Walmart Store Planning-Mesa #2768 WalMart Store Planning

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1 Thu, 12-Jan-2017 Mon, 23-Jan-2017 Sleeping Rooms Only NXNRCPGNB8H HelmsBriscoe is soliciting bids from qualified parties relating to the Walmart Store Planning Program for 2017.You are invited to submit a bid for the attached destination. Included below are the date and room needs and a list of requirements pertaining to the bid. BID DUE DATE: 1/11/2017 STORE LOCATION 1955 Stapley Dr Mesa, AZ Projected Dates: Arrival 2/23/2017 Departure 5/17/2017 Rooms Needed: Single 7 rooms per night ALL negotiations must be via Cvent- NO DIRECT NEGOTIATIONS are to take place with the Walmart on site facilitator. Complete each question on the RFP correctly and accurately Bids omitting mandatory requirements will NOT be considered Breakfast Internet Fitness Center Business Center Laundry Facility Microwave Refrigerator Coffee maker Kitchen Secure parking lot *Airport Shuttle if possible Credit Card ONLY - No Direct Bill No Seasonal or Blackout dates-want flat rate all the way through NO CONTRACT- All winning hotels will be given rate loading instructions in GDS. Rates MUST be loaded in the GDS in order for the associates to make reservations. Associates are not allowed to book directly to the hotel. ALL negotiations must be via Cvent- NO DIRECT NEGOTIATIONS are to take place with the onsite facilitator. Complete each question on the RFP correctly and accurately Bids omitting mandatory requirements will NOT be considered Cathy Wolff HelmsBriscoe Manager Global Accounts Cvent, Valley View Pl Dallas, TX USA This group will check out on weekends cwolff@helmsbriscoe.com 1/7

2 Corporate 702 SW 8th Street Bentonville, AR USA 0 Retail Walmart Store Planning 7 Yes The planner has indicated that this event is being held for the first time. No Thu, 23-Feb Wed, 17-May-2017 Arkansas Obtain the lowest possible rate with the best location to the store. Hotels in close proximity to the store number listed on this bid will win top consideration. This group will check out on weekends 2/7

3 Day Any (Run Of House) Thu, 23-Feb Single (1 Bed) Double (2 Beds) Suite Staff Fri, 24-Feb Sat, 25-Feb Sun, 26-Feb Mon, 27-Feb Tue, 28-Feb Wed, 01-Mar Thu, 02-Mar Fri, 03-Mar Sat, 04-Mar Sun, 05-Mar Mon, 06-Mar Tue, 07-Mar Wed, 08-Mar Thu, 09-Mar Fri, 10-Mar Sat, 11-Mar Sun, 12-Mar Mon, 13-Mar Tue, 14-Mar Wed, 15-Mar Thu, 16-Mar Fri, 17-Mar Sat, 18-Mar Sun, 19-Mar Mon, 20-Mar Tue, 21-Mar Wed, 22-Mar Thu, 23-Mar Fri, 24-Mar /7

4 Sat, 25-Mar Sun, 26-Mar Mon, 27-Mar Tue, 28-Mar Wed, 29-Mar Thu, 30-Mar Fri, 31-Mar Sat, 01-Apr Sun, 02-Apr Mon, 03-Apr Tue, 04-Apr Wed, 05-Apr Thu, 06-Apr Fri, 07-Apr Sat, 08-Apr Sun, 09-Apr Mon, 10-Apr Tue, 11-Apr Wed, 12-Apr Thu, 13-Apr Fri, 14-Apr Sat, 15-Apr Sun, 16-Apr Mon, 17-Apr Tue, 18-Apr Wed, 19-Apr Thu, 20-Apr Fri, 21-Apr Sat, 22-Apr Sun, 23-Apr Mon, 24-Apr /7

5 Tue, 25-Apr Wed, 26-Apr Thu, 27-Apr Fri, 28-Apr Sat, 29-Apr Sun, 30-Apr Mon, 01-May Tue, 02-May Wed, 03-May Thu, 04-May Fri, 05-May Sat, 06-May Sun, 07-May Mon, 08-May Tue, 09-May Wed, 10-May Thu, 11-May Fri, 12-May Sat, 13-May Sun, 14-May-2017 Mon, 15-May-2017 Tue, 16-May-2017 Room Occupancy Single Thu, 23-Feb ACTUAL DATES OF PROGRAM are 2/23-5/17, 2017 but the group will check out on weekends if applicable: Cvent will only allow a 90 day booking window, so please note the actual dates listed above are the correct dates!! I think all are entered on this one though 7 5/7

6 1. ALL Reservations will be made via the GDS. Individuals from WalMart will be using the on-line booking tool Get There. Do you confirm that after rate loading instructions are given ALL reservations will be made via GDS? (Single choice) (Required) 2. Rates quoted are applicable days pre-meeting. (Comment) (Required) 3. Rates quoted are applicable days post-meeting. (Comment) (Required) 4. Please select your current Forbes and/or AAA Rating? (Multiple choice) (Required) [ ] 1 Star [ ] 2 Star [ ] 3 Star [ ] 4 Star [ ] 5 Star t Rated - Star [ ] 1 Diamond [ ] 2 Diamond [ ] 3 Diamond [ ] 4 Diamond [ ] 5 Diamond t Rated - Diamond 5. What are your additional charges (ie Maid, porterage, resort fees, etc.)? Please include with amounts and inclusions and note which charges are mandatory. (Comment) (Required) 6. Is there a charge for self and/or valet parking per day? Please indicate amounts. (Comment) (Required) 7. HelmsBriscoe will be paid a placement fee which is non-cancelable and non transferable to any other party for the booking of this meeting. HelmsBriscoe is acting with full consent and the client is aware of the placement fee payable to HelmsBriscoe by your organization. (Multiple choice) (Required) [ ] I agree that HelmsBriscoe will be paid a placement fee 8. Indicate your agreement to the placement fee by providing your name, title and the date of your response in the area below. (Comment) (Required) 9. Accounts Payable Contact First & Last Name: (Comment) (Required) 10. Accounts Payable Phone Number: (Comment) (Required) 11. Accounts Payable Address: (Comment) (Required) 12. Accounts Payable Fax: (Comment) (Required) 13. Client requires no penalty for early check out, do you agree? (Single choice) (Required) 14. Year Property was built (Comment) (Required) 15. Hotel distance from store listed in Bid (miles and driving time) at 1955 Stapley Dr. Mesa, AZ (Comment) (Required) 16. Is your hotel ADA compliant (Single choice) (Required) 17. Are any credit card brands NOT accepted at your property (Comment) (Required) 18. Group requires same day cancellation- Can you offer 6pm day of arrival? (Comment) 19. Does your rate include Breakfast? (Single choice) (Required) 20. What shuttle transportation options are available? (Comment) 21. Fridge in-room? (Single choice) (Required) 6/7

7 22. Microwave in-room? (Single choice) (Required) 23. Stove in-room? (Single choice) (Required) 24. Oven in-room (Single choice) (Required) 25. Coffee Maker in-room? (Single choice) (Required) 26. What self Laundry Services are available. Because of the long-term nature of this booking, laundry services are very important. (Comment) (Required) 27. Please indicate in the space below your contact name, hotel address, phone number, and address - if it differs from the contact information on the response sheet provided in this RFP. (Comment) 28. Are guests tax exempt after 30 days? Please outline your specific requirements. (Comment) (Required) 29. Is the hotel fully aware that the date range of this program is 2/23/2017-5/17/2017 and that most guests will check out on weekends (Single choice) (Required) 7/7