Kia Stinger Ride and Drive

Transcription

1 RFP Details RFP Name Response Due Date Decision Date RFP Type RFP Code Description Kia Stinger Ride and Drive Tue, 16-May-2017 Tue, 30-May-2017 Meeting Space and Sleeping Rooms FVNMP2H72ZC Please focus this program as rooms only and do not decline RFP because of lack of meeting space.mon-fri programs which includes 2-2 night back to back waves. Please disclose ALL availability for all dates. Key Contact Information Contact Name Jackie Hasson Address Organization SOURCING BUYING Phone Title Preferred Contact Method Address Travel Buyer Cvent, , Phone 922 Trellis Lane West Chester, PA USA Organization Information Organization Name Organization Type Other Industry Travel, Recreation, and Leisure Address 1395 North Highway Drive Fenton, MO USA Employees 1,001-1,500 Avg. Attendees / Event Events / Year 300 Avg. Room Nights / Event Total Attendees / Year Total Room Nights / Year 20,001+ Event Information Event Name Total Attendees 75 Kia Stinger Ride and Drive Commission Yes % Event History The planner has indicated that this event is being held for the first time. Dates Flexible? Event Dates Yes Mon, 13-Nov Fri, 17-Nov alternate dates Date Type Date Options Notes Planner Preferred Mon, 13-Nov Fri, 17-Nov-2017 Page 1 of 7

2 Alternate Date Mon, 06-Nov Fri, 10-Nov-2017 Business Objectives Client is flexible on dates please disclose ALL available dates. Also note, client wants you to focus on ROOMS only. Do not decline RFP because of meeting space. Client might take it off property. Please disclose what you do have. Mon-Fri programs which includes 2-2night back to back waves. Please disclose ALL availability for all dates. Sleeping Room Requirements Day Any (Run Of House) Single (1 Bed) Double (2 Beds) Suite Staff Sun, 12-Nov Mon, 13-Nov Tue, 14-Nov Wed, 15-Nov Thu, 16-Nov Check-in Date Sun, 12-Nov-2017 Total Room Nights 300 Additional Information Peak Room Nights 70 Please disclose availability on ALL dates. Client is flexible. focus on rooms only. Do not turn down the RFP due to meeting space. Client can be flexible and might take it off site. Page 2 of 7

3 Meeting Room Requirements Start Date Sun, 12-Nov-2017 Day Time Agenda Item Room Request Sun, 12-Nov :00 AM-9:00 AM General Sesson Sun, 12-Nov :00 AM-11:45 PM Staff Sun, 12-Nov :00 AM-11:45 PM Hospitality Mon, 13-Nov :00 AM-9:00 AM General Sesson Mon, 13-Nov :00 AM-11:45 PM Staff Mon, 13-Nov :00 AM-11:45 PM Hospitality Mon, 13-Nov :00 PM-10:00 PM Welcome Reception Dinner Notes or Exceptions: Welcome reception on Arrival night for each wave Tue, 14-Nov :00 AM-9:00 AM Tue, 14-Nov :00 AM-9:00 AM General Sesson Tue, 14-Nov :00 AM-11:45 PM Staff Tue, 14-Nov :00 AM-11:45 PM Hospitality Wed, 15-Nov :00 AM-9:00 AM 4,000 Sq. Ft. / 4,000 Sq. Ft. / Rounds (Room Required) 4,000 Sq. Ft. / Page 3 of 7

4 Wed, 15-Nov :00 AM-9:00 AM General Sesson Wed, 15-Nov :00 AM-11:45 PM Staff Wed, 15-Nov :00 AM-11:45 PM Hospitality Wed, 15-Nov :00 PM-10:00 PM Welcome Reception Dinner Notes or Exceptions: Welcome reception on Arrival night for each wave Thu, 16-Nov :00 AM-9:00 AM Thu, 16-Nov :00 AM-9:00 AM General Sesson Thu, 16-Nov :00 AM-11:45 PM Staff Thu, 16-Nov :00 AM-11:45 PM Hospitality Thu, 16-Nov :00 PM-10:00 PM Final Gala Dinner Fri, 17-Nov :00 AM-9:00 AM Fri, 17-Nov :00 AM-9:00 AM General Sesson Fri, 17-Nov :00 AM-11:45 PM Staff Fri, 17-Nov :00 AM-11:45 PM Hospitality 4,000 Sq. Ft. / Rounds (Room Required) 4,000 Sq. Ft. / Rounds (Room Required) 7 4,000 Sq. Ft. / Page 4 of 7

5 Sat, 18-Nov :00 AM-9:00 AM General Sesson Sat, 18-Nov :00 AM-11:45 PM Staff 4,000 Sq. Ft. / Page 5 of 7

6 Additional Questions 1. Please provide the name of the closest airport to the hotel, as well as the driving time and distance from this airport to the hotel: (Comment) (Required) 2. The hotel agrees that it will not knowingly book another organization into the hotel over the same dates of the Client's program which is a direct competitor of this client. Client competitors include (BUYER TO INPUT COMPETITOR LIST HERE PRIOR TO SENDING): (Multiple choice) (Required) 3. Please provide the Standard Group Rate for ALL room types quoted in this RFP (including all suites types). I need to show negotiated savings between Standard Group Rate and Negotiated Group Rate. (Comment) (Required) 4. Is Included in the Room Rate? (Single choice) (Required) 5. Please quote the discounted staff room rate(s): (Comment) (Required) 6. Are any of the following fees TAXABLE and if so, please provide the percentage by which they are taxed: resort fees, meeting room rental, internet access fees, bellman fees, housekeeping fees and delivery fees. (Comment) (Required) 7. Do you have any other charges that are mandatory, other than what you've already indicated? If so, please note them here. (Comment) (Required) 8. Please show your rate calculation, including all fees and taxes. (Comment) (Required) 9. Is your service charge taxable? (Single choice) (Required) 10. What percentage of your rooms are allocated for groups? (Comment) (Required) 11. Do you participate in the Maritz Supplier Partner Program? If yes, you are required to provide, AT A MINIMUM, all concessions and terms as outlined in the Maritz Supplier Partner Program. Additional concessions and terms to be negotiated on a per program basis. (Single choice) (Required) 12. If you are part of the Maritz Supplier Partner Program, please list any other concessions above and beyond the advantage agreement that you can offer. (Comment) (Required) 13. If you are not part of the Maritz Supplier Partner Program, please check off and/or write in the concessions you can offer for this program: (Multiple choice) (Required) [ ] 1 per 40 comp room ratio cumulative [ ] Comp suite upgrades [ ] 25% utilization attrition policy [ ] Comp function space F&B minimum [ ] Comp internet in sleeping rooms [ ] 10 comp site inspection room nights 14. Is your hotel part of a chain? If so, are you owned and managed or a franchise of that chain? (Single choice) [ ] Owned and managed [ ] Managed [ ] Franchised 15. What type of Internet access is offered in guestrooms, public space, and meeting rooms? Please list the costs associated with each. (Comment) (Required) 16. For all-inclusives and meeting planner packages, please identify if room rate is per person or per room and what amount the commission is based on (room rate, full package, etc). (Comment) Page 6 of 7

7 17. If you are offering a DDR or CMP, please list the Per Person Fee and outline what is included in the DDR/CMP. Additionally, please state any possible "minimums" for the DDR or number of rooms (i.e. a minimum of 25 delegates will apply). (Comment) 18. Please list any limitations or challenges with your offer: (Comment) (Required) 19. Please list any planned construction or renovation: (Comment) (Required) 20. Please describe your last renovation. Please include date and details associated with it. (Comment) (Required) 21. Does your hotel have a policy and or guideline in regard to Human Trafficking/Forced Labor? If yes we may be reaching out to you for more information if needed. (Multiple choice) (Required) 22. Please note, this group is currently not planning meetings on site however that may change. Please disclose your largest meeting room with sq ft and if it is available over the dates you proposed. (Comment) (Required) 23. Does your general session have car access? If not, do you have ability to display a car inside the hotel? Please disclose the details. (Comment) (Required) Page 7 of 7