equipment during the hours of the exhibition or overnight and appropriate insurance is advised. Disabled Facilities The College has lift access to the building. All ground floor facilities are then accessible. There is lift access to the other floors in the building. Also, there are disabled toilet and changing facilities in the building. Attendance at Conference Sessions Conference sessions are open to all exhibiting company representatives as part of the exhibition stand fee. Catering Catering will be served within the exhibition area for both delegates and exhibitors. Lunch will be served early on the day for exhibitors. Catering for up to one or two representatives, as per the trade package, is included in the stand fee. BASO ~ ACS Dinner The BASO ~ ACS Annual Dinner will be held on 4 th November, at Royal College of Physicians and Surgeons of Glasgow. For more information please contact Rattandeep Jhita on or by to rattandeepjhita@baso.org.uk BASO ~ ACS Website For further information about the Association please visit its website at