MINUTES OF A MEETING OF STREATLEY PARISH COUNCIL HELD IN THE MORRELL ROOM, STREATLEY ON 11 JULY 2016 (start 7.45pm)

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1 Present Mr J Spring (Chairman), Mr N Barnes, Mr M Robertson. Not present Mr A Law (District Councillor). 16/096 Preliminaries a. Declarations of Interest. b. Grants of Dispensation. 16/097 Apologies i. Mr I Helmschrott-Bowden. 16/097 Open Forum There were four members of the public present. Their names are appended to these minutes. 16/098 Specific Matters for Discussion (brought forward) a. Emergency Planning i. Council noted that an emergency supplies grant of had been received from SSE. Before placing orders for any materials, specifications of the articles listed on the grant application were needed, as well as clarity on where the materials were to be delivered and stored. While the grant was more than sufficient for the purchase of the three pumps listed, a quantity of hose was also required and Council invited the Forum to specify how much was needed. i iv. Council noted that there was no final agreement on where the defibrillator should be installed. Council noted that there was a shift in opinion on where the sandbags should be stored and that garages near likely flood areas were now being proposed, possibly rendering shelving in the Morrell Room basement unnecessary. Mrs Carter requested that any notifications involving river water and flood alleviation be forwarded to her, as well as the Councillor with the Emergency Planning portfolio (Councillor Robertson) 16/099 Planning (brought forward) a. Applications for Planning Permission i. 16/01654/HOUSE South Streatley Lodge, Reading Road Construction of single storey detached outbuilding (retrospective). Council resolved that: Streatley Parish Council not object to this application. 16/100 Reports on: (brought forward) a. Parish Plan i. Council, in the presence of Gaye Walsh and Karen Morton, noted that the Parish Plan Refresh and Action Plan were posted on the website and discussed how to Forum Forum Forum Chairman: 12 September 2016 Page 1 of 7

2 draw attention to the refresh. In addition to places previously specified, the was instructed to place copies in the Surgery and in the Morrell Room and to ask WBC whether the refresh and action plan could be posted on their website. Susan Carter proposed that an entry in the Goring Gap News could direct readers to the documents on the SPC website. The Chairman undertook to arrange this. Karen Morton proposed an annual parish forum in the autumn to discuss proposed actions of the refresh, co-ordinating with the Parish Assembly to take actions forward. The was instructed to enquire from Jo Naylor (WBC) whether WBC funding was available for Parish Plan projects. There were no members of the public present after the conclusion of this item. 16/100 Minutes Council resolved that the minutes of the meeting held on 13 June 2016, having earlier been circulated, be agreed as the correct record and be signed by the Chairman. 16/101 Report of the West Berkshire District Councillor District Councillor Alan Law was not present at the meeting. 16/102 Planning a. Decisions made in between meetings (papers previously circulated) b. Applications for planning permission i. None, other than that discussed earlier in the meeting. c. Planning matters received since the agenda was circulated (papers circulated prior to the meeting. Council resolved to consider applications received since the agenda was circulated. i. 16/01779/HOUSE The Holt, Rectory Road First floor side and two storey rear extension including alterations to roof. Council resolved that Streatley Parish Council not object to this application, subject to an assessment of neighbours comments by Councillors Robertson and Spring. d. Decisions by WBC i. 16/01057/HOUSE Oakridge, The Coombe Conversion of part of garage to study, alterations to existing porch and existing rear extension lean-to roof, addition of chimney stack, roof material chanced to slate and existing external walls to be painted white and internal alterations. Council had not objected to this application. Approved 14 th June. 16/00979/HOUSE The Cygnets, Wantage Road Construction of new porch and high-level window to front of property. Creation of new porch from existing covered area to the rear of the property. Creation of new JS KM Chairman: 12 September 2016 Page 2 of 7

3 i windows to suit remodelling of internal layout. External walls over clad and installation of new roof tiles to the roof. Council had not objected to this application. Approved 15 th June. 16/01179/HOUSE 5 Woodfield Cottages, Streatley Hill Loft Conversion. Council had not objected to this application. Approved 8 th July e. Applications debated at previous meetings still pending WBC consideration f. Other Planning Matters i. Council noted that the following SODC application was approved on 15 th June. P16/S0171/FUL Queens Arms, Reading Road, Goring on Thames Change of use of premises from Class A4 (public house) use to Class A1 (retail) use along with 80 sq.m rear extension. Council had objected to this application. 16/103 Finance Matters a. Payment of Accounts received by Council i Getmapping plc: Parish Online subscription i iv Savages: Plants for hanging baskets Councillor Barnes: webhosting fee M&C Landscapes: grasscut and strimming. v M&C Landscapes: playground bark vi. v SSE: Street lighting energy Morrell Room: hall hire for July meeting Council noted that the amount budgeted for Goring Gap in Bloom ( 250 plus VAT) was less than GGiB had hoped to receive this year. GGiB were to be asked to submit a detailed request for 2017/18 before the budget is prepared in early 2017 and to take into account the small share of the baskets and other plantings enjoyed by Streatley. Council resolved that the above invoices be approved for payment. b. Receipts i. A donation of 500 in respect of a request to install a memorial bench on Green Hill Common. c. Other Finance Matters i. Council accepted the bank reconciliation as at 30 June Council accepted the 1 st quarter comparison of expenditure vs. budget. MR Chairman: 12 September 2016 Page 3 of 7

4 i Council noted that one Councillor remained to present his credentials to Lloyds Bank before being added to the signatories on Council s account. iv. Council received a draft risk assessment format and agreed to review it during the next two months. 16/104 Specific Matters for Discussion/Decision: a. Local listing i. Nothing to report. The had received no response to his progress chase b. Recreation Ground i. Council noted that no report had been received from FoSR. Council noted that the aggregate for the cycle track had been delivered and was heaped near the playground in the car park. i Council noted that nothing further had been heard from Mr Paxford regarding the fitness classes. iv. Council noted correspondence from HoSCT which indicated that a stile would be a practical repair to the breach in the fence between the meadow and the Recreation Ground. The was instructed to obtain a quotation from IJ Fencing. v. Council noted that a Night Glow would take place on 15 th August. vi. The decision regarding tree planting behind the basketball court was held over until the autumn. d. Traffic Matters i. The Chairman informed Council that, following WBC s public consultation, the yellow lines in the High Street were due to be extended later in the year. Council noted correspondence concerning the ownership of Cleeve Court Drive, which implied that Council was responsible for part of its upkeep. No action to be taken until further confirmation was received about Council s responsibility for repairs and the associated costs. i A decision on removing the old light from Childe Court was held over until 2017/18. iv. Council noted correspondence concerning the condition of the track beyond Church Lane. The was instructed to enquire whether TW were proposing to deal with it. e. Website i. Councillor Barnes reported that the website appeared to have been hacked, but that no serious damage had been inflicted. f. Co-option of Councillor A prospect had been identified and the Chairman and Councillor Barnes would follow up. g. Consultation on Goring on Thames Neighbourhood Plan Draft Sustainability Scoping Report h. Council noted that the Chairman was engaging with the District Councillor to ensure that a WBC perspective on the consequences for Streatley was considered. i. Memorial Bench JS,NB JS Chairman: 12 September 2016 Page 4 of 7

5 i. Councillor Barnes reported that he had not heard from Neil Aldridge concerning the erection of the bench. The was instructed to intervene. j. Member bids i. The Chairman was in contact with the District Councillor regarding member bids for the High Street parking bays and further replacement lights. The would make enquiries about the cost of a replacement light for the Elm Lodge light. JS 16/105 Reports on: a. Streatley Allotments i. Nothing to report. The next meeting would take place in August. b. Neighbourhood Action Group i. The Chairman reported that nothing very significant had emerged from that afternoon s meeting. There had been reports of thefts from vehicles and a nondwelling burglary in Streatley. The Chairman had drawn the attention of NAG to the recent occurrences of fly-tipping. c. Heart of Streatley Charitable Trust i. It was reported that there would be no cattle grazing on the meadow this year. Instead, an arrangement had been made with a mowing contractor. d. St Mary s Church i. Nothing to report. 16/106 Matters Arising from Previous Minutes a. 16/087.g.i. The date of the 2017 Parish Assembly has been confirmed as 18 th May. b. 16/088.b.iii Footpath 21. The matter was to be referred to WBC for resolution. c. 16/088.i.i Royal Berkshire Fire & Rescue Service Consultation. The had indicated Council s approval of the proposals. d. 16/088.j.i. Salt bins. The WBC salt bins in the village would be taken over by the PC. WBC would endeavour to find a replacement for the damaged one in the Coombe. e. 16/088.k.i. WBC Home to School Transport Policy Consultation. Held over. 16/107 Correspondence (not dealt with elsewhere in the agenda) Council noted the following correspondence: 16 Jun Invitation to meet GoTPC regarding the Weir Judicial Review 22 Jun Police and Crime Commissioner Survey 23 Jun Thanks for support for the Gap Festival 29 Jun Smallmead recycling Centre 16/108 Items Raised by Councillors a. The Chairman agreed to review Council s policies and submit amended versions to the other Councillors during the next few weeks, with a view to discussing and agreeing them at the next meeting in September. 16/109 Open Forum No members of the public were present. Chairman: 12 September 2016 Page 5 of 7

6 16/112 End of Meeting There being no further business, the Chairman confirmed that the next meeting would take place on 12 September 2016 at 7.45pm and declared the meeting closed at 10.20pm. Future meetings: 2 nd Monday of the month (except August) Chairman: 12 September 2016 Page 6 of 7

7 Appendix 1. Members of the public present Mrs Susan Carter Chaddleworth, Cleeve Court Mr Stephen Lane South Streatley Lodge, Reading Road Mrs Gaye Walsh Linksdown, Rectory Road Miss Karen Morton Morrell Room Cottage, Church Lane Chairman: 12 September 2016 Page 7 of 7