PRESENT CHAIRMAN E. MCDONALD L. DUECK M. ECKSTROM P. JACOBS S. NELSON R. HARPE B. SMITH R. SUTHERLAND OF PUBLIC WORKS LEGISLATIVE SERVICES

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1 COUNTY COUNCIL MEETING COUNTY OF GRANDE PRAIRIE NO. 1 IN THE PROVINCE OF ALBERTA HELD AT COUNTY OF GRANDE PRAIRIE NO. 1 COUNCIL CHAMBERS MONDAY DECEMBER 12, :00 a.m. PRESENT CHAIRMAN E. MCDONALD COUNCILLORS COUNTY ADMINISTRATOR SUPERINTENDENT OF PUBLIC WORKS DIRECTOR OF PLANNING LEGISLATIVE SERVICES MANAGER DIRECTOR OF COMMUNITY SERVICES L. BEAUPRE L. DUECK M. ECKSTROM P. JACOBS S. NELSON R. HARPE B. SMITH R. SUTHERLAND W. A. (BILL) ROGAN HERB PFAU JOHN SIMPSON SHIRLEY FELDBERG BERNIE HOUSE COMMUNICATIONS COORD. LESLEY NIELSON-BJERKE RECORDING SECRETARY SHANNON BAIRD CALL TO ORDER ADDITIONS TO AGENDA AND ADOPTION OF AGENDA 100 TH ANNIVERSARY FARMING WHITE FAMILY INTRODUCTION - COUNTY ENHANCEMENT UNIT OFFICER The meeting was called to order at 10:00 a.m. with the singing of O Canada. MOVED BY L. DUECK that the Agenda be adopted with the addition of the White Family Centennial Farm Award and an In Camera Item. MOTION CARRIED Reeve McDonald and Area Councillor Richard Harpe presented Cameron White and his family with a plaque recognizing the 100 th Anniversary of the White Homestead. Corporal Jason McFarlane introduced Constable Sheldon Arends as the newest member of the County s RCMP Enhanced Policing Unit. The County is the only municipality in Alberta to employ three RCMP Enhanced Policing positions. Reeve Everett McDonald presented RCMP Staff Sergeant Daryl Key with a gift recognizing his years of service to the Grande Prairie and Beaverlodge Rural Detachments.

2 COUNTY OF GRANDE PRAIRIE NO. 1 COUNCIL MEETING 2 Staff Sergeant Key introduced his replacement, Staff Sergeant Kelly Kokesch. MINUTES: NOVEMBER 28, 2011 DECEMBER 5, 2011 MOVED BY M. ECKSTROM that the minutes of November 28, 2011 and December 5, 2011 be approved with the following amendment and changes: December 5 Page 17, Councillor Nelson s motion should read that the County of Grande Prairie send a congratulatory letter to Whitecap Resources Inc. regarding their positive methods of water flooding with the use of non potable water ; Councillor Jacobs advised she made a motion on December 5 th to extend snowplowing services at SW W6M for the landowners caregiver who resides on the property that was passed. MOTION CARRIED PUBLIC HEARING SE W6M, AG TO CR-5 (FILE 11GP54) MOVED BY B. SMITH that a public hearing be held to hear comments regarding the application to redesignate SE W6M from Agricultural (AG) District to Country Residential (CR-5) District. MOTION CARRIED The public hearing commenced at 10:13 a.m. Morgan Huber, Planner, presented the application to amend the County Land Use Bylaw by redesignating part of SE W6M from Agricultural (AG) District to Country Residential (CR-5) District. Mr. Huber advised this land is located approximately 2.5 miles southwest of the Hamlet of Dimsdale and 3 miles southeast of the Town of Wembley. The purpose of this application is to allow for country residential development, and would facilitate the development of 1 new lot for this use. In the context of the Municipal Development Plan (MDP), the policies set forth in section 7.3 are most applicable. The application is consistent with the MDP. While there are several pipelines and a well site situated within the quarter section, the setback requirements for this lot have been met. If approved, road widening will be required by caveat along the southern boundary of the proposed parcel. Access to the proposed new lot exists to current county standards, while access to the balance will need to be upgraded. The application has been circulated to adjacent landowners and no comments have been received. Staff recommended approval of this application.

3 COUNTY OF GRANDE PRAIRIE NO. 1 COUNCIL MEETING 3 MOVED BY R. SUTHERLAND that the meeting come out of public hearing at 10:17 a.m. MOTION CARRIED BYLAW PT SE W6M, AG TO CR-5 MOVED BY R. HARPE that Bylaw to redesignate part of SE W6M from Agriculture (AG) District to a Country Residential (CR-5) District be read a first time. MOTION CARRIED MOVED BY L. BEAUPRE that By-Law be read a second time. MOTION CARRIED MOVED BY L. DUECK that consent be given for third and final reading of Bylaw MOTION CARRIED UNANIMOUSLY MOVED L. BEAUPRE that Bylaw to redesignate part of SE W6M from an Agricultural (AG) District to a Country Residential (CR-5) District be read a third time and finally passed. MOTION CARRIED PUBLIC HEARING NE W6M, AG TO CR-2 (FILE 11GP55) MOVED BY P. JACOBS that a public hearing be held to hear comments regarding the application to redesignate NE W6M from Agricultural (AG) District to Country Residential (CR-2) District. MOTION CARRIED The public hearing commenced at 10:17 a.m. Anna Martin, Intermediate Planner, presented the application to amend the County Land Use Bylaw by redesignating part of NE W6M from Agricultural (AG) District to Country Residential (CR-2) District. Ms. Martin advised the land is located approximately 1.5 miles north of the Town of Sexsmith, adjacent to Range Road 61 and Highway 59.. The purpose of this application is to allow for country residential development, and would facilitate the development of 1 new lot for this use. This lot is the second parcel out of the quarter, the first being the separation to the south-east as a result of the railway line and road running through the quarter. The proposed boundaries are located around the existing fenced area which is shaped around the existing treed area. The applicants have also stated that they wish to keep the dugout with the balance, which is the reason for the boundary line narrowing to the east around the existing driveway. In the context of the Municipal Development Plan (MDP), the policies set forth in section 7.3 are most applicable. The application is consistent with the MDP. If approved, road widening will be required. Access to the

4 COUNTY OF GRANDE PRAIRIE NO. 1 COUNCIL MEETING 4 proposed new lot and the balance of the quarter currently exist to current county standards. The application has been circulated to adjacent landowners and no comments have been received. Staff recommended this application be approved. MOVED BY M. ECKSTROM that the meeting come out of public hearing at 10:22 a.m. MOTION CARRIED BYLAW PT NE W6M, AG TO CR-2 MOVED BY L. BEAUPRE that Bylaw to redesignate part of NE W6M from Agriculture (AG) District to a Country Residential (CR-2) District be read a first time. MOTION CARRIED MOVED BY M. ECKSTROM that By-Law be read a second time. MOTION CARRIED MOVED BY L. DUECK that consent be given for third and final reading of Bylaw MOTION CARRIED UNANIMOUSLY MOVED S. NELSON that Bylaw to redesignate part of NE W6M from an Agricultural (AG) District to a Country Residential (CR-2) District be read a third time and finally passed. MOTION CARRIED GRANDE PRAIRIE AND AREA SAFE COMMUNITIES (SAFETY CITY) Safety City Chair, Stewart Wilson and Executive Director, Carla Shkwarok were in attendance and provided an update on the Safety City project that provides children with an experience that practices safety rules in a childsized environment built for them, while providing the region with a well equipped Safety Resource Centre. The County is a funding partner in the project. Mr. Wilson made a onetime request to Council for funding in the amount of $15, to hire a one year term employee. Discussion took place on the following: Concerns of the height of the barn; CIP Grant; Teaming up with other organizations; Bringing in livestock. MOVED BY L. BEAUPRE that the County of Grande Prairie defer the request from the Grande Prairie & Area Safe Communities for $15,000 to hire a term employee to budget deliberations. MOTION CARRIED

5 COUNTY OF GRANDE PRAIRIE NO. 1 COUNCIL MEETING 5 Mr. Wilson and Ms. Shkwarok left the meeting at 10:40 a.m. TEEPEE CREEK STAMPEDE REQUEST Mack Erno and Terry Hyde from the Teepee Creek Stampede were in attendance and made a presentation to Council on the proposed Teepee Creek Agricultural Multi-Plex. Mr. Erno and Mr. Hyde requested support from the County of Grande Prairie for the amount of $1.5 million dollars. Discussion took place on the following: Operation costs; Horse boarding; Volunteers; Impact the Agricultural Multi-Plex will have with Evergreen Park and other barns in the County; Council requested a copy of the Teepee Creek Stampede s business Plan, statement of income and losses, site design and parking layout. MOVED BY L. DUECK that the County of Grande Prairie defer the request for support in the amount of $1.5 million dollars from the Teepee Creek Stampede Association until the committee completes the review of the Major Capital Assistance Grants Policy and a copy of the Stampede Association s business plan be received. MOTION CARRIED Mr. Erno and Mr. Hyde left the meeting at 11:12 a.m. UPDATE ON METALS RECYCLING CONTRACT Herb Pfau, Superintendent of Public Works advised by Memorandum that Public Works has received an updated contract proposal from K&K Recycling for recovery from the Clairmont Center for Recycling and Waste Management. K&K has proposed paying for the metals on a 5 year contract (updated from no payment and 3 year contract). Mr. Pfau further advised that County Council has recently (November 2011) approved renewal of metals recycling over a 3 year period with metals removed for free by K&K Recycling. This new proposal is based on a 5 year contract with K&K paying the County of Grande Prairie roughly $4,000 to $6,000 per year to recover these metals.

6 COUNTY OF GRANDE PRAIRIE NO. 1 COUNCIL MEETING 6 MOVED BY R. HARPE that the County of Grande Prairie accepts Public Works recommendation to approve K&K Recycling metal recycling contract change of paying for the metals on a 5 year contract. MOTION CARRIED WIND FENCING REQUEST FOR QUOTE Herb Pfau, Superintendent of Public Works advised by Memorandum that Public Works has received submissions from two companies for the wind fencing RFQ for the Clairmont Landfill. The following quotes were received: Skyline Net Installation Inc. $94,640 Redden Net Custom Nets Ltd. $136,250 Mr. Pfau further advised that reducing the amount of windblown litter at Clairmont landfill is a constant task that the County works hard to keep up on. This wind fencing is intended to prevent and reduce the amount of litter exiting the new cell area. Funds required for this project were approved and are with the 2011 budget. MOVED BY S. NELSON that the County of Grande Prairie accept the quote from Skyline Net Installation Inc. in the amount of $94,640 to install wind fences at the Clairmont Centre for Recycling and Waste Management to prevent or capture windblown litter. MOTION CARRIED WORKSHOPS, CONFERENCES, SEMINARS AND OTHER EVENTS: a) Regional EMS Foundation Wine Fair and Auction February 10, 2012, Tec Centre MOVED BY M. ECKSTROM that the County of Grande Prairie provide a $1, sponsorship to the Regional EMS Foundation Wine Fair and Auction fundraiser being held February 10, 2012 at the TEC Centre and that the funds come from the Community Assistance grant. MOTION CARRIED COUNCILLOR REPORTS GOLDEN AGE CENTRE MULTIPLEX RIBBON CUTTING CEREMONY BUILDING COMMITTEE FIRE TRUCK TOWN OF BEAVERLODGE Councillor Sutherland advised he attended the volunteer breakfast at the Golden Age Senior Centre. Councillor Sutherland advised he attended the Multiplex Ribbon Cutting Ceremony. Councillor Jacobs advised she attended the Building Committee meeting. Councillor Jacobs advised she attended the presentation of keys to a new County fire truck to the Town of Beaverlodge.

7 COUNTY OF GRANDE PRAIRIE NO. 1 COUNCIL MEETING 7 FIRE TRUCK TOWN OF BEAVERLODGE G.I.S. ENTERPRISE NEW ZAMBONI IN HYTHE CLAIRMONT COMMUNITY CENTRE Councillor Dueck advised she attended the presentation of keys to a new County fire truck to the Town of Beaverlodge and commented on the high quality truck. Councillor Harpe advised he still has not received access for the G.I.S. Enterprise. Councillor Smith advised that the delivery of the new Zamboni to the Village of Hythe is now scheduled for April Councillor Nelson advised she attended the Clairmont Agricultural Society s Christmas dinner at the Clairmont Community Centre. This event was well received with approximately 260 people attending for dinner. Councillor Nelson further advised Council a donation of $ was made to the Clairmont Ag Society and president, Lamont Anderson went out and purchased tables and chairs for the Clairmont Community Centre so County tables and chairs were not needed. Councillor Nelson further advised she worked along with members of the Clairmont Community at the Community Centre on Saturday and Sunday with Christmas events. MULTIPLEX RIBBON CUTTING CEREMONY GRANDE PRAIRIE REGION CANANDIAN HOME BUILDERS ASSOCIATION GLASS STORAGE Councillor Beaupre advised she attended the Multiplex Ribbon Cutting Ceremony. Councillor Eckstrom advised she attended the Grande Prairie Region Canadian Home Builders Association Christmas Social and there was discussion on concerns that the building of the new hospital may impact the local labor market creating a shortage of trades people. Councillor Eckstrom brought forward some questions regarding how the County will be handling the glass storage at the landfill. Herb Pfau, Superintendent of Public Works advised that Steve Madden, Environment Manager is working with Grande Prairie Regional College on options. PARDS MULTIPLEX RIBBON CUTTING CEREMONY COUNTY SPORTSPLEX BUILDING EXPANSION CHAMBER MIXER Councillor Eckstrom requested information on PARDS Business Plan and Capital plan report. Reeve McDonald advised he attended the Multiplex Ribbon Cutting Ceremony. Reeve McDonald advised he attended the County Sportsplex Design meeting. Reeve McDonald advised he attended the Building Expansion meeting. Reeve McDonald advised he attended the Chamber Mixer at Modern Décor.

8 COUNTY OF GRANDE PRAIRIE NO. 1 COUNCIL MEETING 8 GOLDEN AGE SENIOR CENTRE FIRE TRUCK DONATION REEVES AND CAO S BUILDING COMMITTEE PUBLIC WORKS Reeve McDonald advised he attended the Golden Age Seniors Centre Christmas Dinner. Reeve McDonald advised he attended the presentation of keys to a new County fire truck to the Town of Beaverlodge. Reeve McDonald advised he attended the Reeves and CAO s meeting at Webster Hall. Herb Pfau, Superintendent of Public Works provided Council with an update from the Building Expansion committee meeting. Mr. Pfau advised that the committee is looking to put out tenders on the third week of January Herb Pfau, Superintendent of Public Works advised Council that his department has advertised for a Heavy Duty Mechanic but to this point has been unsuccessful in hiring one. Councillor Nelson enquired about the status of dip in the road on 97 th street going to the Clairmont School. Herb Pfau confirmed they are working with Aquatera to improve. REGIONAL WASTE STUDY COUNTY SPORTSPLEX MEDIA BREAK Mr. Pfau advised the delegation attending Council for the Regional Waste Study has had flight delays and it was requested this appointment be moved to 1:15 p.m. John Simpson, Director of Planning, updated Council on the progress of construction on the new County Sportsplex. The meeting recessed at 11:35 a.m. for a media break. The meeting resumed at 11:47 a.m. IN CAMERA OUT OF IN CAMERA MOVED BY B. SMITH that the meeting go In Camera at 11:47 a.m. MOTION CARRIED MOVED BY P. JACOBS that the meeting come out of In Camera at 12:15 p.m. MOTION CARRIED RECESS MOVED BY that the meeting recess for lunch at 12:15 p.m. MOTION CARRIED RECONVENED REGIONAL WASTE STUDY The meeting resumed at 1:30 p.m. County Council was presented with highlights from the South Peace Regional Solid Waste and Recycling Master Plan: from Rubbish to Resource 30+ for South Peace. Rubbish to Resource is a joint initiative between the County of Grande Prairie, the City of Grande Prairie, and

9 COUNTY OF GRANDE PRAIRIE NO. 1 COUNCIL MEETING 9 Aquatera Utilities as technical representative to the City of Grande Prairie, and West County Regional Waste Authority. SLR Consulting Canada Limited (SLR) from British Columbia guided the initiative. The plan outlines a framework for the future of waste and recycling services in the City and County of Grande Prairie and sets out four key objectives: 1. Minimize the generation of waste; 2. Maximize recycling and composting; 3. Optimize current disposal practices; 4. Improve waste system monitoring to review progress against key objectives and targets. Discussion took place on the following: Target dates Landfill fees; Industry Private versus public regarding waste disposal; MOVED BY R. HARPE that the County of Grande Prairie accept the South Peace Regional Solid Waste and Recycling Master Plan: from Rubbish to Resource 30+ for South Peace as information. MOTION CARRIED IN CAMERA MOVED BY R. SUTHERLAND that the meeting go In Camera at 2:11 p.m. to discuss the Philip J. Currie Dinosaur Museum. MOTION CARRIED Councillor Harpe left the meeting at 2:23 p.m. OUT OF IN CAMERA AQUATICS AND WELLNESS MULTIPLEX MOVED BY L. DUECK that the meeting come out of In Camera at 2:29 p.m. MOTION CARRIED MOVED BY S. NELSON that the County of Grande Prairie continue payments of the Leisure Centre Agreement on a month to month basis, with funds being directed towards the new City Multiplex operations, until the County Sportsplex is opened. MOTION DEFEATED Four members of Council were in favor, four members were opposed. Considerable discussion took place on the Leisure Centre Agreement. MOVED BY P. JACOBS that the County of Grande Prairie respond to the City of Grande Prairie advising the County wishes to be kept informed of their plans for the Leisure Center through the Joint Recreation Committee. MOTION CARRIED

10 COUNTY OF GRANDE PRAIRIE NO. 1 COUNCIL MEETING 10 MOVED BY L. BEAUPRE that the County of Grande Prairie Contribute $225,000 to the City of Grande Prairie for one time funding to go towards the capital cost of the new City Multiplex and that there be no commitment to operation costs. Councillor Nelson requested a recorded vote. MOVED BY M. ECKSTROM to amend Councillor Beaupre s motion that the County of Grande Prairie contribute $250,000 to the City of Grande Prairie for one time funding to go towards their capital of the new Multiplex and that there be no commitment to operation costs. Councillor Beaupre advised this was a friendly amendment. MOTION CARRIED In Favor Councillor Eckstrom Councillor Beaupre Reeve McDonald Councillor Dueck Councillor Jacobs Councillor Sutherland Opposed Councillor S. Nelson Councillor B. Smith MOVED BY S. NELSON that the County of Grande Prairie defer to budget $500,000 funding to the City of Grande Prairie for one time funding towards the capital costs of the new Multiplex. Reeve McDonald advised this motion will not be accepted. ADJOURNMENT MOVED BY B. SMITH that the meeting adjourn at 2:59 p.m. MOTION CARRIED These Minutes Approved this Day of REEVE Reference # COUNTY ADMINISTRATOR