LEADERS 3DS 2018 Proposal from Corinthia Hotel St. George s Bay St. George's Bay, St. Julian's, STJ 3301, Malta

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1 Proposal Details RFP Name LEADERS 3DS 2018 RFP Code NWNH8P4CS9K Event Name LEADERS 3DS 2018 Response Date Thu, 06-Oct :01 AM Proposal Status Withdrawn Supplier Name Corinthia Hotel St. George s Bay Supplier Type Luxury Hotel Proposal Introduction Chain Corinthia Hotels Metro Area Malta Brand Corinthia Hotels Commission? Yes % Thank you for your kind interest in the Corinthia Hotel St George s Bay. We are delighted to send you our proposal for the upcoming Event. Date Type Event Dates Check-In Date Availability Rates (EUR) Preferred Mon, 08-Jan-2018 to Sun, 14-Jan Mon, 08-Jan st Option - Holding Space Until 13-Oct Billing and Contractual Requirements We have availability on the requested dates 35% deposit - on confirmation of the group to secure the required accommodation. This deposit is non refundable. 65% deposit - 60 days prior to the group s arrival at the hotel Key Contact Information Contact Name Marinella Ciangura Address marinella.ciangura@corinthia.com Organization Corinthia Hotels Phone Title Website Senior Sales Manager MICE Kindly note your direct contact person is Marinella Ciangura. If you require any further assistance please do not hesitate to contact me on marinella.ciangura@corinthia or Package Pricing Preferred (Mon, 08-Jan-2018 to Sun, 14-Jan-2018) Availability 1st Option - Holding Space Until 13- Oct-2016 Check-in Date Mon, 08-Jan-2018 Package Room Type Occupancy Per Person Per Day (EUR) Tue, 09-Jan-2018 Daily Delegate Rate (DDR) Run of House Included In Package: Break - AM Reception - Beverage Storage Break - PM General Session Conference Planning Manager Lunch - Buffet Office The above rates include all taxes and breakfast in our main restaurant. All our rooms are seaview and there are no hidden costs or supplements. Eco tax of Euro 0.50c per person per night is not included. Supplement for second person sharing in the room is Euro per night VAT % Additional Fees N.A. Page 1 of 6

2 Sleeping Room Availabilities The above rates include all taxes and breakfast in our main restaurant. All our rooms are seaview and there are no hidden costs or supplements. Eco tax of Euro 0.50c per person per night is not included. Supplement for second person sharing in the room is Euro per night Preferred (Mon, 08-Jan-2018 to Sun, 14-Jan-2018) Availability 1st Option - Holding Space Until 13- Oct-2016 Check-in Date Mon, 08-Jan-2018 Any (Run of House) Single (1 Bed) Double (2 Beds) Suite Day Qty Rate (EUR) Qty Rate (EUR) Qty Rate (EUR) Qty Rate (EUR) Mon, 08-Jan Tue, 09-Jan Wed, 10-Jan Thu, 11-Jan Fri, 12-Jan Sat, 13-Jan Staff Qty Rate (EUR) VAT % Additional Fees N.A. Meeting Room Availabilities Start Date A/V Needs All meeting rooms have natural daylight, no pillars and are on the same floor. Complimentary WIFI in all meeting rooms. Mon, 08-Jan-2018 Data Projector euro, Podium including mic euro, Screen euro, Flipchart euro, Roving/ Table mic euro, PA System euro, Free Wi-Fi access for all delegates Estimated Costs Item Cost Type Amount Quantity Tax(%) Tax/Service Note Costs - Break - AM Costs - Break - PM Costs - Breakfast - Buffet Costs - Dinner - Buffet Costs - Lunch - Buffet Miscellaneous Costs - Facility Fee Miscellaneous Costs - Resort Fee Rental Costs - Breakout - Medium Per Person EUR 6.00 Tax and Service Per Person EUR 6.00 Tax and Service Included in Package Per Person EUR Tax and Service Per Person EUR Tax and Service N/A N/A Per Day EUR Tax and Service Page 2 of 6

3 Additional Questions 1. Please select your current Rating (Multiple choice) (Required) 5 Star 2. B&B rate with taxes (single use) :? (Comment) (Required) Euro per room per night 3. Rates quoted are applicable days pre/post-meeting. (Comment) 3 4. What is the cost of your Day Daily Delegate Rate with 2 coffee breaks and 1 lunch? (Comment) (Required) Euro per person per day including 2 coffee breaks networking lunch with beverage package 1 bottle of water in the meeting room pads, pencils and mints main plenary 5. What is included in the full day meeting package (daily delegate rate)? (Multiple choice) (Required) Plenary meeting room, Morning coffee break, Lunch, Afternoon coffee break, WIFI, Screen, Flip-chart 6. Is the plenary meeting room rental is included in the DDR? If not, what would be the rental cost per day? (Comment) (Required) included 7. What is the rental cost for the plenary meeting room SET UP (per day)? (Comment) (Required) if set up previous day after 1900hrs, set up is free. if set up before, a charge of Euro 800 applies. 8. Can you confirm that the plenary meeting room has daylight? (Single choice) (Required) Yes 9. What are the dimensions of the plenary meeting room in m2 + ceiling height (Comment) (Required) 14 x 23 metres - ceiling 4 metres 10. Which technical equipment is available in the plenary meeting room? (Comment) (Required) screen and wifi 11. What is the cost of each break-out rooms? (Comment) (Required) Euro 200 each one per day 12. Do you have WIFI access available in the bedrooms? Is it included? Page 3 of 6

4 if not, what is the cost? (Comment) (Required) Wifi is free in all the hotel 13. Do you have WIFI access available in all meeting rooms? Is it included? if not, what is the cost? (Comment) (Required) it is included 14. Do you have WIFI access available in the public area? What is the cost? (Comment) (Required) it is included 15. Where would be served the breakfast? Do you have alternative places to propose? (Comment) (Required) breakfast is served in the main restaurant Fra Martino 16. Is the breakfast room will be exclusively for the group (Single choice) (Required) No 17. Where would be served the lunch? Do you have alternative places to propose? (Comment) (Required) fra Martino restaurant, which is our main restaurant 18. Is the lunch room will be exclusively for the group (Single choice) (Required) No 19. Where would be served the dinner? Do you have alternative places to propose? (Comment) (Required) Fra Martino restaurant. we can propose offsite venues 20. Is the dinner room will be exclusively for the group (Single choice) (Required) No 21. What are your VAT charges? (Comment) 7 % on accommodation, 18% on F&B. all our prices are inclusive of VAT 22. Our client does not accept to prepay the entire event. They will accept to pay a deposit of maximum 60% before the event takes place. Remaining amount to be settled after completion of the event. Please confirm you accept the above mentioned payment conditions. (Comment) (Required) this needs to be approved by our finance department. client would need to fill a credit application form and subject to it being approved, we will accept these terms. 23. What amenities and activities are available in the hotel (Spa, gym, etc)? Is it included in the bedroom rate? (Comment) (Required) spa including indoor heated pool, jacuzzi and sauna. fitness area. these are complimentary. any treatments are at a charge 24. The Hotel has he been renovated partially / fully? Page 4 of 6

5 Or do you have any renovation projects? If so when? (Comment) (Required) no renovation planned at the moment. only preventive maintenance 25. Are there any concessions/offers exclusive to HelmsBriscoe that you would like to offer this group (upgrates, welcome drinks, etc...)? (Comment) 1 room comp with every 25 fully paid rooms based on 100 rooms, we can offer 2 upgrades welcome non alcoholic drink 26. Please make a provisional booking. Until when can you keep the option? (Enter Date) T00:00: What is the distance from the city center? (Comment) 1 km 28. What is your nearest major airport and what is the distance (both miles and time)? What are the round trip shuttle and/or taxi costs? (Comment) Malta International Airport and it is 12 km away 20 minutes by taxi. The taxi costs 21 Euro per person per trip 29. The hotel/venue should NOT increase their rates to cover the HB placement fee. HelmsBriscoe will be paid a placement fee which is non-cancelable and non transferable to any other party for the booking of this meeting. HelmsBriscoe is acting with full consent and the client is aware of the placement fee payable to HelmsBriscoe by your organization. (Multiple choice) (Required) I agree that HelmsBriscoe will be paid a placement fee 30. Please specify the % of the placement fee applied on each items (sleeping room, DDR, F&B, AV, room rental). (Comment) (Required) 12.5% 31. Indicate your agreement to the placement fee by providing your name, title and the date of your response in the area below. (Comment) (Required) Marinella Ciangura Senior Sales Manager MICE 6th October Please indicate in the space below your contact name, hotel address, phone number, and address - if it differs from the contact information on the response sheet provided in this RFP. (Comment) Marinella Ciangura Corinthia ST.George Page 5 of 6

6 St.George's Bay St.Julian's STJ Additional Files File Name Type Size Upload Date Presentation Corinthia St George's Bay and Marina.pdf Portable Document Format (.pdf) 6.2 MB Thu, 06-Oct-2016 Page 6 of 6