2018 MEETING HILTON SANDESTIN BEACH GOLF RESORT & SPA, DESTIN, FLORIDA 82 ND. Member Conference Registration ANNUAL M E E T I N G FEBRUARY 25-27, 2018

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1 82 ND ANNUAL M E E T I N G FEBRUARY 25-27, MEETING HILTON SANDESTIN BEACH GOLF RESORT & SPA, DESTIN, FLORIDA FEBRUARY 25-27, 2018 Member Conference Registration

2 Photo Album from the 2017 Trailways Annual Meeting in Newport Beach, California* California Dreamin Prevost 2017 Costume Party *See more photos online on Page 2

3 82 ND M E E T I N G ANNUAL FEBRUARY 25-27, 2018 MEETING Schedule* FRIDAY, FEBRUARY 23, :00AM 5:00PM Trailways Business Council Meeting (Spader Group, Private**) SATURDAY, FEBRUARY 24, :00AM 6:00PM Registration Desk Open 8:00AM 11:30AM Executive Committee Breakfast Meeting (closed) 12:00PM 9:00PM Board of Directors Meeting & Events (closed) DAY 1: SUNDAY, FEBRUARY 25, :00AM 10:00AM/2:00PM - 6:00PM Registration Desk Open Off-site Activities: Fees Apply (ALL) 6:00AM 3:00PM: Fishing Trip Includes box meal, snacks and beverages on the boat (ALL) Shuttle leaves at 6AM for Marina 8:00AM 3:00PM: Golf Outing Raven Golf Course Tee-Time: 9AM Shuttle leaves at 8AM/Boxed Lunch, Drinks included 10:00AM 3:00PM: Sightseeing Tour Beach Shopping followed by Celebrity Chef Cooking Class and lunch Bus leaves at 9:30 AM 12:00PM 3:00PM Outdoor Exhibit Vehicle Setup #1 Parking Lot 4:00PM 6:00PM Open House Reception (ALL) 6:30PM Dinner on Own (ALL) 9:00PM 11:00PM Late Night Desserts (ALL) DAY 2: MONDAY, FEBRUARY 26, :30AM 3:30PM Registration Desk Open 7:30AM 10:00AM Outdoor Exhibit Vehicle Final Setup Parking Lot 8:00AM 10:45AM Opening Breakfast, General Session & Panels (ALL) Introductions of All Affiliates & Members by Trailways CEO, Eva Hotard Session #1: Panel Session #2: Panel Coffee Break 10:45AM 12:00PM Preferred Partners Only with Members Part I (Services & Products) 12:00PM 2:15PM Outdoor Luncheon Bus Models & Equipment to Tour (ALL) 2:30PM 3:45PM Affiliated Partners Only with Members Part II (Bus Manufacturers ) DAY 2: (continued) 4:00PM 5:45PM Info Motion Concurrent One-on-One Exhibitors with Trailways Members (ALL) 7:00PM 9:30PM Opening Reception: Annual Costume and Karaoke Contests (optional). DJ for Dancing; Reception Food & Drinks (ALL) 9:00PM 11:00PM Indoor Tabletop Exhibitors Setup DAY 3: TUESDAY, FEBRUARY 27, 2018 (WEAR RED DAY) 8:00AM 12:00PM Registration Desk Open 6:00AM 12:00PM Indoor Tabletop Exhibitors Setup 8:00AM 10:00AM Buffet Breakfast WEAR RED ALL Annual Trailways Owners Meeting, Roll Call & Committee Reports (ALL) 10:15AM 11:15AM Affiliated & Preferred Partners Committee Meeting 10:15AM 11:15AM Regional Meetings Trailways Members-Only (East, West, Central) 11:30AM 12:30PM Education Workshops (ALL) 12:30PM 2:00PM Trailways Awards Luncheon (ALL) 2:00PM 5:00PM Exhibitor Tradeshow (Indoor Tabletops-only) (ALL) 6:30PM 7:30PM Cocktail Reception (ALL) 7:30PM 9:30PM Closing Dinner Gala & Awards (ALL) 9:30PM 10:30PM Desserts (ALL) **Friday Trailways Business Council interest? Contact Eva@trailways.com for more information (Fee. Members only) (ALL) indicates open to ALL registrants, including Trailways Members, Speakers, Affiliates & Preferred Partners, Exhibitors, and Sponsors unless otherwise noted. Trailways prides itself on hosting an annual conference open to all of our industry partners! Attire recommendations: All Conference Meetings are business casual attire (no tie) Monday Evening Opening Reception: informal attire for ALL (jeans, shorts, sundress) Pirate s Cove theme party with costume contest & prizes (optional) Tuesday Breakfast/Annual Meeting (wear red day & tie for Members) (ALL) Tuesday Dinner (tie); dressy for ladies (ALL) *For hotel and travel information please see page 5. SUBJECT TO CHANGE 8/31/2017 Page 3

4 82 ND M E E T I N G ANNUAL F E BFEBRUARY R U A R Y 25-27, , FOR MEMBERS ONLY Registration Form Trailways (Member) COMPANY Name: Mail/Address: City: State/Province: Zip Code: Business Phone: Business Fax: Company s Website: YOUR Arrival Date: / / YOUR Departure Date: / / (1st) Member: First & Last Name: Name for Badge: Title: Address: Cell Phone (for last minute alerts): Playing Golf: Yes/No Sightseeing Tour: Yes/No Fishing Trip: Yes/No YOUR Arrival Date: / / YOUR Departure Date: / / (2nd) Person: First & Last Name: Name for Badge: Title: Address: Cell Phone (for last minute alerts): Playing Golf: Yes/No Sightseeing Tour: Yes/No Fishing Trip: Yes/No YOUR Arrival Date: / / SPOUSE/GUEST Departure Date: / / (3rd) Person: First & Last Name: Name for Badge: Title: Address: Cell Phone (for last minute alerts): Playing Golf: Yes/No Sightseeing Tour: Yes/No Fishing Trip: Yes/No IF MORE THAN 3 PEOPLE, PLEASE USE SEPARATE SHEET REGISTRATION FEES FOR TRAILWAYS MEMBERS ONLY! Fax to Trailways (703) Through February 3, First Trailways Member/Staff $ $ 2. Second/Third Attendee including Spouse/Guest $ x Person(s) $ A Flat-Fee of $100 will be assessed on Late Member Registration(s) received after Monday, February 3, SPECIAL EVENTS REGISTRATION 2018 METHOD OF PAYMENT ($ ) 1. Annual Golf Outing & Lunch: Sunday, February 25, 2018: 8 a.m. - 3 p.m. $ x # = $ 2. Sightseeing Tour (Lunch Included): Sunday, February 25, 2018: 10 a.m. - 3 p.m. $ x # = $ 3. Fishing Trip & Lunch Sunday, February 25, 2018: 6 a.m. - 3 p.m. $ x # = $ 4. Attending Annual Safety Awards Gala Tuesday, February 27, 2018: Evening Yes No If Yes, # in Party Check (# ) Visa MasterCard American Express (Address Below) (*A Convenience Fee for Credit Card Payment will be charged) *Credit Card Number: Expiration Date: Cardholder s Name: Total Amound Paid: $ Authorized Signature: Date: Fax to Trailways (703) or scan & to Sabina@trailways.com. Mail checks to: Trailways, 3554 Chain Bridge Rd., #202, Fairfax, VA For assistance, please call Trailways (703) CANCELLATION POLICIES: Trailways Conference Registration cancellations received on or before February 10, 2018 will be eligible for a full refund, less a $100 Administrative Fee. Cancellations received after February 10, 2018, will not be eligible for a refund. ALL cancellations must be received in writing via (Sabina@trailways.com) or Fax (703) Page 4

5 82 ND ANNUAL M E E T I N G FEBRUARY 25-27, 2018 TRAVEL INFORMATION Hotel & Travel About the Location Destin, Florida In 2018, Trailways returns to Destin, Florida in the Panhandle area with its famous sugar-white sand beaches. On the Gulf of Mexico, the Hilton Sandestin Beach Golf Resort & Spa is within easy access to Interstate 10 and Highway 98. The full-service Resort is on the beach and features the Serenity Sea Spa, large meeting event space; recently refreshed guest rooms, a private beach cove, swimming, restaurants and bars; golf, tennis, sailing, biking, putt-putt and more at Hilton Destin Hotel $ Group Code TTC Deadline January 29, 2018 The Trailways special room rate is $169 for a standard room and is offered Feb. 24 through Feb. 27, 2018 (Group Code TTC) and is exclusive of taxes. A daily $10 resort fee applies per room. HiltonHonors points still apply. Should you book outside of the special negotiated group block for Trailways (Group Code TTC), $100 will be added your Trailways Conference Registration. Reservations can be made by calling Hilton Hotels Toll-Free (Group Code TTC) or online at (Group Code TTC). Hotel Registration deadline for Trailways is January 29, Hotel Address Hilton Sandestin Beach 4000 Sandestin Blvd. South Miramar, FL (Destin) Tel: Fax: Flight Information Ride Services at Destin-Fort Walton Beach Airport (Code VPS Flyvps.com) The hotel does not provide complimentary airport shuttle service. Please plan ahead on your own: C2Transportation (850) (850) (850) Uber (as of 3/16, Uber serves Destin) Lyft (No, only serves Pensacola) Airport Code: VPS Website: Destin-Fort Walton Beach Airport is 27 miles from the Hilton Sandestin Beach Golf Resort & Spa. It is served by affiliates of American Airlines, Delta Air Lines and United Airlines; as well as Allegiant Air. Allegiant Air has new, nonstop service to/from St. Louis Airport, MO; Cincinnati, OH; and Las Vegas, NV. The host hotel does not have shuttle service. (Note: the Panama City, FL airport ECP is 40 miles from the Resort, about 1 hour by rental car.) Page 5

6 ND M 82 ANNUAL E E T I N G FEBRUARY 25-27, Attendees: Trailways Sponsors & Affiliated Partners Thank you! Your Support Helps to Make Trailways a Success. ABC Companies* ACS Creative Services Advantage Funding AIM Hospitality (Pillar Hotels) Alliance Bus Group/CAIO* Amaya/Astron Seating* AMBEST Ark Enounter Awash Systems Corp. Bauer s Intelligent Transportation Betterez, Inc. Branson IMAX Branson McFarlands Restaurant Braun Ability Bridgestone* Budget Truck & Auto* Bus and Coach America Bus Graphics bushive Software Century McMynn CH Bus Sales, LLC (TEMSA)* Circle Wisconsin Corporate Finance Associates (CFA) CPACEX Corporation Creative Bus Sales* Davey Coach Sales De Leo Transportation Fabrics* Detroit Diesel* Distinctive Systems DMC Insurance* Doran Manufacturing, LLC Duty Free Americas Edson Financial Elreg Fleet Financing Resources Great Day! Tours Grech Motors* INA Bus Sales (Irizar) Infanti Bus & Coach Upholstery *Special Sponsors Please call Diane Walden at (703) to Sponsor! Page 6 ISE Fleet Services Key Finance LaFrance Lancer* Lantal Textiles, Inc. Legacy Capital LLC* LILEE Systems MCI* Motor Coach Council Motor Coach Movies Motorcoach Tire Sales National Interstate* Newport Beach CVB* Prevost* Protective Insurance* REI RLI Safety Vision Sardo Bus & Coach Upholstery* Saucon Technologies* Sight & Sound Stertil Koni TCF Equipment Finance* Team Coach Imaging* The Tenney Group TIB Insurance* Transcor Data Services Transit Sales International Translease TRP Bus Parts Turbo Graphics* Unit Chemical United Bus Technology Vernon & Maz* Visit Clarksville Volvo Financial Services Wells Fargo Equipment Finance Worldwide Monochem ZF Openmatics