Wisconsin Lakes Partnership Convention Business Exhibit Opportunities

Transcription

1 Wisconsin Lakes Partnership Convention Business Exhibit Opportunities April 23-25, 2015 Holiday Inn Hotel and Convention Center Stevens Point Join us in Stevens Point April 23-25, for the 37 th annual Wisconsin Lakes Partnership Convention! This event is sponsored by the Wisconsin Lakes Partnership, a nationally recognized and successful collaboration of the University of Wisconsin Extension, Wisconsin Department of Natural Resources, and Wisconsin Lakes. The Lakes Convention brings together lake enthusiasts from across the state to explore lake policy updates, research advancements, management tools, and educational initiatives. Year after year the Lakes Convention provides the tools and inspiration for citizens to protect and care for Wisconsin s lakes. Visit the UW-Extension Lakes Web site for Lakes Convention program details: convention The Convention is action-oriented and focuses on helping people get things done in their lake community, which includes meeting and selecting businesses that can help them achieve their lake management goals. Connect with Your Lake Customers at the Convention Making sure your potential customers remember your company s name, logo, professional skills and resources, and your contact information is an important and ongoing part of effectively promoting your business. Exhibiting at the Convention is a great way to increase your company s name recognition year round and to make personal contact with potential

2 customers. Attendees and business representatives alike have found the Convention to be a wonderful opportunity to meet new people, greet old friends, build relationships, and network. Exhibiting at the Wisconsin Lakes Convention is a great way to help lake organizations and waterfront property owners think of you when it comes to making decisions about choosing professional services for their lake or property. The Lakes Convention can help you market to Wisconsin s lake people whether you are in the business of: helping shoreland owners manage their properties, helping lake communities manage their lakes, offering legal advice and legal services, selling waterfront property, selling recreational equipment that helps people enjoy our lakes, or providing the products and services to help get projects done. Exhibit Set-up and Take-down Exhibit tables and sponsor signage are located in high traffic areas, maximizing visibility and face time. Exhibit table space will be assigned on a first come first serve basis, in order of payment received. Exhibitors may begin setting up in the Convention Center on Thursday, April 23, at 8:00 AM. Exhibitors may move out on Saturday, April 25, at 1:15 PM. All exhibitor materials must be removed from the Convention Center by 4:30 PM on Saturday, April 25. List Your Firm in our Business Partners Guide Many of our business partners tell us that meeting and making connections with lake people is an enjoyable part of the Convention. But after a handshake, business cards can get lost. Our Business Partners Guide is included in the conference materials provided to all attendees. It s a handy take home reference of lake businesses that serve Wisconsin. We also provide the Guide throughout the year to lake organizations who are searching for consultants for their lake management projects, waterfront property owners who are looking for professional services for their property, and others who are looking for lake-related products and services. Each Convention Exhibitor and Sponsor can include the following information in the Guide: Company logo. Help increase your brand recognition among Wisconsin lake people! 200 word description. Describe your business, products, and services. Contact information. Include your contact person s name, address, phone number, web address, and your office location. To be included in the Business Partners Guide, all information about your firm, including your logo, must be received by April 10. Placement in the Guide is not guaranteed if received after the deadline. 2

3 Sponsor a Lakes Convention Networking Event Becoming a Lakes Convention Sponsor is a great way to support the event that keeps lake people coming back year after year while increasing your company s name recognition! We use sponsor funds to support special events at the Lakes Convention. The Convention Welcome Reception on Thursday evening and Wisconsin Lake Stewardship Awards Ceremony and Banquet on Friday evening are great opportunities for attendees and business partners to meet new people, greet old friends, and build relationships in a fun, casual atmosphere. Special thanks and recognition will be given to our generous sponsors throughout the Lakes Convention. Lakes Convention Agenda* at a Glance *Agenda subject to change. See the Lakes Convention agenda online for session descriptions and other program details: Thursday, April 23 9:00 am - 4:30 pm Full day Workshops and Tours (pre-registration required) 9:00 am - 12:00 pm Morning Workshops and Tours (pre-registration required) 12:00 1:30 pm Lunch on your own, or pre-register to purchase lunch on-site for 15 12:00 6:00 pm Exhibits open 1:30-4:30 pm Afternoon Workshops and Tours (pre-registration required) 4:45 5:45 pm Special Technical Sessions (concurrent choices) 5:45 7:00 pm Networking time, and dinner is on your own 7:00-11:00 pm Wisconsin Lakes Convention Welcome Reception Friday, April 24 8:00 am 6:00 pm Exhibits open 8:00-8:50 am Concurrent Sessions 1 9:00-10:45 Welcome, Digital Production, and Kickoff Plenary Speakers 11:00-12:00 pm Concurrent Sessions 2 12:15-1:30 pm Luncheon 1:45-2:25 Concurrent Sessions 3 2:35-3:15 Concurrent Sessions 4 3:15-3:45 Refreshment break 3:30-5:00 Poster Session Presentations. Visit the Exhibitors and educational displays 5:00-6:00 Networking time 3

4 Friday, April 24 continued 6:00-8:00 pm Wisconsin Lake Stewardship Awards Banquet and Awards Ceremony 8:00-11:00 Lakes Partnership After Hours Gathering Saturday, April 25 8:00 am - 12:00 pm Exhibits open 8:00-8:40 am Concurrent Sessions 5 8:50-9:50 Plenary Session and Keynote Speaker 9:50-10:20 Refreshment break 10:30-11:30 Concurrent Sessions 6 11:45-1:15 pm Closing Luncheon 1:30-4:30 Tours and Workshops (pre-registration required) 2015 Lakes Convention Costs We strive to keep the Lakes Partnership Convention as affordable as possible. Exhibit table and convention attendance costs are indicated separately in the registration form at the end of this packet. Use the a la carte options to take on as much (or as little) convention as you like! Convention Programming Cost to Attend Thursday morning workshop 20 Thursday lunch on-site (Otherwise, lunch is on your own this day.) 15 Thursday afternoon workshop 20 Thursday full-day workshop 40 Friday (Includes: concurrent & plenary sessions, poster sessions, lunch, breaks, Lake Stewardship Awards Banquet, educational materials.) Saturday morning (Includes: concurrent & plenary sessions, lunch, breaks, educational materials.) Saturday afternoon workshop 15 FULL CONVENTION REGISTRATION Includes all programming from Thursday 9:00 am - Saturday 4:30 pm 190 * Pre-registration is required for all workshops and tours on Thursday and Saturday. See the Convention agenda online for descriptions and other program details: 4

5 Hotel Information Holiday Inn Hotel and Convention Center 1001 Amber Ave. Stevens Point, WI Hotel Front Desk: Exhibitors attending the Convention are responsible for making their own lodging reservations. Please refer to the Wisconsin Lakes Convention when making reservations. For hotel options, visit: Right to manage Wisconsin Lakes reserves the right to manage the exhibit area, exhibitors, and attendees to preserve the safety, well-being, and comfort of all. Wisconsin Lakes reserves the right to refuse exhibit space to any business. It is understood that the fact that a person or company is allowed to exhibit at or to be a sponsor of the Wisconsin Lakes Convention does not constitute an endorsement of that person's or company's products or services by the Wisconsin Lakes, University of Wisconsin Extension, nor the Wisconsin Department of Natural Resources. Insurance Exhibitors shall be responsible for any insurance on their property. We cannot assure that the exhibit areas will be secure at all times. Liability Wisconsin Lakes does not assume any responsibility, nor undertake any duty to exercise care for the protection and safety of exhibitors, exhibitor representatives or property used in the exhibit areas from theft or from damage or destruction by fire, water, smoke, accident or other cause. Each exhibitor agrees to indemnify, defend, and hold harmless Wisconsin Lakes and its officers, agents, and employees against any and all claim or liability of any sort arising in connection with their participation in this convention. Wisconsin Lakes shall not be liable for the fulfillment of the agreement if exhibit space cannot be provided due to damage to the building or exhibit area by fire, water, smoke, accident or other cause, strikes, including failure to perform on the part of the set-up company, the authority of law, or any other cause beyond its control. Wisconsin Lakes will, in the event of cancellation due to one of these causes, reimburse exhibitors for the registration fees less all actual expenses incurred by Wisconsin Lakes in connection with the exhibits. 5

6 2015 Wisconsin Lakes Convention Business Exhibitor Registration Company Name Company Address City, State, Zip Phone Website Representative\s Attending the Convention. List the names of all representatives attending as it should appear on a name tag. If any people are attending a single day, note who is attending which day in this space. Exhibit Table Order* Each table is 8 feet long & 30 inches wide, draped and skirted. Do you need electricity (circle one)? Yes No Exhibit table cost: 165 Extra table/s # tables x 30 Full Convention Registration: # people attending x 190 Includes all programming from Thursday 9:00 am Saturday 4:30 pm Convention Single Day Rates (circle choice, # people, fill in at right): Thurs. morning workshop = 20. Thurs. afternoon workshop = 20. Thurs. lunch = 15. Fri. = 100. Sat. morning = 60. Sat. workshop = 20. * Deadline for all exhibit orders is April 10, 2015 Total Exhibit Booth Order 6

7 Sponsor the Lakes Convention* Level of Support: Lead - 1,000 Supporting Contributing Total Sponsorship Payment Calculation Exhibit Fees Total exhibit fees and all representatives registrations Convention Sponsorship Total Payment method Charge my: Visa, MasterCard, or Discover Check enclosed Circle one Payable to Wisconsin Lakes Credit card # Exp. Date Security code Print name on card Signature The registration deadline is April 10, Mail your completed registration form and payment to: Wisconsin Lakes 4513 Vernon Boulevard, Suite 101 Madison, WI Questions? Please contact Susan Tesarik at the Wisconsin Lakes office at , or info@wisconsinlakes.org * The deadline for all exhibitor and sponsor information (company description, logo, and contact information) to be included in the Business Partners Guide is April 10, We cannot guarantee placement of your information in the Guide if it s received after the deadline. your firm s description and logo (as a.jpg or.tif file) to: info@wisconsinlakes.org Thank you! 7