DATES TO REMEMBER. Schedules & Calendars
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1 2018 DATES TO REMEMBER Schedules & Calendars
2 2018 Monthly Meeting Agenda Items Call Last Thursday of Each Month at 3 p.m. CST Month Due Date January 25 February 22 March 29 April 26 May 31 June 28 July 26 August 30 September 27 October 25 *November 15 *December 13 * Exception to the "last Thursday of every month" due to Holidays. Community Directors and Assistant Community Directors should attend this monthly call.
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4 2018 Corporate and Site Accounts Payable Close Schedule Bills submitted by noon on the dates below could be reflected in the current month's financial statements. Calendar Month Tuesday, 1/30/18 Tuesday, 2/27/18 Tuesday, 3/27/18 Tuesday, 4/24/18 Tuesday, 5/29/18 Tuesday, 6/26/18 Tuesday, 7/31/18 Tuesday, 8/28/18 Tuesday, 9/25/18 Tuesday, 10/30/18 Tuesday, 11/27/18 Thursday, 12/27/18 Payscan is in real time. So anything final approved before checks are cut, could get paid in that week. Anything not final approved by check run, may or may not be moved to the next week or GL month (if at the end of the month). Remember, AP has no control over when an invoice is approved within the workflow; which will progress the invoice to the next step.
5 YARDI Month End Close Schedule Submit by 3:00 p.m. CST Month End Close Dates Wednesday, 1/31/18 Wednesday, 2/28/18 Friday, 3/30/18 * Monday, 4/30/18 Thursday, 5/31/18 Friday, 6/29/18 * Tuesday, 7/31/18 Friday, 8/31/18 Friday, 9/28/18 * Wednesday, 10/31/18 Friday, 11/30/18 Monday, 12/31/18 * GL Period will continue to end of calendar month but the close-out process will occur on the date indicated as the last normal business day of the month
6 2018 Resident Statement Data Dates Yardi data, such as resident balances, is provided to each Utility Provider at the end of business of the day listed below, typically around 6pm CST. This data is provided on this date each month so that resident statments are as up to date and accurate as possible before being mailed out to residents. Also, please remember that additional data, such as occupancy and number of occupants, are sent to Utility Providers on or around the 7th of each month, or the next business day, (M-F) for them to compute the utility charges. It is very important that all move-in and move-out information is correct as of that day each month. Month January February March April May June July August September October November December Date 15th 15th 15th 16th 15th 15th 16th 15th 17th 15th 15th 17th
7 Date Renewal Rates Generated 2018 Batch Renewal Dates All States (Excluding Montgomery County, MD) Deliver Letters By Month of Lease Expiration Period Include MTM Leases 12/25/17 01/01/18 March 16th - 31st No 01/10/18 01/15/18 April 1st - 15th No 01/25/18 02/01/18 April 16th - 30th No 02/10/18 02/15/18 May 1st - 15th No 02/22/18 03/01/18 May 16th - 31st No 03/10/18 03/15/18 June 1st - 15th Yes 03/25/18 04/01/18 June 16th - 30th No 04/10/18 04/15/18 July 1st - 15th No 04/25/18 05/01/18 July 16th - 31st No 05/10/18 05/15/18 August 1st - 15th No 05/25/18 06/01/18 August 16th - 31st No 06/10/18 06/15/18 September 1st - 15th Yes 06/25/18 07/01/18 September 16th - 30th No 07/10/18 07/15/18 October 1st - 15th No 07/25/18 08/01/18 October 16th - 31st No 08/10/18 08/15/18 November 1st - 15th No 08/25/18 09/01/18 November 16th - 30th No 09/10/18 09/15/18 December 1st - 15th Yes 09/25/18 10/01/18 December 16th - 31st No 10/10/18 10/15/18 January 1st - 15th No 10/25/18 11/01/18 January 16th - 31st No 11/10/18 11/15/18 February 1st - 15th No 11/25/18 12/01/18 February 16th - 28th No 12/10/18 12/15/18 March 1st - 15th Yes 12/25/18 01/01/19 March 16th - 31st No
8 2018 Site Holiday Schedule New Year's Day Closed Monday, January 1, 2018 Memorial Day Skeleton Crew 12:00 PM - 4:00 PM Monday, May 28 Independence Day Skeleton Crew 12:00 PM - 4:00 PM Wednesday, July 4 Labor Day Skeleton Crew 12:00 PM - 4:00 PM Monday, September 3 Thanksgiving Day Closed Thursday, November 22 Day After Thanksgiving Skeleton Crew 12:00PM - 4:00 PM Friday, November 23 Christmas Eve Skeleton Crew 10:00AM - 2:00 PM Monday, December 24 Christmas Day Closed Tuesday, December 25 New Year's Eve Day Skeleton Crew (no time and a half) 10:00 AM - 2:00 PM Monday, December 31 New Year's Day Closed Tuesday, January 1, 2019 Reminder: Easter Sunday: Sites will close all day on Easter Sunday. Associates may utilize vacation time, personal time, or make up the time during the remainder of the work week. Closed = On-call emergency staff Skeleton Crew = Minimum coverage If an associate works on a holiday, they may take an alternate day off within that pay period depending on business needs. If the associate is non-exempt, they will be paid time and a half for any hours worked on the actual holiday. If the associate normally has the holiday off, they may either take an alternate day off that week or receive the holiday pay in addition to their regular pay. All schedules are subject to management approval depending on business needs. Associates on leave and not actively at work will not receive holiday pay. We expect leasing offices to have Skeleton Crew coverage on Dec. 24th and 31st. It will be up to the Community Directors and your Regional Manager to arrange the schedules so all associates will be able to enjoy time off for the holidays while still maintaining the operations and needs of the community.
9 2018 Corporate Office Holiday Schedule Memorial Day Closed Monday, May 28 Independence Day Closed Wenesday, July 4 Labor Day Closed Monday, September 3 Thanksgiving Day Closed Thursday, November 22 Day After Thanksgiving Closed Friday, November 23 Christmas Eve Holiday Closed Monday, December 24 Christmas Day Holiday Closed Tuesday, December 25 New Years Holiday Closed Tuesday, January 01, 2019
10 2018 Market Survey Schedule Due on the first Friday of every month Month Due Date January 5 February 2 March 2 April 6 May 4 June 1 July 6 August 3 September 7 October 5 November 2 December 7
11 2018 Bonus Sign Off/UltiPro Schedule and Pay Date Schedule Month Finalize Preliminary Bonus Report Deadline Date Final Bonus Report ed to Properties CD s Final Bonus Report to RM RVP Final ASC Approval via Milestone Portal RM s Final Bonus to Monthly Bonus Account UltiPro Signoff Due Date (by noon) Pay Day January * February 29 2** * March * April * May 7 11** * June * July * August 30 3** * September * October * November 5 9** * December * *Bonus **Quarterly Bonus
12 2018 Payroll Calendar January 2018 February 2018 Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon March 2018 April 2018 Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat May 2018 June 2018 Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat July 2018 August 2018 Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat September 2018 October 2018 Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat November 2018 December 2018 Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat = =TimeSaver Sign off due by Noon = Holiday - Closed = Non-Holiday Skelton Crew = Holiday Skelton Crew = Closed- not company holiday = & Quarterly bonus payout
13 January 2018 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Market Survey Due Sites Closed, Corporate Closed Final Bonus Report ed to Properties April 1st--April 15th Resident Statements /Bonus Pay April 16th-April 30th Monthly Meeting Items Agenda Call by 12 p.m. Safety Meeting Due Yardi Month End Close by 3PM Accounts Payable Close Noon
14 February 2018 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Market Survey Due and Quarterly Bonus Pay Out Final Bonus Report ed to Properties May 1st-15th by 12pm Resident Statements Update Emergency Contact List and send to your Admin Asst Bonus Pay May 16th-31st by 12pm Accounts Payable Close Noon Monthly Safety Meeting Due Monthly Meeting Items Agenda Call Yardi Month End Close by 3PM
15 March 2018 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Market Survey Due Clean Check Scanner June 1st-15th Resident Statements Final Bonus Report ed to Properties Batch Renewal Rates June 16th-31st Accounts Payable Close Noon Yardi Close by 3pm CST TOMORROW Monthly Meeting Items Agenda Call Equipment Inspection List Due Safety Meeting Due Community Awareness Meeting Due TOMORROW & Bonus Pay
16 April 2018 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Market Survey Due Final Bonus Report ed to Properties Resident Statements Accounts Payable Close Noon Monthly Meeting Items Agenda Call Safety Meeting Due Yardi Close 3PM CST July 16th-31st Bonus Pay
17 May 2018 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Market Survey Due August 1st-15th and Quarterly Bonus Final Bonus Report ed to Properties Resident Statements Due August 16th-31st Corporate Office Closed Sites Skeleton Crew 12-4 Accounts Payable Close Noon Monthly Meeting Items Agenda Call Safety Meeting Due Yardi Close by 3pm CST
18 June 2018 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 Market Survey Due Clean Check Scanner by 12 p.m. CST Due September 1st- 15th Final Bonus Report ed to Properties Resident Statements by 12 p.m. CST Bonus Pay Due September 16th- 30th Accounts Payable Close Noon Yardi Close by 3pm CST TOMORROW Monthly Meeting Items Agenda Call Safety Meeting Due Community Awareness Meeting Due Equipment Inspection Checklist Due Semi Annual Property Inspection Due
19 July 2018 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Market Survey Due Corporate Office Closed Site Skeleton Crew Final Bonus Report ed to Properties Resident Statements Due October 1st-15th Bonus Pay Monthly Meeting Items Agenda Call Safety Meeting Due Due October 16th- 31st Yardi Close by 3pm CST Accounts Payable Close Noon
20 August 2018 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Market Survey Due and Quarterly Bonus Due November 1st- 15th Resident Statements Final Bonus Report ed to Properties Update Emergency Contact List & to your Admin Asst Due November 16th- 30th Accounts Payable Close Noon Yardi Close by 3pm CST Monthly Meeting Items Agenda Call Safety Meeting Due Bonus Pay
21 September 2018 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Labor Day Corporate Office Closed Site Skeleton Crew Due December 1st- 15th Market Survey Due Clean Check Scanner Final Bonus Report ed to Properties Resident Statements Safety Meeting Due Due Decembver 16th- 31st Accounts Payable Close Noon Monthly Meeting Items Agenda Call Yardi Close by 3PM CST TOMORROW Community Awareness Meeting Due Bonus Pay Quarterly Equipment Inspection Due
22 October 2018 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Market Survey Due Due January 1st-15th Final Bonus Report ed to Properties Resident Statements Monthly Items Agenda Due January 16th-31st Call Accounts Payable Close Noon Safety Meeting Due Yardi Close by 3pm CST Bonus Pay/
23 November 2018 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Market Survey Due Due February 1st-15th and Quarterly Bonus Pay Out Final Bonus Report Emialed to Properties Monthly Meeting Items Agenda Call Resident Statements Update Emergency Contact List Corporate Office and Site Offices Closed Corporate Office Closed Site Skeleton Crew 12p-4p & Bonus Accounts Payable Close Noon Safety Meeting Due Yardi Close by 3pm CST Due February 16th- 31st
24 December 2018 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Market Survey Due Due March 1st-15th Final Bonus Report ed to Properties Monthly Meeting Items Agenda Call Resident Statements Due March 16th-31st Site Skeleton Crew 10a-2p Corporate Office Closed & Bonus Site Skeleton Crew 12p-4p Corporate Office Closed Equipment Inspection Checklist Due Corporate/Sites Office Closed Accounts Payable Close Noon Yardi Close by 3pm CST MONDAY Community Awareness Meeting Due MONDAY Safety Meeting Due Semi Annual Property Inspection Due
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