MINUTES OF A MEETING OF STREATLEY PARISH COUNCIL HELD IN THE MORRELL ROOM, STREATLEY ON 14 MARCH 2016 (start 7.45pm)

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1 Present Dr N Swan (Chairman), Mr N Barnes, Mr I Helmschrott-Bowden, Mr M Robertson. Not present Mr A Law (District Councillor). 16/034 Apologies Mr J Spring. Mr J Lee joined the meeting later. 16/035 Preliminaries a. Declarations of Interest i. None. b. Grants of Dispensation i. None. 16/036 Open Forum There was 1 member of the public present. Mrs Claire Hibbert was attending to hear Council s deliberation on planning application 16/00184/HOUSE Applegarth, Wantage Road 16/037 Planning (brought forward) a. Decisions made in between meetings (papers previously circulated) i. 16/00184/HOUSE Applegarth, Wantage Road Remove existing dilapidated building. Replace with new oak framed building. Council had not objected to this application. Council resolved (proposed Councillor Swan, seconded Councillor Barnes): that Streatley Parish Council ratify the above decision. 16/038 Minutes Councillor Lee joined the meeting at this point. Council resolved (proposed Councillor Barnes, seconded Councillor Robertson) that the minutes of the meeting held on 08 February 2016, having earlier been circulated, be agreed as the correct record and be signed by the Chairman. 16/039 Report of the West Berkshire District Councillor District Councillor Alan Law was not present at the meeting. 16/040 Planning a. Decisions made in between meetings (papers previously circulated) i. 16/00270/LBC2 The Swan at Streatley, High Street Retention of unauthorised works: Removal of chimney and ground floor window and omission of 2 velux windows previously approved. Increased extent of weatherboard and render increased from that previously approved. To all elevations new windows and doors to be made of Chairman: 11 April 2016 Page 1 of 9

2 aluminium powder coated grey. Doors to be bi-folding rather than swing. West elevation 1 no. window added. East elevation steps down amended, ground floor balustrade omitted. South elevation dormer omitted and fire escape corridor in-filled. Council had not objected to this application. 16/00268/HOUSE Oriel House, Townsend Road Retrospective in part. Construction of single rear garden building partitioned to comprise a summerhouse and shed and new retaining wall to the west boundary of the rear garden. Amended plans submitted. Council has not objected to this application. Council resolved (proposed Councillor Swan, seconded Councillor Robertson): that Streatley Parish Council ratify the above decisions. b. Applications for planning permission i. 16/00316/HOUSE 1 Pound Cottages, Wallingford Road Alterations to existing single storey structure along with minor internal alterations. Council resolved (proposed Councillor Spring, seconded Councillor Robertson): that Streatley Parish Council not object to this application. 16/493/FUL East Thurle, Rectory Road S73 Application to vary condition 2 Approved plans of approved application 15/01834/FUL - Garage conversion, detached carport and store and detached refuse store. The motion (proposed Councillor Spring, seconded Councillor Robertson) that Streatley Parish Council not object to this application was defeated. Council resolved (proposed Councillor Barnes, seconded Councillor Robertson): that Streatley Parish council object to this application on the grounds that the proposed Velux windows are at a height which permits overlooking of neighbouring properties. i 16/00429/LBC2 Streatley Farmhouse, Wallingford Road Replace existing timber porch at the side entrance with a high quality porch structure with a design that would conserve the quality of a listed building. New high quality top mount lantern above existing front door on front facade of farmhouse. Council resolved (proposed Councillor Spring, seconded Councillor Robertson): that Streatley Parish Council not object to this application. c. Planning matters received since the agenda was circulated (papers circulated prior to the meeting i. 16/00454/HOUSE The Cygnets, Wantage Road Single storey timber outbuilding to replace an existing shed. Council resolved (proposed Councillor Swan, seconded Councillor Barnes): that Streatley Parish Council consider the above application. Chairman: 11 April 2016 Page 2 of 9

3 Council resolved (proposed Councillor Swan, seconded Councillor Barnes): that Streatley Parish Council not object to this application, subject to a condition that the proposed outbuilding not be disposed of separately from the main dwelling. d. Decisions by WBC i. 15/01045/HOUSE Crantock Cottage, Rectory Road Construction of two parallel retaining walls to manage rear slope. Raise existing 2m concrete wall immediately behind property 0.5m. Replace existing rear 1 st storey entrance/deck. Erection of balustrade in treated timber. Landscape area, lay lawn and created flower beds. Council had not objected to this retrospective application. Approved 17 th February. 15/003055/FUL The Granary, High Street Demolition of existing substandard dwelling annexe and garaging. Erection of new oak framed dwelling and garage in vernacular style. Council had objected to this application. Council noted that additional drawing and amended plans had been received. Approved 4 th March i 15/03344/HOUSE Gwynfryn, Rectory Road Two storey front extension and internal modification for improved disabled access. Council had not objected to this objection. Approved 12 th February. iv. 15/03352/HOUSE Fairway, Rectory Road Single storey front extension. Council had not objected to this application. Approved 8 th February. v. 15/03357/House 15 Hill Gardens Single storey extension to rear of house to form new kitchen breakfast area and utility room with associated internal alterations and single storey extension to front of existing garage. Council had not objected to this application. Approved 15 th February. vi. 16/00053/OOD Goring Lock, High Street Demolish part of the existing weir at Goring Lock for a distance of approximately 18m westwards of the lock island, and replace it with three Archimedes screws (3.5m in diameter each), associated housing for generators and control equipment, a 2.1m wide fish pass, a new eel pass and a new 3.0m wide flood control gate for the use of the Environment Chairman: 11 April 2016 Page 3 of 9

4 agency (as amended by plans relocating control hut adj. to lock house, and as amplified by additional information, rec'd 12/01/16). This was an Out of District application referred by SODC to WBC and subsequently to SPC. Council had informed WBC of its comments to SODC. WBC had not objected to this application (8 th February). e. Applications debated at previous meetings still pending WBC consideration i. 15/03479/CERTP Clock House Lewendon Hill, Streatley Conversion of balance of residential barn. The application had not been referred to Council. Council had noted the application without passing comment. 16/00031/FULD Lindon Cottage, Reading Road Replacement dwelling and temporary mobile home. Council had not objected to this application, subject to a condition that the mobile home be removed within one calendar month of the dwelling being fit for occupation. f. Other Planning Matters i. SODC Application P15/S2946/FUL Demolish part of the existing weir at Goring Lock for a distance of approximately 18m westwards of the lock island, and replace it with three Archimedes screws (3.5m in diameter each), associated housing for generators and control equipment, a 2.1m wide fish pass, a new eel pass and a new 3.0m wide flood control gate for the use of the Environment agency (as amended by plans relocating control hut adj. to lock house, and as amplified by additional information, rec'd 12/01/16). Council had not objected to the amended application subject to the condition that, were SODC minded to grant approval to the application, the approval should stipulate that the construction be homogenous with the existing structures of the weir, such as the design of the railings, and otherwise developed to be as much in keeping with existing structures as is possible. Council further resolved that SODC Planning Applications be urged to take into account the views expressed by Streatley residents on the visual aspects, flood risk and natural environment issues relevant to the application. Approved 9 th March Council noted that the following SODC application remains undecided. SODC Planning Application P16/S0171/FUL Queens Arms, Reading Road, Goring on Thames Change of use of premises from Class A4 (public house) use to Class A1 (retail) use along with 80 sq.m rear extension. Council had objected to this application. Chairman: 11 April 2016 Page 4 of 9

5 16/041 Finance Matters a. Payment of Accounts received by Council i Ian King: s February salary and expense allowance Ian King: Mileage reimbursement i 1, S&C Slatter: Repairs to basketball Court fence iv Morrell Room: March room hire Council resolved (proposed Councillor Swan, seconded Councillor Barnes): that the above invoices be approved for payment. Council noted that future payments of the s salary and expense allowance would be made by standing order. b. Receipts i. 733 insurance claim iro damage to basketball court (received 2 nd March) c. Other Finance Matters i. Council accepted the bank reconciliation as at 29 February. Council resolved (proposed Councillor Barnes, seconded Councillor Helmschrott-Bowden): that Streatley Parish Council purchase refreshments for the Parish Assembly subject to a maximum expenditure of 100. i Councillor Hemschrott-Bowden was tasked to conduct an annual risk assessment on the Recreation Ground on behalf of Councillors. 16/042 Specific Matters for Discussion/Decision: a. Local listing i. Council noted that West Berkshire Heritage had acknowledged Council s proposals for local listing. b. Flood Forum/Emergency Planning i. Councillor Lee reported that the sandhopper and scales had been inspected and that the Morrell Room cellar had been assessed for storage of sandbags. Council noted that the sandhopper and scales were now stored in the church boiler room. Council resolved (proposed Councillor Lee, seconded Councillor Robertson) that Streatley Parish Council approve a funding application to SSE for purchase of emergency supplies. i Council discussed means of publicising the flood action plan noting that the clerk had specific actions written into the flood plan. iv. Council noted the Oxford Flood Alleviation Scheme Options consultation. b. Recreation Ground i. Council received an inspection report from FoSR. NS IH-B 1. Comments on the baby swing and older swings would be investigated. IH-B Chairman: 11 April 2016 Page 5 of 9

6 2. Mr Napper was to be asked to remove the spoil created by widening the cycle track. 3. Moss growth on the astroturf surface was to be brought to the attention of the groundsmen, with possible input from S&C Slatter. 4. The condition of the footballers cabin gave rise to concern and Councillor Helmschrott-Bowden was tasked to contact Mr McNulty about its future. Council discussed the severity of the problem of footballs being kicked into the allotments and measures to combat it. The problem did not seem to merit a large expenditure on extending the basketball fence itself but that planting semi-mature trees in the gap offered a medium term solution that may be acceptable. Councillor Barnes was tasked to enquire whether the gap had been created by the allotment holders and to ask whether a tree screen would mitigate the problem. The was to continue costing fencing alternatives. d. Traffic Matters i. Councillor Spring s written report reported that potholes in 4 locations. Council noted that these had been reported to WBC by the. The report also described damage to the island at the junction of Wallingford Road and Wantage Road. Council noted that this had also been reported to WBC. i The report went on to state that the proposal to extend the High Street double yellow lines was scheduled for public consultation in early April; and that WBC budget cuts would result in a 40% reduction in the road signs and road marking maintenance budget. iv. Council noted that Councillor and Mrs Spring had tidied the notices in the bus shelter. Council expressed its appreciation of their efforts. e. Website i. Nothing to report. f. Co-option of Councillor i. Council noted that an individual was being approached for possible cooption. A second prospect was noted. g. Parish Assembly A number of topics were to be presented by Councillors: Recreation Ground/Footpaths/Green Gym Trail Website Cycling Flood Forum Exercise Area Pavilion Planning IH-B NB All MR/IH-B NB IHB JL MR/IHB IHB/JS JL/NB Chairman: 11 April 2016 Page 6 of 9

7 Highways The was asked to give a copy of correspondence from the Ramblers Association concerning the establishment of footpaths to Councillor Robertson. 16/043 Reports on: a. Streatley Allotments i. Nothing to report. b. Parish Plan i. Awaiting WBC outcome. Cycling interests to be addressed at the Parish Assembly. c. Neighbourhood Action Group i. Council received the minutes of the meeting held in January. The next NAG meeting would take place on 11 th April. d. Heart of Streatley Charitable Trust i. Nothing to report. e. St Mary s Church i. Nothing to report. 16/044 Matters Arising from Previous Minutes a. 15/132.a.iv. High Street lights. The awaited a start date from SSE and was tasked to press for action. He had informed the residents of Childe Court (adjacent) and The Old Bakery (parked car) of the imminent work. b. 15/148.c.i. Recreation Ground Picnic tables. Samples from the internet had been submitted to FoSR. c. 15/133.c.v. Resurfacing the cycle track Council was minded not to alter the nature of the surface and the was tasked to prepare a business case for refurbishment for the April meeting. d. 15/162.c.iii Basketball Court insurance claim Council noted that the claim had been settled. e. 16/028.c.i Dog bin to be situated near the sewage works WBC had informed the that the matter was in hand. 16/045 Correspondence (not dealt with elsewhere in the agenda) Council noted the following correspondence: NALC/BALC 12 Feb NALC Newsletter 16 Feb NALC Newsletter 25 Feb NALC Newsletter 01 Mar NALC Newsletter Other 05 Feb Letter from Rob Jones re Tesco application (previously circulated) JS Chairman: 11 April 2016 Page 7 of 9

8 09 Feb WBC notice of Western Area Planning Committee meeting (17th February) 12 Feb et seq s from High Street resident re rat infestation 12 Feb NHS Berkshire Health Network notification of Joint Primary Care Commissioning Committee meeting (9th March) 12 Feb TW response re road surface of Church Lane 15 Feb WBC "Have Your Say" Phase Two Budget Proposals 16 Feb et seq WBC notice of District Parish Conference (23rd March) 18 Feb notification of change of Chair of Streatly Hill Pre-School 18 Feb Notification of North Wessex Downs Heritage Forum (23rd March) 18 Feb WBC confirmation of receipt of 2016/17 precept request 19 Feb via website expressions of interest by Dr P Wardle in Granary application and local listing 20 Feb complaining of new gate giving street access from a Vicarage Lane property 23 Feb notification of play area inspection 25 Feb Berkshire Youth "What's On" notice 25 Feb notification that Jenks will complete Recreation Ground tree work on 15th March 27 Feb FoI request from Mr H Taylor regarding Manor School bus use of Townsend Road (and response) 29 Feb notification of Network Rail Enhanced Delivery Plans. 29 Feb WBC notice of online streaming of budget discussion 02 Mar Insurance newsletter iro HM The Queen's 90th birthday celebrations 03 Mar WBC notice of Timetable of Meetings 03 Mar WBC notification of Stratfield Mortimer Neighbourhood Plan Consultation 04 Mar Offer of services of young people completing their National Citizen Service 05 Mar Goring Neighbourhood Plan Consultation 07 Mar CCBerks notice of meeting (23 rd March) re establishing new village projects 08 Mar cc'd letter to Manor School Headmaster from Townsend Road/Three Gables Lane residents re Manor School bus. 16/046 Items Raised by Councillors a. None. 16/047 Open Forum No members of the public were present. 16/048 End of Meeting There being no further business, the Chairman confirmed that the next meeting would take place on 11 April 2016 at 7.45pm and declared the meeting closed at 09.30pm. Future meetings: 2 nd Monday of the month (except August) Parish Assembly: 19 th May 2016, pm in the Morrell Room Chairman: 11 April 2016 Page 8 of 9

9 Appendix 1. Members of the public present at the meeting Mrs Claire Hibbert, Applegarth, Wantage Road Chairman: 11 April 2016 Page 9 of 9