CHINA INTERNATIONAL TRAVEL MART 2013

Transcription

1 CHINA INTERNATIONAL TRAVEL MART 2013 [Organizers] China National Tourism Administration / Yunnan Provincial People s Government / Civil Aviation Administration of China [Time] October 24 (Thursday) to October 27 (Sunday), 2013 [Venue] Kunming International Convention & Exhibition Center [Scale] Area: 50, 000 sqm Number of standard shell scheme booths: 2,000 [Exhibitor s Profile] Tourism administration, tourism association, travel agency, tourist attraction, airlines, cruise company, car-rental company, hotel/hotel management group, holiday resort, convention and exhibition center, computerized reservation and other related software development company, consulting organ for marketing development, and tourism media etc. [As an exhibitor, you may expect] Numerous top-quality buyers worldwide; Two trade days kept exclusively for registered delegates and two days open to the public; Press conferences and symposiums for exhibitors to further promote their products and obtain insights in the international tourism market; Thousands of people to visit your exhibition booth; Well-arranged social activities for exhibitors to establish close ties with buyers. [Schedule] Oct. 21, 2013(Monday) 09:00-17:00 Registration/booth construction Oct. 22, 2013(Tuesday) 09:00-17:00 Registration/booth construction Oct. 23, 2013(Wednesday) 09:00-17:00 Booth construction 14:00-15:00 Press Conference by the CITM Organizing Committee 18:30-20:00 Opening Ceremony and Reception by the CITM Organizing Committee (Invited representatives) Oct. 24, 2013(Thursday) 09:00-17:00 Business talks/open to trade visitors Oct. 25, 2013(Friday) 09:00-17:00 Business talks/open to trade visitors Oct. 26, 2013(Saturday) 09:00-17:00 Open to the public Oct. 27, 2013(Sunday) 09:00-17:00 Open to the public 17:00 Withdrawal of exhibition Oct. 28, 2013(Monday) 09:00-18:00 Withdrawal of exhibition Note: if the above schedule is subject to change, a separate notice shall be issued. [01] C H I N A I N T E R N A T I O N A L T R A V E L M A R T

2 THE LARGEST TRAVEL MART IN ASIA CITM-THE LARGEST PROFESSIONAL TRAVEL SHOW IN ASIA A GET-TOGETHER FOR THE WORLD TOURISM CIRCLES CITM is an annual event that is held in Shanghai and Kunming alternately. As the largest professional travel show in Asia,CITM has drawn the attention of people in the tourism industry worldwide. Participants in CITM come from all sectors of the travel industry including international and domestic tourist organizations, travel agencies, hotels, airlines and related travel companies. The CITM Organizing Committee is sparing no effort to invite, through various channels, buyers with strong competitiveness from China (including Hong Kong SAR, Macau SAR, and Taiwan Region) and other countries and regions in the world, to participate in the mart. Strict participation conditions and invitation procedures will guarantee the quality of buyers, so that the exhibitors will surely enjoy the great benefit at CITM. Professional trade days will be arranged exclusively for registered delegates so as to ensure your participation in CITM valuable. In the days open to the public, exhibitors can promote tourist products and show advantages of tourism resources to the mass directly. The CITM Organizing Committee will also invite a large number of correspondents of domestic and overseas media to cover the mart in an extensive and intensive way. Exhibitors may take the chance to increase their exposure and promote the reputation of their products. CITM-THE LARGEST INTERNATIONAL TOURISM FAIR IN ASIA FEATURING RICH CONTENTS As the largest international tourism fair in Asia featuring the most preferential price, CITM will surely make the participants in the mart have a bumper harvest: Exhibitors will have many opportunities to meet the personages from the tourism circles and establish extensive business contacts with them. Participants may attend specialized symposiums and lectures to trace the latest development trend of international tourism. Press conferences or cultural performances will be held at the mart to fully display the exhibitors new tourism products. The mart will be open to tourism-related personnel and the public. It is predicted that tens of thousands of people will visit it. Participants may hold various promotional activities; introduce the tourism resources of their own countries so as to tap the most opportunities. [02] C H I N A I N T E R N A T I O N A L T R A V E L M A R T

3 BRIEF INTRODUCTION TO CITM 2012 The exhibition area of the CITM 2012 reached 57,500 sq m; the exhibition booths totaled 2,514; and 104 countries and regions in the world participated in the travel mart. All these figures are higher than those of the CITM 2010 held in Shanghai. The Chinese exhibition booths numbered 1,582, and the number of the international and overseas exhibition booths increased by a large margin, reaching 932. Over 1,200 buyers and buyers at their own expenses from about 40 countries and regions, such as Russia, the United States and the European countries, attended various negotiation activities. The industry categories of the exhibitors continued to develop towards diversification, and the industry coverage further expanded. The exhibitors came from the government tourism agencies, travel services, hotels, tourism and scenic spots, airlines, pleasure ships, tourism websites and booking systems. Shanghai Municipality, the host, organized a large exhibition delegation to participate in the travel mart and set up 80 exhibition booths, which covered an area of 720 sq m, ranking first in the scale and the number of exhibition booths of all the provinces, autonomous regions and centrally administered municipalities in China. The domestic and foreign tourism-related sectors attached great importance to the CITM The leaders of the China National Tourism Administration and the Shanghai Municipal People s Government attended the relevant activities during the CITM Over 50 VIPs from 20 countries, regions and international organizations participated in the relevant activities, such as Russia, North Korea, Malaysia, the Philippines, Laos, Czech, Macedonia, Cameroon, Mexico, Bahamas, Tonga, Papua New Guinea, the Cook Islands, the Pacific Asia Travel Association, the South Pacific Tourism Organization, Hong Kong, Macao and Taiwan. The annual China International Travel Mart has become an important platform for domestic and foreign tourism departments and tourism circles to conduct exchanges and cooperation. To further expand the CITM influence and build a better exchange and trade platform for domestic and foreign tourism communities, the Organizing Committee of the CITM 2012 made special arrangements as follows: First, strengthening the media publicity. The CITM 2012 invited the journalists from over 200 mass media, such as CCTV, Xinhua News Agency, People s Daily, Central People s Broadcasting Station, China Radio International, and China Tourism News, to cover the news during the travel mart. Meanwhile, to bring into full play the publicity influence of new media, the journalists of some network media, such as the China Travel Net, Xinhua Net, CCTV Net and Tencent Net, made on-site video interviews with the leaders of the domestic and foreign tourism administrative departments and tourism enterprises, and timely made public the information on the CITM 2012 and the closing ceremony of the China- Russia Tourism Year through the portals, social intercourse media, [03]

4 microblogs, Wechat and other interaction platforms to conduct real-time interactions with netizens. Second, encouraging regional cooperation and joint promotion. The Organizing Committee of the CITM 2012 spared no effort to coordinate the joint promotion between localities and enterprises, between enterprises and between localities and offer good services, aiming to develop and promote the joint tourism market. For instance, on the basis of their own exhibition booths, Shanghai, Zhejiang, Jiangsu and Anhui jointly set up the Exhibition Booth of the Yangtze River Delta with an area of 300 sq km in the No. 1 Exhibition Hall for joint promotion. Third, continuing to give priority to trading functions and stress the combination of exhibitions and marketing. Combining exhibitions with marketing was the new content promoted by the previous travel mart. The CITM 2012 continued to propel this content by encouraging all the provinces, autonomous regions and centrally administered municipalities to offer preferential and discount sales for tourism products. Meanwhile, the Organizing Committee also chose through public appraisal the Sales Innovation Award, commending and encouraging the provinces and tourism enterprises with outstanding sales achievements. Fourth, offering venues for all the exhibitors to hold press conferences and product representations free of charge. To provide better service to exhibitors, the Organizing Committee prepares the venues for domestic and foreign exhibitors to hold press conferences every year. 32 press conferences and product representations were held at the meeting halls of the Shanghai New International Expo Center. Fifth, bringing into full play the principal role of enterprises. 1. having a good command of enterprises demands. The Organizing Committee required the tourism bureaus of all the provinces, autonomous regions and centrally administered municipalities to have a good command of the exhibitors demands and strengthen their organizational efforts. 2. setting up the platforms for enterprises to conduct exchanges, and creating better exchange platforms for the exhibitors in terms of the distribution of booths, indications of booths, consulting service, noise control and financial, industrial and commercial services. 3. strengthening the appraisal supervision. The Organizing Committee supervised the organizational efforts and exhibition set-up of the exhibitors, and the actual effects of negotiations. [04]

5 REGULATIONS ON PARTICIPATING [Organizer and Manager] The exhibition is organized by the CITM Organizing Committee, and the CITM Secretariat, as the permanent working body of the Committee, is in charge of the organization and management. [Qualification for Participating in the Exhibition] Upon receiving the application and full payment of the participation cost for the CITM 2013, the CITM Secretariat will issue a notice in written form to confirm your qualification as an exhibitor, and the Exhibitor Service Manual, Confirmation Letter on Exhibition Booths and Map of the Exhibition Booths will be mailed to you too. [Exhibition Booths] 1. Allocation - Booth/space will be allocated at the CITM Secretariat s full discretion in registration sequence, reservation of booth areas and request of exhibitors. The Secretariat has the right to change the allocation of booths of exhibitors. 2. Booth Construction A. The construction of a raw-space booth can only be carried out by the Official Construction Contractor designated by the CITM Organizing Committee or a construction company designated by the exhibitor. If an exhibitor selects an outside construction company, booth construction work cannot be carried out unless the construction has been approved by the CITM Secretariat and a security deposit in an amount of RMB10,000 yuan has been made to the CITM Secretariat. B. If an exhibitor renting a shell scheme booth wants to decorate it, the decoration must be carried out by the Official Construction Contractor designated by the CITM. 3. Rent A. Standard Shell Scheme Booth (RMB 19,100 yuan/booth) Each standard shell scheme booth covers an area of nine sq m (3 m x 3 m). An exhibitor shall rent a booth at least. Each booth is only allowed to be used by one unit, including four exhibitor passes. Each booth contains four chairs, one table for business talks, one consulting table, one fascia board, carpets, two spot lights, a wastepaper basket and a power socket. B. Raw Space (RMB 17,200 yuan/9 sq m) a) A space-only site covers an area of nine sq m, and an exhibitor shall rent four space-only sites (36 sq m) at least. Each stand (nine sq m) is only allowed to be used by one exhibitor, including four exhibitor passes. b) An exhibitor that shall rent a space-only site to build a two-story booth must pay the additional fee: the area of the second story x (the price of the space-only site per sq m 2). The exhibitor shall pay the fee after the Secretariat issues the demand note upon the approval of its design drawing. An exhibitor shall not share a booth with other exhibitors or transfer a booth to others without permission of the Organizing Committee. [Exhibitors] 1. Each shell scheme booth shall be entitled to have four delegates at most. 2. Those who have no booth/space shall not be admitted to CITM 2013 without permission of the CITM Secretariat. 3. Each exhibition booth (nine sq m) is only allowed to be used by one exhibitor, including four exhibitor passes. [Preferential Clause] 1. Those who apply for the exhibition and pay the lump sum before May 30, 2013 can enjoy a reduction of RMB700 yuan for every 9 sq m(both payment eligibility and exchange rate are based on the date of bank remittance). 2. Those who apply for 10 or over 10 booths can enjoy the preferential treatment of rent 10 booths, get one free. [Cancellation and Refund] 1. Cancellation must be made in a written notice to the CITM Secretariat before July 30, A cancellation fee, 20 percent of the total amount, shall be deducted. 3. Refund shall not be made to those whose application for cancellation is received on or after July 30, 2013 (based on the postmark/fax), or to those who fail to show at the CITM Service charges of bank transferring will be reduced out of the refund. All refunds will be made after November 30, [Security] All exhibitors are required to strictly abide by the laws, rules and regulations on fire, security and health issued by the state and the local governments, the CITM Secretariat, the official construction contractor, and the owner of the exhibition hall. [Risks and Liabilities] The CITM Organizing Committee shall not be liable for any loss or damage to the exhibitor s property caused by any reason whatsoever or for lost shipments during transportation. [Remarks] 1. The CITM Secretariat reserves the right to disqualify any exhibitor whose status is incompatible with the application and registration, and the relevant fees shall not be refunded. 2. The CITM Secretariat has the right to disqualify any exhibitor who violates the above-mentioned rules and regulations, and terminate its participation. 3. The CITM Secretariat reserves the right to revise these regulations at any time and work out new regulations according to the actual preparation work. 4. Application can also be made by logging onto on which the latest news and information will be released. [05]

6 CHINA INTERNATIONAL TRAVEL MART 2013 BOOTH APPLICATION Deadline: June 30, 2013 [Exhibitor] Name of company: Address: Tel: Contact person: Fax: Job title: [Reservation of Shell Scheme Booths] Standard shell scheme booth: RMB19, 100 yuan per booth (Each standard shell scheme booth is 9 m 2 and one booth at least. A standard booth includes four chairs, a table for business talks, a consulting table, and a fascia board, a piece of carpet, two lamps, a waste paper basket, a socket and four exhibitor passes.) Raw space: RMB17, 200 yuan / 9 m 2 (Each unit is 9 m 2 and four units at least) Those who apply for the exhibition and pay the lump sum before May 30, 2013 can enjoy a reduction of RMB700 yuan for every 9 m 2. Applying for 10 or over 10 booths, please see the 5th item Preferential Clause of the Regulations on Participating in the CITM Standard Shell Scheme Booth (RMB 19,100 yuan/booth) We ask for a reservation of standard shell scheme booth (s). The total cost is RMB yuan. Raw Space (RMB 17,200 yuan/9 sq m and 36 sq m at least) We ask for a reservation of square meters of raw space. The total cost is RMB yuan. I have read the relevant rules and regulations mentioned in the brochure and agree to abide by them. Signature: (Authorized Signature & Official Stamp) Date: Remarks: 1. Please fax this application form and a copy of the receipt of remittance to the CITM Secretariat( ) before June 30, Otherwise application for stand will be invalid. 3. Please indicate that the payment is made for registration in CITM CITM Secretariat citm2012@gmail.com Website: [06]

7 CHINA INTERNATIONAL TRAVEL MART 2013 QUESTIONNAIRE FOR EXHIBITORS Deadline: June 30, 2013 Please write in block letters or type clearly and fax it to the CITM Secretariat together with the Booth Application: Contact person: Job title: Name of company: Tel: Fax: Please tick the boxes below, which describe the products/services your company provides: 01. Travel wholesaler 02. Tourist attraction 03. Cruise company 04. Vehicle rental company 05. Hotel/hotel group 06. Holiday resort 07. Conference/banquet 08. Computerized reservation system 09. Consulting organ for market development 10. News media 11. Business tour 12. Camping 13. Convention/exhibition 14. Group tour 15. Incentive tour 16. Tourism administration 17. Tourism association 18 Airline company 19. Rail tour 20. Theme park 21. Wildlife zoo 22. Youth tour 23. Adventure tour 24. Boat excursion/hire 25. One-day tour 26. FIT service 27. Special tour 28. Ground service 29. Fitness tour/spa holiday 30. Golf holiday 31. Ski holiday 32. Others (please specify) [Company Description] CITM Secretariat Website: [07]

8 BRIEF INTRODUCTION TO THE VENUE OF THE CITM 2013 Kunming International Convention & Exhibition Center is located in Kunming, capital city of Yunnan Province, which boasts spring-like climate all the year round. Thanks to its favorable geographical location that borders on Kunming International Airport on the south and Kunming Railway Station on the east, the Center has extremely convenient traffic accessibility. Kunming International Convention & Exhibition Center covers an area of 225,000 m 2. The 100,000 m 2 indoor exhibition area of the Center includes 7 single-story, large-span and column-free exhibition halls, the gross floor space of which has added up to 50,000 m 2. Among the 7 exhibition halls, the No. 1 and No. 2 exhibition halls measure 72 meters in length, 70 meters in width and 11 meters in height. The indoor exhibition halls can be partitioned into 5,000 international standard exhibition booths, all of which are furnished with wireless or wired broadband Internet interfaces. In addition, the Center has 30,000 m 2 of outdoor exhibition area, which can be built into 1,500 international standard exhibition booths. Matching facilities of Kunming International Convention & Exhibition Center include a grand banquet hall that can simultaneously cater 2,000 guests, while the hall can also be used for conferences supported by simultaneous interpretation facilities with 2,000-plus receivers and 2 sets of 200-inch, high-brightness display boards. The matching facilities also include multi-function halls, office buildings, hotels, a fitness center and a parking lot for 1,500-plus motor vehicles. Therefore, the Center is ideal for all sorts of international or domestic conferences with 50-5,000 participants. Being a modern conferenceand exhibition-oriented enterprise, the Center may serve purposes of exhibitions, conferences, business and trade events, information, advertising, catering, hotel and entertainment, all of which are enriched by the Center s rich experience in operating conferences and exhibitions as well as offering top-quality comprehensive services. Thanks to all these, the Center has become the first choice for holding large-scale international or domestic conferences and exhibitions. Kunming International Convention & Exhibition Center has been admitted to the International Association of Exhibition Management (IAEM), and the China Convention and Exhibition Annual Assembly has evaluated Kunming International Convention & Exhibition Center as the Convention and Exhibition Site that Offers the Best Comprehensive Services. To insure success of the China International Travel Mart (CITM), Kunming International Convention & Exhibition Center will strive to offer top-quality services to all participatory foreign and domestic customers, so as to contribute to the development of the world tourism industry. Kunming International Convention & Exhibition Center Add: 289 Chuncheng Road, Kunming , Yunnan Province, China Tel: Fax: [08]

9 LOCATION OF KUNMING INTERNATIONAL CONVENTION & EXHIBITION CENTER [09]

10 EXHIBITION HALL GUIDE MAP [10]