MINUTES. 119/13 It was moved and seconded that the Agenda be adopted as presented. CARRIED

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1 REGIONAL DISTRICT OF MOUNT WADDINGTON MINUTES MINUTES of the regular Board meeting of the Regional District of Mount Waddington held Tuesday, June 18, 2013 at the Regional District OffIce, 2044 McNeill Road, Port McNeili Present: Chair D. Rushton Directors: H. Soltau, P. Wainwright, A. Hory, M. Berry-Alternate Director, J. Allen, B. Parnham, J. Tidbury, G. Furney Staff: G. Fletcher-Administrator; J. Mackenzie-Treasurer; N. Smith- Manager of Economic Development; A. MacDonald-Manager of Planning; P. Donaghy-Manager of Operations; B. Danyk Finance Clerk; L. Patterson-Recording Secretary Public: 3 Regrets: D. Aberley Call to Order: The meeting was called to order at 2:00 pm SECTiON A Adoption of Agenda: 1. Adopt the Agenda as circulated. 119/13 It was moved and seconded that the Agenda be adopted as presented. Minutes: 2. Minutes of the meeting held May 21, /13 It was moved and seconded that the minutes of the Regional District of Mount Waddington meeting held May 21, 2013, be adopted. Correspondence on the table: 3. a> District of Port Hardy Regular meeting minutes dated May 7/13, Town of Port McNeill Regular meeting minutes dated May 6/13, Special meeting minutes dated May 8/13; Village of Port Alice Regular meeting minutes dated May 8/13, Apr 24/13, Apr 10/13, Mar 27/13. b3 Coal Harbour LCC minutes dated Apr 10/13, Mar 13/13; Hyde Creek APC minutes dated May 1/ /13 It was moved and seconded that the correspondence on the table be received and filed. SECTION 6 - STAFF REPORTS: Administrators Report: 1. Monthly Report from the Administrator dated June 11, Office Janitoria/ contract runs out at the end of the month, current contractor will advise if able to continue until July 16 Attended LGMA, high speed Internet access for running cloud applications is an issue for rural/remote areas; also makes it difficult to attract and retain employees Emergency Planning/Tsunami Workshop: July 5 9-ham in Port Hardy and 1:30-3:30 in Port McNeil Board wished Cod Neilson good luck in the future Five year anniversary of Mount Waddington Transit, presentation on July 2id, Gatehouse Theatre. Port McNeill from 1-2pm Discussion regarding lack of input into anniversary celebrations arose because there has been no quorum at last two transportation committee meetings Terms of Reference for the Transportation Committee will be circulated to Directors

2 It was moved and seconded that the June 2013 report from the Administrator be received and filed. Economic Development 2. Monthly Report from the Manager of Economic Development dated Report: June 11, Identified ongoing projects which will require particular attention: AHRT Renewal, BCRN Project Comeback, Labour Market Partnership & SD85 - Growing Malcolm Island and the Nimpkish Valley Heritage Park Three Statements of Significance should be completed in the next three months. Administrator will be working with the Board to finish It has been a pleasure working with the Regional District 123/13 It was moved and seconded that the June 2013 Economic Development report be received and filed. a) Tourism Coordinator Report dated June 11/13 Has there been further consideration of a rotation of Tourism staff through the Visitor Centres in each community? Joli will follow up 124/13 It was moved and seconded that the June 2013 Tourism Coordinator report be received and filed. Operations Report: 3. Monthly Report from the Manager of Operations dated June 10, Bid period for improvements to the Malcolm Island Transfer station finished Jun 14 Karsten Construction-Malcolm It was moved and seconded that Karsten Construction be hired to carry Isi Transfer Stn Improvements out improvements to the Malcolm Island Transfer Station at a cost of 125/13 $ /13 It was moved and seconded that the June 2013 report from the Manager of Operations be received and filed. SECTION :C: - PARKS AND PLANNING Parks Report: 4. Monthly Report from the Manager of Parks dated June 10, A 16 page special Parks report was ed to all Directors Directors Parks Meeting It was moved and seconded that a meeting be scheduled for July 16 to 127/13 discuss the special Parks report, the creation of a Regional Parks Advisory Board and any parks recommendations for action. 128/13 It was moved and seconded that the June 2013 Parks report be received and filed. Planning Report: 5. Monthly Report from the Manager of Planning dated June Port Haivey Marine Resort-awaiting word from VIHA that required filings have been received Telegraph Cove Holdings zoning-complicated and requires more time Subdivision application on Malcolm Island-applicants working on issues regarding minimum lot sizes RDMW Minutes June 18, 2013 Page 2 of 5

3 129/13 it was moved and seconded that the June 2013 Planning Report be received and filed. Committee Reports from Directors: 1. Planning Committee Recommendations (from June 1 7/13 meeting) a) Temporary Use Permits for three Woss Residents using RVs for Residential purposes: Request to Waive the Fee Fee Waiver for Woss Temporary it was moved and seconded that the $450 fee for Temporary Use Permits Use Permits for the following properties in Woss be waived: 130/13 i. Lot 14, Block D, Plan V1P69589 Section 21 ii. Lot 19, Block D, Plan V1P69589 Section 21 iii. Block C, Section 21 PID b) Amendment to the Brookfield Residential Development Variance Permit Brookfield DVP lt was moved and seconded that an amendment be approved to Amendment: DVP Development Variance Permit DVP to vary the provisions of 131/13 section A.1.1 of Regional District of Mount Waddington Zoning Bylaw No. 21, 1972, of the proposed subdivision of the land described as District Lot 202, Rupert District, Except Part in Plan 23811, described as Amended Development Variance Permit DVP ; AND THAT the Administrator register a Notice of Permit with respect to Amended Development Variance Permit DVP on the titles of Lots 1, 2, 3, 4, 5, 7 and 8 once the subdivision has been registered at the Land Title Office. c) Tn-Port Motorbike ATV Club Application for a Development Variance Permit Tripod DVP Approval It was moved and seconded that the Development Variance Permit DVP 132/ to vary the provisions of Section A of Regional District of the Mount Waddington Zoning Bylaw No. 21, 1972, that apply to this site in order to provide relief from the setback requirements of 7.5m (24 feet), be approved. SECTION D - BYLAWS 1. Bylaw No. 850 cited as Regional District of Mount Waddington Hyde Creek Sewer Rates and Regulations Amendment Bylaw No, 850, 2013 to be read a first, second and third time. Bylaw No & 3 d It was moved and seconded that Bylaw No. 850 be read a first, second Reading and third time. 133/13 2. Bylaw No. 850 to be adopted. Bylaw No. 850 Adoption it was moved and seconded that Bylaw No. 850 be adopted. 134/13 3. Bylaw No. 851 cited as Regional District of Mount Waddington Woss Community Capital Reserve Fund Expenditure Bylaw No to be read a first, second and third time. Bylaw No st, 2qd & 3 It was moved and seconded that Bylaw No. 851 be read a first, second Reading and third time. 135/13 RDMW Minutes June Page 3 of 5

4 4. Bylaw No, 851 to be adopted. Bylaw No. 851 Adoption It was moved and seconded that Bylaw No. 851 be adopted. 136/13 SECTION E Correspondence: 1. North Island Corporation Articles Amendment dated Apr. 11/13 North Island Corporation It was moved and seconded that the Regional District of Mount Articles Amendment Waddington is in favour of executing the special resolution (appendix A ) 137/13 to make select alterations to the Articles of North Island Corporation, as recommended by Singleton Urquhart LLO, AND FURTHER THAT a waiver of notice (appendix B ) be executed. 138/13 It was moved and seconded to receive and file the correspondence. SECTION F Finance Report: 1. Verbal Finance report from the Treasurer. Auditors are on site this week audit should be finished by next Board meeting Letter of Work to be done by Auditors needs to be signed 139/13 It was moved and seconded to accept the Treasurer s verbal report. 2. Single Source Awards from the Finance Clerk dated June 10, /13 It was moved and seconded to approve the June 2013 Single Source Awards report. RURALIMUNICIPAL Rural Updates: Area A Broughton (Malcolm Island) Attended MaPP meeting earlier in the month, the draft plan has been written and the interactive GPS map should be online soon There are discrepancies between their maps and RD OCP zoning maps Second annual Sointula Regatta on Canada Day No longer a fish farm at Arrow Pass, completely empty Thanked Neil Smith for his service Area B Quatsino Winter Harbour Museum is open thanks to a Tourism grant and represents 100 years of history Received a response from the Ministry of Transportation regarding Area B roads and Bob O Brien will be meeting with the Board to discuss Area C Rupert There have been some Hyde Creek Planning issues Coal Harbour Community Club would like to ask for a letter of support for an appilcation to the AgriSpirit fund to build a viewing platform for the Hornsby. Successful applicants to be announced in December Letter of Support for CHCC It was moved and seconded that a letter of support be written supporting application to FCC AgriSpirit the Coal Harbour Community Club s application for $15,000 from the Fund Farm Credit Canada AgriSpirit Fund, 141/13 RDMW Minutes June 18, 2013 Page 4 of 5

5 Area D Nimpkish Carrying on with the N/mpkish Valley Heritage Park, permit was received and necessary falling has begun Expressed regret that Neil won t be here to see the progress because he worked very hard on this project Municipal Updates: Village of Alert Bay Feny terminal upgrade completed Keta Cable is in the final stages of upgrading their antenna to pick up the beam direct from Newcastle and bypassing Telus entirely for bandwidth No summer students this year The Library/Visitor Centre space swap is complete and looks great See alertbayca for information on Seafest which is bigger and better this year; also running the Cormorant Island 360 Sorry to see Neil go Village of Port Alice Received funding for a summer student The marina will be up and running soon, a few weeks later than expected Thanked NeiL on behalf of Port Alice District of Port Hardy Filomi Days July 19-21; Musical Ride at Storey s Beach Aug 7; kids are starting to get tickets in report cards Attended Working in Regional Collaboration workshop at LGLA, met with mayors and chairs around the province who share a lot of the same issues In particular; broadband is a big issue and needs to be worked hard on in the next year Ocean s Day was a big success Thanked Neil on behalf of the District of Port Hardy DPH Fire Department ran an airport familiarization exercise Planning a disaster scenario for Sept 29 Town of Port McNeil! Seeing a good summer at the Chamber Centre Congratulations and good wishes to Neil of Commerce/Visitor Committee Meetings: Next month Committee meetings July 16, announced) 2013 (time to be September Meeting Date September meeting 2 pm September 24, 2013 Next Month Meeting Date: Next month meeting July 16, 2013 at 2:00 pm Adjourn: 142/13 It was moved and seconded to adjourn the meeting at 2:55 pm. CERT!FlEDCORRECT: SECR ARY RD4W Minutes June 18, 2013 PageS of 5